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Demystifying Oracle Cloud ERP Financials
Thank You!
Samantha German Based in Fort Worth, TX
Over 16 years of Oracle Applications experience
Enterprise Architect at CSS
CSS
Based in Charleston, SC
Exclusively partners with Oracle (EBS, Cloud, JDE & Peoplesoft)
Multi-year Partner of the Year
Winner of Empower the Green Enterprise Award
Unmatched record of success – Near 0 Employee turnover
Agenda
Cloud Application Myths
Screen Shots
EBS vs Cloud
Financial Setup Manager (FSM)
Rapid Implementation
AP - Cloud Imaging Guide
Setup
CLOUD APPLICATION MYTHS
1. What is Cloud ERP?
2. Is EBS going away?
3. Only focused on Service Industries
SCREEN SHOTS
SCREEN SHOTS
SCREEN SHOTS
SCREEN SHOTS
SCREEN SHOTS
SCREEN SHOTS
SCREEN SHOTS
SCREEN SHOTS
SCREEN SHOTS
SCREEN SHOTS – WATCH LIST
SCREEN SHOTS
SCREEN SHOTS
SCREEN SHOTS
SCREEN SHOTS
SCREEN SHOTS
SCREEN SHOTS
SCREEN SHOTS
SCREEN SHOTS
SCREEN SHOTS
SCREEN SHOTS
SCREEN SHOTS
SCREEN SHOTS
SCREEN SHOTS
SCREEN SHOTS - RECEIVABLES
SCREEN SHOTS – RECEIVABLES LINES
SCREEN SHOTS – WAREHOUSE OPERATIONS
SCREEN SHOTS
What to look forward to…
Restricted to event use only. 32
Procurement Management
Manufacturing
Drop Ship/Back to Back Orders
Configurable Goods
Procurement Category Hierarchy in BI, TAB and Approvals
Strategic Sourcing
Projects Integration
Alternate Bids
Supplier Management
Supplier Qualification Management Enhancements
EBS VS CLOUD
Components
EBS Components Cloud Components
Product-Specific Setup Centralized Setup Across All Products Using
Functional Setup Manager
Responsibility Data Role (automatically generated when
BUs and Ledgers are defined)
Legal Entity Configurator Legal Entity Configurator accessed from
Functional Setup Manager
Business Group Term Change: Enterprise
Establishment Term Change: Legal Reporting Unit
HCM Legal Entities defined in the HR
Organizations page
HCM and Financial Legal Entities can be
shared and are defined in the same page
Components
EBS Components Cloud Components
Operating Unit Term Change: Business Unit
No Spreadsheet to upload LEs, BUs,
COA Values, COA Hierarchies, Ledgers,
Banks and Bank Accounts
Integrated Spreadsheets to upload all via
Functional Setup Manager
Functional Setup Manager (FSM)
EBS
Release 12 Setup
Cloud
Functional Setup Manager
Product-specific setup requires logging
in/out of each product
Central place to enter all setup across
products
No sequential listing of setup tasks Auto-generated list of setup tasks with
dependencies (pre-reqs) identified
No ability to assign tasks and monitor
progress
Can assign tasks, mark status, set due dates
No ability to copy setup data across
instances
Can export and import setup to any instance;
No re-usable setup templates to rapidly
set up similar setups across clients or
instances
Configuration templates allow you to reuse
setups to quickly implement
Limited reporting on setup data Comprehensive reporting on setup data
General Ledger
EBS GL Cloud GL
Unified chart of accounts (Acctg Flex) that
includes segments, qualifiers and value sets
Separation of COA structure and instance
One Balancing Segment and a Secondary
Tracking Segment
Three Balancing Segments; no secondary
tracking segment
Management segment qualifier No management segment in V1
Dependent value set available No dependent value set in V1
Segment Qualifier Terminology Change: Segment Label
Compile Accounting Flexfield “Deploy” Chart of Accounts
No Date Effective Hierarchy Date Effective Hierarchies
Parent/child relationships defined when
defining segment values
Parent/child relationships created separately when
defining hierarchies
Segment Value Security at Segment level Segment Value Security at Value Set level
(Creates issues if you share the same value set
between Co and Interco segments)
Segment Value Security: Grant by default Segment Value Security: Deny by default
General Ledger EBS GL Cloud GL
Segment Value Security does NOT use
conditions
Segment Value Security uses conditions, such as
Equal to, Not Equal to, Between, etc.
Relational Balances (balances stored in
tables)
Multi-dimensional balances (embedded Essbase
cube)
Summary Templates required to stored
summarized balances
Balances pre-aggregated and stored at every
summarization level
No ability to assign parent values
(hierarchies) to:
• Cross-validation rules
• COA Mapping
Can leverage trees (hierarchies) for:
• Segment Value Security Rules
• Cross-validation rules
• COA Mapping
• Revaluations
Note: Use a different hierarchy than reporting,
analysis, and allocations
No condition filters on cross validation rules
(enabled or not enabled)
Cross validation rules use both a condition filter
and validation filter
General Ledger EBS GL Cloud GL
Balance level reporting currency created
automatically when Translation is run
Balance level reporting currency must be defined
in advance before Translation is run
Mass Allocations, Recurring Journals, and
AutoAllocations
Hyperion Calculation Manager (graphical tool that
can leverage trees for allocations)
Web ADI for spreadsheet integration ADFdi (ADF Desktop Integration) for spreadsheet
integration
Note: Must be installed as an add-on to Excel
Global Consolidation System (GCS) Hyperion Financial Management (HFM)
Note: GL offers a light-weight consolidation
solution using balance transfer programs
Accounting Setup Manager Functional Setup Manager
Budget Journals No Budget Journals; Can only upload budget
balances directly to Essbase Cube
Only USD currency enabled out of the box All currencies enabled; manually disable those
currencies you do NOT use to limit the list of
values
General Ledger EBS GL Cloud GL
Document Sequencing for GL and SLA
Journals
No Document Sequencing; Only Accounting and
Reporting Sequences
No Sequencing at Legal Entity Level or
via spreadsheet
(R9) Sequencing at Legal Entity Level using a
spreadsheet setup UI
Accounting Calendars: Manual definition of
accounting periods
Accounting Calendars: Automatic generation of
accounting periods
No spreadsheet to create Cross-Validation
Rules and Account Combinations
(R9) Rapid Implementation Spreadsheets available
No defaulting of accounts across setup UIs (R9) Defaulting of accounts to setup UIs
Reconciliation flag at Chart of Accounts level Reconciliation planned for future release
No mobile-support for financial reporting (R9) Mobile Financial Reporting Center
Accounts Payable
EBS AP Cloud AP
Retroactive Pricing Not available
Procurement cards (P-cards) Not available
No cross business unit or cross currency
payments
Supports both cross business unit and currency
payments
No Document Sequencing at the legal entity
level
Document Sequencing at the legal entity level
Limited Consigned Inventory that turns blanket
PO agreements into releases
Ability to match to a consumption advice (when
you have a liability and need to pay)
Accounts Payable
EBS AP Cloud AP
No report to reconcile Payables and GL Payables to General Ledger Reconciliation Report
Discounts in Absolute Amounts Discounts in Percentages Only
ORACLES CLOUD GLOBAL LEADERSHIP
FINANCIAL SETUP MANAGER (FSM)
Guided Process for Implementation
Lifecycle
FSM Links
FSM Terminology (Offering, Option
& Features) Financials (Offering)
Payables (Option)
Expenses (Option)
Fixed Assets (Option)
Receivables (Option)
Collections (Option)
Intercompany (Option)
Corporate Cards with Expenses (Feature)
Expense Receipt Image Processing
(Feature)
Enterprise Roles - FSM
• Application Implementation Manager (Manages implementation/monitors progress)
• Application Implementation Consultant (Super User)
• Various “functional user” roles (i.e., Accounting Manager or Business Analyst)
Know offerings Configure
Generate setup tasks Monitor progress
Collect data Enter setup data
Test Identify setup to be deployed
Export/import Verify
Plan Implement Deploy
FSM SCREEN SHOTS
FSM SCREEN SHOTS
• Specify Scope Value to set the context for subtasks
• Applies to:
– Legal Entities
– Business Units
– Accounting
Configuration
– Tax Regimes
– Legislative Data
Roles
Tasks with a Scope Value
FSM SCREEN SHOTS
RAPID IMPLEMENTATION
Release 9 Rapid Implementation
Spreadsheets
• New Rapid Implementation Task Lists
– Only displays critical tasks for rapid implementations with defaults for common use cases
• Define Financials Configuration for Rapid Implementation
• Define Cloud Accounting Hub Configuration for Rapid Implementation
• Spreadsheet interface for setup: – Enterprise Structures Setup (COA, Ledger, Legal Entities, and
Business Units)
– Banks, Branches, and Accounts Setup
– Tax Setup
Example: Chart of Accounts,
Calendar, and Ledger The spreadsheet to create one ledger, one COA, and one ‘Monthly’ calendar.
Example: Business Unit
Create multiple business units and automatically assign to ledger
All business functions are automatically enabled for the business units
Example: Legal Entities,
Companies, and Hierarchies
• Define company values
• Define hierarchy (parent-child relationships) for company
values
• Define legal entities and legal addresses
• Assign legal entities to detail company values
Example: Natural Accounts and
Hierarchy
ACCOUNTS PAYABLE
Key Setup Tasks: Financials
Offering
Implementation Considerations
• Images can be routed based on captured attributes
o Supplier, PO #, Invoice #, date and amount
o Plus additional user defined attributes
• Invoices can be sent through Fax or Email
o Manual intervention involved when attachments contains
multiple invoices
• User defined attributes captured during imaging are not
stored in Payables data model
• Turn off supplier validation in OFR if supplier does not exist
• Use TIFF format and not JPEG due to lossy compression
• User configurable image routing rules
• ODC can be de-centralized while OFR can be centralized
• No need for supplier specific templates
• If there is an issue with any invoice image, OFR rejects the
entire invoice batch
Imaging
• Only standard invoices are supported on
spreadsheet invoice entry
• Only non-PO invoices entered through
supplier portal go through approval
• On BU setup, ensure that Sold-to and
Requisition BU are the same. Else the
system creates intercompany entries when
inventory is used.
Invoices
SETUP – ACCOUNTS RECEIVABLE
Key Setup Tasks: Implementing
Cloud Receivables
1) Specify Ledger Options
2) Manage Reference Data Sets
3) Manage Business Unit
• Create Business Unit
• Manage Set Assignments
• Assign Business Function
4) Verify Data Role Generation for Business Unit
5) Provision Roles to Implementation Users for Business Unit
6) Manage Inventory Organizations
7) Define Transaction Taxes
8) Manage Receivables System Options
9) Manage Receivables Activities
10) Manage Approval Limits
11) Manage Receivables Profile Options
12) Manage AutoAccounting Rules
13) Manage Remit To Addresses
14) Manage Bank Accounts
15) Manage Receipt Classes and Methods
16) Manage Customers
17) Manage Receivables Accounting Periods (Not on FSM task list)
18) Define Items (Not on FSM task list)
19) Manage Intercompany Balancing Rules
Manage Reference Data Sets
Create Reference Data Sets for reference data sharing as needed Seeded “COMMON” reference set is not available for customer site reference object Once the Reference Set is saved, it automatically triggers the creation of appropriate security data roles for the Reference Set for Receivables Job Roles.
Manage Receivables System
Options: Billing and Revenue Tab
• Set the “Allow unearned discounts” and “Discount on partial payment” flags appropriately
• Associate Item Validation Organization to enable processing of AutoInvoice lines with Items
• Set the “Allow transaction deletion” and “Allow change to printed transactions” flag appropriately
• Set email delivery options • Set the “Maximum Memory in Bytes” to be 10 MB or more
Inventory Organization of type Item Management is required to define Items.
Manage Receivables Activities
Default accounting information for receivables activities such as discounts, miscellaneous cash, adjustments, late charges, and receipt write-off applications
Manage AutoAccounting Rules
AutoInvoice with freight lines will fail if freight account not set up.