DEMO - 8/14/2007

R2 Feature ListReceiveDocumentBatch

Web ServiceSendPESCAcknowledgm

ent Web Service

Validate Acknowledgment

Upload AcknowledgmentTranscript Details

Acknowledgment Events Create Acknowledgment View XML Acknowledgment View PDF Acknowledgment

Download Page Acknowledgment Pending

Reset ATC User PasswordAdvanced Search PageEmail Notification –

Pending Download

Web Service SendPESCAcknowledgmentAn institution will be able to send the ATC a PESC

formatted acknowledgment as acknowledgment receipt to the sender that processing of the transcript took place.)

ReceiveDocumentBatch The ATC will provide the ability for institutions to pull

documents based upon document type or all documents. The response from this service call will be a PESC batch with one to many documents included. It also allows institutions to pull batches that have previously been created by OBR

SendPescAcknowledgmentRequest Message

Response Message

ReceiveDocumentBatch

Request Message

Response Message

1. ReceiveDocumentBatch

ReceiveDocumentBatch

Request Message

Response Message

2.

ReceiveDocumentBatchList

Web Interface Validate Acknowledgment The ATC provides a easy way to validate the acknowledgments before uploading to ATC. A simple validate

interface makes this possible.

Will perform PESC Schema Validation Will perform ATC Custom Validation

RequestTrackingID is required SSN or SIN is required Source Org Code validity Dest Org Code validity

Will check that the acknowledgment matches a transcript based on the following criteria (if it exists): Ack Source Org = Transcript Dest Org Ack Dest Org = Transcript Source Org Ack RequestTrackingId = Transcript DocID Ack First Name = Transcript First Name Ack Last Name = Transcript Last Name Ack SSN = Transcript SSN Ack SIN = Transcript SIN

If no match is found an error is returned If PESC or Custom validation fails error is returned.

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Web Interface Upload AcknowledgmentThe ATC also provides an alternative mechanism to move acknowledgments through the ATC. A simple upload

interface allows those institutions that have not implemented an automated system to be able to pass electronic acknowledgments through the ATC web interface.

Will perform PESC Schema Validation Will perform ATC Custom Validation

RequestTrackingID is required SSN or SIN is required Ack Source Org valid Ack Dest Org valid

Will check that the acknowledgment matches a transcript based on the following criteria (if it exists): Ack Source Org = Transcript Dest Org Ack Dest Org = Transcript Source Org Ack RequestTrackingId = Transcript DocID Ack First Name = Transcript First Name Ack Last Name = Transcript Last Name Ack SSN = Transcript SSN Ack SIN = Transcript SIN

If no match is found an error is returned and acknowledgment will not be uploaded to ATC If PESC or Custom validation fails error is returned.

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Web Interface Transcript Details

Create Acknowledgment This web functionality will enable destination institutions without web

services capability to create acknowledgment from the ATC web application.

Create link will appear in the transcript details page only when transcript and supplement has been viewed and if you are the destination institution.

Institutions can preview the acknowledgment to ensure that the information is accurate before they send. All fields are pre-populated except for : “Academic Award Total - Number of

Student.AcademicRecord.AcademicAward occurrences + number of Student.AcademicRecord.AcademicSession.AcademicAward occurrences ”

“Course Total” - Number of Student.AcademicRecord.AcademicAward occurrences + number of Student.AcademicRecord.AcademicSession.AcademicAward occurrences

Preview Button opens in PDF format

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Web InterfaceTranscript Details

Acknowledgement Events - In addition to transcript events the following Acknowledgements will also be displayed: Acknowledgement Received - Initial receipt of

Acknowledgment from Destination Institution Acknowledgement Validated - Acknowledgment validated

successfully. Acknowledgement Saved - Acknowledgment saved to

database. Acknowledgement Pending Download - Acknowledgment

ready for download by Source Institution Acknowledgement Viewed by Dest - Acknowledgment viewed

by Destination Institution Acknowledgement Viewed by Source - Acknowledgment

viewed by Source Institution

Web InterfaceTranscript Details

View XML Acknowledgment - The sender and receiver can view acknowledgment sent from the transcript details page using the links to view the XML acknowledgment corresponding to that transcript

View PDF Acknowledgment - The sender and receiver can view acknowledgment sent from the transcript details page using the links to view the PDF acknowledgment corresponding to that transcript

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Web InterfaceDownload Page - The Transcript Download Page has been

updated to reflect Acknowledgments in Pending Download status in addition to Transcripts. It includes a column to display the document type - either acknowledgment or transcriptNote:

1.Transcript will stay in the Download Page until the Acknowledgment has been created by the Transcript Destination Institution and sent to the Transcript Source Institution.

2. Acknowledgment will stay in the Download Page until the Acknowledgment has been viewed by the Transcript Source Institution.

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Web InterfaceReset ATC User PasswordUsers of the ATC web interface will be able to change

their password on demand. Within their user settings they will be able to change their password. Password encryption using salted secure hashing algorithm (SSHA).

In order to enforce strong passwords, certain requirements have to be met for constructing passwords:Password must be at least 8 characters long. Password must contain at least one upper case letter. Password must contain at least one lower case letter. Password must contain at least one number. Password must contain at least one symbol(punctuation

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Password Policy enforced by ATCApart from this ATC will enforce these

password policies:5 invalid login attempts will lock the account Lockout duration sixty minutesReset failure count after five minutesUsers should not set their new password to

be the same as their current password (it’s a request and will be enforced in a future release)

User must change password after reset by an administrator (it’s a request and will be enforced in a future release)

Web InterfaceSearch PageThe enhanced search page will provide more

drilled down search capabilities to locate transcripts and acknowledgments by addition of new fields - Start date, End date, Status, DocumentID

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Email NotificationElectronic communication will be sent to the institution to indicate if

Transcript and/or Acknowledgment is in pending download status If Transcripts only:OHIO BOARD OF REGENTS has 2319 electronic transcript(s) awaiting

pickup from the ATC. Please download your transcripts at the earliest convenient time for

processing. If Acknowledgment only:OHIO BOARD OF REGENTS has 1 electronic acknowledgment(s) awaiting

pickup from the ATC. Please download your transcripts at the earliest convenient time for

processing. If Transcript and Acknowledgment:OHIO BOARD OF REGENTS has 2319 electronic transcript(s) and 1

electronic acknowledgment(s) awaiting pickup from the ATC. Please download your transcripts at the earliest convenient time for

processing.

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Enhancements in Release 2.0Login Page - User name and associated institution

will be displayed for easy identificationTranscript Details Page - PDF and XML link to view

the Transcript and Supplement will now be a batch document containing both documents

Transcript Details page – Due to the above change the event Transcript Viewed and Supplement Viewed by Org has been added

Search/Download page - Can click anywhere in the row in the download list table or the search results table

Transcript Details - File name generated for the PDF format of transcript will have unique names

Search Page - Search Results will have date column

Thank You for attending!URL for Web Application: https://uat-atc.regents.ohio.gov/ATCURL for SendPescPostsecondaryTranscript WSDL: https://uat-atc.regents.ohio.gov/ccx/SendPescPostsecondaryTranscript?wsdlURL for OrgInfo WSDL: https://uat-atc.regents.ohio.gov/ccx/OrgInfo?wsdlURL for SendPescAcknowledgment WSDL: https://uat-atc.regents.ohio.gov/ccx/SendPescAcknowledgment?wsdlURL for ReceiveDocumentBatch WSDL: https://uat-atc.regents.ohio.gov/ccx/ReceiveDocumentBatch?wsdlXML Resources http://www.regents.state.oh.us/articulation_transfer/AT/ATC/XML/

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