DELEGATION OF POWERS - IASRIiasri.res.in/rti/rules/icarpowers.pdf · · 2011-05-06delegation of powers in indian council of agricultural research 2nd revised edition (corrected

D E L E G A T I O N O F P O W E R S

IN

INDIAN COUNCIL OF AGRICULTURAL RESEARCH

2ND REVISED EDITION(Corrected upto 31st May 1995)

ICAR

INDIAN COUNCIL OF AGRICULTURAL RESEARCHNEW DELHI

FIRST EDITION 1978

REVISED EDITION 1995

Published by Dr R. D. Sharma, Director (Publications & Information), Indian Council of Agricultural Research,Krishi Anusandhan Bh«van, Pusa, New Delhi 110 012. Laser typeset at Rasleen An Printers, 11-80. West PatelNagar, New Delhi 110 008 and printed in India at M/s National Printers, 20/3, West Patel Nagar, New Delhi 110 008

FOREWORD

This is the revised edition of Delegation of Powers in the fCAR. The first edition of Delegationof Powers was brought out in 1978. Seventeen years is a long time for any organization and moreso, for an organization like the ICAR which has grown in strength and spread its network to differentparts of the country during this period. Consequently, there have been many changes. Since theeffective Delegation of Powers to Officers at different levels is very essential for smooth and efficientrunning of the Organization, the changes made in this direction have been incorporated and broughtout in this revised edition. AH changes made up to 31 May 1995 have been incorporated in thishandbook. This effort would not have been possible but forthe keen interest and valuable guidancegiven by Dr R S Paroda, Director-General, ICAR, to me and sty officers.

Suggestions for improving quality and contents of this handbook, including those relating toelimination of errors, if any, are welcome. These could be addressed to Director (Finance), ICAR,Krishi Bhawan, New Delhi.

N. PARTHASARATHYJOINT SECRETARY AND FINANCIAL ADVISER

DARE AND ICAR

CONTENTS

FORKWORD v

SECTION I 11. Title 12. Extent of Application 13. Definitions 14. Memorandum of Association of the Indian Council of Agricultural Research 35. Powers of the Society 46. Authorities of the Society . 47. Powers Vested Under the Rules and Bye-laws and Those Delegated Thereunder 5

SECTION n1. Powers of the President 62. Delegation of Powers by the President 63. Powers of the Vice-President 6

SECTION III1. Powers of the Governing Body 72. Residuary Financial Powers 9

SECTION IV1. Powers of the Director-General 102. Powers of the Deputy Directors-General and other Officers in the Council 113. Powers of the Secretary 11

SECTION V1. Powers of the Chairman/Secretary of Agricultural Scientists' Recruitment Board 13

SECTION VI1. Powers of the Directors of the Institutes/National Research Centres/

Laboratories/Project Directorates 142. Powers of the Project Co-ordinators 143. Powers of the Zonal Co-ordinators 144. Powers of the Management Committees of the ICAR 14

SECTION VII1. Creation of Posts 162. Abolition of Posts 163. Powers Vested Under the Bye-laws of the Council or Delegated Theseundcr 16

SECTION VIII1. General Limitations on Powers to Sanction Expenditure 172. General Restrictions on Appropriations and Reappropriations 173. Powers to Sanction Excess Expenditure 184. Head of Office 185. Redelegation of Powers 196. General Directions 19

SCHEDULES1. Schedule I 202. Schedule II 543. Schedule III 624. Schedule IV , 1065. Schedule V 1106. Schedule VI 113

SECTION I

1. TitleThis publication may be called the Handbook on "Delegation of Powers in the Indian Council

of Agricultural Research (ICAR)".

2. Extent of Application and Organizational Set-upThis handbook includes details of powers which have been delegated to various authorities and

other officers in the ICAR under its Rules, Bye-laws or otherwise. Their scope and application extendto the Headquarters of the Council and all its constituent units, viz. research institutions, regional andsub-stations, Agricultural Scientists' Recruitment Board and research laboratories and Co-ordinatedProjects managed and administered by the Council.

3. Definitions1. In these rules, unless the context otherwise requires:

(a) "The Society" means the Indian Council of Agricultural Research, a Society registeredunder the Societies' Registration Act, 1860.

(b) "The Council" means the Indian Council of Agricultural Research.

(c) "The Governing Body" means tha body constituted under Rule 35 of the Rules of theIndian Council of Agricultural Research as the Governing Body of the Society.

(d) "The President" means the President of the Indian Council of Agricultural Research.

(e) "The Vice-President" means the Vice-President of the Indian Council of AgriculturalResearch.

(0 "The Director-General" means the person appointed by the Government of India to bethe Director-General of the Indian Council of Agricultural Research.

(g) "The Member, Finance" means the Officer nominated by the Government of India in theMinistry of Finance to act as a Member of the Governing Body.

(h) "The Secretary" means the person appointed by the Government of India to be theSecretary of the Indian Council of Agricultural Research. Secretary includes AdditionalSecretary and/or Deputy Secretary so appointed in the Council, or any other personexercising the functions of the Secretary by whatever name called.

(i) "The Director" means a person appointed under the provision of these Rulesand Bye-lawsof the Council to be the Director of an Institute of the Indian Council of AgriculturalResearch.

(j) "The Chairman" means the person appointed by the President with the approval of the

DELEGATION OF POWERS

Government of India to be the Chairman of the Agricultural Scientists' RecruitmentBoard.

(k) "The Constituent Units of the Society" means the Indian Council of AgriculturalResearch Headquarters, its research institutions, regional and sub-stations, researchlaboratories and co-ordinated projects managed and administered by the Society.

(1) "Year" means unless otherwise specified by the Governing Body, the financial year ofthe Government of India.

(m) "Appropriation" means the assignment to meet specified expenditure of funds includedin a Primary Unit of appropriation.

(n) "Head of the Department" under the ICAR means an Officer who has already been sodeclared by the competent authority or whom the Director-General may, by order, specifyas Head of the Department.

(o) "Head of Office" means an Officer so declared by the competent authority.

(p) "Primary Units of Appropriation" ordinarily are:

(i) Headquarters Administration

(ii) Agricultural Scientists' Recruitment Board

\iii) Research Institutes, Project Directorates, National Research Centres, NationalBureaux, Laboratories

(iv) Each project falling under the All-India Co-ordinated Project

(v) Projects others than (iv) above

(vi) Education

(vii) Fellowships and Scholarships

(q) Secondary Units of Appropriation are:

(i) Pay of Officers-

(ii) Pay of Establishment

(iii) Allowances and Honoraria excluding Overtime and Travelling Allowances

(iv) Travelling Allowances

(v) Overtime Allowances

(vi) Grants-in-aid

(vii) Leave Salary and Pension Contribution

(viii) Other charges including stock, tools, plants and equipment

(ix) Works

(x) Any other item or items, as may be required

DELEGATION OF POWERS 3

(xi) Fellowships and Scholarships

(r) "Reappropriation" means the transfer of funds from one unit of appropriation to anothersuch unit.

(s) "Recurring Expenditure" means expenditure which is incurred at periodic intervals,

(t) "Non-recurring Expenditure" means expenditure other than recurring expenditure.

(u) "Contingent Expenditure" means and includes all incidental and other expenditureincluding expenditure on stores, which is incurred for the management of an office, forthe working of technical establishment such as a laboratory, workshop, industrialinstal lation, store depot and the like, but does not include any expenditure which has beenspecifically classified as falling under some other head of expenditure such as "Works","Tools and Plant" etc.

(v) "The Agricultural Scientists' Recruitment Board" means the Board constituted underRule 25 of the Rules and Bye-laws of the 1C AR.

(w) "Miscellaneous Expenditure" means all expenditure other than expenditure falling underthecategoryofPay and AllowancesofCouncirsstaff.LeaveSalary.Pension Contingencies,Grants-in-Aid, P.p. Contributions, Works, Stock, Tools and Plant and the like.

The terms and expressions used in this delegation but not defined shall have the same meaningas assigned to them under the provisions of Rules and Bye-laws of the Council, General FinancialRules, Fundamental and Supplementary Rules, Delegation of Financial Power Rules and CentralGovt. Receipts and Payments Rules etc.

4. Memorandum of Association of the ICAR(i) The name of the Society is the Indian Council of Agricultural Research.

(ii) The objects for which the Indian Council of Agricultural Research is established are:

(a) To undertake, aid, promote, and co-ordinate agricultural and animal husbandryeducation, research and its application in practice, development and marketing inIndia and its Protectorates and any other areas in or in relation to which theGovernment of India has and exercises any jurisdiction by treaty, agreement, grantusage, sufferance or other lawful means by all means calculated to increase secureits adoption in every day practice.

(b) To act as a clearing house of information not only in regard to research but alsoin regard to agricultural and veterinary matters generally.

(c) For the purpose; of the Society to draw and accept and make and endorse discountand negotiate Government of India and other promissory notes, bills of exchange,cheques or other negotiable instruments.

(d) To invest the funds of, or money entrusted to, the Society upon such securities orin such manner as may be determined from time to time by the Governing Body,and from time to time to sell or transpose such investments.

(e) To purchase, take on lease, accept as a gift or otherwise acquire, any land or

4 DELEGATION OF POWERS

building, wherever situated in India which may be necessary or convenient for theSociety.

(0 To construct or alter any building which may be necessary for the Society.

(g) To sell, lease, exchange, and otherwise transfer all or any portion of the propertiesof the Society.

(h) To establish and maintain a research and reference library in pursuance of theobjects of the Society with reading and writing rooms and to furnish the same withbooks, reviews, magazines, newspapers and other publications.

(i) To do all other such things as the Society may consider necessary, incidential orconducive to attainment of the above objects.

(iii) The Governing Body of the Society shall be the body constituted to be the GoverningBody under the Rules and Regulations of the said Society.

(iv) The income and property of the Society, however, derived shall be applied towards thepromotion of the objects thereof as set forth in this Memorandum of Association subjectnevertheless in respect of the expenditure of grants made by the Government of India tosuch limitations as the Government of India may from time to time impose. No portionof the income and property of the Society shall be paid or transferred, directly or indirectlyby way of dividends, bonus or otherwise howsoever by way of profit to the persons whoat any time are or have been members of the Society or to any of them or to any personsclaiming through them or any of them, provided that nothing herein contained shallpreventihe payment in good faith of remuneration of any member thereof or other personsin return for any service rendered to the Society.

(v) If, on the winding up or dissolution of the Society, there shall remain, after the satisfactionof all its debts and liabilities, any property whatsoever the same shall not be paid to, ordistributed among the member of the Society or any of them but shall be dealt with in suchmanner as the Government of India may determine.

5. Powers of the SocietyThe Indian Council of Agricultural Research is a Society registered under the Societies

Registration Act, 1860. As per Rule 16 of the Rules and Bye-laws of the Society, the ICAR shall have,subject to such restrictions as the Government of India may impose and subject to such guidelinesas the Government of India may issue from time to time, in this behalf, full authority to perform allacts and issue such directions as may be considered necessary, incidental or conducive to theattainment of the objects enunciated in the Memorandum of Association of the Society.

6. Authorities of the SocietyThe followings are the authorities of the Society:

(i) President

(ii) Vice-President

(iii) Governing Body

(iv) Director-General


(v) Secretary

(vi) Chairman, Agricultural Scientists' Recruitment Board

(vii) Director (DARE)

(viii) Such other persons/bodies, committees or panels as may/shall be constituted orappointed by the Government of India, the Society or the Governing Body.

7. Powers Vested under the Rules and Bye-laws and Those DelegatedThereunderSchedules I to VI indicate the extent of powers vested in the Director-General, the Secretary,

and other officers in the 1CAR, the Chairman/Secretary, ASRB, the Directors of ICAR Institutes/NRCs/Projcct Directorates, the Project Co-ordinators, the Zonal Co-ordinators and the ManagementCommittees of the ICAR. Unless otherwise provided by any general or special rule or order, it shallbe within the competence of an authority to exercise the powers delegated to another authoritysubordinate to it.

SECTION II

1. Powers of the President(a) The President shall exercise such powers for the conduct of the Society as may be vested

in him by the Society. In addition, the President shall have powers to:

(i) review periodically the work and progress of the Society,

(ii) appoint committees or commissions to enquire into the report on the affairs of theSociety, and pass such orders thereon as he considers proper.

(b) In the application of various Rules and Regulations of the Government of India, asamended or altered or modified from time to time and applicable to the Society, thepowers vested in the President of India shall be exercised by the President of the Society.

(c) Sanction of the President shall be required for creation of any post in a scale of pay themaximum of which exceeds Rs 6,700.

(d) The composition of Committees, Boards or other such Bodies for promotion, selection,recruitment and other matters—incidental thereto or connected therewith for variousposts under the Council—shall be as prescribed in consultation with the AgriculturalScientists' Recruitment Board with the approval of the President.

(e) The President shall preside over all meetings of the Society. In his absence the Vice-President shall preside over the meetings of the Society.

(0 The President shall be the appointing authority in respect of:

(i) all categories of posts included in the Agricultural Research Service,

(ii) all scientific, technical and auxiliary posts carrying a pay scale the maximum ofwhich exceeds Rs 5,000, and

(iii) all administrative posts in pay scales the maximum of which exceeds Rs4,500.

2. Delegation of Powers by the PresidentThe President may, in writing, delegate such of his powers as he may consider necessary to the

Vice-President, the Director-General, the Secretary, the Directors of the Institutes or to any otherofficers of the Council.

3. Powers of the Vice-PresidentThe Vice-President shall exercise those powers which may specifically be delegated to him by

the President.

SECTION III

1. Powers of the Governing Body(a) The Governing Body shall exercise all executive and financial powers of the Society

including those vested in or conferred or to be conferred on it by or under any statutesubject nevertheless in respect of expenditure to such limitations as the Government ofIndia from time to time may impose.

(b) In particular and without prejudice to the generality of the foregoing provisions, theGoverning Body shall have the Power, subject to the provisions of these Rules and Bye-laws framed thereunder to:

(i) consider the annual and supplementary budgets placed before it by the Secretary,from time to time, and.pass them with such modifications as may be deemednecessary;

(ii) establish, maintain, amalgamate and/or close institutions, laboratories, officersand/or hostels, etc.;

(iii) encourage the pursuit of learning particularly relating to agriculture and animalsciences and for the purpose found scholarships, prizes, medals, etc. and certificatesand other academic titles;

(iv) create posts, categorize posts and personnel in the Council;

(v) determine the conditions of service of the employees of the Council, fix theirremuneration and define their duties;

(vi) prescribe the cadre strength of scientists for the Council as a whole with theappointment for individual or group of disciplines for each institute for a periodof five years at a time;

(vii) prescribe the ratio of posts in different grades or groups of grades in scientific andtechnical posts; constitute with the approval of the President and AgriculturalResearch Service;

(viii) lay down the principles and procedures whereby in the initial constitution of thecadre the existing scientists of the Council may be encadred having due regard tothe necessity for maintaining a high standard of efficiency commensurate withbetter pay scales and prospects of advancement;

(ix) enter jnto arrangment with the Government of India and through the Governmentwith foreign and international agencies and organizations, the State Governmentsand other public orprivate bodies or organizations or individuals for securing and/or accepting grants-in-aid, endowments, donations or gifts to the Society onmutually agreed terms and conditions provided that such terms and conditions


shall not be contrary to or inconsistent with objects of the Society, or the policyof the Government of India;

(x) takeover, acquire (by purchase, gift, exchange, lease or hire or otherwise fromGovernment of India and through the Govenment from foreign and internationalagencies and organizations, the State Governments and other public or privatebodies ororganizationsorindividuals,institutions,libraries,laboratories),museums,collections, immovable properties, endowments or other funds together with anyattendant obligations so that neither the transaction nor the terms and conditionswhereunder it is concluded, is inconsistent with the objects of the Society or thepolicy of the Government of India;

(xi) appoint Boards, Committees, S ub-Committees and Panels consisting of personswho may or may not be members of the Governing Body or employees of theCouncil, for such purposes and periods and with such powers and on such termsas it may deem fit;

(xii) dissolve and/or substitute all or any Board, Committee, Sub-Committee or Panelfunctioning or set up under Sub-Rule 12 above under the Society, and to issue suchdirection to them as it may deem fit and necessary; and

(xiii) delegate such administrative, financial and other powers to the Director-General,Secretary and any other Officer of the Council, as it may consider necessary andproper.

(c) The Governing Body may delegate to the Directors of the Institutes/Laboratories etc. allpowers for their functioning.

(d) The Indian Agricultural Research Institute, which is a deemed University under theUniversity Grants Commission Act, 1956 and such other Institutes as may be declareddeemed Universities, may be delegated enhanced powers beyond those contemplated in(c) above in view of their special status.

(e) Subject to the provisions of the Rules and Bye-laws and with the approval of theGovernment of India, the Governing Body shall have the power to frame amend or repealBye-laws for the administration and management of the affairs and funds of the Societyand, in particular, to provide for the following matters:

(i) preparation and sanction of budget estimates, sanctioning expenditure, execution*of contracts, investment of funds of the Society, purchase, sale or change of suchinvestments and maintenance of accounts and their audit.

(ii) procedure for recruitment and training, examination, assessment, clearance ofprobation, confirmation and promotion of personnel to and in the service of theCouncil.

(iii) terms and tenures of appointments and assignments, emoluments, allowances,rules of discipline and other conditions of service of the employees of the Council.

(iv) terms and conditions governing:

(a) grants of scholarships, fellowships, etc.,

DELEGATION OF POWERS >

(b) deputations within the country and abroad,

(i) grants-in-aid for research schemes and projects, and

(d) establishement of research centres.

(v) such other matters as may be necessary or incidental to the administration of theaffairs and funds of the Society.

2. Residuary Financial PowersThe financial powers which have not been delegated to any other authority vest in the Governing

Body of the Council.

SECTION IV

1. Powers of the Director-General(a) Subject to any order that may be passed by the Government of India, the President, the

Vice-President and decisions of the Governing Body, the Director-General as PrincipalExecutive Officer of the Society shall be responsible for:

(i) the proper administration of the affairs and funds of the Society;

(ii) prescribing the duties of all employees of the Council;

(iii) exercising supervision and disciplinary control over the work and conduct of allemployees of the Council;

(iv) co-ordinating and exercising general supervision over all research activities inagriculture and animal husbandry and other activities of the Council; and

(v) advising the Government of India, State Governments and the Administrations ofthe Union Territories on all matters connected with agriculture and animalhusbandry referred to him.

(b) Subject to these Rules and Bye-laws, the Director-General shall, in respect of mattersunder his charge, have the same powers as a Secretary to the Government of India.

(c) The Director-General may, in writing, delegate such of his powers as he may considernecessary to any officer of the Council.

(d) In respect of urgent and new schemes, the Director-General may, subject to theavailability of funds in the budget by reappropriation or otherwise, and provided that inhis opinion the scheme is urgent and that its sanction cannot be deferred to the nextmeeting of the Standing Finance Committee (SFC) and the Governing Body, sanction fora period not exceeding one year, an original grant not exceeding Rs 50,000 for a newscheme. No such scheme shal I, however, be constituted beyond the said period of one yearwithout the approval of the SFC and the Governing Body.

(c) The Director-General may sanction additional grant for an approved scheme up to thefollowing financial limits subject to a maximum of 25% of the original grant sanctionedfor the entire period of that scheme:

(i) where cost of the approved scheme is Rs 1 lakh or less Rs 20,000

(ii) where cost of the approved scheme exceeds Rs 1 lakh Rs 50,000

(0 The Director-General shall have full power to appropriate sums provided in thesanctioned estimates during the financial year, to meet expenditure on each item up to


the amount provided for in the sanctioned estimate. Any unspent balance shall lapse andshall not be available for utilization in the following year.

(g) In respect of the Government of India Grants, the Director-General shall have full powerto reappropriate funds at any time from one Primary Unit of appropriation to another,provided that the total sanctioned Budget Estimate within the major head is not therebyexceeded. No reappropriation shall be made so as to augment the provisions under thehead 'Pay of Officers' and 'Pay of Establishment' taken together for the entire grant.

(h) The Director-General shall exercise the powers delegated to him under the Rules and Bye-laws of the Council as well as those powers which are exercisable by a Ministry/Department of the Government of India, including creation of any post in a scale of paythe maximum of which does not exceed Rs 6,700.

(i) The Director-General shall exercise the power to write off losses in respect of the fundsof the Council to the extent such power is being exercised by a Ministry/Department ofthe Government of India.

The Director-General may, subject to such conditions and monetary limits as he may considernecessary to impose, delegate the power to write off losses, to the Secretary/Deputy Directors-General/olher officers of and under the Council and the Grantee Institutions.

(j) All purchases, sales or alterations of investments shall be effected on the authority of theDirector-General and all contracts, transfer deeds or other documents necessary forpurchasing, selling or altering the investments of the Council's funds shall be executedby the Secretary or any other officer authorized by the Secretary.

(k) Property owned by the Council, which is no longer required by the Council may bedisposed of by the Director-General, provided that the disposal of immovable propertyshall be made with the prior approval of the Governing Body keeping in view theinstructions of the Government of India issued in this respect from lime to time.

2. Powers of the Deputy Directors-General and other Officers in the CouncilThe Deputy Directors-General and otherOfficers in and under the Indian Council of Agricultural

Research shal 1 exercise such powers as have been delegated or which may be delegated to them underthe Rules and Bye-laws of the Council. The powers delegated so far are detailed in Schedule I.

3. Powers of the Secretary(a) The Secretary shall exercise all administrative and financial powers as have been

conferred on him under the Rules of the Indian Council of Agricultural Research, thoseof the 'Head of the Department', under the various rules and regulations of theGovernment of India and such of the Powers as may be delegated to him from time to time.

(b) The Secretary, shall or any member of the Governing Body, if so authorized by aresolution passed in that behalf by the Governing Body, may execute all contract deedsand other instruments on behalf of the Society or the Governing Body.

(c) For the purpose of Section 6 of the Societies Registratioin Act (XXI of 1860), theSecretary shall be considered the Principal Secretary of the Society. The Secretary may

12 DELEGATION OF POWERSL/LiUiiiVJ/A i iwm \jr rx_/»Ttii\.o

authorize any other officer of the Society in writing to sign and verify pleadings on hisbehalf.

(d) The Secretary may, in writing, delegate such of his powers as he may consider necessaryto any officer subordinate to him.

(e) In respect of the 1C AR Headquartersind the Institutes/Laboratories etc., the Secretaryshall exercise all the powers of the 'Head of the Department' for the purpose of variousRules and Regulations of the Government of India as amended from time to time andapplicable mutatis-mutandis to the Council till such time the Council frames and enforcesits own Rules and Regulations in this behalf.

(0 The Secretary shall have the power to file and defend suits or other proceedings by oragainst the Council and to compromise, settle or refer to arbitration to any dispute relatingto the Council.

SECTION V

1. Powers of Chairman/Secretary of Agricultural Scientists' RecruitmentBoardPowers delegated to the Chairman/Secretary of ASRB, as approved by the Governing Body at

its meeting held on 16 January 1975 are given in Schedule II.

SECTION VI

1. Powers of the Directors of the Institutes/National Research Centres/Laboratories/Project Directorates

Each Director in respect of the concerned Institute/NRC/Laboratory or Project Directorate shallexercise all the powers of the Head of the Department for the purpose of various Rules andRegulations of the Government of India, as amended from time to time and applicable mutatis-mutandis to the Society. In addition, the Directors of the Institutes/Laboratories shall exercise suchpowers for their functioning as are delegated to them by the Governing Body or any authority of theICAR. The powers delegated to the Directors of Research Institutes are detailed in Schedule III. Thepowers detailed in this schedule however do not in any way restrict their powers as enjoyed by themas Head of the Department.

2. Powers of the Project Co-ordinators

Extent of powers delegated to the Project Co-ordinators vide ICAR office orders No. F-6-2/90-Cdn (A&A) part, dated the 15th June 1993 and 30th July 1993 has been given in Schedule IV.

3. Powers of the Zonal Co-ordinators

Ex tent of powers delegated to the Zonal Co-ordinators vide ICAR letter No. 6(1 )/95-Cdn (A&A)dated the 15th May 1995 has been given in Schedule V.

4. Powers of the Management Committees of the ICAR

The powers and functions of the Management Committee shall include:

(i) consideration of proposals for Five-Year Plan and Annual Plan,

(ii) periodical review of progress of development schemes,

(iii) consideration of proposal for annual budget,

(iv) consideration of items of expenditure which are beyond the powers of the Directors ofthe Institute,

(v) policy issues relating to the Institute, including the rights and obligations of staff,

(vi) consideration of action taken on the recommendations of the Grievance Cell and theInstitute Joint Council,

(vii) any other items as may be desired by the Director or other members of the Committeeor as may be required to be considered as per delegation of powers as directions of theGoverning Body whether contained in any manual, orders issued, resolution passed, orother instructions approved by the Governing Body, and


(viii) such powers as may be delegated by the Governing Body to enable the ManagementCommittees of the ICAFl Institutes vide ICAR office order F. N. 5(4)/87-Cdn dated the28th July 1988 as given in Schedule VI.

SECTION VII

1. Creation of Posts(i) Notwithstanding anything contained in these delegation of powers, no post shall be

created:

(a) in any constituent unit of the Council unless there exists in that unit or in any otherunit of equal status, a post of similar character on a rate or scale of pay which hasalready been approved by the Council,

(b) in contravention of the Council unless there exists in that unit or in any other unitof equal status, a post of similar character on a rate or scale of pay which has alreadybeen approved by the Council,

(c) unless funds to meet the cost of the post, if temporary, can be found by validapporpriation or reappropriation from within the provision placed at the disposalof the authority concerned,

(d) permanently, unless permanent recurring saving is available to meet its cost

2. Abolition of PostsAn authority may sanction the abolition of a post which it is competent to create.

3. Powers Vested under the Bye-laws of the Council or Delegated ThereunderSchedules I, II, III and IV detail all those powers which are vested in the President, Director-

General, Secretary of the Indian Council of Agricultural Research and Directors of the ResearchInstitutes under the Bye-laws of the Council and those delegated to Secretary and other officers underthe Indian Council of Agricultural Research thereunder. All the officers concerned empowered toincur contingent expenditure or miscellaneous expenditure shall exercise such powers subject to theconditions and restrictions imposed in similar cases by the Government of India from time to time.

Unless otherwise provided by any general or special rule or order, it shall be within thecompetence of an authority to exercise the powers delegated to another authority subordinate to it.

SECTION VIII

1. General Limitations on Powers to Sanction Expenditure(a) No expenditure from the funds of the Society shall be incurred without the sanction of

the authority competent under the Bye-laws of the Council.

(b) A sanction to expenditure will not become operative unless funds are made available tomeet the expenditure by valid appropriation or reappropriation.

(c) The powers regarding sanction of expenditure shall be exercised after strictly followingthe guidelines or restrictions which have been or which may be imposed by theGovernment of India/Council from time to time.

(d) The Governing Body shall have full powers to sanction expenditure on any service up toany amount included in the sanctioned budget. However, as already stated sanction of thePresident shall be required for creation of any post in a scale of pay the maximum of whichexceeds Rs 6,700.

(e) The Director-General shall exercise the powers delegated to him under the Rulesand Bye-laws of the Society as well as those powers which are exercisable by a Ministry/Department of the Government of India including creation of any post in a scale of paythe maximum of which does not exceed Rs 6,700.

(0 The Secretary in respect of the Indian Council of Agricultural Research Headquarters andthe Institutes/Laboratories etc., and the Director in respect of the concerned Institute shallexercise all powers of the Head of the Department for the purpose of various Rules andRegulations of the Government of India, as amended from time to time and applicablemutatis-mutandis to the Society till such time the Council frames and enforces its ownRules and Regulations in this behalf. In addition, the Secretary /Directors shall exerciseall the powers specifically delegated to them under the Rules and the Bye-laws of theCouncil or which may hereinafter be delegated to them by the Governing Body.

(g) In exceptional cases, the Director-General may empower in writing a Director ofInstitute/Laboratory/NRC or Project Directorate to exercise, in addition to all the powersexercisable by him in respect of the concerned institute/Lab./Project Dte. all such powersin respect of any other Institute/Laboratory/NRC or Project Directorate also. In caseswhere powers are to be exercised by the Directors in consultation and with the approvalof the Management Committee, no such powers shall be exercised without suchconsultations and approval.

2. General Restrictions on Appropriations and Reappropriations(a) The Director-General shall have full power to appropriate sums provided in the

sanctioned estimates during the financial year to meet expenditure on each item up to the


amount provided for in the sanctioned estimate. Any unspent balance shall lapse and shallnot be available for utilization in the following year.

(b) The funds of the Society shall not be appropriated or reappropriaiod to meet expenditure,which has not been sanctioned by the authority competent to sanction it under the Bye-laws of the Council.

(c) No appropriation shall be done from 'Plan' to 'Non-Plan' without the sanction of theGovernment of India.

(d) No reappropriation shall be done from one major head to another major head out of thegrant given by the Government of India without the approval of the Governing Body.

(e) The Governing Body shall have power to reappropriate from one scheme to another onthe Plan side provided that the outlay of a scheme for a 5-year period does not exceed theapproved outlay in the Five-Year Plan and subject further to such guidelines andrestrictions as the Government of India may prescribe.

(0 The Director-General shall have, in respect of Government of India Grants, full powerto reappropriate funds at any time from one Primary Unit of appropriation to another,provided that the total sanctioned Budget Estimate within the major head is not therebyexceeded. No reappropriation shall be made so as to augment the provisions under thehead 'Pay of Officers' and 'Pay of Establishment* taken together for the entire grant.

(g) In respect of Agricultural Produce Cess Funds, the Director-General shall have fullpowers to reappropriate funds from one unit to another.

(h) The Secretary, the Directors of the Institutes/Laboratories or any other officer soempowered by the Governing Body, may reappropriate funds from one Secondary Unitto another before the close of the financial year to which the appropriation relates.

(i) The funds allotted by the Governing Body for a Scheme as Grants-in-Aid out of theAgricultural Produce Cess Fund accumulations shall be resumed rf the scheme ispostponed or abandoned. In that event the Director-General shall be competent to allotto the extent required the funds thus resumed to any scheme/schemes approved by theGoverning Body. If after making such allotment, any balance is left, it shall be creditedto the funds of the Society.

(j) Reappropriation of funds from the head "Salary" to any other head of account is notpermitted w.e.f. 1.4.1995 vide OM N. F. 1 (11 )-E II(A)/94 dated 24.2.1995 of the Ministryof Finance (Deptt. of Expenditure) and endorsed by the ICAR vide F. 22-21/92-Cdn(A&A) dated 5.4.1995.

\3. Powers to Sanction Excess Expenditure

Expenditure in excess of the net appropriation for the year requires the sanction of the GoverningBody.

4. Head of OfficeThe Director-Gencral/Secretary, Indian Council of Agricultural Research, has the power to

declare any officer of Group B or above as the Head of an Office. Similarly, the Director of an^n^titute/NRC, Labortatory or Project Directorate has the power to declare a similar officer under


him as the Head of Office. However, it is not permissible to declare more than ope officer as Headof Office in respect of the same establishment/Office.

5. Redelegation of PowersThe Director-General, the Secretary, Indian Council of Agricultural Research/Directors of the

Research Institutes, NRCs, Laboratories and Project Directorates and such other officers may re-delegate their powers to the subordinate authorities under them to the extent considered necessaryfor the day-to-day working of the Office/Insti tute/NRC/Project Directorates subject to the observanceof the Rules and Orders issued by the Government of India/Council from time to time regardingredelegation of powers to subordinate authorities and also subject to condition that overallresponsibility will rest with them. An authority may redelegate powers not exceeding those vestedin that authority. Delegated powers cannot be further redelegated. Powers regarding creation of posts,appointments, disciplinary powers, power to suspend lien, power to grant higher initial pay, powerto sanction advances from Provident Fund to the officers and staff on notional foreign service, powerto write off losses, power to sanction pension and other statutory powers derived directly or indirectlyfrom the Fundamental and Supplementary Rules, Rules and Bye-laws of the Council and other Rulesand Regulations may not be redelegated to the subordinate authorities.

6. General DirectionsThe powers delegated are subject to Budget provision and observance of procedure and other

general directions in OF Rules, FR-SRs and orders issued by the Govt of India/Council from timeto time.

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to G.B. at itsmeeting convenedfor the budgetestimates.

Execution 12(a) Same powersof contracts as a Secretary

to GOI videRule22(b)

Approval of the 12(a)form of contracts

Disposal of 12(b) Full, keepingmoveable in view theproperty instructions

of the Govt.of Indiaissued inthis respectfrom timeto lime

File and defend 1 3suits or otherproceedings

5 6 7 8

All contracts.deeds andother instru-ments onbehalf of theSociety andthe GoverningBody beyond2 lakhs

Full .subjectto the cont-racts beingdrawn upunder legaladvice

Full

•

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9 10 11 12 13

All cent All cont-racts racuinvolving involvingconsider- consider-ation up ation up toto Rs Rs 50,0002 lakhs(videO.O.26.11.91)

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Authentication B.L.of orders under 42CCS (CC&A)&CCS(Conduct)Rules

Signing of B.L.agreements 44creatingobligationof anynatureon theSociety.

Gram of leave B.L.9(e)to Officers to

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Full, for aperiod notexceeding3 years onfellowshipand otherconditionsas prescribedby the G.B.

Full F;ull Full Fullin respectof theirDivisionsw.e.f.29.7.92

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The powers The powers Full Grant of Grant Grant ofvested in the vested in in respect leave to of leave to

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officialreasons.

(ii) on air tickets Full

35. Passing of billsfor pay, T.A. andother allowancesfor headquartersstaff

36. (i) Passing of billsfor contingentexpenditurealready sanctioned

(ii) Passing of billsin respect of petrol/Diesel, Lubricants,etc. in respect ofICAR HQand KAB. Pusa

37.

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Authorising bookadjustments

Attesting entriesin Cash book

Full inrespectof staffworkingin theirDivisions(O.O. du29.7.1992)

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Checking monthlyCash balances

Passing andcounter-signingT.A. bills ofnon-official andofficials (whereT.A. is payable formeetings convenedby the Council)

To forgo recoveryof irregularexpenditure in anindividual case inrespect of itemsfor the check andaudit of whichDir. (Fin.) isresponsible

•

(a) To forgo recoveryin respect of itemsplaced under objectionnot because the wholeor any portion of the

5 6 7 8 9 1 0 1 1 1 2 1 3

Full Full

Full Full

•

Up to Sr. Up to In the eventRs 100 Accts. Rs. 257- of irregula-

Officer rity beingup to such as isRs 50 likely to

recur, theCouncil'sservantresponsiblebeing toldthat theexpenditurewas irregu-lar even ifno recoveryis madefrom him

Dir (1=) up toRs KMI in eachcase subject tothe followingconditions:-

to

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through that authoritystrictly as pertenns and conditions

47. Rent to be 9(i) Fullpaid by theCouncil forbuildingshiredfor officepurposesfor a fixedperiod

48. Rental-call, FullTelcgram/Pelexcharges payableloP&TDepartment asper theirrates sent forofficial purpose

49. Expenditure on Fullliveries forClass C & Demployeessubject to thecondition thatthe scale ofliveries and therate of purchaseare in accordancewith the appropriaterules governing them

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53. Sanction forpayment ofamount due toIhc beneficiariesof deceasedemployees strictlyin accordancewith the rulesgoverning theScheme under1CAR GroupInsurance Scheme

54. Expenditure on 9(re-caning ofchairs asper ralesapproved bythe Govt. ofIndia fromtime to time

55. Powers of theMinistry/Department ofGovt. of India

Full

Full rn

|

p

3

Full Delegated due tothe pressureof work ofroutine naturewith DC,ICAR

56. Expenditure ontransport ofthe participantsattending theworkshops,symposia, etc.

Rs40per headfor Ihcentireduration ofworkshop

Rs40per headfor theentireduration ofworkshop

Contd...

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66. Payment ofannual repairsand maintenancecharges to CPWDin respect of ICARColony, ICARBhavan, New Delhi,and air conditioningplants provided inCommittee RoomNo. l.KrishiBhavan andAuditorium in ICARBhavan, New Delhi

67. To sanction 9(i)honorarium tothe membersof the SelectionCommittee inconnection withPost Doctoral/Sr. Fellowshipat the approvedrates

n.S. (Admn.)l-ult

DDG (I-dn.)l-ull

Drnrno

pd•n

68. To sanction 9(;

honorarium tothe Supervisors,Invigilators atthe approvedrales in connectionwith the awardof Jr. I-ellowshipExamination

-do-

Contd...

1

69.

70.

71.

72.

2 3 4

conductedby the Council

Sanction forlocal purchaseof stationery inrespect of theCouncil's H.Qrs.

Acceptance ofbank guaranteeof NationalisedBanks furnishedby the privatebook sellers forpurchase ofICAR publications

Sanctioning of Fullhonorarium to themembers of theJudging Committeeappointed by theCouncil forevaluation of thework of the candidatesfor making selectionfor awards andprizes instituted bythe Council

To sanctionexpenditure ofmiscellaneousand contingent

5 6 7 8 9 10 1 1 1 2 1 3

Beyond DS(A)&DSRs 25,000 (GAP up toup to Rs 50,000 Rs 25/XX)per annum per annum

Dir. (P&l)Up to Rs 2lakhs

All Dy. SecretariesFull, subject tothe condition:

(i) That the rates ofhonorarium havebeen approved byDC, ICAR

(ii) The members of theJudging Committeehave been appointedwith the approval of thecompetent authority

As per As per theorders ceiling fixedissued for variousspecifically Divisions

p

I3

Contd... ^

10 11 12 13

nature (conveyancecharges)

73. Nomination of 66(a)the scientists (6)of Council'sInstitute toManagementCommittee onbehalf of GB

74. To sanctionexpenditure forfair typing ofthe manuscript

for anyADG

Full

Dir (P&n@Rs5per page of 250words including costof stationery in connectionwith Council's publicationsas laid down in ICARO.O. No. 25(7)/90-Pub-lIdl. 26.7.1994

75. To sanctionhonorarium tothe authors ofCouncil's booksat approved rates

Dir (PADFull, subject tothe condition thatthe assignmentof work to theauthors havebeen approvedby the competentauthorities and priorconcurrence of FinanceDivn is obtained

76. To frame Under Full

Contd...

1 2

recruitmentrules for theposts up toGroup C inthe Council

3 4

Rule73

5 6 7 8 9 1 0 1 1 1 2 1 3

77.

78.

79.

Acceptance of 38(b) Fullgrants from (10)Govt/Semi-Govtorganisations

To sanctionexpenditure onprinting of publicationsof ICAR includingperiodicals andmagazines

To sanctionhonorarium forgetting the Council's

Dir. (P&I)Full, subject tothe condition:

(i) That the rates havebeen approvedby the competentauthority,

(ii) Thai the press shouldbe among theones which havebeen approvedfor the purposeby the competentauthority for suchjobs, and

(iii) issue of sanctionwill be subjectto availabilityof funds in thebudget

Full, suBjccl tothe condition:

(i) Thai the names of

Contd...

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advertisementsthrough Direcloraof Audio &Visual Publicily

10 11 12 13

Co-ordinatedResearch Projects

the sanctioned outlay

and that the expendituredocs not becomeinl ructuous due

to the equipmentarriving when work is

almost done or over

87.

88.

89.

Sanction ofadditional grantsrequired to meetextra expenditureon account of revisionof pay & allowancesin respect of All-IndiaCo-ordinatedResearch Projects

Sanction of additionalfund required due tohigher cost of thesanctioned items inrespect of All-IndiaCo-ordinated ResearchProjects

The powers ofControlling Officersto have effectivecontrol over T.A. claims

Full, subject tothe condition thatthe additionalliability is met byadjustment fromthe sanctionedoutlay of otherProjects of theDivision and alsosubject to intimationof the diversion toADC (PI & M)

Full, subjectlo the conditionthat the additionalliability couldbe met out ofthe savings inthe particularProject

Full, subject tothe conditionthat the amountrequired is metout of the Project'ssavings

All officers & DirfRstaff working Allin Scheme officersSections & staff

workingin Finance

All officers& staffworkingin Hsu.Sections

6

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73in

Contd...

1

90.

91.

92.

**»

2 3 4

Signing andverifying pleadingson behalf ofSecretary, ICARin the Courts ofLaw in legal matters'

To sanction air-travel to non-officials attendingthe meetingsof the Council

Grant of 'No OfficersObjection Certificate' of the rankfor obtaining a of DS/Directors/private passport for ADGs and abovevisiting foreign at ICAR H. Qrscountries on private and Directorspurposes ol the Institutes

5 6 7 8 9

l-ull

Officers Officers ofof other the ranks ofInstitutes SO, US,except Scientists andthe Sr. Analysts,Directors etc. at ICAR

H. Qrs andOfficers ofNational Instts(except the Directors)

10 11 12 13

Wing.Dy. Secretaries,DDGs, Directors& ADGs at ICARH.Qrs will betheir ownControllingOfficers

LegalAdviser

DS(A)All officers belowthe rank of SOincluding ClassIV employee'sat ICAR H.Qrs.and Class III &IV employees ofICAR Institutes

ooTJ

Annexure 1 to Schedule I

INDIAN COUNCIL OF AGRICULTURAL RESEARCHKRISHIBHAVAN, NEW DELHI

No. 7-2/77-Estt. I Dated the 14 March 1977

OFFICE ORDER

With a view to ensure speedy disposal of work at the ICAR Headquarters and to linkingaccountability and authority at different levels, it is proposed to assign specific powers to the varioussenior officers at the ICAR Headquarters. The enclosed organisational chart of the ICAR indicatesthe revised allocation of responsibilities to the DDGs and the Secretary, ICAR.

It would be observed that a number of Institutes and Co-ordinated Projects have been shownunder the DDGs. In respect of Institutes and Projects allocated to a DDG, he shall perform thefollowing functions:

1. To assist in the effective working of the Institute through periodic visits to the Institute anddiscussions with the Director and Staff Members.

2. To help in linking effectively programmes and budget. Since most Institutes are multi-disciplinary in nature, the DDG who has the primary responsibility for ensuring that theinvestments from Public funds made in the Institute yields a good return in terms of scientificwork, may consult other concerned DDGs whenever necessary while taking decisions ontechnical matters.

3. To serve as the Reporting Officer for the CRs of the Directors of the Institutes.

4. To serve as the Reviewing Officer in respect of CRs of Scientists in S-3 in the Institutes.

5. To issue sanction for creation/continuance of posts.

6. To grant leave of all kinds to scientists other than the Directors.

7. To sanction increments.

8. To gram permission for the sale and disposal of property under Conduct Rules to the Instituteand Project staff.

9. To deal with cases of fixation of pay in respect of Institute and Project staff.

10. To grant all kinds of ad vances, including house-building advance to Institute and Project staff.

11. To grant permission to get honorarium/fees to scientists.

12. To grant permission to scientists to become members of professional agencies/bodies (notcommercial organizations).

13. To grant permission to the staff of the Institute for air-travel.


14. To grant permission for taking over/handing over charge at places other than the Headquarters.

15. To grant no demand/no objection certificates.

16. To pass orders regarding accommodation problems of the Institute.

17. To approve Management Committee Proceedings and submit them to DG for information.

The Deputy Secretaries concerned shall submit files relating to these matters to the DDGsconcerned and the orders of the DDGs shall be final. However, where any rule or instructions arc tobe relaxed or discretion to be exercised, the files shall be submitted by the DDG concerned to theDG for his orders, through Secretary, ICAR.

No orders regarding creation/continuance of the posts shall be passed without consultation withthe Director (P) and Director (Finance). Similarly, orders regarding financial matters such as grantof advances, honorarium, fees, etc. shall be passed with the previous concurrence of Director(Finance). The Deputy Secretaries shall submit such files to the DDGs in consultation with theDirectors concerned.

All other files relating to the functionsallocated to the Secretary shall be submitted by the DeputySecretaries and the Directors to the Secretary, who will, wherever necessary, obtain the orders of theDG.

All matters inrespectoflARI,IVRI,NDRI,CIFEandNAARM shall be submitted by the DeputySecretaries and Directors concerned to the DG for orders through the Secretary in case ofadm inistrati ve matters and through the DDG concernedln case of technical and educational matters.Managment Committee Proceedings in respect of these four Institutes shall be submitted to DG bythe DDG who represents ICAR Headquarters on the concerned Committee.

Sd/-(K.P. SINGH)

Secretary, ICAR

Annexure 2 to Schedule I


No. 7(2)/94-E. I Dated 26 October 1994

OFFICE ORDER

In order to improve thequality of servicingofCouncil'sInstitute'saffairs from the Headquartersand to make the Deputy Directors-General responsible and accountable for successful implementationof research profile of the Institutes, towards fulfilment of their approved mandate, it has been decidedto place the Institute's Administration Sections under the concerned Deputy Directors-General.

Organisationally, the Scheme Sections will be linked with the concerned IA Sections atfunctional level without immediate administrative merger. The Section Officers of the SchemeSections as well as the concerned IA Sections will submit their papers to the Deputy Secretary/UnderSecretary of the SMD who will function as the Branch Officer. In matters of IA Division which callfor technical input, the ADGs will be consulted by the DS/US and thereafter matters whicb cannotbe decided at the level of DS/US will be submitted to the concerned DDG for decision. Duringabsence of DDG on leave or tour, the cases will be put up to the senior most ADG in the division.Allocation of Institutes among various SMDs is as per Enclosure 1.

In order to enable them to discharge this function, necessary administrative and financial powerswill be re-delegated to them separately. In order to secure a uniformly high level of quality in theprocess of decision making in various divisions, it will be imperative that the officers concerned willstrictly follow rules, instructions, decisions and guidelines as adopted and formulated by the Councilfrom time to time. In grey areas, where policies or guidelines are either not available or not clear,as the case may be, the matter will be placed to the Secretary and /or the DG for decision. The mattersin the processing of which input from Personnel Division, Finance Division, Works Division or HindiDivision is required will be referred by the Deputy Secretary/Under Secretary of the SMD to the Dir.(P), Dir. (F), Dir. (W) and Dir. (H), as the case may be, who after giving their contribution will submitthe case file to the DDG.

The distribution of work will be as per Enclosure 1. The annuaPconfidential reports of the staffworking in Scheme Sections as well as IA Sections will be reported by the Section Officer andreviewed by Deputy Secretary/Under Secretary. The CR of Section Officer of Scheme Section willbe reported by Deputy Secretary/Under Secretary and reviewed by the concerned ADG. The CR ofSection Officer of IA Section will be reported by Deputy Secretary/Under Secretary and reviewedby DDG. The CR of Deputy Secretary/Under Secretary will be reported by the DDG and reviewedby the DG. In cases where the DS/US is reporting to two or more officers, the senior among themwill write the report after consulting others in writing and reviewed by the DG.

Sd/-SECRETARY


Enclosure 1

Allocation of Institutes Among Various Subject-matter Divisions/ADGs

Institutc/NRC/PD

Agricultural Education*NAARM, Hyderabad

Agricultural EngineeringCIAE, BhopalCIFHET, LudhianaCIRDOT, BombayILRI, RanchiJTRL, Calcutta

Agricultural ExtensionNRC on Women in Agriculture, Bhubaneshwar

Animal SciencesCIRB, HisarCIRG, MakhdoomNIAN&P, BangaloreNRC, Camel, BikanerNRC, Miihun, JharnapaniNRC, Yak. Dirang

*NDRI, KarnalNRC, Meat & Meat Products, Izatnagar

*IVRI, IzatnagarNRC, Equines, Hisar

CARI, I/catnagarCSWRI, AvikanagarNBAGR, KarnalNIAG, KarnalPD, Cattle, ModipuramPD, Poultry, Hyderabad

1ASRI, New DelhiNRC, Agri. Eco. & Policy Res., New Delhi

Institute'scode

1000011010

200002101021020210302104021050

3000032010

40000410204103041090420304206042070

4107042050

4105042040

410104104041060410804301043020

9102092010

Designation

ADG-UNDP

ADG-EnggADG-FEADG-FEADG-FEADG-FE

ADG-Extn

ADG-AN&PADG-AN&PADG-AN&PADG-AN&PADG-AN&PADG-AN&P

ADG-D&APTADG-D&APT

ADG-AHADG-AH

ADG-AP&BADG-AP&BADG-AP&BADG-AP&BADG-AP&BADG-AP&B

ADG-ESMADG-ESM

*Guidelines on matters concerning these Institutes which will be decided at the level of DDG &DC to be issued separately.


Enclosure 1 (continued)

Institute/NRC/PD

Crop SciencesCRRI, CuttackPD, Rice, HyderabadPD, Wheat, KamalIGFRI, JhansiNBPGR, New DelhiVPKAS, AlmoraNRC, Sorghum, Hyderabad

^ICR, NagpurCRIJAF, Barrackpore (W. Bengal)CTRI, RajahmundryHSR, LucknowSBI, Coimbatore

*IARI, New Delhi

NRC, IPM, FaridabadPD, Biological Control, Bangalore

IIPR, KanpurNRC, Groundnut, JunagadhNRC, Rapeseed, BharatpurNRC, Soybean, IndorePD, Oilseed, Hyderabad

Fisheries SciencesCICFRI, BarrackporeCIFA, BhubaneshwarCIFE, Bombay*NRC, Coldwater Fisheries, Haldwani

CIBA, MadrasGIFT, CochinCMFRI, CochinNBFGR, Lucknow

Institute'scode

5000051030530305304051060510905111052050

5101051020510405108051100

51050

5201053010

5107052030520405206053020

6000061020610306104062010

61010610506106061070

Designation

ADG-FC IADG-FC IADG-FC IADG-FC IIADG-FC IIADG-FC IIADG-FC II

ADG-CCADG-CCADG-CCADG-CCADG-CC

ADG-PP

ADG-E&BCADG-E&BC

ADG-OS&PADG-OS&PADG-OS&PADG-OS&PADG-OS&P

ADG-IN.FYADG-IN.FYADG-IN.FYADG-IN.FY

ADG-M.FYADG-M.FYADG-M.FYADG-M.FY

*Guidelines on matters concerning these Institutes which will be decided at the level of DDG& DG to be issued separately.


Enclosure 1 (concluded)

53

Institute/NRC/PD

HorticultureCIHNP, LucknowCITH, SrinagarIIHR, BangaloreNRC, Banana, TiruchirappalliNRC, Citrus, NagpurNRC, Grapes, Pune

CPRI, ShimlaCTCRI, TrivandrumNRC, Mushroom, SolanNRC, Onion and Garlic, NasikNRC, Orchids, GangtokPD, Vegetables, Varanasi

CPCRI, KasaragodICAR Research Complex, GoaNRC, Cashew, PutturNRC, Medicinal & Aromatic Plants, AnandNRC, Oilpalm, Pedavegi, West Godawari (AP)NRC, Spices, CalicutNRC, Arid Horticulture, Hisar

Soil & AgronomyCAZRI, Jodhpur - RajasthanCS&WCR&TI, Dehradun1ISS, BhopalNBSS&LUP, Nagpur

CARI, Port BlairCRIDA, HyderabadICAR Complex, NEH, Shillong „NRC, Weed Science, JabalpurPD, Cropping Systems Research, Meerut

CSSRI, Karnal, HaryanaNRC, Water Technology, BhubaneshwarPD, Water Management, Rahuri

NRC, Agroforestry, Jhansi

Institutecode

70000710107102071070720207204072050

710407105072070720907210073010

71030710607203072060720807211072010

8000081020810408107081080

8101081030810608203083010

810508202083020

82010

Designation

ADG-HortADG-HortADG-HortADG-HortADG-HortADG-Hort

ADG-Veg CrpADG-Veg CrpADG-Veg CrpADG-Veg CrpADG-Veg CrpADG-Veg Crp

ADG-PCADG-PCADG-PCADG-PCADG-PCADG-PCADG

ADG-SoilsADG-SoilsADG-SoilsADG-Soils

ADG-AgronADG-AgronADG-AgronADG-AgronADG-Agron

ADG-WMADG-WMADG-WM

ADG-Agrofo

Schedule II

Powers delegated to the Chairman/Secretary of Agricultural Scientists' RecruitmentBoard (approved by GB at its meeting held on 16 January 1975)

S.No. Nature of power Extent of power delegated to

1 . Expenditure sanction of amiscellaneous & contingent nature

The ChairmanASRB

(a) Recurring up toRs 1,000 perannum in eachcase

The SecretaryASRB

(a) Recurring up toRs 500 perannum in eachcase

Sanctioning of advances forauthorised contingentexpenditure

Write-off losses

Grant of leave to officersand othet staff in the serviceof the ASRB

Sanction of undertakingof work for which fee isoffered and the acceptanceof at fee

(b) Non-recurringup to Rs 5,000in each case

(i) Rs 1,000 in eachcase of losses ofstores or funds ofthe Society not dueto theft, fraud ornegligence

(ii) Rs 1,000 forother cases ineach case

The powers vestedin the Head ofDepartment

Full power up to amaximum of Rs 1,200in each case. In thecase of recurring feesthe limit applies to thetotal of recurringpayments made to anindividual in a year

(b) Non-recurringup to Rs 3,000in each case

Grant of leave toofficers correspon-ding to Classe IIGa/.cucd Officers

6. Sanction to the under- Full power up to a



The ChairmanASRB

The SecretaryASRB

taking of work for whichan honorarium is offeredand the grant of acceptanceof an honorarium

7. Sanctioning of tours

8. Sanctioning of TAadvances for approvedtours

9. Passing of ttills for pay,TA & other allowancesfor Headquarters staff

10. Passing of bills forcontingent expenditurealready sanctioned

11. Passing and countersigningTA bills of non-officialsand officials (whereTA is payable formeeting convenedby ASRB)

12. To sanction air-travel tonon-officials/advisers on theselection commklees (whereTA is payable for meetingsconvened by ASRB)

maximum of Rs 500 ineach case. In the caseof recurring honorariathis limit applies to thetotal of recurringpayments to be made toan individual in a year

Full in respect of membersof ASRB, Secretary andUnder Secretary,ASRB PSincluding himself

Same powers asfor sanctioningtours

Authorised toallow aii-travelto non-officialadvisers subjectto the conditionsprescribed by ICARfrom time to time

Officers of lowerrank than Under-secretary and allstaff in non-gazetted scaleof pay

Full

Full

Full



The ChairmanASRB

The SecretaryASRB

13.

14.

15.

16.

17.

To sanction road mileageon higher rates to non-official/official advisers (whereTA is payable formeeting convened by ASRB)

To make payment ofhonorarium to non-official/official advisers, asper norms followed bytheUPSC

To decide rates of re-muneration to paper-setters, evaluators, etc.in connection with examsconducted by ASRB

Conveyance hire in respectof employees working inASRB

Local purchase ofstationery stores

Full powers in respect of non-official/official advisers on theSelection Committee constitutedby the ASRB to the extentpermissible in accordance withguidelines contained in ICARcircular No. 10-8/83-Cdn(A&A)dated 13.7.1983 as amendedfrom time to time

Full powers subject to theconditions that the honorariumis paid to the non-official/official advisers on theSeletion Committee of the ASRBas per norms and ratesprescribed by the ICAR fromtime to time

Full powers provided the ratesprescribed do not exceed therates prescribed by the UPSCfor the similar purpose fromtime to time

Full powers to the extentmentioned in column 4 againstitem 3 of Schedule V of Govt ofIndia Delegation of FinancialPowers Rules 1978

Up to Rs 10,000 per annum incases where non-availabilityhas been certified by theconcerned Dy Secretaryat ICAR Headquarters andprovided that the localpurchase is made afterobserving all the ruleswithout making anyrelaxation/exception



The ChairmanASRB

The SecretaryASRB

18.

19.

Local purchase of rubberstamps, office seals

Hire of type-writers,calculating machines andduplicating machnies

20.

(i)00

Power to sanction re-imbursement of 'cancel-lation charges' on unusedrailway ticket andair ticket in respectof official/non-officialadvisers on the SelectionCommittee

21. Power w incur expenditureof contingent and miscellaneousnature

22. Power to purchase stores

23. Engagement of casuallabourers

ASRB has sincebeen declaredas a separate unit

Full powers

Full powers provided non-availabilityof the machines has been certified by theconcerned Dy Secretary at ICARHeadquarters that the machines are notavailable and the same are hired bystrictly following the general orspecial orders issued by the Council/Govt. of India from time to time

Full powers subject to observingguidelines/instruftions of the Council/Govt. of India

Full powers subject to observanceof instructions of the Council/Govt. of India on each item ofexpenditure

Full powers provided the purchaseis made by following the prescribedprocedure of the Council/Govt.of India and all the articles areentered in the stock registeras per established procedure

Full powers provided non-avail-ability of casual labourers iscertified by the Dy Secretaryconcerned at ICAR Headquarters


S.No. Nature of power

24.

26.

Power to incur expenditureon serving light refreshment

Powers to the rate ofremuneration of paper-setters, evaluators, etc.in connection withexaminations conductedby ASRB

To sanction expenditureon advertisements throughDirectorate of Audioand Visual Publicity

To allow non-officialmembers to travel inAC I Class

Extent of power delegated to

The ChairmanASRB

The SecretaryASRB

and that necessity, the numberof labourers, and the periodfor their engagement is decidedwith the approval of the Council

Full powers subject toconditions that theexpenditure is incurredwithin the rates prescribedby the Council from timeto time and that the lightrefreshment is served inaccordance withinstructions in voguefrom time to time

Full

Full powers provided therates have been approvedby Chairman, ASRB, and thatthe work was assigned withthe approval of thecompetent authority

Full subject to the conditionsthat the decision to get theparticular matter advertisedhas been taken at appropriatelevels

Delegated by DGICAR vide O.O.No.6(2)91-Cdn (A&A)dt. 19.12.1994

Annexure 1 to Schedule II

INDIAN COUNCIL OF AGRICULTURAL RESEARCHKRISHI BHAVAN, NEW DELHI

F.No. 10(4)/89-Cdn (A&A) Dated the 15th December 1994

OFFICE ORDER

Considering that operation of Bank Account is necessary for the Agricultural Scientists'Recruitment Board, in view of its functioning and the heavy amount involved, it has been decidedwith the approval of Director-General, Indian Council of Agricultural Research, that AgriculturalScientists' Recruitment Board would function as a separate accounting unit with clTcct from1.1.1995. The unit has to maintain the necessary records such as Cash book, Bank ReconciliationStatement, etc, as required under the rules. Secretary, Agricultural Scientists' Recruitment Boardmay arrange the distribution of work among different officers/staff. Necessary orders for posting ofone Assistant and one Lower Division Clerk as decided in the meeting have already bcc^ issued bythe Administration. With regard to allocation of budget from the budget allocation made for 1994-95 for the Indian Council of Agricultural Research including Agricultural Scientists' RecruitmentBoard, separate orders are being issued.

Expost facto approval of Director-General, Indian Council of Agricultural Research, is alsoconveyed for the opening of a Bank Account and its operation by Agricultural Scientists'Recruitment Board.

Sd/-(P.K. DUTT)

Section OfficerCDN (A&A) Sec.



F.No. 6(2)/91 -Cdn (A&A) Dated the 19 December 1994

OFFICE ORDER

Attention is invited to the Council's letter No. 10(4)/89-Cdn (A&A) dated the 13/26th June 1990,under which Rules for TA/DA to officials and non-officials for attending the meetings of the ICARand its committees etc. were circulated.

In view of the provisions of Bye-law 9(i) of the Bye-laws of the ICAR, the Director-General hasbeen pleased to delegate the powers to the Chairman, Agricultural Scientists' Recruitment Board,to allow the non-official members to travel in AC I Class.

Sd/-(B.L. JANGIRA)

Dy. Director (Finance)



F.No. 10(4)/91-Cdn (A&A) Dated the 23 December 1994

OFFICE ORDER

In continuation of this Council's Office Order of even number dated the 15th December 1994regarding separation of Agricultural Scientists' Recruitment Board for accounting purposes witheffect from 1.1.1995, the undersigned is also directed to convey the approval of the competentauthority thai the work of Scholarships/Fellowships, etc. of the Education Division, which ispresently looked after by Assistant Finance & Accounts Officer, Agricultural Scientists' RecruitmentBoard, will be looked after by the Finance & Accounts Officer, National Agricultural ResearchProject. Kr ish i Anusandhan Bhavan, with effect from 1.1.1995.

Sd/-(B.L. JANGIRA)


Schedule III«• t

Powers"1 delegated to the Directors of Research Institutes/Laboratories [vide ICARletter No. F. ll(4)/75-Cdn (A&A) dt. 1.4.1977 (Appendix I) and modified vide Order No.

6-2/90-Cdn (A&A), dt. 4.2.1993,28.5.1993 and 29.3.1994, OO No. 6-3/92-Cdn (A&A)dt. 28.7.1992]

S.No.

1

Nature of power Extent of power

I Powers under Fundamental Rules and Supplementary Rules:1. Grant of special pay to

LDC/UDC/Astt.. appointedto perform the duties of Cashier

2. Power to dispense withmedical certificate offitness before appointmentto Council's Service inindividual cases (FR 10)

3. Power to suspend a lien(FR 14)

Full powers includingallowing special pay fora period of 30 days andabove subject to the •provisions in FR & SRand other conditionslaid down by the Govt. ofIndia, Ministry of Finance,and rates prescribedfor the purpose fromtime to time

Full powers in the caseof employees for whomDirector is the appointingauthority

Full powers, provided theDirector is authorised tomake appointment to the.post on which the lienis held

Remarks

* The powers will also be exercised by the following:-(i) Project Director, ICAR Research Complex for NEH Region, Shiliong.

(ii) Project Director for All-India Co-ordinated Research Project for Dryaland Agriculture, Amberpet,Hyderabed.

(iii) Project Director for All-India Co-ordinated Rice Improvement Project, Hyderabad.(iv) OSD, Central Staff College for Agriculture^ Hyderabad.


4. Power to transfer a lien(FR 14-B)

5. Power to transfer anemployee from one postto another (FR 15)

6.

7.

Power to fix the pay andallowances of a Council'sservant treated as onduty (FR 20)

Power to sanction annualincrements (FR 24)

8. Power to allow anemployee to drawincrement next abovethe Efficiency Bar (FR 25)

9. Power to allow anemployee to count extra-ordinary leave forincrements (FR 26)

10. Power to grant pre-mature increment ona time scale of pay(FR 27)

Full powers,- provided thathe is authorised to makeappointments to both theposts concerned

Full

Full powers for all employeesposted at the Institute unlessotherwise directed irrespectiveof the fact whether Director isempowered to make substantiveappointment to the post ornot subject to following GOI/ICAR instructions issued fromtime to time

Full powers to allow normalincrements unless thereis an order to withholdthe same for which sanctionof the competent authorityis necessary.

The increment next abovethe EB will also be releasedafter the sanction of thecompetent authority

Full in cases where Directoris the competent authority tosanction extraordinary leave(order dt 30.1.87)

Grant of higher initial payon initial appointment notexceeding 5 increments inthe case of direct recruitsonly, provided appointmentis to the post created underown powers


1

11. Power to reduce thepay of an officiatingemployee (FR 35)

12. Power to sanction theundertaking of work forwhich an honorarium isoffered and the grant oracceptance of an hono-rarium (FR 46(b))

13. Power to appoint aCouncil's employee tohold temporarily or toofficiate in more thanone post and to fix thepay of subsidiary postsand the amounts of compensatoryallowance to be drawn(FR 49)

14. Power to retain aCouncil's employeeother than ministerialservants, in serviceafter the age of 58 years(FR 56(a))

Full powers if he is empoweredto make an officiating appoint-ment in the post concerned

Full power up to a maximumof Rs 2,500 in each case. Inthe case of recurring honorariumthis l imit applies to the total ofthe recurring payments madeto an individual in a year(order dt 30.1.87)

Full powers provided he isempowered to appoint aCouncil's servant perma-nently to each of the postsconcerned

Full powers in the caseof employees of non-Gazetted statusprovided the extensionsare limited to theperiod of one year at atime. This is subjectto orders issued byMinistry of HomeAffairs from timeto time

The powersdelegatedagainst items14, 15 & 16will be exerci-sed subject toobservance ofthe procedureand restrictionscontained in Govt.of India, Min. ofHome AffairsO.M.No. 26/11/68-Esst. (B) dated17.6.69 and suchother restrictionsas are imposedfrom time to lime

15. Power to require amedical certificateof fitness before

Full, if he is empoweredto grant leave


return from leave(FR71)

16. Power to sanctioncasual leave

17. Power to sanctionEarned Leave(SR 206 & 208)

18. Power to extendleave (FR 73)

19. Power to sanctiontransfer to foreignservice in India(FR110(c))

20. Power to fix pay inforeign service

21. Power to sanctionthe undertaking ofwork for which a

Full, including for himself

Full powers to grantleave including specialdisability leave, exceptingfor himself provided noofficiating arrangementsare involved in respectof posts which the Directoris not competent to fill up.(This includes sanctioningof study leave and extraordinary leave for pursuinghigher studies. The exerciseof this power will be subjectto observance of all relevantrules of Govt. of India/Council in this regard)(Order dt. 4.2.93)

Full powers, provided theoriginal leave was sanc-tioned by the Director andthe employee on his returnwill be under his adminis-trative control.

Full powers in thecase of employeesfor whom Director isthe appointing authority

Full powers subject toobservance of rules andorders issued by Ministryof Finance/Home Affairs

Up to a maximum ofRs 2,500 in each caseexcept in their own

Subject to theconditions laid down(SR11&12)


fee is offered andthe acceptance offce(SR 11)

22. Power to decide theshortest of two ormore routes(SR 30(b))

23. Power to allowmileage allowanceto be calculated bya route other thanthe shortest orcheapest (SR 31)

24. Power to decide incases of doubt orhardship, the classof steamer accommo-dation to which aCouncil's employeeis entitled (SR 42)

25. Power to sanctiontravel by air(SR 48(b) (ii))

cases for which Council'sapproval is necessary.In the case of recurringfees, the limit would applyto the total amount ofrecurring payment madeto an individual in a year

Full powers for journeyswithin their jurisdiction

Full powers for journeyswithin their jurisdi-ction, provided thatthe selection of suchroute is in the interest-of the Council

Full

TA by longer routeis not admissible incases where thejourney cannot beperformed by theshortest route due tonon-availability Ofreserved accommo-dation of the entitledclass by that route

The Directors of IARI,IVRI and NDRI anddeemed universitieswill have full power.The Director of otherInstitutes will have powerin respect of tour journeyson the routes for whichgeneral permission isgranted by orders issuedby Govt. from time tolime. This power may be


26. Power to sanctionof refund of cance-llation charges on airticket (including 'himself)

27. Power to prescribeHeadquarters of the.Council's employees(SR 59)

28. Power to define thelimits of Council'semployees' sphere ofduty (SR 60)

29. Power to decidewhether a particularabsence is absenceon duly (SR 62)

30. Power to restrict thefrequency and durationof journeys (SR 63)

31. Power to. grant exemp-tions from the rulelimiting a halt on tourto 10 days (SR 73)

32. Power to allow theactual cost of maintain-ing a camp during a

exercised in respect ofthe officers of the gradefor whom the generalpermission is givenOrder dt. 4.2.93No. 6-2/90 Cdn(A&A)

Full, subject to theconditions mentionedin Govt. of India/Min.of Finance OM No.19028/5/76 EIV-(B)dt. 21.1.77.ICAR 'order dt. 30.1.87

• •

Full powers

Full powers

Full powers

Full powers

Full to the extentand subject to theconditions prescribedby Govt. of India/ICAR from time to time

Full powers


sudden journey awayfrom it (SR 79)

33. Power to prescribe thescale of camp equipment,etc. to be carried byCouncil's employeeallowed to recover theactual cost of the firstor last journey of anextensive tour (SR 80)

34. Power to permit therecovery of the actualcost of conveying campequipment, etc. and tolimit the number orweight (SR 81(a) & (b))

35. Power to permit therecovery of the actualcost of the conveyingcamp equipment betweenplaces connected byroad only(SR81(c))

36. Power to permit therecovery of the actualcost of maintainingcamp equipment during ahalt at or near Headquarters(SR91)

37. Power to allow freepassage to a personjoining a post by sea(SR 108)

38. Power to extend thelime limits of sixmonths and one monthwithin which themembers of the

Full powers

Full powers

Full powers

Full powers

Full powers in case ofthe persons appointedby the Director

Full powers


family of Council'semployee may betreated as accompan-ying him in individualcases attendant withspecial circumstances(SR 116(b) (iii))

39. Power to prescribe thescale of tents to becarried at Council'sexpense on transfer(SR116(c))

40. Power to sanction haltsat hill stations in excessof 10 days and of intimat-ing that the Council'semployee was required/permitted to stay on duty/during holidays (Proviso(a) & (b) to SRI28)

41. Power to disallow TAfor journey to attend anobligatory examination ifthe Director considersthat the candidate hasculpably neglected theduty of preparing for it(Proviso to SR 130)

42. Power to permit recoveryof TA for a journey toattend an examinationother than those mentionedinSR13()&131(SR 132)

43. Power to sanction TAas for a journey on tourto a Govt. servant whois required while onleave in India to perform

Full powers

Power up to a limit of30 days subject to anygeneral or specialorders issued by theGovt. of India, Ministryof Finance from time totime

Full powers

Full power in the case ofdepartmental examination

Full powers, providedTA may not begranted for a journeywhile proceeding onleave or while


any Council's/publicduty at a place otherthan one where he isspending his leave(SR 135)

44. Power to allow theactual cost of ajourney to appearbefore a medicalboard, preliminary tovoluntary retirementor invalid pension(SR 160(b))

45. (a) Power to sponsorcandidate for short-term trainingcourse and countthe period spent ontraining as duty

(b) Power to decidethe rates of TAadmissible to aCouncil's employeedeputed to undergoa course of training(SR 164)

46. Power to fix amountof hire charges whena Council's employeeis provided with meansof locomotion at theexpense of Central/State/Public SectorUndertaking, etc. butpay all cost of its useor propulsion (SR 183)

47. Power to declare whoshould be controllingofficers (SR 191)

returning from leave

Full powers

Full, subject to conditionslaid down in Govt. of India,Ministry of Finance Memo.No. F.(71) Estt.III/60 dated2.12.60 as modified fromtime to time

Full to the extentand subject to theconditions prescribedby Govt. of India/ICAR fromtime to time

Full powers

In the case ofDirectors themselves,the power will beexercised by DG,ICAR

Full powers, provided thatthe Director may notdeclare a Council's employee


48. Power to make rulesfor the guidance ofcontrolling officers(SR 195) (e)

49. Power to waive proviso(a) to S.R. 209 and toauthorise departurefrom SR 211(SR210&211)

50. Power to accept acertificate signed byany registered medicalpractitioner as evidenceof the fitness of andemployee of non-gazettedstatus to return to duty(SR213)

51. Power to grant leave toa Council's employee inrespect of whom Medi-cal Committee hasreported that there isno reasonable prospectthat he will ever be fitto return to duty(SR 233)

52. Power to grantmaternity leave(SR 267)

53. Power to granthospital leave(SR 269)

54. Power to permit thecalculation of joiningtime by a route otherthan that which travc-

to be his own controllingofficer

Full powers

Full powers

Full powers

Full powers where theDirectors are empow-ered to grant leave

The enhanced powerswill be exercised bythe Directors withthe concurrence ofthe ManagingCommittee

Full powers subjectto provisions ofSR267

Full powers

Full powers

72 DHUtGATION OF POWERS

Hers ordinarily use(SR 296)

55. Power to extendjoining time on certainconditions within amaximum of 30 days(SR302)

56. To sanction tourprogramme and counter-signature of TA bills

57. Power to sanctionreimbursement ofcancellation chargeson unused railwaytickets

58. Authorising a Councilemployee to proceed onduty to any part of India.

59. Powers toabolish a post

60. Power to makeappointments

Full powers

Full powers for allincluding self. Onlythe tour programmeof the Directors shouldbe sent to DG, DDG andSecretary, ICAR, byname. Normally tourshould be arrangedwithin their jurisdiction

Full powers

Full powers

Full in respect ofposts for whichDirector has powerfor creation

Full in respect ofGroup C andD posts. In respectof Group B postssubject to theapproval of theappointment by theSelection Committeeto be appointed forthe purpose

The power is subjectto the RecruitmentRules and the Bye-laws of the ICAR andalso subject to theavailability of suchposts

DELEGATION OK POWERS 73

1

61. Power to makeofficiatingappointment toa vacant post(including thosein continuous chainof vacancies) eachof one month or more

Full. To be exercisedonly in very excep-tional circumstancesand subject to obser-vance of instructionsissued by the Councilfrom time to time

62. Power to makead-hoc appointments

Up to one year

63. Disciplinarypowers

According to Classifi-cation Control andAppeal Rules 1965 asapplicable to 1CAR

II Power under Delegation of Financial Powers Rules 1978& General Financial Rules as amended from time to time

64. Re-appropriationof funds

Council vide letter No.10-38/79 Per. IVdt. 28.1.80has issued furtherinstructions that noappointments on ad-hocbasis should be made by theDirector of the Institute.Ad-hoc appointments can beipade only with priorapproval of the Council.(vide O/O No. 6-2/90-Cdn(A&A) dt. 28,5.93)

Full powers within theheads specified in theBudget Book subjectto:General restrictionsand Rule 8 ofDelegation of FinancialPower Rules 1978No re-appropriationshall be made toaugment the provisionunder such heads ofaccounts where a

Subject to Bye-Laws ofthe ICAR


maximum limit of powerhas been prescribed

iii) Re-appropriation of fundsfrom one head of accountto another head ofaccount as mentionedin the Budget Bookwould require theapproval of InstituteManagement Committee

iv) Power for re-appropriationof funds from Plan toNon-Plan and vice versawould require theapproval of DG/Secretary, DARE

Note 1: Re-appropriation of fundsto augment the provisionsof TA is not permitted.

Note 2: Re-appropriation of fundsfrom the head Salary toany other head of accountis not permitted w.e.f. 1.4.1995[OM F. l(ii) EII (A)/94dt. 24.2.1995 of MOF (DOE)].

Note 3: Funds shall not be re-appropriated to meetexpenditure which hasnot been sanctioned byan authority competentto sanction it. Fundsshall not be re-appropriated to meetexpenditure on-a-ncwservice, not contemplatedin the budget of theInstitute. The powerwill further be subjectto observance of theother instructions issuedby the Govt. of India/Council from time totime on the subject(O.O. dated 30.1.87


and No. 6-5/86-Cdn(A&A) dt. 4.2.92

65. Power to incurcontingentexpenditure ingeneral

i) Bicycle Full

ii) Conveyancehire

To the extentmentioned inColumn (4) againstitem 3 of ScheduleV of DFP Rules1978 (item 3 ofAnnexure to ScheduleV of DFP Rules 1978)

Powers under item 65and sub items (I) to(XXV) thereunderare to be exercisedsubject to the provisions ofsub-rule(5)ofRulc 10 ofthe DFP Rules 1978 asmodified from time to timeand subject also to the (i)availability of funds byvalid appropriation orre-appropriation withinsanctioned budget, (ii)observance of procedureand other directionscontained in Central Govt.Compilation GFR (1963)and other ex isting rules andorders or those issued fromtime to time(Order dt. 4.2.93)(Also see Annex ure 9 tothis Schedule).

The supplies shall beobtained through DGS&Dor against the rale contractwhere practicable and/oreconomical, providedbudget provision exists forthe purchase


1

iii) Electricity, gasand watercharges

iv) Fixtures andfurniturepurchase and repairs

v) (a) Freightcharges

(b) Demurrage/wharfagecharges

vi) Hire of officdfurniture, electricfans, heaters, tablefans, coolers, clocksand call-bells

vii) Legal chargesfor law suitsto whichCouncil is aparty

a) Fees tobarristers,pleaders,arbitrators

Full

Full

Full

Full powers (eachcase exceedingRs 1,000 shouldbe reported to theCouncil)

Full

(a) Full powers subjectto previous consent ofthe Council where feeis to be paid in excessof the Schedule of feelaid down in column 4against item 11 ofAnnex ure to ScheduleV of DFP Rules

Subject to provisionof funds and observanceof the required rules andprocedures

Expenditure on air-lifting of storesshould be resortedto only in rarecases of extremeurgency. In order to see thatthis condition is not violatedreasons for air-lifting ofstores should specificallybe recorded and a periodicalreturn sent to the Councilevery six months inSeptember and March(ICAR O.M.No. 4(2)/69Rcorgn (F& A)/Cdn (A&A)dated 29.5.70)

Legal advicemay be obtained inadvance


and umpires

b) Other legalcharges forlaw suit orprosecutioncases as wellas for arbitra-tion cases

viii) Maintenance,upkeep and repairsof motor vehicles

ix) Municipal or/cantonmentrates and taxes

1978 as revised fromlime to time

(b) Full powers subjectto previous consent ofthe Council

Full

Full The expenditure shall beincurred keeping in viewthe principles laid downin the Rules for thepayment of municipalrates and taxes given inAppendix to DFP Rules1978

x) Petty works and Rs 3 lakhs inrepairs each case

a) Execution of pettyworks and specialrepairs to buildingsowned by Council/Institute includingsanitary fittings,water supply andelectric installationsin such buildings andrepairs to such installations

b) Maintenance and Fullordinary repairsof office buildingsand staff quarters,etc.

The Directorwill have power toexecute original worksand special repairs fromany agency of their choiceeven in places where CPWDhas its own formationsbut subject to the conditionsand guidelines prescribedby the GOI/Council fromtime to lime.

Subject to the conditionthat the cost of suchrepairs should be limitedto the percentage fixed byCPWD from time to time


c)

xi)

xii)

Repairs and alter-ations to hired andrequisitionedbuildings

Posts and Telegraphscharges includingcommission on MoneyOrders, etc.

Printing andbinding

xiii) Purchase ofbooks, periodicals andofficial publications

xiv) Rent for ordinaryoffice accommodation

Rs 5,000 perannum non-recur-ring and Rs 1,000per annumrecurring

Full

Full powers subjectto the availability offunds in the sanctionedbudget for printing ofannual reports andother publications

Full

Rs 30,000 p.a.at Bombay, Calcuttaand Madras.Rs24,000p.a.at other places(vide order dt. 12.9.83)

Such expenditure may beincurred only if thelandlord refuses to meetthe charges himself andwhen the building isreleased the Council/Institute should have theright to remove anyinstallation or materialadded to the building

Subject to any limitationsprescribed by the Council

(i) Assistanceof appropriatelocal authority suchas the PWD orRent Control Authoritymay be taken anda certificate ofreasonableness of rentobtained before fixingrate

(ii) Private accommo-dation should normallybe hired for office/laboratory purposes only

(iii) Out houses, if any;which form the part ofaccommodation- hired


xv) Repairs to plantand machineryequipments, tractors,pumping set, sea/rivercrafts etc.

xvi) Staff paid fromcontingencies

xvii) a) Local purchaseof stationery stores

Full

Full

should be utilized forstorageof stationery, forms,old records or for any otherappropriate purpose. Wherethis is not possible theseshould be let out to Class IVstaff and rent recoveredfrom them under the rulesin force

(iv) Accommodationshould not be hired for aperiod exceeding 5 years ata time

(v) Lease deeds should begot executed in respect ofhired building

In.caseofIARI.IVRI.NDR1 and deemedUniversities. Full powersfor local purchase onaccount of delay or/and non-supply ofstationery stores byChief Controller ofPrinting and Stationery,Govt. of India, subjectto availability of fundsand also, observanceof the prescribedprocedure

Remuneration of suchstaff should be regulatedin accordance withgeneral or special ordersissued on this behalf

Subject to availabilityof funds for this purpose.


In case of other Institutes.Full powers on the linesdelegated to the NationalInstitutes and on sameconditions (vide O.O.No. 6-2/90- Cdn (A&A)dt. 29.3.94)

b) Local purchase ofrubber stamps and office seals

xviii)a) Purchase ofworking stores,chemicals, tools,plants and equipments,insecticides, fertilizers etc.

b) Stores requiredfor works

xix) Supply of uniforms,badges and otherarticles of clothingetc. and washingallowance

Full

Full

The administrativeapproval of a Compe-tent Authority forexecution of workscarries with it thesanction of incurringexpenditure on purchaseof stores required forthe work

Full

Subject to availabilityof budget provisionand approval ofequipments in theEFC etc.

The issue of uniformsand payment of washingallowance should beregulated in accordancewith the Rules andOrders issued byMinistry of HomeAffairs/Fin./ICARfrom time to time

xx) Telephone charges Full powers, subjectto observance ofrestrictions in col. IVof Annexure toSchedule V of DFPRules, 1978 as


xxi) Typewriters, calculatingmachines

xxii) Indents, contracts andpurchase (Rule 13 ofDFP Rules, 1978)

amended from time to time andthose contained in M.O.F.O.M.No. 16(6)-E (Coord)/67 dt.9.8.67 and 6.11.68 and suchother orders as are issued fromtime to time. The powers do notinclude installation of newtelephones (vide O.O. dt.30.1.87)

Full

i) Full powers to place iutentson the Chief Controller ofPrinting and Stationery, DGS&DandotherCcntral/SlateGovt./Autonomous organisations aspredeposit parties forprocurementof working stores,equipment tools, plants,insecticides, fertilisers,chemicals etc.

In case of I A R I . IVRI .NAARM. NDRI and deemedUniversitiesii) Full powers to sanctionexpendi ture in case ofmiscellaneous contracts such ashandling contracts, leases etc.subject to the conditions thatthe amount of expenditure/income involved does notexceed Rs 100,000 in each case.(vide 0.0. dt. 4.2.93)

In case bf other Institutesiii) FuJl powers to sanctionexpenditure in case ofmiscellaneous contracts such ashandling contracts, leases etc.

"abject to general or special..refers issued by the Council''mm time totime


xxiii) Advertisement charges

xxiv)a) Writing off losses

subject to the conditions thatthe amount of expenditure/income involved does notexceed Rs 50,000 in each casesubject to procedures andguideline issued by Govt. ofIndia/ICAR from time to time

Up to the l i m i t of budgetprovision

Up to Rs 10,000 for losses ofstores not due to theft, fraud ornegligence. Rs 2,500 in othercases (For losses exceeding Rs10,000 items 17 in Schl. VI maybe seen)

Powers may be exercisedsubject to the conditions laiddown in GFR and procedurelaid down b/Govt. of India andother orders issued by Govt. ofIndia /1CAR on the subject fromtime to time

b) Deficiency and depre-ciation in the value ofstores

Up to a value of Rs 2,500 ineach case

c) Declaration and dis-posal of obsolete,surplus and unservice-able stores

xxv) Storing of potato seedmaterial

66. Power to declareany Group'A' orGroup 'B' Officer tobe Head of an Office forthe purpose of relevantRules or Drawing andDisbursing Officer videRule 10-A of DFP Rule,1978

By public auction up to Rs25,000 in each case subject tothe provisions of GFR, DFPRules, 1978 and orders issuedby Min. of Financc/ICAR fromtime to time in general or forparticular class of stores

Full

Full

Enhanced from Rs 5,000 (videO.O.dt. 4.8.83)

To Director, CPRI only (videICAR letter No. 24-58/77-E.EVdt. 6.10.77)

It is not permissible to declaremore than one officer as Headof Office in respect of sameestablishment unless the twoestablishments arc distinctlyseparate from one another


1

67. Expenditure on entertain-mentand lightrefreshment

68. Alteration of date of birthin respect of staffequivalent to non-gazettedstaff(Rule 79 ibid)

69. Powertorclaxtheagelimitfor initial appointment toposts for which Director isthe appointing authority(Section I-Appendix 3 orFR and SR Vol. II)

70. Investigation of arrearclaims (Rules 82 to 88 ofGFR)

Up to Rs 5,000 per annum inrespect of all the Institutessubject to 3.50 per head

Full, in case of a bonafideclerical error

Full, subject to orders issued byMinistry of Home Affairs

Up to six years of its becomingdue

Subject to restrictions laiddown by the Min./Council fromtime to time

See items 1 in Schedule VI also.

Powers may be exercisedsubject to provisions of the GFRand orders issued by the Govt.of India/Council from time totime

71. Gran t of permanentadvances/cash Imprest(Rules 90 of GFR)

Full, subject to the procedurefor regulating cash imprestcirulated vide Council's letterNo. l(ll)/68-A/cs. II dated5A68 as amended/supple-mented from time to time

72. To execute contracts,Deeds, and otherinstruments for and onbehalf of the ICAR

73. Form of surety bond to beexecuted by a Councilservant h a n d l i n g cash,stores etc. acceptancethereof

74. Grants-in-aid to Staff Clubsetc. (GI decision No. Ibelow GFR 153)

Powers as delegated videCouncil's Office Order No.4(7)/68-Reorgn (F&A) dated23.11.68

Powers as delegated videCouncil's Office Order No.4(7)/68-Reorgn (F&A) dated23.11.68

Full The rate of grants-in-aid will bein accordance with the orders/instrucuons of the Govt. of India


75. Power to accordadministrative approval ofworks

Up to Rs 1,000,000 subject tothe conditions that:

i) Provision exists in thebudget for the items ofwork, and

ii) Plans and estimates areapproved by competentauthority, i.e. Director(Works)

iii) Prior approval ofManagementCommitteeswherever necessary isobtained (vide O.O. dt.15.4.88)

issued from time to time (videO.O. dt. 4.2.93)

76. Grant of advances forpurchase of conveyance(Rules 191, 210, 211 and

. 214 of GFRs)

Full powers to grant advancesexcepting himself and subjectto the conditions laid down inthe GFRs and availability offunds

77. Extension of number of Fullinstalments up to 25 forrepayment of cycleadvances (Proviso (ii) toGFR 212)

78. Grant of advances for Fullpurchases of warm clothingand table fan (GFR 216,221 (A))

79. Grant of advance of pay Fulland TA on transfer (GFR222)

80. Gran t of advances in Fullconnect ion with tours(GFRs 231 to 232)

Subject to the provisions ofGFRs

Subject to the provisions ofRules 223 to 226 of the GFRs

Subject to the pro visions of GFR231 to 234


81. Grant of advance in Fullconnection with leavetravel concession

82. Grant of advances in Fullconnection with festivals

83. Gran t of advances in Fullconnection with naturalcalamities

Subject to the provisions of GFR235

Subject to GFR 236 to 245

Subject to the provisions ofRules 247 to 252 GFRs

84. Advances in connectionwith law suits to whichCouncil is a party

85. Advances to employees forvarious dcptt. purposes

Gran t of temporaryadvances including specialadvances from ProvidentFund

Full Subject to the provisions ofGFR 256-257 and LegalAdvice being obtained inadvance

To the extent the Director is Subject to GFR 258competent to sanctionexdpenditure for the purpose

Full powers except for self. Incase of Director, the Secretary,ICARisihecompetentauthorityto sanction GP Fund advance/final withdrawal for specialreasons

Asadmissible underGPFRules/CPF Rules

87. Advance payment to: (i)Firms with whom annualcontracts for servicing ofair conditioners, watercoolers, typewriters etc. areentered into.(ii) Firms includingCentral/State Govts.Govt.-run organization for supplyof stores

88. Grant of advance in lieuof leave salary (GFR 259-261)

A) In respect of Govt.Departments.. Govt-runorganisations.

Full powersB) In case of others.

Up to a maximum limit ofRs 25,000 subject to thefulfilment of conditionslaid down in M.O. Fin.Memo. No.F. 11(11)- E.II(A)/68 dated 20.12.68. asamended from time to time

Full

Vide order dt 30.1.87

Subject to provisions of GFR259-261


3

89. Grant of House BuildingAdvances

90. Grant of advances to thefamily of an employeeequivalent to non-gazettedstatus left in indigentcircumstances upon thedeath of the employees

91. Reimbursementof medicalexpenses as admissibleunder Central Services(Medical Attendance)Rules, 1944 includingcounter signature ofmedical bills

92. Grant of concession topersons proceeding toPasteur Insti tute forAntirabic treatment

Full, subject to availability offund and fulfilment of all theconditions prescribed under theHBA Rules (vide O.O. dt.30.1.1987)

Full powers including gazettedstatus employees also afterfollowing Govt. of Indiainstructions issued from time totime

Full, Directors will exercise thepowers of Controlling Officer/Head of Dcptl. in respect ofofficers/staff under hisadministrative costrol for thepurpose of Central Services(Medical Attendance) Rules,1944 as applicable to theCouncil's employees

Full, as admissble under Rules

Vetting of documents to be doneat the institute and in case ofdoubt loan document ought tobe verified by the legal cell ofICAR HQ.

vide O.O. dt. 4.2.93

Director can countersign hisown medical bills provided theclaim is covered by Rules andOrders on the subject. Asregards reimbursement ofmedical expenses in relaxationof Medical Attendance Rules,he may not exercise the powerin his own case

93. Sale and transfer of motorvehicles purchased with theadvance from the Council

()4. Control of staff cars andvehicles etc. of the Institute

95. Grant of leave travelconcession

Full, subject to the provisionsof GFRs 194-195 and 199-205

Full

Director wi l l exercise fullpowers of Head of Deptt./Controlling Officer for thepurpose of application of Leave

Subject to Staff Car Rules, andRules and Orders issued forcontrol, maintenance andoperation of motor vch icles etc.(For the purpose of Staff CarRules, Director will exercisethe powers of a Head of Deptt.)

DI-I.HGATION Ol; POWERS 87

96. Final withdrawal includingpart final withdrawals fromProvident Fund

97. Sanction of pension toC o u n c i l ' s employeesprovisionally

98. Participai ion in exhibitionsand demonstrations ofresearch activity

99. Sale of produce

lOO.Fixaiion and revision ofrates for service renderedby I n s t i t u t e to outside

Travel Concession Rules toofficers/staff under hisadministrative control exceptDirector himself

Full , except for Directorhimself subject to GPF/CPFRules and Orders issued fromlime to time

Full, in respect of officers/staffretiring from a post irrespectiveof whether the Director iscompetent to f i l l the postvacated by the retiring officer/staff, except for himselfprovided Govt. of Indiainstructions issued from time totime arc followed

In case of IARI. IVRI. NDRIand deemed Universitiesup to Rs 5,(X)() in each caseIn case of other InstitutesUp to Rs 1,5(X) in each case

Full by tender and/or auction asmay be considered convenientand to the best advantage of theCouncil subject to:i) Disposal by single tender ornegotiation up to a ceiling limitof Rs 5,000 in each caseii) Report to DC at the end ofseason of quantities produced/d isposed of and prices obtai ned.Subject also to the conditionsthat sale will be regulated as perGeneral orSpccial Ordersissuedby the Council

Full

vide O.O. dl. 4.2.93

Subject to budgetary provisionand availability of funds

Subject to observance of theprocedure outlined in ICARletter No. 8(9)/69-Reorgn(F&A) Cdn (A&A) dated15.10.1975 (Annexed)

DE-LEGATION OF POWERS

Institutes and partiesof bullock carts, threshersetc.

101 .Power to fix rales of seeds,plants and other productsof the Institute

102.Powcr to fix the rent forauditorium and commu-nity centres etc.

103.Power to declare specificScientific and Technicalposts as outside thepurview of the ReservationOrders

Full, the fixation of rates maybe done on therecommendations of aCommittee to be constituted bythe Director for the purpose.The Committee may take intoaccount among other factors,previous years rates, marketrates etc. and general or specialOrders, if any, issued by theGovt. of India/ICAR

Full

Subject to Council's OfficeOrder No. 2-40/66-Rcorgn(Admn) dated 11.2.70 andorders/instructions issued byGovt.of India/ICAR on thesubject from time to time

104.De-reservation oftemporary posts on theground of non-availabilityof candidates*of reservedcommunity

105.Permission to officers toattend conferencesconnected withagricultural matter

106.Power to send samples ofproducts or of culture or oforganism free of charge toother Institutes

-do-

Full

Full


107.Grant ofallowance

overtime

lOS.Power to sanctionexpenditure on insurancei) Power to get insured

during rail transit suchof the equipments asare very costly and areof fragile and delicatenature and where theRailways do notaccept any risk orresponsibility forlosses due to breakagein transit

ii) Power to sanctionexpenditure on theinsurance of motorvehicles under MotorVehicles Act, 1939and to pay Road Tax,wherever leviable

109.Power to sanctionexpenditure on part-timelectures

llO.To sanction study andeducational tours of PGstudents

lll .Sanction of IARIFellowships to M.Sc. andPh.D students

112.Creation of special postsfor the University side such

Full, subject to conditions laidby the Govt. of India/ICAR fromtime to time and subject tobudgetary limits

Full

Full

In case of IARI, IVRI, NDRI,IASRI, CIFEand NAARM only

Full in respect of lectures inforeign languages to Ph.D.students (order dt. 4.2.93)

Full for Directors, IARI, IVRI,NDRI, IASRI, CIFE andNAARM only.

Full for Director, IARI

Full for Directors IARI.IVRI,NDRI, CIFE and NAARM,

Subject to instruction in Councilletter No. 5(9)/68-Reorgn(F&A) dated 11.10.1968modified from time to time

Subject to the provisionscontained in Council's letter No.15(2)/69-Reorgn (F&A) dated27.10.1969 modified from timeto time.

Order dt. 4.2.93

Order dt. 4.2.93

90 DELEGATION OI: POWERS

2-

as Warden, Prefects, Hostelstaff, Mess staff, etc.

113.Sanction of IASRIFellowship to the traineesof various courses at IASRI

114.Permission for availing offacilities for the use of thecomputer centre

115. Maintenance of ElectronicComputer and theComputer Laboratory

16.Powersforsanctioningcostof repairs and drylockinghire charges

117.Grant of "No ObjectionCertificate" for obtaininga private passport forvisiting foreign countrieson private purpose

118.Extension of joining timein the case of employees ofCARI, Port Blair, whileproceeding on leave orreturning from leave incases of enforced halts at

IASRI in respect of Trainees'Hostel only subject tocompliance with instructions oncreating post issued by Govt. ofIndia/ICAR from time to time(order dl 4.2.93)

Full for Director, IASRI only

Full for Director, IASRI only

Full for Director, IASRI, IARI,IVRI, NDRI, CIFE, NAARMonly. To purchase stores,equipment and other materialrequired for maintenance up toa limit of Rs 50,000 in eachcase. In the case of otherinstitutes up to Rs 25,000 ineach case

To Directors GIFT, CMFRI andCIFE. For vessels 15 NRT andabove. Rs 50,000 in each case

Full, excepting himself afterobtaining vigilance clearancesubject to the observations ofthe conditions laid down in letterNo. 7-10/82-ICIdt. 16.7.82

Full to the Director, CARI, PortBlair

Subject to the budget provisionand usual conditions

Subject to availability of fundsin the sanctioned budget.

Subject to the condition thatessentiality of repairs and itssatisfactory completion by arecognised workshop is certifiedby the Mercantile MarineDepartments

DF.LEGATION OF POWERS 91

Calcutta/Madras on dela-yed sailing of the ship

119.To sanction air-travelbetween Port Blair andCalcutta or between PortBlair and Madras to GroupA, B, &CofficersofCARJ,Port Blair, while availingLTC/Frce Sea Passage

120.Grant of leave ex-India toOfficers/ Scientists

121.Purchase of vehicle inreplacement of thecondemned vehicle

122.Norms of expenditure tobe followed on holding ofWorkshops, Symposia,Conference etc.

Full to the Director, CARI, PortBlair

Full, subject to the conditionslaid down in the Min. of FinanceO.M.No. 19036/7/75-E.IV(B)dt. 5.8.76

As per O.O. No. 6(3)/92 Cdn(A&A) dt. 28.7.92 (attached asan annex ure)

POL Rs 40 per delegate,stationery Rs 40 per headincluding honorarium to thetypist

This will be the maximum limitand also subject to availabilityof sanctioned budget provisionand the economy instructionsof the Govt. of India/Councilissued from time to time. Theother terms and conditionsmentioned in O.O No. 20-9/81Cdn. (A&A) dt. 27.5.82 willcontinue to be followed exceptthatexpendilureon refreshmentwould be at the rate of Rs 3.50per head per session, (vide O.ONo. 6-2/90 Cdn (A&A) dt.29.3.94)

Annexure 1 to Schedule III


F.No. 6(3)AJ2-Cdn (A&A) Dated the 28th July 1992

OFFICE ORDER

The question of delegation of powers to the Directors of Research Institutes for the purchase ofvehicle in replacement of the condemned vehicle had been under consideration at Headquarters forsonic time past. The Director-General, Indian Council of Agricultural Research, is now pleased todelegate the powers for the purchase of vehicles in replacement of the condemned vehicle to theDirectors of 1C AR Research Institutes/Project Directorates/National Research Centres subject to thefollowing conditions apart from Government of India's instructions issued from lime to time.

1. Approval of the condemnation of the vehicle by the Institute Management Committee beobtained in each case;

2. The vehicle to be purchased is to replace a condemned vehicle which would have beenacquired initially after obtaiping due sanctions;

3. The type of vehicle to be purchased is to he the same as the one which has been condemned;

4. There should be a specific provision in the Budget for the purchase of vehicle as replacement;

5. The fund should be available during the finanacial year.

Sd/-

Dircctor (Finance)



F. No. 18-7/83-Cdn. (A&A)

To

The Directors of all Research Institutes

Dated the 4th August 1983

Subject:- Enhancement of delegation of powers to Directors of the Research Institutes

Sir,

I am to say that with a view to speeding up procurement of stores required at the ResearchInstitutes, the Council has been considering enhancementof powers of the Director&of the ResearchInstitutes for some time past. It has now been decided to delegate enhanced powers to the Directorsof Research Institutes as indicated below:

1. Local purchase of stationery stores

Direct cash purchase of spare parts withoutinviting quotations in emergency cases,breakdown of equipment machinery,vehicles (other than staff car), ResearchVessels where in theabsenceof immediatereplacement of spare parts, the result ofresearch experiment will be lost orproduction will be lost or the vehicles willbe stranded

Declaration and disposal of obsoletesurplus and unserviceable stores

Up to Rs 50,000 per annum in cases of delayor/and non-supply of stationery stores by ChiefController of Printing and Stationery, Govt. ofIndia, subject to availability of funds and thatrequirement of stationery is assessed by theInstitute as per the yardsticks laid down byChief Controller of Printing and Stationery fromtime to time

This is applicable in case of Institutes otherthan IARI, IVRI and NDRI

Up to Rs 2,000 on each occasion subject tothe conditions that the purchase is made from thelocal market through Purchase Committee inwhich the Accounts Officer should essentially beone of the members

By public auction up to Rs 25,000 in eachcase subject to the provision of General FinancialRules, Govt. of India, Delegation of PowersRules 1978 and orders issued by Min. of Fin./1C AR from time to time in general or for particularclass of stores

94

2.


The following clarifications/instructionson the stores purchase procedure are alsoissuedi) Purchase by inviting tender from a

single firm

ii) Purchase through negotiations

iii) Purchase by visiting the market

iv) Cash payment where the purchase ismade by Purchase Committee byvisiting

Single tender system would arise only incases of articles which arc specifically of aproprietory nature, i.e. produced by only onefirm. In each such case prior written approval ofDirector should be obtained besides ensuringlhatexactdcfinition of proprietory nature of itemis adopted as per the practice prevalent in theDGS&D

Only in cases where open tenders have beeninvited negotiations, if found necessary, shouldbe held in the presence of the Members of thePurchase Committee with all the tenderers whoshould be asked to bring down the rates to thedesired level. Such negotiations should beconducted in such a manner that reduced ratesquoted by a tenderer are kept evidential fromother tenderers

The purchase of stores by a Committee byvisiting the market is not permissible under therules. However in exceptional cases like: (i)cmcrgentpurchascs mentioned in paras 1,2 above,and (ii) purchaseof livestock or any other item ofsimilar nature where it is certified that purchasethrough quotation/tenders is not possible, thepurchase may be made by deputing the PurchaseCommittee. Such a certificate should bcgiven byan officer at a senior level who wil l be heldresponsible for the correctness of the same. Forconducting such purchases the said Committeewill invariably associate one officer representingthe Suite Govt. or Agricultural University of theState where the purchase is made or a SisterInstitute other than the one for which purchase isintended

The payment through Purchase Committeein case of direct purchases should be madethrough cheques or bank draft as far as possible.However, where cash payment is unavoidablereceipt should be obtained from the parlyconcerned and cour.lcrsigned by all the Members


v) Maintenance of a list of registeredsuppliers

3. These orders will take effect from the dateof issue

4. Receipt of this letter may be acknowledged

of the Purchase Committee i nc lud ingrepresentative of State Government/AgriculturalUniversity, etc.

Each Institute shall maintain a list ofregistered supplies which should be updatedperiodically. Only those suppliers should beenrolled who have a Registered Sales Tax Number

Yours faithfully,

Sd/-Director (Finance)


INDIAN COUNCIL OF AGRICULTURAL RESEARCHKRISHI BHAVAN, NEW DELHI 110 001

F. No. 6(2)/90-Cdn (A&A)/Part Dated the 19th December 1994

OFFICE ORDER

The following decisions have been taken in the 163rd SFC/GB meeting held on 5th & 6thOctober 1993.

1. Hospitality expenses for foreign delegation on lunch/dinner.

Hosting of working lunch/dinner has to be carefully assessed and should be approved at thelevel of Dy. Director-General with proper need-based decision. Where such exigencies existand approval of Dy. Director-General concerned is obtained and expenditure may be incurredup to Rs 50 per head for such hospitalities connected with the official transaction of business.The existing norms of Rs 25 per head for refreshment at meetings will however continue asper present orders.

2. Temporary advance out of cash imprest.

Looking into the urgent requirement of scientists for temporary advance for carrying out theirexperiments, the ceiling of Rs 500 has been raised to Rs 2,000 with the condition that theimprest account shall be submitted by the Officer concerned within lOdays lest it be recoveredfrom the salary at the end of the month.

The exercise of all these enhancement/amended powers will continue to be governed by theprocedural and other instructions issued by the Government of India/Council from time totime, like general economy instructions etc.

Sd/-Dy. Director (Finance)



F.No. 6-2/90-Cdn (A&A)/Part Dated the 29th March 1994

OFFICE ORDER

On the basis of the discussions/decisions taken in the Directors Meeting held on 5th & 6thOctober 1993, it has been decided with the approval of the Director-General, ICAR to delegate thefollowing powers to the Directors of all ICAR Research Institutes/Project Directorates/NationalResearch Centres:-

S.No. Nature of power Enhancement/amendment of the Delegation ofPowers to the Directors of ICAR ResearchInstitutes

Local purchase of stationery stores(Schedule Ill-Item No.71 (XVII)a)

Norms of expenditure to be followed onholding of Workshops, Symposia,Conferences etc.

Expenditure on entertainment & lightrefreshment (Schedule II-Item 73)

Full powers on the lines delegated to the NationalInstts. and deemed Universities for localpurchase on account of delay or/and non-supplyof stationery storesby Chief Controller of printingand Stationery, Govt. of India subject toavailability of funds and observance of theprescribed procedure.

POL: Rs 40 per delegate (enhanced from Rs 20at present) Stationery: Rs 40 per head (Includinghonorarium to the typist enhanced from Rs 20 atpresent).

This will be the maximum limit and also subjectto availability of sanctioned Budget provisionand the economy instructions of the Govt. ofIndia/Council issued from time to time. Theother terms and conditions mentioned in officeorder no. 20-9/81-Cdn (A&A) dt. 27. 5.82 willcontinue to be followed except that exp. onrefreshment would be at the rate of Rs 3-50 perhead per session.

Up to Rs 5,000 per annum in respect of all Instts.subject to Rs 3-50 per head for one meeting andthe instructions/restrictions of the Govt. of India/Council issued from time to time.


These orders will take effect from the date of issue.

4. The exercise of all these enhancement /amendment of powers will continue to be governed bythe procedural and other instructions issued by the Govt. of India/Council from time to time, likegeneral economy instructions etc.

Sd/-(B.L. JANGIRA)




F.No. 10-38/79-Per.IV Dated the 28th January 1980

To

The Directors/Project Directors of all the Research Institutes

Subject: Ad-hoc appointments—Need for avoiding the same

Sir,

The copy of the Department of Personnel and Administrative Reforms O.M. No. 39021/35/78-Estt. (B), dated the 15th November 1979 on the subject cited above is enclosed for your informationand guidance. In view of the spirit of this circular, it has been decided that no appointment on ad-hoc basis should be made by the Directors of the Institutes. In cases where ad-hoc appointmentsare to be resorted to for unavoidable reasons, the matter should be referred to the Council with fulljustifications and ad-hoc appointments made only with the prior approval of the Council.

Yours faithfully,

Sd/-(P.V. HARIHARASANKARAN)

Secretary



F.No. 6-2/90-Cdn (A&A)/Part I. Dated the 28th May 1993

To

The Directors of all ICAR Resea^ji Institutes/Project Directorates/National ResearchCentres.

Subject: Delegation of powers to the Directors of Research Institutes etc.—Enhancementthereon.

Sir,

In continuation of the Council's letter of even number dated 4th February 1993,1 am directedto refer to item No. 68 of Schedule III of Delegation of Powers in ICAR regarding ad-hocappointments by Directors up to one year and to state that the Council vide letter No. 10-38/79-Per.IV dated the 28th January 1980 (copy enclosed) has issued further instructiqns stating that noappointment on ad-hoc basis should be made by the Directors of the Institutes. However, in caseswhere ad-hoc appointments are to be resorted to for unavoidable reasons, the matter should bereferred to the Council with full justifications and ad-hoc appointments made only with the priorapproval of the Council.

In view of the position stated above, the delegation of powers on the said item may please betreated to have been amended to this extent.

Sd/-(B.L. JANGIRA)

Deputy Director (F)


Powers for Disposal of Farm Produce at the Institutes/Centres under theCouncil and the Procedure Therefor

ICAR letter No. 8C9V69-Reorgn (F&A) Cdn (A&A1 dated October 15.1975

In continuation of Council's letter of even No. dated the 2nd July 1971 on the subject notedabove, I am directed to say that the question regarding disposal of essential commodities such as rice,wheat, milk products, potato etc. which would be required by the Institute-staff has been reviewed.It has been decided in consultation with the Financial Adviser and with the approval of the GB fifcatthe following procedure may be followed fordisposal of these essential commoditiesat the Institutes/Centres under the Council:

(a) In Institutes carry ing on educational activities and having a Hostel/Co-operative messes/Canteens attached with the Institutes, requirements of these shall be met before theproduce is distributed to other members of the staff. Similarly the requirement of GuestHouse/Scientists' Home (like the Visiting Scientists' Hostel at the Institute) shall also begiven perference.

(b) If possible theproduce shall be sold to the staff according to their requirements. However,if the quantity available is not sufficient to meet full demand of all, the Director shallensure that the produce is distributed equitably among the staff so that all categories ofstaff get reasonable share.

(c) The price of the commodity shall be decided by the Price Fixation Committee taking intoconsideration the prevailing rates as certified by the Civil Supplies Department. The priceso fixed shall be reviewed quarterly in consultation with the Civil Supplies Departmentof the State concerned.

(d) If any surplus produce is left over, after meeting the demand of the staff, the balance shallbe disposed of through public auction.

(e) In respectof commodities under statutory rationing the Director shall ensure that therulesof the Civil Supplies Department are adhered to strictly.



No.F. 11(4)/75-Cdn (A&A) Dated the 1st April 1977

To

1. The Directors of all ICAR Research Institutes

2. The Project DirectorICAR Research Complex for NEH RegionAmrit Bhavan, Shillong

3. The Project DirectorAll-India Co-ordinated Research Project for DrylandAgriculture, Ambcrpct, Hydcrabad-13

4. The Project DirectorAll-India Co-ordinated Rice Improvement ProjectRejendranagar. Hyderabad-30

5. The Officer on Special DutyCentral Staff College for AgricultureA.P. Agricultural University CampusRajcndranagar, Hydcrabad-30

Subject: Delegation of Powers to the Directors of Research Institutes etc.

Sir,

In surperscssion of all previous orders regarding delegation of financial and administrativepowers, the Dircctorsof all Research Institutes, Project Directors of All-India Co-ordinated ResearchProjects on Dryland Agriculture and Rice, ICAR Research Complex for North-Eastcrn Region andthe Officcr-on-Spccial Duty, Central Staff College for Agriculture, will exercise the powers asindicated in the sialcmcntcnclosed (with 5 spare copies), with immediate effect. It wil l be seen fromthe said statement that certain powers like (i) sanction of the undertaking of work for which a fee isoffered and the acceptance of a fee, (ii) incurring contingent expenditure, viz. Demurrage, wharfagecharges, repairs and alterations to hired and requisitioned buildings, rent for ordinary officeaccommodation, writing-off losses and sanction of local purchase of stationery etc. have beenconsiderably enhanced.

2. Directors of the Research Institutes etc. may re-delegate their powers to the subordinateauthorities under them to the extent considered necessary for the day working of the Institute/Projectsubject to the observance of the Rules and Orders issued by theGovt. of India/Council regarding re-delegation of powers to subordinate authorities and also subject to the condition that overallresponsibility w i l l rest with them. For example, powers regarding creation of posts, appointments,


disciplinary powers, power to suspend and transfer lien, power to grant higher initial pay, power tosanction advances from PF to the oiTicers and staff on notional foreign service, power to sanctionpension and other statutory powers derived directly or indirectly from the Fundamental &Supplementary Rules, Bye-laws and Rules of the Council and other Rules and Regulations may notbe re-delegated to subordinate authorities.

The exercise of all these powers will continue to be governed by the procedural and otherinstructions issued by the Govt. of India/Council from time to time, like general economyinstructions, ban on creation of posts, ban on f i l l ing up of vacancies etc.

The receipt of this letter may please be acknowledged.

Yours faithfully,

Sd/-

(BALDEV RAI)Director (Finance)



No.FI 8(2)/85-Cdn (A&A) Dated the 14lh June 1989

To

The Directors of All Research Institutcs/Dircctoratcs/National Research Centres etc.

Subject: Review of existing system of Store Purchase and Inventory Control atlCAR Headquartersand its Research Institutes.

Sir,On the recommendations of the Scientific Advisory Committee to the Cabinet, the Government

of India in their Department of Science and Technology O.M.No. DST/17/3/1/83 dated 28.12.1983conveyed enhanced delegation of powers to the Scientific Departments and have exempted themfrom the purview of DGS&D subject to the condition that the organ rations concerned would evolvesuitable procedures for the exercise of enhanced powers in the matter of purchase and disposal ofstores directly.

2. In this background and with a view to evolve suitable revised store puchase procedure, aCommittee had been constituted under the chairmanship of Dr A.M. Michael, Director, IndianAgricultural Research Institute to look into the existing purchase procedure, to identify and specifybottlenecks, if any, in terms of delays and cost over-runs under the present system of procurementof store through DGS&D and to suggest alternative methods of store purchase and inventory controlincluding drafting of stores and purchase manual so that it may be followed by the Council and itsInstitutes. The said Committee has since submitted its report and the same has been discussed andapproved by the Governing Body of the Council in its meeting held during March 1989.

3. The major recommendations of the Committee as approved by the Governing Body of theCouncil arc attached as Annexure for information, guidance and compliance by the Council and itsresearch Institutes subject to the following conditions:

(a) Principles laid down in General Financial Rules arc followed.

(b) Detailed specifications arc prescribed for all items including sophisticated items ofStores/equipments etc. at the lime of calling tenders.

(c) Complete measures arc taken for carrying out inspection of stores.

4. The detailed procedure for procurement and custody of stores based on the approval of theGoverning Body will be laid down in the Stores and Purchase Manual.

5. The receipt of this letter may please be acknowledged.Yours faithfully,

Sd/-(G.C. Srivastava)

Secretary

104 DELEGATION OP POWERS

1. The Institutes will continue operating DCS &D rate contract for procurement of their suppliesrelating to typewriters, duplicating machines, air conditioners and furniture.For other item_spf storesthe Institute will be free to procure on DGS&D rate running contracts directly from the contractualfirms at their discretion without going for the observance of codal purchase procedure provided thisis considered advisable in the larger interest of economy subject to the following conditions:-

i) The supplies are procured on the same rales, terms and conditions as are prescribed by theDGS&D for its Direct Demanding Officers except that with regard to the requirement ofpre-delivery inspections, the Institute concerned will make necessary arrangements andassume full responsibilities to ensure supplies according to the prescribed specifications.For ensuring this inspection they may utilize the services of their staff holding the requisiteexpertise or may obtain assistance from outside sources (other Institutes, State GovernmentDepartments, Universities or other Government Undertakings etc.) as may be locallyavailable.

ii) The supplying agency undertake to make the supply on our order form on the same dates,terms and conditions as applicable to DGS&D and proper contract is entered into by theconcerned Institute with the supplying agency to ensure full safeguard.

iii) The payment is made on receipt of material or on proof of despatch or otherwise inaccordance with normal financial rules.

iv) The expenditure so incurred on the purchase does not exceed the amount which would havebeen incurred in case the purchase would have been effected through DGS&D.

2. The Institute should conclude rate/running contracts with the leading suppliers/manufacturersthemselves for items of common nature. The period of currency of such rate/running contracts shouldnormally be for one year which can be extended for another one year by mutual agreement, providedit is considered in the interest of the Council. Adequate safeguard should also be taken while finalisingrate contracts to ensure timely supplies, quality material, prc-delivery inspection and alsopost-purchase maintenance wherever required.

3. Single tender system may be adopted in the case of articles which are specifically certifiedas of proprietory nature by the indenting authorities or when it is to the knowledge of the procuringagency that only a particular firm is the manufacturer of the stores demanded. Purchase by BrandName cannot be termed as items of proprietory nature.

4. The system ofab-initio negotiations should be adopted in exceptional circumstances only, e.g.

i) Where there is no competition.

ii) Where the tendered rates are apparently higher as compared to the known market price.

iii) Where it is apprehended that the suppliers have formed a pool before quoting theratesand the negotiations are likely to bring down the prices.

Negotiations should not be made with one or two firms but should be made with all the firmswho have tendered their rates.

5. Purchase of stationery items may be effected cither from the Central Government EmployeesCo-operative stores or from Super Bazars or otherwise after following the normal purchaseprocedures if it is considered economical in the interest of the Council.


6. All stores and equipments before acceptance should be arranged to be inspected on receiptby an appropriate officer designated for the purpose, normally within 24 hours of the receipt of thestores. Stores such as electrical goods, mechanical instruments, refrigeration material should beinspected/functionally tested by persons of technical competence. Inspection/functional tests ofsophisticated instruments should be carried out by the indentor himself with the assistance of theexperts concerned. The stores of general use and repetitive nature such as vim, dusters, glasswaresand stationery items should be inspected by the Stores Officer with the assistance of the officershaving expertise in the field. The officers charged with the responsibility or inspection of goodsshould invariably record and certify all inspections and inspection reports should be countersignedby the Head of Division/Project concerned after making random checks.

7. Detailed specifications of the items required to be procured should clearly be indicated at thetime of calling tenders/quotations and the lowest quoter should be accepted according to thosespecifications only.

8. The functions of the stores relating to (i) Purchase and (ii) Custody, accounting anddistribution should be dealt with by separate units/officers except in cases where it is not possibledue to limited manpower.

9. The above procedure is subject to the following conditions:-

(a) Principles laid down in General Financial Rules are followed.

(b) Detailed specifications are prescribed for all items including sophisticated items ofStores/Equipments etc. at the time of calling tenders.

(c) Complete measures are taken for carrying out inspection of stores.

Annexure 1 to Schedule IV

Administrative Powersa. To act as Member of the Selection Committee/Departmental Promotion Committee for

recruitment/promotion of staff in the Co-ordinating Unit.

b. To sanction all kinds of leave, except study leave, which will be sanctioned by the ICARHeadquarters to the staff of the Co-ordinating Unit.

c. Powerof sclfsanclioningof tourupto 10 days at a time, with intimation to the controllingauthority including concerned Deputy Director-General/Assistant Director-General atthe ICAR Headquarters.

d. To sanction tour of all categories of staffattached to the Co-ordinating unit up to 10 daysat a time.

Financial Powers

Item No. Nature of power Extent of power delegated

1. Tostrikeoffstoresrendercdunserviceable Up to Rs 25,000 in each casethrough normal wear and tear.

2. To write off losses Up to Rs 1,500 in each case per year

3. To dispose off crops at the prevailing Up to Rs 15,000 in each case per yearmarket rate

4. To supply seeds free of cost for Fullexperimental purposes

5. Purchase of stores Up to Rs 20,000 in each case

6. Purchase of books, publications and Up to Rs 20,000 in each casereprints of scientific papers

7. To incur recurring expenditure on Up to Rs 10,000 in each case through authorisedmaintenance & repair of motor vehicles, dealeretc.

8. Repairs to scientific instruments, Up to Rs 10,000 in each caselaboratory equipments, agriculturalImplements and machinery

9. Repair of bicycles locally Up to Rs 100 per bicycle (average) per year

10. Repairing of typewriters and other office Fullmachines


1 2 3

11. Commission on money orders (to remit Fullthe dues of suppliers, contractors, etc., bymoney orders if such remittance is un-avoidable and is considered necessary inthe public interest).

12. Purchase of stationery stores (local Up to Rs 25,000 perpurchase) year

13. Ordinary contingencies which do not Fullrequire special sanction

14. Imprest money Rs 5,000 with sanc-tioningpowerofRsSOOon a single item at atime.

15. Sanctioning power for stationery items Rs 25,000 per year

16. Sanctioning of General Provident Fund Full(GPF) advance and withdrawal to the staffof the co-ordinating unit

17. Sanctioning tour advances for self, other Fullstaff of the co-ordinating uni t andmonitoring team members

18. Payment of wages of daily paid labour, Fullsemi-skilled and skilled labourers

19. Sanction of registration charges at Full as per ICARsymposia/seminars norms

20. Sanction for payment of honorarium Up to Rs 2,500 per year

21. Paymcntof charges on postage, telegrams, FullTelex, Fax, water, electricity, telephonebil ls etc.

22. Advances(A) Interest bearing advances

i) Cycle advance Full Please see note at theend

108 DHI.P.GATION OF POWERS

ii) Fan advance to Class IV FullEmployees

(B) Non-Interest bearing advancesi) Festival advance

ii) Warm clothing advanceiii) Pay and Travelling Allowance

advance at the time of transferand retirement

iv) Grant of advance in lieu ofleave salary

v) Grant of advance to meettravellingexpenses to familiesof Council's employee whodie while in service

23. Drawal and disbursement of funds

FullFullFull

Full

Full

As exercised by aDrawing and Dis-bursing Officer

-do-

-do--do--do-

-do-

-do-

Subjcct to approval bythe Director of therespective Institute

NOTE:

NOTE:

The powers to be delegated are subject to Budget Provision and observance of procedureand other general directions contained in G.F. Rules etc.

The above delegation of powers is subject to the condition that (a) exercise of suchdelegated powers would be subject to the Government of India/Council's instructions/order issued from time to time and (b) a review is made after one or two years of the actualexercise of the powers.

Annexure 2 to Schedule IV


F. No. 6-2/90-Cdn (A&A)/Part Dated the 30th July 1993

To

The Project Co-ordinators

Subject: Delegation of Administrative and Financial Powers to the Project Co-ordinators

Sir,

I am directed to refer to the Council's Office Order of even number dated the 15th June 1993(copy enclosed) on the subject mentioned above and to say that it has been decided that theAdministrative and Financial Powers delegated to the Project Co-ordinators of Crop Sciences willalso be exercised by the remaining Project Co-ordinators of all other Divisions of the Council.

Yours faithfully,

Sd/-(B.L. JANGIRA)


Schedule V

Powers of Zonal Co-ordinators of ICAR

S. No. Nature of power Extent of Power Delegated

1. To strike off spares rendered unserviceable Fullthrough normal wcaj and tear

2. To write off losses Rs 1,500 in each case per year

3. Purchase of books, publications and reprint Up to Rs 20,000 in each caseof scientific paper

4. To incur recurring expenditure on the Up to Rs 10,000 in each case through authorizedmaintenance and repair of motor vehicles dealer

5. Repair of bicycles locally Up to Rs 100 per bicycle (average) per year

6. Repairing of typewriter and other office Fullmachines

7. Hiring of typewriters As per delegation of Powers in Government ofIndia

8. Coinmissionmoneyorders(remitthedues Fullof supplies contractors etc. by m.o., ifsuch rcmmittanccs are unavailableand is considered necessary in publicinterest)

9. Purchase of stationery stores (local Up to Rs 25,000 per yearpurchase)

10. Ordinary contingencies which do not Fullrequire special sanction

11. Sanction of lour of self and staff with the Full/one and within sanctioned budget

12. ADVANCESi) Advances of TA in connection with Full

tourii) Grant of advance in lieu of leave Full

salary if admissible

DI-:i.RGATIO\ O!- POWERS 111

13. Drawal and disbursement of Funds As exercised by a D.D.O. Subject to approval ofthe Director of the Instl/Vkc-Chanccllor of theUniversity to which attached

14. Powers to make appointments of the staff FullundcrthcZonalCo-ordinatorLab-to-LandProgramee

15. ContingenciesRepair of typewriter machine, POL and As per delegation of Powers under Governmentrepair of vehicle, photocopy machine, of Indiacomputer, stationery etc.

16. Sanction of earned leaved (under the Unit) -do-

17. Sanction of GPF advance (under the Unit) As per Delegation of Powers under Governmentof India

18. Purchase of books for library and office -do-(undcr the Unit)

19. Payment of telephone bills -do-

20. LTC Advance both home town and yearly -do-(undcr the Unit)

21. Leave Salary Advance (under the Unit) -do-

22. Festival Advance (under the Unit) -do-

23. Equipment(Annualmaintcnancecontract) -do-

24. On-farm Research (under KVK) -do-

25. Farm Advisory work (under KVK) -do-

26. Estt. of demonstration unit (under KVK) -do-

27. Field activities and programme (under -do-KVK)

Annexure to Schedule V


F. No. 6-1/95-Cdn (A&A)/Part Dated the 15th May 1995

To

All Zonal Co-ordinators of the ICAR Research Institute/Project Directorates/National Research Centres

Subject: Delegation of Powers to the Zonal Co-ordinators of the ICAR Research Institutes/Project Directorates/National Research Centres—Enhancement thereon

Sir,

I am directed to state that the powers of the Zonal Co-ordinators of the ICAR Research Institutes,under various items have been reviewed and the Director-General, Indian Council of AgriculturalResearch under the provisions of Bye-laws 9(i) of the Bye-Laws of the ICAR has been pleased toapprove enhancement/amendment of the Delegation of Powers to the Zonal Co-ordinators of theICAR Research Institutes and at the Zonal Co-ordinating Units of the various Institutes/ProjectDirectorates/National Research Centres, in respect of the items as per details given in theANNEXURE.

These orders will take effect from the date of issue.

The exercise of all these enhancement/amendment of the powers will, however, continue to begoverned by the procedural and other instructions issued by the Government of India/Council fromtime to time, like general economy instructions, ban on creation of posts, ban on filling up ofvacancies etc.

The receipt of this letter may please be acknowledged.

Yours faithfully,

Sd/-(T.V. ASARI)


Schedule VI

Powers of Management Committees of ICAR

Delegation of Powers to the Management Committees of ICAR Institutes(O.O. F. No. 5(4)/87-Cdn dt. 28.7.1988)

S. No. Nature of power Extent of Power of the Management Committee

I. Administrative1.

2.

Appointment to the posts for whichthe Director is the appointingauthority like T-6, Security Officereic.(i) Relaxation of age

Constitution of DPC/ SelectionCommittee

Follow-up action on settlement ofaudit objections

4.

5.

6.

To approve the proposals forconsultancy services to be undertakenby the staff members of the Institute

Recommendations of the QRT/or anyother Task Force/Appraisal Team etc.relating to the Institute

Financial7. Works (Plan)

The cases of appointment which have to bereferred to ICAR Headquarters may be approvedby the Management Committee

Relaxation of age up to one year

Full, as per guidelines issued by the Counci 1 fromtime to time. Provision of D.G.'s nominee in suchcommittees is dispensed with.

The Management Committee will considerationtaken in each meeting and give directions forsettlemen t of aud i t objections

Relaxation in the cases of the Fullallotment of residentialaccommodation at the Institute

Full(subject to guidelines issued by the ICAR

Acceptance by the Management Committee forimplementation and follow-up action. Caseswhere policy decision is required" should besubmitted to ICAR Headquarters by theManagement Committee

Finalisation of Annua l Plan for worksprioritisation including a realistic estimation ofthe cost. The Management Committee wouldexamineeachitem of works, consider ihcirpriorityaccording to the need of the Institute with referenceto the justification given by the administrative


authority of the Institute. The works would beundertaken according to the priorities decided bythe Management Committee

8. To approve the proposals for import Full powers subject to the instructions issued byof foreign equipments and opening theGovernmentoflndia/ICARfromtimetotimeletters of credit including customs and the provisions of GFR, and availability ofclearance funds

9. Acquisition of Land Full powers up to 30 lakhs subject to provision inthe Annual Plan and availability of funds

10. Rentforhiringofficeaccommodation Up to Rs 10,000 per month subject to certificatefrom the competent authority or the resonablenessof rent, i.e. CPWD/Rent Controller/State PublicWorks Department.

11. Purchase of stores/equipments etc. Full powers for direct purchase from the dealersapproved by the DGS&D at the rate contractprice subject to proper inspection and warrarty

1Z,. Expenditure on VIPs and high (i) Rs 20,000 for National Institutes perdignitaries: annum

(i) Entertainment including lunch/ (ii) Rs 10,000 for other Institutes per annumdinner

(iii) Rs 5,000 for National Research Centresper annum

(ii) Gift to high dignitaries (ii) Up to Rs 1,000 per annum

13. Miscellaneousexpenditureof unusual Exceeding Rs 100 but not exceeding Rs 500 incharacter each case

14. Participation in exhibitions and Exceeding Rs 1,500 but not exceed ing Rs 5,000demonstrations of research activity in each case. For National Institutes exceeding

Rs 3,000 but not exceeding Rs 10,000

15. Writing-off losses i) Exceeding Rs 10,000 but not exceedingRs 5 lakhs for losses of stores not due totheft, fraud or negligence

ii) Exceeding Rs 2,500 but not exceeding Rs50,000 for other cases

iii) Powers as at (i) and (ii) above may beexercised subject to the conditions laid

DRl.nOATlON OF POWERS 115

16. Deficiency and depreciation in thevalue of stores

17. Declaration and disposal of obsoletesurplus stores

18. Condemnation of vehicles

down in the GFR and procedure laid downby Government of India/ICAR on thesubject from time to time and in each caseinvolving write off of loss of Rs 20.000and above may be intimated to the Councilfor reporting to Governing Body in termsof Bye-laws 11 (a) of the Bye-laws of theICAR

Exceeding Rs 2,500 but not exceeding Rs 5,000in each case

Powers to the extent of Rs 50,000 in each casesubject to the provisions of GFR and Governmentof India Delegation of Powers Rules, 1978 andorders issued by the Government of India/ICARfrom time to time

Full powers subject to fulfilment of conditionslaid down in the Schedule VII of Government ofIndia, DFP Rules, 1978. For boats and ships up toRs 100,000 subject to the condition that CMFRIshould submit detailed proposal

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