Department of Agriculture and Fisheries, …...Queensland Department of Natural Resources and Mines Phone: 07 3137 4247 Email: [email protected] Level 6 Mineral House,

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MILTON Kerrie

From: MOORE MichaelSent: Friday, 6 May 2016 11:14 AMTo: [email protected]: DOMALEWSKI Nick; WELLER Jim; FOREMAN Mark; LY Diana; DEVOIL CatherineSubject: Roma Levee assessment conditions revisedAttachments: N38-TA4-Technical agency assessment response (concurrence agency)_revised_

060516.docx

Hi Maria,

Please find attached the updated advice for the Roma Stage 2 levee. As discussed, we have updated section 4.1 on theassessment process. We have also updated the condition 4 on vulnerability and tolerability assessment. We have leftour changes in track changes. If we need to send a final version, please let us know.

Please let us know if you have any questions.

Regards,

Michael

Michael MoorePrincipal Policy Officer, Water PolicyQueensland Department of Natural Resources and Mines

Phone: 07 3137 4247 Email: [email protected] 6 Mineral House, 41 George Street, Brisbane QLD 4000PO Box 15216 CITY EAST Brisbane QLD 4002

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SARA technical agency assessment responseTechnical agency (TA)— Department of Natural Resources and Mines

DSDIP reference: SDA-0216-028006DSDIP Role: referral agencyDSDIP regional office:

SARA Darling Downs South West

DSDIP email: [email protected][NB. All responses are to be returned to this email address]

TA reference: Levee 2016-001 MRCTA contact name: Michael MooreTA contact details: [email protected]; 3137 4247TA approver: Mark Foreman

1.0 Application detailsStreet address: 228 Edwardes - Roma, Maranoa Regional - QLD; 230 Edwardes -

Roma, Maranoa Regional - QLD; 234 Edwardes - Roma, Maranoa Regional - QLD; 236 Edwardes - Roma, Maranoa Regional - QLD; 2Edwardes - Roma, Maranoa Regional - QLD; 262 Edwardes - RomaMaranoa Regional - QLD

Lot on plan: 22; 2; 2; 1; 1; 1 R863; SP110498; RP4380; RP4380; R8684; WV188

Local government area: Maranoa Regional, Maranoa Regional, Maranoa Regional, MaranoaRegional, Maranoa Regional, Maranoa Regional

Applicant name: Maranoa Regional Council

Applicant contact details: [email protected]

2.0 Aspects of development and type of approval being soughtNature of

DevelopmentApproval

TypeBrief Proposal of

DescriptionLevel of

AssessmentOperational Work Development

permitConstruction of a category 3 levee for Stage 2 of the Roma Flood Mitigation Project

Impact Assessment

3.0 Matters of interest to the stateThe development application has the following matters of interest to the state under the following provisions of the Sustainable Planning Regulation 20091:Schedule 7 Referral agencies and their jurisdictions — matters of interest specific to technical agency


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Trigger ID Description Technical Agency7.2.48 Operational work that is - (a) construction of a new

category 3 levee; or (b) modification of an existing levee if, after the modification, the levee will fulfil the requirements for a category 3 levee.

DNRM

1 MyDAS does not collect data on assessable development aspects under Schedule 3—this is a matter confirmed by DSDIP during the validation process.


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4.0 Assessment

4.1 Considerations and assessmentThe application is to construct a category 3 levee as part of Stage 2 of the Roma Flood Mitigation Project.

The proposed development is identified as a category 3 levee as defined under the Water Act 2000. The matter of interest to the state for category 3 levees is community resilience.

The application has been assessed against the state development assessment provisions under Module 7 – Water Resources, Table 7.3.1: Operational work for a Category 3 levee.

The application has been assessed against PO1 in Table 7.3.1, which states that the levee must be designed, constructed and managed such that it maintains orenhances the resilience of impacted people to the potential impacts of the levee.

The assessment was based on the Guidelines for the Construction or Modification of Category 2 and 3 Levees.

The assessment of the application was based on information provided by the proponent in their initial application and following a request for further information. The applicant also provided a response to the questions outlined in section 6.9 of the Guidelines, which were designed to assist the proponent in addressing the requirements of the State Code.

DNRM staff reviewed the information provided, sought additional information andclarification from the proponent, and then determined whether the requirements of the State Code were met.

The assessment made was based on Regional Mitigation Combination 6, which was identified by the proponent as being the preferred option. It is recognized that the design of the levee based on this option is yet to be completed, and that there may be some minor changes to the final design. To address this issue, the conditions detail the additional modelling, assessment of impacts, and consultation with the community including affected parties that the proponent must undertake in accordance with the timeframes below.

Based on the consultation report provided, it is assessed that the consultation and collaboration with the community, up to the date of the application submission, hasbeen sufficient. It is considered that the community has been informed and has had an opportunity to provide input to the levee design.

As the levee design has not been finalized, in order to meet the resilience requirements of the State Code, the proponent needs to continue collaboration andinform the community throughout the design, commissioning and operation of the levee, including updating of the Local Disaster Management Plan, the Disaster Management Response Plan and Operations and Maintenance Manual.

The above requirements are specified in the recommended conditions in section 5.

The basis of the assessment was that, in order to build community resilience, the community should be informed about the impacts of the levee operating normally or failing, and should be able to have an input into its design. Ensuring the communityis fully informed and engaged will allow decisions to be made on an individual and community basis on planning for, responding to, and recovering from flood events.

Formatted: Indent: Hanging: 1.27 cm


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The application is considered to satisfy all Performance Outcomes in Table 7.3.1 of the SDAP with the provision of the conditions below.

5.0 Recommendations

5.1 Technical agency advice for SARA as concurrence agencyOur department:(a) recommends the following issues be addressed by applying conditions that

should attach to any development approval (SPA section 287(1)(a)):

Aspect of development: Development permit for Operational works(category 3 levee)

No. Issues to be addressed Timing

Construction of a category 3 levee

1. (a) The levee must be designed and constructed generally in accordance with the following plans:

[need to insert plan details once the design has been finalised]

AND

(b) The levee must be constructed generally in accordance with the Hydrology and Hydraulics for Stage 2 Regional Mitigation Options, January 2014, Revision 1 in particular:

Regional Mitigation Combination 6, including mitigation impacts of the diversion drain.

AND

(c) Registered Professional Engineer of Queensland (RPEQ) certification must be provided to the Department of Natural Resource and Mines (DNRM) that the levee has been designed and constructed to provide appropriate resilience to failure during flood events up to the design level and during the period immediately after a flood, and in accordance with part (a) and (b) of this condition.

(a) & (b) at all times

(c) within 30 business days of the completion of works

2. (a) An assessment of the affected people must be undertaken which clearly identifies the following:

Properties and people that are protected from flooding by the levee; Additional properties and people that are directly or indirectly impacted by flooding due to the levee; andProperties and people that flood with or without the

Following detailed design and prior to commencement of levee construction.


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No. Issues to be addressed Timinglevee.

(b) The analysis detailed in 2(a) must be undertaken and presented at a minimum for the:

Pre Stage 2 levee condition;10, 20, 30, 40, 50 and 100 ARI design events; Design flood event (i.e. levee height as designed to withstand the 2012 flood level); and Overtopping scenario that will result in the largest impact on properties and people as a result of the levee being built (i.e. not necessarily the Probable Maximum Flood).

Note: Information is to be presented in a table supported by the model results showing the flood extent and afflux. Any benefits or disadvantages as a result of the levee, (e.g. flood preparation or evacuation), must also be documented.

3. Targeted consultation with the affected population must continue and they should be given an opportunity to provide feedback throughout the construction and commissioning of the levee.

(a) Targeted consultation must occur:i. Once the final design of the levee is completed

and before construction starts; andii. Through the commissioning phase.

AND

(b) Targeted consultation must include the provision of information in regards to:

i. the final levee alignment and design and how this may have changed from the conceptual design phase;

ii. any change in how flooding occurs in the area; iii. the refined risk assessment and the likely

impacts from the:o 10, 20, 30, 40, 50 and 100 ARI design events; o design flood event (i.e. levee height as

designed to withstand the 2012 flood level); and

o overtopping scenario that will result in the

(a)(i) Prior to the commencement of works

(a)(ii) Upon completion of the works the subject of this approval.

(b) and (c)Prior to the commencement of works


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No. Issues to be addressed Timinglargest impact on properties and people as a result of the levee being built (i.e. not necessarily the Probable Maximum Flood).

iv. the refined mitigation options and compensation measures; and

v. the emergency management and evacuation plan implications for property and affected persons as a minimum the levee design height and the overtopping scenario.

Note: All targeted consultation and the key themes and issues raised by affected people must be documented and made available. How these themes and issues are addressed must also be documented and made available. This must include any submissions made as part of the public notification process for the development application.

4. In line with section 6.9 of the Guidelines, aAn assessment of the vulnerability and tolerability of the population at risk during flood events as a result of the Western Levee must be undertaken. The results of this assessment must be communicated to affected parties to allow them to respond to and plan for potential impacts.

Following detailed design and prior to levee commissioning

5. The Roma Flood Levee Operations and Maintenance Manual prepared by a Registered Professional Engineer of Queensland (RPEQ) must be updated to include the specifics of the Stage 3 (Western levee) and to clearly identify all operational and maintenance requirements and allocate corresponding responsibilities.

Upon completion of the works the subject of this approval and to be maintained at all times.

(a) recommends the following advice be provided to the assessment manager (SPA section 287(6)):

General advice1. DNRM recommends Maranoa Regional Council’s ‘Local Disaster Management Plan’

be amended once the final design of the levee and any refinements of the models are complete. Implementation and compliance with the procedures must take place in accordance with the requirements of the Queensland Local Disaster Management Guidelines (Disaster Management Act 2003).The ‘Disaster Management Response Plan’ should specifically deal with the affected people under the range of scenarios over the life of the levee, including the design flood event, overtopping scenarios and failure models in larger flood events. It is recommended that a copy of the amended ‘Disaster Management Response Plan’ be given to affected land owners and tenants.


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The amended ‘Local Disaster Management Plan’ should be published on Maranoa Regional Council’s website.

5.2 Approved plans and specificationsOur department recommends that the following plans and specifications should be referenced in the response:

Drawing/ReportTitle

Prepared by Date Reference no.

Version/Issue

Aspect of development: [insert e.g. material change of use][insert details][(as amending in red)]

[insert details] [insert details]

[insert details]

[insert details]

[insert details][(as amending in red)]


[insert details]

[insert details]

Aspect of development: [insert e.g. material change of use][insert details][(as amending in red)]


[insert details]

[insert details]

[insert details][(as amending in red)]


[insert details]

[insert details]

[if required—please mark up any recommended amendments to plans and specifications in red and attach in the response]

6.0 Endorsement

Officer Michael Moore

Principal Policy Officer

3137 4247 [email protected]

Approver Mark Foreman

Team Leader 3137 4248 [email protected]

Commented [MJF1]: Note – final plans have not been supplied – refer to proposed conditions above


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Page 1Darling Downs South West Regional Office128 Margaret StreetPO Box 825Toowoomba QLD 4350

Our reference: SPL-0815-023342Your reference:

4 September 2015

Chief Executive OfficerMaranoa Regional CouncilPO Box 42MITCHELL QLD 4465

Attn: Ross Drabble

Dear Ross

Pre-lodgement Advice – Development Permit – Operational Works (Stage 2 –Category 3 Levee)

Thank you for your correspondence received on 28 August 2015 in which you sought pre-lodgement advice from the Department of Infrastructure, Local Government and Planning (DILGP) regarding the proposed development described above.

This pre-lodgement record provides a summary of the matters discussed at the pre-lodgement meeting in addition to providing further advice prepared subsequent to the meeting. This record provides initial advice regarding the likely major issues relevant to the development proposal to assist in the timely processing of a development application. While this pre-lodgement advice is provided in good faith, if the proposal is changed to that which was discussed with Department of Infrastructure, Local Government and Planning (DILGP) during the pre-lodgement meeting, this advice is not binding.


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Department of Infrastructure, Local Government and Planning Page 2

Reference information:

Departmental role: Concurrence agency

Jurisdiction: 7.2.48 - Construction of new levees or modification of existing levees

Pre-lodgement meeting date:

2 September 2015

Meeting attendees:

Name Position Organisation

Bernadette Plummer Senior Planning Officer DILGP

Andrew Foley Manager (Planning DILGP

Maria Johnson Planning Officer DILGP

Damon Meadows Senior Advisor DILGP

Mark Foreman Department of Natural Resources and Mines (DNRM)

Michael Moore DNRM

Brian McAlister DNRM

Tanya McKenzie DNRM

David Fermer Principal Maranoa Regional Council (MRC)

Rob Hayward MRC

Ross Drabble MRC

Warren Oxham MRC

Chris Tickner Planner MRC

John Postlethwaite Consultant GHD

Site details

Street address:

Real property description:

Assessment manager reference:

Local government area: Maranoa Regional Council

Existing use:

Relevant site history:


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Proposed development details

Development type: Operational Works

Development description: Category 3 - Levee

Supporting information

Plan / Report title Author Reference no. Version and date

Report on Communication and Engagement for Roma Flood Mitigation Project Stage 2

GHD 459484 October 2014

Maranoa Regional Council Roma Flood Mitigation Study on Hydrology and Hydraulics for Stage 2 Regional Mitigation Options

GHD Revision 1

January 2014

Maranoa Regional Council Western Levee & Eastern Diversion Drain

GHD 425323 Revision B

January 2014

Roma Flood Mitigation Project State 1 and 2 Update

GHD 2 September 2015

The following advice outlines the matters of interest to DILGP and matters that should be addressed if you proceed with your proposal to application stage.

Pre-lodgement advice

Item AdviceAdvice Requested - Applicant

1. DNRM Vegetation - inquiry of state interest

DNRM Water - inquiry of state interest

DNRM Water (Levee):

2. Mr Moore and Mr Foreman provided the following comments:Assessment is against the State Development Assessment Provisions (SDAP)Module 7.3 Particular Levees state code & DNRM 2014 Guidelines for the construction and modification of levees.Note: Only the Levee will be assessed. The diversion bank (floodway) does not meet the definition of the levee.Special attention must be paid to Community Resilience.Clear identification of impacted people Demonstration of communication/consultation strategy/plan.

o Provide evidence when consultation started; how it was planned; what the nature; how often and how it is to be managed into the future.

o Provide how the affected houses were targeted (face-to-face, briefing sessions, invitation for comment)Integration with a Disaster Management Plan


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Item Adviceo Provide the associated risks; need not only to look at the positive but also the

negative impacts (transparency).o Martin Moran provided advice that the “east diversion drain” will interfere with

water flows and may need a water licence for a stream diversion channel under the Water Act 2000, and unless the operational work is a PDA-related development or work carried out on premises to which structure plan arrangements apply; a development permit under the Sustainable Planning Act 2009, Assessment is against the State Development Assessment Provisions (SDAP) Module 7 Table 7.1.2.

o The appropriate licence application form for entities is available from:https://www.dnrm.qld.gov.au/__data/assets/pdf_file/0019/145009/w2f006e-entity-lic-interf-crs-flow.pdf

Note: the application for the stream diversion channel we will also need a report outlining for hydraulic modelling and plans, all the dimensions for the channel, such as depth, batters, slope, protection works, etc.o

DNRM – Land3. Ms McKenzie provided the following comments:

In relation to the diversion works, State Land is identifiedThere is currently a Recreation Reserve and an identified rubbish area (maybe contaminated land issues)There is a permit holder over the State Land.There is always the option for the permits to be cancelled.

DNRM Vegetation:5. Mr McAlister provided the following comments:

Provide a Map of Assessable Vegetation (PMAV) over the location of the development site. If the PMAV shows that assessable vegetation is being cleared, an assessment against Module 8 of the SDAP will be required.Mr McAllister acknowledged that the current state mapping may not be accurate of what actual vegetation is located on the ground.Provide a clearly defined analysis of vegetated area – this may require ground truthing.Provide an analysis of impacts to the watercourseIt was highlighted that the proposal may have the potential for vegetation offsets. This is considered unlikely, however the probability for vegetation offsets was discussed.

DILGP - Planning:

6. Mr Foley provided the following comments:The levee is categoried as a Category 3, which will be required to be referred to the State Assessment Referral Agency.It is a Development Permit for Operational Works - Impact Assessable.Mr Foley acknowledges that timeframes are keyMr Foley reiterated that SARA will try to avoid an information request – and that he was committed to keeping all lines of communication open.DILGP supports the 50% discount to fees, however the applicant will berequired to pay the full fee cost prior to receiving a refund.DILGP confirmed the total referral feed would be: :

o Trigger 7.2.48 (Levee) = $11,686.00


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Item AdviceMr Foley explained that Ministerial Call-Ins area always an option in thelikelihood of an appeal being lodged in the Planning & Environment Court.

DILGP - Local Government:

7. Mr Meadows provided the following comments:State funding for the project has been allocated.There is a time period that works are to be started, Mr Meadows confirmed that the works would need to be completed by May 2016 for acquittal by 30 June 2016.

This pre-lodgement advice does not constitute an approval or an endorsement that DILGPsupports the development proposal. Additional information may be required to allow DILGP to properly assess the development proposal when a formal application has been lodged.


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If you require any further information, please contact Bernadette Plummer, SeniorPlanning Officer, on 4616 7307, or via email [email protected] who will be pleased to assist.

Yours sincerely

Andrew FoleyManager (Planning)


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sch4p3( 3) Prejudice the protection of an individuals right to privacy

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17-276 File A Page 16 of 31 Release

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sch4p4( 6) Personal information

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Documents

Department of Agriculture and Fisheries, …...Queensland Department of Natural Resources and Mines Phone: 07 3137 4247 Email: [email protected] Level 6 Mineral House,