Demolition A to Z

Demolition

Asbestos

abatement

contractor

selected

Contractor Requests

Payment

1. Lien waivers

submitted?

2. Dump tickets?

3. Before & after

photos?

4. Field staff signoff?

Asbestos

Survey

Demolition Process Flow Does the

property need

asbestos

abatement?

1. Contract prepared and

signed by demo.

contractor and CCLRC

2. Insurance verified

Bid bond

obtained

Is a performance bond necessary?

demo. bid

packages

prepared &

qualified

companies

selected to bid

Demo. job

completed

Property

identified for

demolition

10%

retained

Transferred

to City

Land Bank

Vacant

property

prepared

for vacant

land triage

Payment

made

Work order

prepared

Bidding

demo.

contractor

s notified

of results

of bud

Internal

demo

inspection

(was

debris

buried ?)

Contractor starts work

(45 days to complete)

1. Obtains permits

2. Verifies utilities

shut

off/disconnected

If, yes

Bids are

returned to

CCLRC &

demo. team

selects

“lowest &

best”

Is property in

Cleveland?

$

$

$

$

$

Assessments

Every property is

inspected

photographed

major systems analyzed

Assessment Goals

additional review

renovate

demolish

Completed 808 YTD

3,400 since inception

Team Review For Every Property

Major System Evaluation – Roofing

– Plumbing

– Electrical

– HVAC

– Windows / Walls

Structural Evaluation

Neighborhood

Evaluation

Alternate Uses – Elected Officials / Others

– Funding Sources

– Spec Development

– Final Disposition

Assessment Photos

Asbestos Issues Regulations

- November 2010, the US EPA and Ohio EPA determined that

every house must be surveyed.

- The rules keep “being clarified” with significant consequences.

CCLRC Experience

- Health concerns are not to be minimized.

- Most Asbestos Containing Material can be visually identified.

Cost Impacts

- We have spent $300,000 on surveys so far this year.

- A big plaster abatement job can cost $30,000 while the

demolition might only cost $7,500.

Asbestos Surveys

An average asbestos survey costs $580.

Our contractors look for transite siding, window

glazing, duct covering and hot plaster.

CCLRC Asbestos Survey Results

TSI Only 50%

No RACM28%

Other “Hot” Issue 18%

Major “Hot” Plaster; 4%

TSI Only (Thermal Insulation such as Asbestos Pipe Wrap)

No RACM (Regulated Asbestos Containing Materials)

One or More Other “Hot” Issues (see below)

Major “Hot” Plaster (>1000SF Plaster containing >1% Asbestos) with/without Other “Hot” Issues

Other “Hot” Issues

Transite Siding (80)

Glazing (66)

Other Transite (15) Minor Plaster ≤1000SF (11)

468

265

163

33

___

929

Demolition Procedures

Contractor Pre-Qualification - Information on a contractor’s experience and insurance

Demo Specifications - Structure and site specific

Bid Process

- Every 7 to 10 days batches of no less than 30 - Monster Batch once a month

Contracting - Each contract contains multiple properties

EPA Notification - CCLRC obtains 10-day NESHAP documents from abatement

and demolition contractors

Demolition Proceed Order -10-day notice issued with the proceed order

Site Inspections

- Every site

Bids & Contracts

Prepare bid batches

Review and tally bid

sets received from

contractors

Prepare bid awards

or send decline

notifications to

contractors

Prepare demolition

files and contracts

Update Property

Profile System (PPS)

Meet with contractors

to execute demolition

contracts and answer

any questions

Send out asbestos

surveys, abatement

documents, and file

NESHAPs with EPA

Issue a Notice to

Proceed for

each structure to

be demolished

Demolition Volume

Field Inspection Report

Side Lot Program Application - 1st page spells out Basic Eligibility and Key Considerations

- 2nd page requests three things; intended use, CCLRC lot info and

applicant’s contact information

Review - Ensure applicant meets basic eligibility requirements (residency,

taxes and maintenance)

- Confirm Letter of Support

Transfer - Conveyance agreement

- Prepare, transfer, and

record deed

Payment of Contractors After completion of contracted work, contractor submits payment request form with supporting documents, such as: • Invoice • Photos before, during, and after contracted work • Building, water, and sewer permits • Dump tickets • Waste manifests • Lien waiver

If all documents meet our standards and display acceptable quality of work, payment request is approved and we issue 100% payment for all tasks except demolition. To incentivize full site finish, we retain 10% of the demolition contract.

Within thirty to sixty days after demolition, once property fully complies with all demolition specifications, contractor submits payment request for 10% retainage including photo showing full site finish.

Currently, all services are

paid within two weeks of

receiving a contractor’s

complete payment request.

Incomplete submissions

are discussed with

contractor within two to

three days of receipt.

Asbestos

abatement

contractor

selected

Contractor Requests

Payment

1. Lien waivers

submitted?

2. Dump tickets?

3. Before & after

photos?

4. Field staff signoff?

Asbestos

Survey

Demolition Process Flow Does the

property need

asbestos

abatement?

1. Contract prepared and

signed by demo.

contractor and CCLRC

2. Insurance verified

Bid bond

obtained

Is a performance bond necessary?

demo. bid

packages

prepared &

qualified

companies

selected to bid

Demo. job

completed

Property

identified for

demolition

10%

retained

Transferred

to City

Land Bank

Vacant

property

prepared

for vacant

land triage

Payment

made

Work order

prepared

Bidding

demo.

contractor

s notified

of results

of bud

Internal

demo

inspection

(was

debris

buried ?)

Contractor starts work

(45 days to complete)

1. Obtains permits

2. Verifies utilities

shut

off/disconnected

If, yes

Bids are

returned to

CCLRC &

demo. team

selects

“lowest &

best”

Is property in

Cleveland?

$

$

$

$

$

A Perfect Finish

Thank you!

Questions? 30