Upload
madhumati-ganesh
View
221
Download
0
Embed Size (px)
Citation preview
7/31/2019 Delivering Business Presentation
1/31
7/31/2019 Delivering Business Presentation
2/31
7/31/2019 Delivering Business Presentation
3/31
Introduction
Business Presentation A Business presentation is a formal talk to one or more
people in an Organization or Corporate that presents"ideas or information in a clear, structured way.
People give presentations because they want to
communicate in order to:
Inform
Train
Persuade
Sell
7/31/2019 Delivering Business Presentation
4/31
Designing the Presentation
It involves the following ingredients
Establishing the Objectives
Planning and Organizing Your Material
Using Visual Aids
7/31/2019 Delivering Business Presentation
5/31
Establishing the Objectives
By establishing your objectives first, you can prepare
material that supports each objective.
The key to designing your presentation isdetermining these objectives.
Establishing these goals requires careful planning.
After all, they become the foundation upon which
your content, organization, and visual aids are built.
7/31/2019 Delivering Business Presentation
6/31
Planning and Organizing YourMaterial
When you have determined the characteristics of
your audience, then you are ready to plan andorganize your material.
The tips listed below will assist you in tailoring
your approach accordingly.
7/31/2019 Delivering Business Presentation
7/31
1) Planning Your Material
At a minimum, prepare an outline of goals, major
issues to be discussed
Limit content to your major point and no more than
five key supporting points.
Analyze your audience. Prepare your content
considering such things as whether they want only to
listen or to respond and contribute.
7/31/2019 Delivering Business Presentation
8/31
2) Organizing Material Recognizes the importance of reinforcement in adult
learning
Completes the communication for the listener
Informs people who arrive late of what they missed
Recognizes the importance of
i) Organization
ii) Highlighting and
iii) Summarizing main points for the audience
Serves to clarify main themes for the audience at the
end of the presentation
7/31/2019 Delivering Business Presentation
9/31
Using Visual Aids
Visual aids help your presentation make thingshappen.
Clear pictures multiply the audience's level of
understanding of the material presented
They should be used to
i) Reinforce your message
ii) Clarify points
iii) Create excitement
7/31/2019 Delivering Business Presentation
10/31
The chart below cites the effectiveness of
visual aids on audience retention.
7/31/2019 Delivering Business Presentation
11/31
Delivering the businessPresentation
Electronic Presentations:
Shown directly from computer to screen
If you have the computer and screen they are the
easiest and cheapest to produce
Check colors for accuracy
Keep special effects to a minimum
Disable or shut down other features of your
computer
Dim the lights
7/31/2019 Delivering Business Presentation
12/31
Audience Handouts
Audience handouts supplement your oral
information
They will explain the important information
Represent a permanent record of your
presentation Ex: Contact information, case studies,
references ,etc,.
7/31/2019 Delivering Business Presentation
13/31
What to Include
Presentation slides
Select only the most important slides
Organize handouts in the sequence in which
you will present them
Provide good quality, attractive handouts withsufficient white space to allow for:
Clarity
Notes
7/31/2019 Delivering Business Presentation
14/31
When to Distribute Handouts
Most effective time
Before the presentation if necessary
Either prior to arrival or as the person arrives
If the handout summarizes your message tell
the audience that you will distribute it after
the presentation
7/31/2019 Delivering Business Presentation
15/31
Developing and PreparingVisual Aids
..
7/31/2019 Delivering Business Presentation
16/31
Visual Aids
The use of visual aids will move you further alongtoward your objectives by illustrating and emphasizing
your ideas more effectively than words alone.
Power point
Overhead Projector Slides
White or Black boards
Paper handouts
Flip Charts
Video
7/31/2019 Delivering Business Presentation
17/31
Power Points
Dos
Use a big enough font
(minimum 20pt)
Keep the background
simple
Use animations when
appropriate
Make things visual
Don'ts
Make it so small you can't read
it
Dont use a fussy background
image
But don't over-do the animation
- it gets distracting
Use endless slides of bulleted
lists that all look the same
7/31/2019 Delivering Business Presentation
18/31
Overhead projectorslides/transparencies
7/31/2019 Delivering Business Presentation
19/31
Overhead projectorslides/transparencies
These are displayed on the overhead projector
(OHP) - a very useful tool found in most lecture
and seminar rooms.
The OHP projects and enlarges your slides onto a
screen or wall without requiring the lights to be
dimmed.
Make sure that the text on your slides is large
enough to be read from the back of the room
7/31/2019 Delivering Business Presentation
20/31
White or black board
These can be used to help explain the sequence of
ideas or routines, particularly in the sciences.
Rather than expecting the audience to follow your
spoken description of an experiment or process, write
each stage on the board.
Check to make sure your audience has taken down areference before rubbing it off -
7/31/2019 Delivering Business Presentation
21/31
Paper handouts
Use a handout if your information is too detailed to fit
on a slide or if you want your audience to have a full
record of your findings.
Given too early and they may prove a distraction.
Given too late and your audience may have taken too
many unnecessary notes.
Given out in the middle and your audience will
inevitably read rather than listen.
7/31/2019 Delivering Business Presentation
22/31
Cont..
To avoid this give out incomplete handouts at key
stages during your presentation.
You can then highlight the missing details vocally,
encouraging your audience to fill in the gaps.
7/31/2019 Delivering Business Presentation
23/31
Flip Chart
7/31/2019 Delivering Business Presentation
24/31
Flip Chart
A flip chart is a large pad of paper on a stand.
We can even use pre-prepared sheets for key
points Remember to make your writing clear and
readable and your diagrams as simple as
possible.
7/31/2019 Delivering Business Presentation
25/31
Video
Video gives you a chance to show stimulating visual
information
Use video to bring movement, pictures and sound into
your presentation. Use video to bring movement,
pictures and sound into your presentation.
Always make sure that the clip is directly relevant toyour content
7/31/2019 Delivering Business Presentation
26/31
Developing and PreparingVisual Aids
Use visual aids only when needed
Limit information to 40 characters per line (38
characters)
6 7 lines per slide No more than three columns of data
Use both upper and lower case letters in a large simple
typeface
Use the same color for all visuals
Readable from back of room (1 inch for every 30 ft)
If the visual is not readable or attractive, dont use it
7/31/2019 Delivering Business Presentation
27/31
7/31/2019 Delivering Business Presentation
28/31
Delivering the Presentation
Keep your presentation simple
Listeners have one chance to understand what you
are saying
Short simple sentences
Simple vocabulary
Conversational style
7/31/2019 Delivering Business Presentation
29/31
Cont..
Use previews, summaries, transitions, and
repetition to help the audience follow the
presentation
55 percent of your credibility comes through body
language
38 percent from voice qualities 7 percent through your actual words
7/31/2019 Delivering Business Presentation
30/31
Queries?
7/31/2019 Delivering Business Presentation
31/31
Thank You