DEPARTMENT OF AGRICULTURE AND RURAL ......DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT DRAFT ANNUAL REPORT FOR THE 2012/13 YEAR 2 Contents PART A: GENERAL INFORMATION 4 1. GENERAL

1

DEPARTMENT OF AGRICULTURE AND RURAL

DEVELOPMENT

DRAFT ANNUAL REPORT

FOR THE 2012/13 YEAR

2

Contents

PART A: GENERAL INFORMATION 4

1. GENERAL INFORMATION................ ....................................................................................... 5

2. LIST OF ABBREVIATIONS/ACRONYMS................................................................................ 6

3. STRATEGIC OVERVIEW ........................................................................................................... 9

3.1. Vision ................................................................................................................................. 9

3.2. Mission ............................................................................................................................... 9

3.3. Values ................................................................................................................................. 9

3.4. Strategic outcome orientated goals ................................................................................... 10

4. LEGISLATIVE AND OTHER MANDATES .................................................................... ....... .10....

5. ORGANISATIONAL STRUCTURE .......................................................................................... 12

6. FOREWORD BY THE CHAIRPERSON.................................................................................... 13

7. ACCOUNTING OFFICER’S OVERVIEW ................................................................................ 17

PART B: PERFORMANCE INFORMATION 22

1. STATEMENT OF RESPONSIBILITY FOR PERFORMANCE INFORMATION ................... 23

2. AUDITOR’S REPORT: PREDETERMINED OBJECTIVES .................................................... 24

3. OVERVIEW OF PERFORMANCE ............................................................................................ 25

3.1. Service Delivery Environment ......................................................................................... 25

3.2. Organisational environment ............................................................................................. 32

3.3. Key policy developments and legislative changes ........................................................... 33

3.4. Strategic Outcome Oriented Goals ................................................................................... 34

4. PERFORMANCE INFORMATION BY PROGRAMME .......................................................... 36

4.1. Programme 1: Administration .......................................................................................... 36

4.2. Programme 2: Agricultural Support Services ................................................................... 82

4.3. Programme 3: District Services .................................................................................... 1282

4.4. Programme 4: Rural Development.........................................................................154

5. SUMMARY OF FINANCIAL INFORMATION ..................................................................... ... 173

5.1. Revenue Collection ..................................................................................................... 169

5.2. Programme Expenditure ............................................................................................. 17370

5.3. Capital investment, maintenance and asset management plan ....................................... 174

3

PART C: GOVERNANCE 176

1. INTRODUCTION ..................................................................................................................... 17673

2. PORTFOLIO COMMITTEES (if applicable)........................................................................... 17773

3. EXECUTIVE AUTHORITY .................................................................................................... 17773

4. THE ACCOUNTING AUTHORITY / BOARD ...................................................................... 17773

5. RISK MANAGEMENT ............................................................................................................ 17774

6. INTERNAL CONTROL UNIT ................................................................................................. 17975

7. INTERNAL AUDIT AND AUDIT COMMITTEES ................................................................ 17975

8. COMPLIANCE WITH LAWS AND REGULATIONS ........................................................... 18076

9. FRAUD AND CORRUPTION ................................................................................................. 18076

10. MINIMISING CONFLICT OF INTEREST ............................................................................. 18278

11. CODE OF CONDUCT .............................................................................................................. 18379

12. HEALTH SAFETY AND ENVIRONMENTAL ISSUES ....................................................... 18480

13. COMPANY /BOARD SECRETARY (IF APPLICABLE) ...................................................... 18480

14. SOCIAL RESPONSIBILITY .................................................................................................... 18480

15. AUDIT COMMITTEE REPORT ............................................................................................. 18480

PART D: HUMAN RESOURCE MANAGEMENT 18985

1. INTRODUCTION ..................................................................................................................... 19086

2. HUMAN RESOURCE OVERSIGHT STATISTICS ............................................................... 19389

PART E: FINANCIAL INFORMATION 19994

1. REPORT OF THE ACCOUNTING OFFICER .......................................................................... 197

2. REPORT OF THE AUDITOR GENERAL ............................................................................... 215

3. ANNUAL FINANCIAL STATEMENTS ................................................................................... 220

4

PART A: GENERAL INFORMATION

5

1. PUBLIC ENTITY’S GENERAL INFORMATION

REGISTERED NAME : DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT

REGISTRATION NUMBER (if applicable): NOT APPLICABLE

PHYSICAL ADDRESS : Agricentre Building

Cnr Dr. James Moroka Drive & Stadium Road

POSTAL ADDRESS: Private Bag X 2039

Mmabatho 2039

Mmabatho

2735

TELEPHONE NUMBER/S: +027(18) 389 5111

FAX NUMBER: +027 (86) 536 8496

EMAIL ADDRESS: [email protected]

WEBSITE ADDRESS: www.gov.za/agriculture

6

2. LIST OF ABBREVIATIONS/ACRONYMS

ABET Adult Basic Education and Training

AEPIS Agricultural Economics Project Information System

AGRIBEE Agricultural Black Economic Empowerment

AHRS Animal Health Rating Scheme

AI Avian Influenza

AMP Agricultural Master Plan

APP Annual Performance Plan

BPDM Bojanala Platinum District

BSE Bovine Spongiform Encephalopathy

CA Contagious Abortion

CAADP Comprehensive Africa Agriculture Development Programme

CASP Comprehensive Agricultural Support Programme

CRDP Comprehensive Rural Development Programme

CSF Classical Swine Fever

DAFF Department of Agriculture, Forestry and Fisheries

DARD Department of Agriculture and Rural Development

DBSA Development Bank of Southern Africa

DMC Departmental Management Committee

DORA Division Of Revenue Act

DPSA Department of Public Service and Administration

EAP Employee Assistance Programme

EDMC Extended Departmental Management Committee

EID Economic and Infrastructure Development Cluster

EPWP Expanded Public Works Programme

FET Further Education and Training

GIS Geographic Information System

HEQF Higher Education Qualification Framework

7

HET Higher Education and Training

HIV/AIDS Human Immunodeficiency Virus/ Acquired Immune Deficiency Syndrome

HOD Head of Department

HR Human Resource

HRM Human Resource Management

ICT Information and Communication Technology

IDC Industrial Development Corporation

IFS Interim Financial Statements

IMP Integrated Management Plan

IPMP Infrastructure Programme Management Plan

IRM Infrastructure Reporting Model

IT Information Technology

IT Information Technology Master System Plan

IYM In-Year Monitoring

KKDM Dr Kenneth Kaunda District

M&E Monitoring and Evaluation

MEC Member of Executive Council

MoU Memorandum of Understanding

MSP Master Systems Plan

MTEF Medium Term Expenditure Framework

MTSF Medium Term Strategic Framework

NMMDM Ngaka Modiri Molema District

NPI New Performance Indicator

NWP North West Province

OHS Occupational Health and Safety

PA Performance Agreement

PI Provincial Indicator

PMDS Performance Management and Development System

PPIMS Programme Performance Information Management System

8

R&D Research and Development

RC Resource Centre

RSA Republic of South Africa

RSMDM Dr Ruth Segomotsi Mompati District

SCM Supply Chain Management

SDIP Service Delivery Improvement Programme

SG Strategic Goal

SIP Strategic Integrated Project

SLA Service Level Agreement

SMART Specific Measureable Accurate Reliable Time bound Act

SMS Senior Management Service

SO Strategic Objective

SSA Social Security Administration

StatsSA Statistics South Africa

TB Tuberculosis

ToR Terms of Reference

U-AMP User Asset Management Plan

WSP Workplace Skills Plan

9

3. STRATEGIC OVERVIEW

3.1. Vision

It is our vision to strive for sustainable use of natural resources for growth and

development

3.2. Mission

It is our mission to provide Agricultural and Rural Development Services for sustainable

livelihoods

3.3. Values

Client focused We promise to be client orientated and responsive by displaying a positive

and helpful attitude to our clients. We undertake to be accessible,

approachable, friendly and sensitive and always show empathy towards our

clients.

Dedicated We resolve to be committed and motivated by approaching our work with

passion and diligence, be disciplined and take ownership of everything we

do. Of utmost significance, we commit to be punctual.

Integrity We undertake to be ethical, transparent, honest and approach our work with

openness and fairness. We pledge to be always trustworthy and reliable.

Productivity We must be results oriented and output driven so as to attain absolute

production.

Rational We guarantee to approach our work with purpose and logic by being

analytical, critical, reasonable and decisive.

Solution oriented We should be inclined towards creativity and innovation as well as be

flexible, initiative, reasonable and decisive.

10

Team work In everything that we do, we will involve the collaboration and participation

of all people by consultation and cooperation. We will share information and

knowledge through the creation and consultative forums.

3.4. Strategic outcome orientated goals

The table below provides description for each strategic goal:

Strategic Goal 1 Effective legislation, policies and institutional framework

Goal statement Render relevant packages of legislative and policy instruments services to all

internal and external sector stakeholders, including institutions.

Strategic Goal 2 Increased capacity building intervention and Awareness

Goal statement Render relevant packages of capacity building services to external sector

stakeholders, including institutions.

Strategic Goal 3 Improved service delivery

Goal statement Render appropriate service delivery packages to qualifying external sector

stakeholders, including institutions.

Strategic Goal 4 Internal departmental excellence

Goal statement Provide a full package of administrative and appropriate professional support to

all internal stakeholders.

4. Legislative and other mandates

4.1. Constitutional mandates

The Department is governed by certain mandates that are enshrined in the Constitution of

South Africa. These relevant sections of the constitution are stipulated below.

Section 27b of the Constitution of South Africa, Act 108 of 1996 states that everyone has the

right to have access to sufficient food and the state must take reasonable legislative and

other measures within its available resources, to achieve the progressive realisation of this

right.

11

4.2. Legislative mandates

The following list of Acts reflects the legislative mandate of the department:

Agricultural Debt Management Act, No. 45 of 2001 Agricultural Pests Act, No 36 of 1983

Animal Health Act, No7 of 2002 (To replace the Animal Diseases Act, 1984)

Animal Identification Act, No 6 of 2002

Animal Improvement Act No 62 of 1998

Communal Property Association Act, No. 28 of 1996

Conservation of Agricultural Resources Act, No 43 of 1983

Development Facilitation Act, No 67 of 1995

Extension of Security of Tenure Act, No. 62 of 1997

Land and Agricultural Development Bank Act, No 15 of 2002

Marketing of Agricultural Products Act, No 47 of 1996

Meat Safety Act, No 40 of 2002

North West Land Administration Act, No. 4 of 2001

Prevention of Illegal Eviction from Unlawful Occupation of Land Act, No.19 of 1998

Problem Animal Control Ordinance, No 26 of 1957

Provincial Growth and Development Strategy

Accelerated Shared Growth Initiative Of South Africa (ASGISA)

Subdivision of Agricultural Land Act, No 70 of 1970 as amended

Taung Agricultural College Amendment Act, No 16 of 1994

4.3. Policy mandates

Integrated Food Security Strategy, (2002

Land Redistribution Policy for Agricultural Development

Integrated and Sustainable Rural Development Programme

Comprehensive Rural Development Strategy, 2009

Provincial Growth and Development Strategy, 2004

4.4. Relevant court rulings

There are no any specific court rulings that have a significant, ongoing impact on operations

or service delivery obligations.

4.5. Planned policy initiatives

The Department of Agriculture and Rural Development is currently developing the North

West Agro-processing Strategy to aid the realisation of constitutional and policy mandates.

12

4. ORGANISATIONAL STRUCTURE

PHOTOS???

Accounting Officer

Programme Manager Programme Manager

Programme Manager

13

5. FOREWORD BY THE MEMBER OF EXECUTIVE COUNCIL

I take pleasure in presenting the annual report for the Department for the financial

year 2012/13, impressed by the achievements this Department has realised amid

organisational and sector challenges experienced. In the midst of a growing global

financial and food crisis, government must be able to reposition the agricultural

sector to ensure national food security, job creation and economic development.

The Consumer Price Index (CPI) released by Statistics South Africa indicates that

food and non alcoholic beverages inflation increased by 6, 77% from June 2012 to

June 2013; and this was down from 10, 3% in January 2012. Within a country the

importance of the items in the basket will be different between urban and rural

households because spending patterns of typical households in urban and rural

households differ. It is important that inflation must be kept at relatively low level.

The SA Reserve Bank aims to keep the inflation rate (CPIX) between 3% and 6%.

Agricultural products play an important role in the basket used to determine the

inflation rate. Continued increase in the prices of several agricultural products plays

a role to increase the inflation rate.

The diagram below gives an indication of the increases in prices of selected products.

The highest average annual increase of 15.9% was on the dairy products (cheese)

and 7.05% on the tea products was the lowest.

Increases in prices of selected products

Source: Stats SA, 2012

2002 2012

R4.18 R9.39

Total increase = 125 %

2002 2012 2002 2012

2002 2012 2002 2012 2002 2012

2002 2012 2002 2012 2002 2012

R3.96 R9.19 R3.31 R8.23

R14.55 R31.83 R5.56 R16.17 R4.16 R7.68

R11.47 R22.77 R6.62 R16.64 R9.94 R21.63

Total increase = 132 % Total increase = 149 %

Total increase = 99 %Total increase = 191 %Total increase = 119 %

Total increase = 118 %Total increase = 99 % Total increase = 150 %

Average/yr = 10.4 %

Average/yr = 9.9 %

Average/yr = 11.01 % Average/yr = 12.39 %

Average/yr = 15.9 % Average/yr = 7.05 %

Average/yr = 8.21 % Average/yr = 12.49 % Average/yr = 9.8 %

22

14

Regarding the price increases of vegetables, the below diagram depicts the price

changes at both the National Fresh Produce Market and Retail levels. The highest

price increases of 19.3% for tomatoes at N.F.P.M level and 12.77% for potatoes at

Retail level. The lowest increases of 3.37% at N.F.P.M and 6.6% at Retail levels for

onions are also shown in the below diagram.

Increases in the prices of selected vegetables

Source: Stats SA, 2012

N.F.P.M. Level Retail Level

Apr 2002 Apr 2012

R1.19/kgTotal increase = 108 %

Average/yr = 10.8 %1 kg

1 kg

1 kg

Per 10 kg package

Apr 2002 Apr 2012

R1.72/kgTotal increase = 33.7%

Average/yr = 3.37%

Per 10 kg package

Apr 2002 Apr 2012

R1.94/kgTotal increase = 193 %

Average/yr = 19.3%

Per 10 kg package

Apr 2002 Apr 2012

R3.97/kgTotal increase = 127.7%

Average/yr = 12.77%

Per 1 kg package

Apr 2002 Apr 2012

R4.50/kgTotal increase = 66%

Average/yr = 6.6%

Per 1 kg package

Apr 2002 Apr 2012

R6.24/kgTotal increase = 121.47 %

Average/yr = 12.15 %

Per 1 kg package

R9.04/kg

R7.47/kg

R13.82/kg

R2.48/kg

R2.30/kg

R5.70/kg

23

During the period under review, the value of agricultural exports and imports almost

balanced off. The most important agricultural products exported during the period

under review included wine, citrus, sugar, maize, grapes and apples. In the case of

imports, the important agricultural products include rice, wheat, palm oil, tobacco,

poultry meat & products and soya bean oilcake.

Regarding the creation of employment in the sector, the unemployment rate of the

country during the period under review was 29.8%, with North West Province being

the fifth largest in the country at 31.5%. The diagram below depicts the rate of

unemployment per province in the country:

15

Unemployment Rate per Province

WC GP NC NW MP FS KZN EC LP SA

Census 2011 21.6 26.3 27.4 31.5 31.6 32.6 33.0 37.4 38.9 29.8

0

5

10

15

20

25

30

35

40

45

%

Only four provinces (EC, FS, NW and MP) experienced growth in employment and

total jobs created in the above-mentioned provinces in the 1st quarter of the

reporting period amounted to 65 000. The North West Province has shown a

decrease of 2000 in the 2nd of quarter as compared to a growth of 6 000 jobs in the

1st quarter of the same year.

Equally, these challenges dictate that we need a coherent strategy, public-private

and public-public partnerships, to guide and support the agricultural sector. There is

widespread recognition of the need to position the agricultural sector in such a way

that it will be capable of responding positively to the needs of the country and its

people, as well as other emerging challenges.

Farming depends to a great extent on the quality of rain. Climate change is very

likely to harm economies, the lives and health of millions of people, particularly in the

poor regions, but no country will be spared. Increased droughts and temperatures

will have a serious impact on agricultural production and food availability. It is

therefore critical that every government and national society should assess the range

of risks, and plan to reduce their scope of vulnerability.

16

Any long or short term changes thereof, are paramount to our ability to feed our

nation with high quality affordable staple foods. Food security is important to the

economy of our province, as it impacts heavily on our poverty alleviation and

sustainable development plans. South Africa has national food security but not

household food security.

Our reference point has always been the ruling party’s manifesto, and our over-

arching responsibility is towards Outcome 7 of this government, which relates to the

achievement of “vibrant, equitable and sustainable rural communities, with food

security for all”.

Our ideal of comprehensive rural development linked to agrarian reform and food

security gained momentum during the period under review, as we also concentrated

on the five additional sites as approved by the provincial Executive Council.

I hope this report shall meet the expectations of the public we serve, and shall serve

as a record of our contribution to halve poverty and create employment to our

people.

DESBO MOHONO

MEC FOR AGRICULTURE AND RURAL DEVELOPMENT

DATE: 30 August 2013

17

6. ACCOUNTING OFFICER’S OVERVIEW

This report reviews the annual performance and the contribution of the Department

to the growth and development of the North West province. It begins with an

overview of the sectoral socio-economic factors, service delivery and organisational

environment as well as the departmental performance for 2012/13. It then concludes

with a brief analysis of the governance structure; human and financial resources

related to the departmental performance.

The department has during the year under review adopted the following four

strategic goals in pursuit of growth and development for our clients

Effective legislation, policies and institutional framework

Increased capacity building intervention and Awareness

Improved service delivery

Internal departmental excellence

The department’s reference point during the period under review was underpinned

by the ruling party’s manifesto, and the over-arching responsibility towards

government Outcome 7, which relates to the achievement of “vibrant, equitable and

sustainable rural communities, with food security for all”. The Department also

contributed indirectly to outcomes 10, 4, 5 and 12.

Five key outputs which contribute to the achievement of the outcome 7 were high on

the departmental agenda during the year under review. These outputs include (1)

sustainable agrarian reform with thriving farming sector; (2) improved access to

affordable and diverse food; (3) improved services to support livelihoods; (4) rural

job creation and promoting economic livelihoods; and (5) enabling institutional

environment for sustainable and inclusive growth.

In response to these measurable outputs, the department embarked on a number of

activities during the period under review, with the primary objective of ensuring that

the lives of the North West community and the general citizenry are improved.

18

The departmental strategy during the period under review was to eliminate or reduce

all the factors that hamper agricultural production whilst promoting food security and

food safety. We also ensured that agriculture contributes positively towards food

security and will:

o Create decent work

o Improve the livelihoods of communities

o Ensure access to markets and that products sold at markets are healthy

o The agricultural sector remains competitive by managing risks associated

with disasters

By co-ordinating activities within the rural development strategy we are in a position

to revitalize infrastructure for agricultural production. We also fully and actively

participated in both the national Technical Implementation Forums and other

provincial structures on the implementation of Outcome 7 during the period under

review. The department also adopted a multi-sectoral approach to project planning

and implementation to minimize the negative impact of agricultural production on the

environment.

The following significant events have taken place during the period under

review:

The 5th biennial Land Care Conference was successfully hosted by the department

in October 2012. The purpose was to bring together stakeholders within the

Agricultural Natural Resources Management sector, to showcase the programme

impact in addressing degradation, poverty and food security and to reward

communities who take bold steps in conserving our natural resources.

The Potchefstroom Veterinary Laboratory received international accreditation

from the South African National Accreditation System (SANAS) making this the

first government veterinary laboratory to be internationally accredited for

Veterinary Serology and Microbiology.

19

Livestock handling and dipping facilities were officially handed over to the

Driefontein farmers in Ngaka Modiri Molema District by the National Emergent

Red Meat Producers Organization (NERPO) in partnership with Mutual and Federal

Insurance Company. This is a good example of Public Private Partnerships.

The Provincial Aquaculture and Fisheries Programme was launched at Disaneng

by the MEC in November 2012. This project is done in partnership with Rhodes

University.

North West Province to date is the only province in the country where the

Comprehensive African Agricultural Development Programme (CAADP) has been

launched and Provincial CAADP Team established comprising of representatives

from various key sector role players during the period under review.

Department successfully launched the Kgora Centre as a formidable Farmer

Training Centre on the 25th of October 2012. This was followed by the launch of

the Provincial Food Security Centre, which currently has 18 beneficiaries on

empowerment and agricultural skills development programme.

Some of the anchor projects undertaken/initiated by the department during the

period under review include:

Taung Agricultural College:- Our effort to re-engineer the potential of the

Taung Agricultural College as the Centre of Excellence in Irrigation Technology,

offering among other programmes a Diploma in Agriculture specialising in

Irrigation, was realised during the reporting when the Council of Higher Education

granted us the accreditation of a 360 credits Higher Education Qualifications

Framework level 6 Diploma in Agriculture specialising in Irrigation Technology.

Market Access:- Informed by the understanding that agriculture remains a key

driver of the rural economy and in the fight against poverty and hunger, we have

initiated and piloted the Mahikeng and Taung small-holder farmers’ market.

Rehabilitation of the Kraaipan, Springbokpan and Vryhof silos:- a

comprehensive assessment has already been conducted in this regard, the

outcome of which revealed that substantial financial resources will be needed to

bring them into full operation.

20

NW/IDC Nguni Cattle Development project:- this project is indeed a matter

of proud record for the Department and the North West Province. We have since

the delivery of the first batch of these cows in 2007, distributed a total of 53 bulls

and 1 219 breeding cows to 156 qualifying farmers in the Province. Twelve sites

which received the cows during its first year of the pilot phase, have during the

year under review, returned back the 144 loaned cows with each site returning 12

cows as part of the project conditions.

Mechanisation:- 72 mechanisation packages arising from the Presidential

initiative through the Department of Agriculture, Forestry and Fisheries were on

the basis of the approved policy and control measures, distributed to developing

farmers mainly in Ngaka Modiri Molema District for dry land grain production.

Disaster management:- in response to the cruel events of the past seasons

which saw a huge number of livestock being affected by severe drought which hit

the Districts of Ngaka Modiri Molema and Dr Ruth Segomotsi Mompati, we

managed re-prioritise and distribute fodder as relief assistance to the tune of R 9

million, which translated into 37 400 bags to the hardest hit areas during the year

under review.

LandCare programme:- we have been able to implement a total of 6 LandCare

projects across the Province to deliver an actual of 4 418 hectares over the

targeted 3 100 hectares on bush control. On fencing, 176 km was rolled out of

the targeted 154 km planned.

The challenges facing us are many and varied. However, we are confident that –

with the policies, strategies and programmes that have been developed and

implemented vigorously – we will ultimately succeed in realising our vision of

sustainable use of natural resources for growth and development.

I take the opportunity to express my gratitude to the MEC and the Chairpersons of

the Legislature Committees for their leadership, oversight and support. Secondly, I

would like to extend my appreciation to the leadership and staff of agricultural and

rural development institutions, the agribusiness community and farmer organisations

for their contributions. Lastly, I would like to thank my management team and all

21

the staff in the department for their hard work in contributing to the achievements of

the department

Dr P. J. MOKAILA

ACTING HEAD OF DEPARTMENT

DATE: 30 AUGUST 2013

22

PART B: PERFORMANCE INFORMATION

23

1. STATEMENT OF RESPONSIBILITY FOR PERFORMANCE INFORMATION

Statement of Responsibility for Performance Information for the year

ended 31 March 2013

In my opinion, the performance information fairly reflects the actual achievements

against planned objectives, indictors and targets as per the strategic and annual

performance plan of the Department of Agriculture and Rural Development for the

financial year ended 31 March 2013.

The Department of Agriculture and Rural Development performance information for

the year ended 31 March 2013 have been examined by the external auditors and

their report is presented on page XX.

The performance information of the entity set out on page xx to page xx were

approved by the board.

_______________________

Name:Dr P. Mokaila(Acting)

Head of Department

Date:

24

2. AUDITOR’S REPORT: PREDETERMINED OBJECTIVES

The AGSA performed the necessary audit procedures on the performance

information to provide reasonable assurance in the form of an audit

conclusion. The audit conclusion on the performance against predetermined

objectives is included in the report to management, with material findings

being reported under the Predetermined Objectives heading in the Report on

other legal and regulatory requirements section of the auditor’s report.

Refer to page XXXX of the Report of the Auditors Report, published as Part E:

Financial Information.

25

3. OVERVIEW OF PERFORMANCE

3.1. Service Delivery Environment

Source: Provincial Agricultural Master Plan (2010)

The western part of the province is arid with a rainfall of less than 300mm a year.

The eastern part of the province has a higher rainfall of 600mm a year and also

produces vegetables, flowers and poultry. The central part is typically semi-arid

receiving 500mm a year. Apart from mining, agriculture is the only sector in which

North West is acknowledged to have a comparative advantage over the other

province.

Sunflower seeds, groundnuts, maize, wheat and cattle dominate the sector.

Horticulture and aquaculture show particular promise for expansion in the North

West.

26

The agricultural sector currently contributes less than 5% to the Gross domestic

Product of NWP and RSA respectively. The percentage contribution indicated is the

direct contribution without backward and forward linkages. Major field and fodder

crops making a meaningful contribution to economy of NWP include maize,

sunflower, wheat, groundnuts and lucerne.

According to StatsSA 2013 Quarterly Labour Force Survey, employment in the RSA

Agricultural Sector is on a downward trend. However there has been a slight

increase in the agricultural employment in the NWP during the October – December

period

The Table below indicates maize production trends in the RSA and NWP:

2009/2010 2010/2011 2011/2012

2012/2013

(2) Average

NWP AS

%

NWP

(tons) 2 868 000 2 332 000 2 574 000 1 645 500 2 354 875 20,30%

RSA

(tons) 12 815 000 10 360 000 11 830 000 11 394 800 11 599 950

NWP (ha) 775 000 645 000 765 000 740 000 731 250

Ton/ha 3,70 3,62 3,36 2,22 3,22

RSA (ha) 3 263 000 2 859 000 2 699 200 2 781 200 2 900 600

Ton/ha 3,93 3,62 4,38 4,10 3,99

The average contribution of the province to the total RSA maize production is

currently at 20.3%.

Sunflower production trends for the RSA and NWP are shown in the table below and

the average contribution by NWP is 34.02%

27

2009/2010 2010/2011 2011/2012

2012/2013

(2) Average

NWP AS

%

NWP

(tons) 175 240 310 300 172 500 175 000 208 260 34,02%

RSA

(tons) 490 000 860 000 522 000 576 500 612 125

NWP (ha) 135 000 230 000 150 000 175 000 172 500

Ton/ha 1,29 1,35 1,15 1,0 1,21

RSA (ha) 398 000 643 000 453 350 504 700 499 763

Ton/ha 1,23 1,34 1,15 1,14 1,21

Average groundnuts contribution by the NWP is currently at 27.5% and production

trends are shown in the table below;

2009/2010 2010/2011 2011/2012

2012/2013

(2) Average

NWP AS

%

NWP

(tons) 22 000 20 900 16 800 10 000 17 425 27,5%

RSA

(tons) 88 000 64 250 59 000 42 300 63 388

NWP (ha) 20 000 22 000 16 000 20 000 19 500

Ton/ha 1,10 0,95 1,05 0.50 1,12

RSA (ha) 57 000 55 000 45 450 46 900 51 088

Ton/ha 1,54 1,17 1,30 0,90 1,24

28

Most of the arable crops within the NWP are extensively produced under dry-land

conditions - 1% maize for grain is irrigated. Wheat and Lucerne are predominantly

produced under irrigation. In terms of physical output the Ngaka Modiri Molema

District (NMMDM) produces the most arable crops which include maize, sunflower

and wheat. Other districts where maize and wheat constitute a major part are the

Dr Ruth Segomotsi Mompati District (RSMDM) and to a lesser extent the Bojanala

Platinum District (BPDM). Important to remember that parts of the RSMDM and

NMMDM fall within the maize triangle of South Africa.

Major horticultural crops produced in the NWP are potatoes followed by oranges,

onions and carrots. Horticultural production extremely prominent in Bojanala

(Rustenburg, Brits, Madikwe) and nearly half of horticultural production in Bojanala is

made up of onions and oranges. Vegetable production is most prominent in RSMDM

and KKDM, with potatoes accounting for bigger portion of total horticultural

production. Citrus production is almost entirely absent in the RSMDM, NMMDM and

KKDM.

Source: StatsSA (2004)

29

Province has considerable potential in terms of comparative and competitive

advantages in livestock production, especially in the western areas of the Province.

According to the North West Agricultural Master Plan (2010), North West accounts

for 12.9 % (fourth largest) of the total South African cattle herd. Contribution of the

different livestock enterprises in terms of animal numbers marketed in the NWP is

shown below:

Sheep

9.2%

Goats

0.4%

Pigs

28.4%

Dairy cattle

1.4%

Beef cattle

60.6%

Source: StatsSA

Majority of animals are produced within the RSMDM and KKDM. RSMDM is the

largest cattle-producing district of the province, with 49.7 % of total NWP beef cattle

being produced in the district. Beef cattle and pigs account for 30.8 and 77.4 %

respectively of animal production in the KKDM, making it the largest pig-producing

district in the NWP.

Livestock production distribution in terms of the number of animals sold is as follows:

30

Source: StatsSA

Dairy animals make a meaningful contribution to livestock products produced in the

NW province. According to Milk Producer Organisation (MPO) statistics, North West

contribution to RSA production is less than 4%.

Government together with all other key role players will have to consider the effects

of agriculture on climate change as well as the effects of climate change on

agriculture. We all know that agriculture is one of the many green house gas emitters

and therefore we must begin to quantify what the situation in South Africa is.

As part of our duty to protect public health, it is a priority to ensure that our animals

and plants are disease free. The department is also involved in the promotion of food

security, providing support to smallholder producers and improving agricultural

production to minimise the negative impact of high food prices and the global

financial crisis on the poor and vulnerable.

Some of the key challenges identified during the period under review include:

• Inaccessible output and input markets especially for small holder producers

• Lack of marketing skills among producers

• Limited access to finance

• Selection criteria for prospective small holder producers

31

• Recapitization of distressed land reform farms

• Institutional arrangements within the Comprehensive Rural development

programme

• Capacity amongst black farmer organisations

32

3.2. Organisational environment

The Department of Agriculture and Rural development functioned without a critical

mass of scientists and agricultural Engineers during the period under review. This

resulted in a situation where there were no linkages between the officials in the field

and scientists. Most of the scientists in the Department left and majority are still

attached to the colleges and the research institutions at Potchefstroom. Despite the

institution of the Extension Recovery Plan (ERP) accessibility to extension services by

the farmers remains a challenge and this was very eminent during the MEC’s road

shows conducted during the period under review.

The current structure does not allow the Department to coordinate activities

adequately. In some areas there are duplications of functions and some programmes

are not appropriately located in the structure. For us to function efficiently and

effectively as a department and reach out our client base, the review of the current

structure and the placing of all personnel to positions where they can perform better

is key strategic issue facing the department. To do this work properly the

Department will need resources to ensure that competent people are appointed in

different positions.

Continuing under expenditure trend, strengthening of departmental internal control

system, assessing the effectiveness of centralization and decentralization of

Corporate Services functions such as Supply Chain Management, Financial

Management and Human Resource Management functions featured high on the

departmental agenda during the 2012/13 financial year.

Other organisational related issues which were prioritized during the period under

review included employment of skilled personnel, level of compliance to government

prescripts as a whole and improve our capacity to serve the farming communities.

33

The policies implemented during the period under review aimed at responding to

constraints associated with Agricultural production and all activities associated

therewith in the province. The role of government is to create an enabling

environment for agricultural production and trade with agricultural products whilst

ensuring that there is food security and food safety.




security and will:





with disasters







environment.

3.3. Key policy developments and legislative changes

There were no key policy developments and legislative changes that have affected

the operations of the department during the period under review.

34

3.4. Strategic Outcome Oriented Goals

In terms of the contribution towards the twelve (12) performance outcomes as

pronounced by the Presidency, the department contributed towards the realization of

the following outcome:

The department contributed directly to Outcome 7: Vibrant, equitable and

sustainable rural communities with food security for all; comprising of the following

five key outputs:

Outcomes DARD indirectly contributed to during the period under review include:

Outcome 4 : Decent employment through inclusive economic growth.

Outcome 5 : A skilled and capable workforce to support a inclusive growth path

Outcome 10 : Environment assets and natural resources that are well protected

and continually enhanced

Outcome 12 : An efficient, effective and development oriented public service and

empowered, fair and inclusive citizenship.

35

The report generally shows that most of the commitments made by the department

have been achieved or progress is on track. However, though there are still many

challenges which needs to be resolved to ensure that progress is brought on track.

Among the key challenges that must be addressed are the attraction of relevant skills

and lack of adequate funding to address infrastructure backlogs.

36

4. PERFORMANCE INFORMATION BY PROGRAMME

4.1. Programme 1: Administration

Description of programme

The aim of this programme is to manage and formulate policy directives and

priorities and provides appropriate professional support service to all other

programmes with regard to finance, information, legal, human resources,

communication and other corporate related services.

The programme is structured as follows:

1.1. Office of the MEC

1.2. Senior Management

1.2.1. Office of the HOD

1.2.2. Security Services

1.3. Financial Management

1.3.1. Financial Administration

1.3.2. Supply Chain Management

1.3.3. Risk Management and Information Technology

1.4. Corporate Services

1.4.1. Human Resource Management

1.4.2. Human Resource Development

1.4.3. Communication Services

37

Strategic objectives

Strategic Objectives (SO)

SO 10 : To improve internal stakeholders relations

SO 8 : To ensure business management and leadership

SO 2 : To develop and implement capacity building programmes

SO 9 : To implement resource management policies

SO 12 : Ensure implementation of service delivery improvement plan

38

4.1.1. Strategic objectives, performance indicators planned targets and

actual achievements

4.1.1.1. Strategic objectives

Programme Name : Administration

Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviation

To Improve

internal

stakeholders

relations

1 Established

stakeholder

forum

12 Established

stakeholders forum

12 0 None

To ensure

business

management

and leadership

1 Reports

submitted to

Legislature

12 Reports

submitted to

Legislature

12 0 None

1 Parliamentary

response

submitted

12 Parliamentary

responses

submitted

13 1 Increased number of

required responses

from Parliament

0 Reports

submitted to

Governance

Structures

20 Reports

submitted to

Governance

Structures

20 0 None

2 ITCA/L

Meetings

attended

4 ITCA/L Meetings

attended

4 0 None

39


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviation

To ensure

business

management

and leadership

0 MinTECH

Meetings

attended

4 MinTECH

Meetings attended

2 (2) Two of the

scheduled meetings

were cancelled by

National department

3 Departmental

Committee

meetings held

12 Departmental

Committee

meetings held

12 0 None

3 Extended

Departmental

Management

Committee

meetings

4 Extended

Departmental

Management

Committee

meetings

4 0 None

To ensure

business

management

and leadership

2 Information

requests

processed

4 Information

requests processed

7 3 Increased demand

for the service

during the period

under review

14 Officers

provided with

the physical

security

2 Officers provided

with the physical

security

1 (1) One Security

contract was

extended

9 Security

operational

plans

3 Security

operational plans

44 41 Additional events in

the departmental

calendar of events

44 Z204 forms

submitted to

SSA

60 Z204 forms

submitted to SSA

105 45 Z204 forms were

issued during

induction

40


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviation

To ensure

business

management

and leadership

38 Linear

meters

destructed

10 Linear meters

destructed

0 (10) Awaiting approval of

retention schedule

5 Inspections

of records

offices

50 Inspections of

records offices

50 0 None

0 Policy

reviewed

1 Policy reviewed 1 0 None

NPI 1 manual reviewed 1 0 None

NPI 1 manual

developed

0 (1) Increased demand

for the service

38 shortlisted

service

providers

submitted to

SSA for

security

screening

10 shortlisted

service providers

submitted to SSA

for security

screening


for service from SCM

NPI 20 security

screening requests

of shortlisted

candidates

submitted to SSA


for service from

HRM

41


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviation

To ensure

business

management

and leadership

7 physical

security

monitoring

reports

compiled

4 physical security

monitoring reports

compiled

4 0 None

NPI 4 security audits

assessments

4 0 None

4 security

awareness

campaigns

6 security

awareness

campaigns


for service from

HRD

2 Processed

corruption

referrals

4 Processed

corruption referrals

2 (2) Decreased demand

for service from

Anti-corruption

Hotline

12 payroll

reports

complied

12 payroll reports

compiled

12 0 None

12 IRM reports

compiled

12 IRM reports

compiled

12 0 None

12 IYM reports

compiled

12 IYM reports

compiled

12 0 None

12 Compliance

certificates

issuance

12 Compliance

certificates

issuance

12 0 None

42


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviation

To ensure

business

management

and leadership

12

Management

expenditure

reporting

12 Management

expenditure

reporting

12 0 None

4 Quarterly

financial

statements

3 Quarterly

financial

statements

3 0 None

NPI 12 cash flow

statements

12 0 None

1 Annual

financial

statements

preparation

1 Annual financial

statements

preparation

1 0 None

0 Approved

adjustment

budget

1 Approved

adjustment budget

1 0 None

1 Approved

annual budget

1 Approved annual

budget

1 0 None

12 Suspense

accounts

clearing reports

12 Suspense

accounts clearing

reports

12 0 None

12 Bank

account

management

reports

12 Bank account

management

reports

12 0 None

12 Revenue

management

reports

12 Revenue

management

reports

12 0 None

43


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviation

To ensure

business

management

and leadership

12 BAS system

control reports

12 BAS system

control reports

12 0 None

50 Proquote

and proqure

system

30 Proquote and

proqure system

28 (2) Non-functional

system and

inadequate support

from Treasury

1 Procurement

plan reviewed

1 Procurement

plan reviewed

1 0 None

5 SCM

Committees

reappointed

6 SCM Committees

reappointed

2 (4) The 3 bid

committees were

appointed in the last

quarter of 2011/12,

no need to

reappoint at this

stage

408 SCM

contracts

monitored

12 SCM contracts

monitored

12 0 None

44


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviation

To ensure

business

management

and leadership

3 SCM policies

reviewed

6 SCM policies

reviewed

0 (6) Pool, SCM,

Subsidized &

Biological Assets

policies under

review, Telephone &

Cellphone policies

are at Consultative

Forum

2 Financial

delegations and

SCM Prescripts

reviewed and

implemented

1 Financial

delegations and

SCM Prescripts

reviewed and

implemented

1 0 None

6 Lists of

awarded bids

submitted

12 Lists of

awarded bids

submitted

12 0 None

10 Lists of

quotations

awarded

12 Lists of

quotations

awarded

12 0 None

4 Restricted

suppliers

database

maintained

12 Restricted

suppliers database

maintained

12 0 None

3 Accredited

suppliers

database

maintained

1 Accredited

suppliers database

maintained

1 0 None

45


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviation

To ensure

business

management

and leadership

1 IT MTSP

Implementation

plans reviewed

1 IT MTSP

Implementation

plans reviewed

1 0 None

2 ICT

workshops

facilitated

2 ICT workshops

facilitated

2 0 None

1 ICT policy

reviewed

1 ICT policy

reviewed

1 0 None

1 Risk

Assessment

Exercise

conducted

1 Risk Assessment

Exercise conducted

1 0 None

1 Risk

management

strategy

reviewed

1 Risk

management

strategy reviewed

1 0 None

1 Risk

management

policy reviewed

1 Risk

management

policy reviewed

1 0 None

1 Fraud

Prevention Plan

reviewed

1 Fraud Prevention

Plan reviewed

1 0 None

1 Risk register

developed and

maintained

1 Risk register

developed and

maintained

1 0 None

46


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviation

To ensure

business

management

and leadership

1 Audit action

plan developed

and

implemented

1 Audit action plan

developed and

implemented

1 0 None

0 Retention

Strategy

developed

1 Retention

Strategy developed

0 (1) Strategy awaiting

approval

NPI 1 Recruitment

Strategy developed

0 (1) Strategy awaiting

approval

NPI 1 Employment

Equity Plan

developed

1 0 None

20 Labour

Relations cases

resolved

32 Labour

Relations cases

resolved


for the service

during the period

under review

NPI 10 Disciplinary

Management

training/workshops

conducted

25 15 Workshops

conducted for all

approved policies

0 HR Plan

reviewed and

implemented

1 HR Plan

reviewed and

implemented

1 0 None

3 HRM

awareness

campaigns

conducted

10 HRM awareness

campaigns

conducted

26 16 Workshops held for

all approved policies

47


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviation

To ensure

business

management

and leadership

NPI 1 Annual Adjusted

HR Plan developed

1 0 None

1 Persal system

guidelines

developed

1 Persal system

guidelines

developed

0 (1) Persal guidelines

remained as no

changes occurred

NPI 1 Human Resource

Management

Strategy developed

0 (1) The strategy

depends on

finalisation of all

policies

NPI 1 Directorate

Service Delivery

Improvement Plan

developed

0 (1) PI reported under

Human Resource

Development

0 Human

Resource

Records

System

established

5 Human Resource

Records System

established

0 (5) Procurement

challenges

0 HR

Delegations

reviewed

1 HR Delegations

reviewed

1 0 None

5 HRM

Treasury

reports

compiled

8 HRM Treasury

reports compiled

8 0 None

48


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviation

To ensure

business

management

and leadership

1 HRM

Compliance

reports

2 HRM Compliance

reports

2 0 None

0 HRM Policy

developed

20 HRM Policies

developed

8 (12) Other policies still

undergoing

consultation process

0 HRM Policies

reviewed

6 HRM Policies

reviewed

1 (5) Other policies still

undergoing


0 Departmental

Structure

reviewed

1 Departmental

Structure reviewed

0 (1) Structure still

undergoing

consultation

50 Job

Descriptions

reviewed

100 Job

Descriptions

reviewed


for the review of job

descriptions than

planned for

0 Posts

subjected to

job evaluation

60 Posts subjected

to job evaluation

0 (60) Lack of job analysis

NPI 60 Qualifications

verified

600 540 SAQA verifies

qualifications in bulk

only

NPI 1 HRD Strategy

reviewed

1 0 None

NPI 2 HRD strategy

monitoring &

evaluation reports

2 0 None

49


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviation

To ensure

business

management

and leadership

1 WSP

approved

1 WSP approved 1 0 None

1 Training

Plans approved

1 Training Plans

approved

1 0 None

NPI 30 Training

monitoring

exercises

17 (13) Classes cancelled

due to budgetary

constraints and the

Directorate was

engaged in the

moderation process

NPI 4 skills

development

monitoring reports

4 0 None

NPI 4 survey reports

on compliance

4 0 None

0 PMDS

Awareness

Campaigns

25 PMDS

Awareness

Campaigns

0 (25) Policy not in place

NPI 35 Quality

assurance

exercises

conducted

35 0 None

50


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviation

To ensure

business

management

and leadership

NPI 100% of signed

departmental

employees

performance

agreements

80% (20%) Most supervisors

failed to contract on

time.

1 Personnel

performance

assessment

reports

approved

1 Personnel

performance

assessment reports

approved

0 (1) Waiting for

signature

NPI 20 SMS

Performance

Agreements signed

2 (18) Other members

failed to sign their

PAs

NPI 2 half yearly

compliance reports

2 0 None

NPI 1 Annual

performance report

approved

0 (1) Waiting for

signature

33 HIV/AIDS

awareness

campaigns

30 HIV/AIDS

awareness

campaigns

33 3 More campaigns

provided than

planned because of

availability of free

services from Health

Department

27 EAP

awareness

campaigns

30 EAP awareness

campaigns


for the service

during the period

under review

51


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviation

To ensure

business

management

and leadership

29 EAP

counselling

cases

conducted

15 EAP counselling

cases conducted

55 40 More counselling

services requested

than anticipated

10 OHS

Inspections

conducted

20 OHS

Inspections

conducted

29 9 There was a need

for more inspections

to manage

risks/hazards as a

result of the

conditions of most

buildings in the

department

2 Plans

compiled

1 Plan compiled 1 0 None

13 Awareness

workshops

conducted

5 Awareness

workshops

conducted

9 4 Awareness

campaigns had to be

conducted in District

Offices as well

1 Public

Participation

outreach

programme

coordinated for

the MEC

1 Public

Participation

outreach

programme

coordinated for the

MEC

1 0 None

52


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviation

To ensure

business

management

and leadership

4 Broadcasts of

the structured

radio

interviews

4 Broadcasts of the

structured radio

interviews

7 3 Motsweding FM was

added to the list of

community radio

stations in an

attempt to broaden

the scope of

information sharing

2 Offices with

visible signage

5 Offices with

visible signage

0 (5) Action deferred to

new financial year

due to limited

financial resources

3 Regular

maintenance of

website

4 Regular

maintenance of

website

4 0 None

22 Publication

materials

produced

16 Publication

materials produced

13 (3) Staff Talk and

External newsletters

were still under

production at the

time of reporting

0 Media

briefings

arranged

2 Media briefings

arranged

0 (2) No strategic subject

which necessitated a

briefing for the

media was identified

56 Media

Statements

produced

44 Media

Statements

produced

52 8 Developments within

the department

guided the need for

additional media

releases

53


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviation

To ensure

business

management

and leadership

0 Developed

Departmental

Communication

Strategy

1 Developed

Departmental

Communication

Strategy

0 (1) Policy is currently

with the

Consultative forum

for engagement with

staff

NPI 1 Departmental

Communication

Policy Reviewed

0 (1) Awaiting approval of

the Provincial

Strategy for

purposes of

alignment and

integration

NPI 100

Graphic/artwork

produced


for the service

during the reporting

period

To develop and

implement

capacity

building

programmes

0 ABET

learners

275 ABET learners 0 (275) Procurement

challenges

pertaining to the

appointment of the

Service provider

0 Internship

programme

learners

50 Internship

programme

learners

0 (50) The program was

postponed to 1 April

2013

0 Learnership

programme

50 Learnership

programme

0 (50) The program was

postponed to 1 April

2013

54


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviation

To develop and

implement

capacity

building

programmes

NPI 8 Public Service

inductions

conducted

5 (3) Compulsory

Induction

Programme replaced

the Public Service

Induction

To implement

resource

management

policies

1 Asset

management

register

produced

1 Asset

management

register produced

1 0 None

2 SCM

workshops

facilitated

5 SCM workshops

facilitated

7 2 Workshops were

also extended to

Risk Management

and the Districts

To ensure

implementation

of service

delivery

improvement

plan

0 Service

Delivery

Improvement

Report

compiled

1 Service Delivery

Improvement

Report compiled

1 0 None

55

4.1.1.2. Key performance indicators, planned targets and actual

achievements

Sub-programme 1.1: Office of the MEC

Performance

Indicator

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

4.8.1 Number of

established

stakeholders

forums

1 12 12 0 None

4.8.2 Number of

reports

submitted to

Legislature

1 12 12 0 None

4.8.3 Number of

parliamentary

response

submitted

1 12 13 1 Increased number

of required

responses from

Parliament

56

Sub-programme 1.2: Senior Management

1.2.1 Office of the HOD

Performance

Indicator

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

4.8.1 Number of

reports

submitted to

Governance

structures

0 20 20 0 None

4.8.2 Number of

ITCA/L meetings

attended

2 4 4 0 None

4.8.3 Number of

Min TECH

meetings

attended

0 4 2 (2) Two of the

scheduled

meetings were

cancelled by

National

department

4.8.4 Number of

Departmental

Committee

meetings held

3 12 12 0 None

4.8.5 Number of

Extended

Departmental

Committee

meetings

3 4 4 0 None

57


1.2.2 Security Services

Performance

Indicator

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

4.8.1 Number of

information

requests

processed

2 4 7 3 Increased demand

for the service

during the period

under review

4.8.2 Number of

offices provided

with the

physical security

14 2 1 (1) Security contract

was extended

4.8.3 Number of

security

operational

plans

9 3 44 41 Additional events in

the departmental

calendar of events

4.8.4 Number of

Z204 forms

issued out and

submitted to

SSA

44 60 105 45 Z204 forms were

issued during

induction

4.8.5 Number of

linear meters of

records

destructed

38 10 0 (10) Awaiting approval

of retention

schedule

4.8.6 Number of

offices

inspected

5 50 50 0 None

4.8.7 Number of

reviewed

policies

0 1 1 0 None

58



Performance

Indicator

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

4.8.8 Number of

reviewed

manuals

0 1 1 0 None

4.8.9 Number

of developed

manuals

NPI 1 0 (1) Increased demand

for the service

4.8.10 Number

of shortlisted

service

providers

submitted to

SSA for security

screening


for service from

SCM

4.8.11 Number

of security

screening

requests of

shortlisted

candidates

submitted to

SSA

Not reported

during 2011/12

20 39 19 Increased demand

for service from

HRM

59



Performance

Indicator

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

4.8.12 Number

of physical

security

monitoring

reports

compiled

7 4 4 0 None

4.8.13 Number

of security

audits

assessments

NPI 4 4 0 None

4.8.14 Number

of awareness

campaign

conducted


for service from

HRD

4.8.15 Number

of processed

corruption

referrals

2 4 2 (2) Decreased demand

for service from

Anti-corruption

Hotline

60

Sub-programme 1.4: Financial Management Services


Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

4.8.1 Number of

payroll reports

complied

12 12 12 0 None

4.8.2 Number of

compiled IRM

reports

12 12 12 0 None

4.8.3 Number of

IYM reports

compiled

12 12 12 0 None

4.8.4 Number of

compliance

certificates

issued

12 12 12 0 None

4.8.5 Number of

management

reports

compiled

12 12 12 0 None

4.8.6 Number of

quarterly

financial

statements

compiled

4 3 3 0 None

4.8.7 Number of

cash flow

statements

compiled

NPI 12 12 0 None

61



Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

4.8.8 Number of

Annual financial

statements

prepared

1 1 1 0 None

4.8.9 Number of

approved

adjustment

budget

0 1 1 0 None

4.8.10 Number

of approved

annual budget

1 1 1 0 None

4.8.11 Number

of suspense

accounts

clearing reports

compiled

12 12 12 0 None

4.8.12 Number

of bank account

management

reports

compiled

12 12 12 0 None

4.8.13 Number

of revenue

management

reports

12 12 12 0 None

62



Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

compiled

4.8.14 Number

of BAS system

control reports

12 12 12 0 None


1.4.2 Supply Chain Management

Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

4.8.1 Number of

roll outs of pro-

quote and pro-

qure system

50 30 28 (2) Non-functional

system and

inadequate support

from Treasury

4.8.2 Number of

reviewed

procurement

plan

1 1 1 0 None

63



Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

4.8.3 Number of

reappointed

SCM Committee

members

5 6 2 (4) The 3 bid

committees were

appointed in the

last quarter of

2011/12, no need

to reappoint at this

stage

4.8.4 Number of

reports on

monitored

contracts

408 12 12 0 None

4.8.5 Number of

reviewed SCM

policies

3 6 0 (6) Pool, SCM,

Subsidized &

Biological Assets

policies under

review, Telephone

& Cellphone policies

are at Consultative

Forum

4.8.6 Number of

Asset

Management

Registers

produced

1 1 1 0 None

4.8.7 Number of

facilitated SCM

workshops

2 5 7 2 Workshops were

also extended to

Risk Management

and the Districts

64



Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

4.8.8 Number of

reviewed &

implemented

financial

delegations and

SCM prescripts

2 1 1 0 None

4.8.9 Number of

submitted list of

bids awarded

6 12 12 0 None

4.8.10 Number

of submitted list

of quotations

awarded

10 12 12 0 None

4.8.11 Number

of maintained

database of

restricted

suppliers

4 12 12 0 None

4.8.12 Number

of maintained

accredited

supplier

database

3 1 1 0 None

65


1.43.3 Risk Management and Information Technology

Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

4.8.1 Number of

IT MSP

implementation

plans developed

1 1 1 0 None

4.8.2 Number of

ICT workshops

facilitated

2 2 2 0 None

4.8.3 Number of

ICT policies

reviewed

1 1 1 0 None

4.8.4 Number of

Risk Assessment

exercises

conducted

1 1 1 0 None

4.8.5 Number of

risk management

strategies

reviewed

1 1 1 0 None

4.8.6 Number of

risk management

policies reviewed

1 1 1 0 None

4.8.7 Number of

fraud prevention

plans reviewed

1 1 1 0 None

4.8.8 Number of

risk registers

developed and

1 1 1 0 None

66


1.43.3 Risk Management and Information Technology

Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

maintained

4.8.9 Number of

audit action

plans developed

and

implemented

1 1 1 0 None

Sub-programme 1.3: Corporate Services

1.3.1 Human Resource Management

Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

4.8.1 Number

of Retention

Strategy

developed

0 1 0 (1) Strategy awaiting

approval

4.8.2 Number of

Recruitment

Strategy

developed

NPI 1 0 (1) Strategy awaiting

approval

67



Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

4.8.3 Number of

Employment

Equity Plan

developed

NPI 1 1 0 None

4.8.4 Number of

Labour

Relations cases

resolved

20 32 44 12 Needs driven

4.8.5 Number of

Disciplinary

Management

training

/workshops

conducted

NPI 10 25 15 Workshops

conducted for all

approved policies

4.8.6 Number of

HRM plan

reviewed

0 1 1 0 None

4.8.7 Number of

HRM awareness

campaigns

conducted

3 10 26 16 Workshops held for

all approved policies

4.8.8 Number of

Annual Adjusted

HR plans

developed

NPI 1 1 0 None

68



Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

4.8.9 Number of

Persal system

guidelines

developed

1 1 0 (1) Persal guidelines

remained as no

changes occurred

4.8.10 Number

of Human

Resource

Management

Strategy

developed

NPI 1 0 (1) The strategy

depends on

finalisation of all

policies

4.8.11 Number

of Directorate

Service Delivery

Improvement

Plan developed

0 1 0 (1) PI reported under

Human Resource

Development

4.8.12 Number

of Human

Resource

Records System

established

0 5 0 (5) Procurement

challenges

4.8.13 Number

of HR

delegations

reviewed

0 1 1 0 None

4.8.14 Number

of HRM

5 8 8 0 None

69



Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

Treasury

reports

compiled

4.8.15 Number

of HRM

Compliance

reports

compiled

1 2 2 0 None

4.8.16 Number

of HRM Policies

developed

0 20 8 (12) Other policies still

undergoing


4.8.17 Number

of HRM Policies

reviewed

0 6 1 (5) Other policies still

undergoing


4.8.18 Number

of Departmental

Structure

reviewed

0 1 0 (1) Structure still

undergoing

consultation

4.8.19 Number

of Job

Descriptions

reviewed


for the review of job

descriptions than

planned for

4.8.20 Number

of posts

subjected to

0 60 0 (60) Lack of job analysis

70



Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

Job Evaluation

4.8.21 Number

of qualifications

verified

NPI 60 600 540 SAQA verifies

qualifications in bulk

only


1.3.2 Human Resource Development

Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

4.8.1 Number of

HRD Strategy

reviewed

NPI 1 1 0 None

4.8.2 Number of

HRD Strategy

Monitoring &

Evaluation reports

NPI 2 2 0 None

4.8.3 Number of

WSP approved

1 1 1 0 None

4.8.4 Number of

Training Plans

approved

1 1 1 0 None

71



Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

4.8.5 Number of

monitoring

exercises

conducted

NPI 30 17 (13) Classes cancelled

due to budgetary

constraints and

the Directorate

was engaged in

the moderation

process

4.8.6 Number of

skills development

monitoring reports

NPI 4 4 0 None

4.8.7 Number of

ABET learners

registered


challenges

pertaining to the

appointment of

the Service

provider

4.8.8 Number of

internship

programme

learners

0 50 0 (50) The program was

postponed to 1

April 2013

4.8.9 Number of

learnership

programme

0 50 0 (50) The program was

postponed to 1

April 2013

72



Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

4.8.10 Number of

Public Service

Inductions

conducted

NPI 8 5 (3) Introduction of

the new and

compulsory

Induction

Program by DPSA

has necessitated

the change in the

formal schedule

4.8.11 Number of

Service Delivery

Improvement

Reports compiled

0 1 1 0 None

4.8.12 Number of

Survey reports on

compliance

NPI 4 4 0 None

4.8.13 Number of

PMDS Awareness

campaigns

conducted

0 25 0 (25) Policy not in place

4.8.14 Percentage

of signed

departmental

employees

performance

agreements

NPI 100% 80% (20%) Most supervisors

failed to contract

on time

73



Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

4.8.15 Number of

quality assurance

exercises

conducted

NPI 35 35 0 None

4.8.16 Number of

personnel

performance

assessment

reports approved

1 1 0 (1) Waiting for

signature

4.8.17 Number of

SMS Performance

Agreements

signed

0 20 2 (18) Other members

failed to sign their

PAs

4.8.18 Number of

half yearly

compliance

reports compiled

NPI 2 2 0 None

4.8.19 Number of

Annual

performance

reports approved

NPI

1 0 (1) Waiting for

signature

74



Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

4.8.20 Number of

HIV/AIDS

awareness

campaigns

33 30 33 3 More campaigns

provided than

planned because

of availability of

free services from

Health

Department

4.8.21 Number of

EAP awareness

campaigns

27 30 33 3 Needs driven

4.8.22 Number of

EAP counselling

cases conducted

29 15 55 40 More counselling

services

requested than

anticipated

4.8.23 Number of

OHS inspections

conducted

10 20 29 9 There was a need

for more

inspections to

manage

risks/hazards as a

result of the

conditions of most

buildings in the

department

4.8.24 Number of

Transformational

Plan compiled

2 1 1 0 None

75



Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

4.8.25 Number of

Transformational

awareness

workshop

conducted

13 5 9 4 Awareness

campaigns had

to be

conducted in

District Offices

as well

76

Sub-programme 1.5: Communication Services


Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

4.8.1 Number

of Public

Participation

outreach

programmes

coordinated for

the MEC

1 1 1 0 None

4.8.2 Number of

4.8.2 Broadcasts

of the structured

radio interviews

4 4 7 3 Motsweding FM was

added to the list of

community radio

stations in an

attempt to broaden

the scope of

information sharing

4.8.3 Number of

offices with

visible signage

2 5 0 (5) Funds redirected to

new departmental

priorities including

Motsweding FM Talk

Show

4.8.4 Number of

regular

maintenance of

website

3 4 4 0 None

4.8.5 Number of

Publication

materials

produced

22 16 13 (3) Staff Talk and

External newsletters

were still under

production at the

time of reporting

77

Sub-programme 1.5: Communication Services


Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

4.8.6 Number of

Media briefings

arranged

0 2 0 (2) No strategic subject

which necessitated a

briefing for the

media was identified

4.8.7 Number of

Media

Statements

produced

56 44 52 8 Developments within

the department

guided the need for

additional media

releases

4.8.8 Number of

Departmental

Communication

Strategy

developed

0 1 0 (1) Policy is currently

with the

Consultative forum

for engagement with

staff

4.8.9 Number of

Communication

Policy reviewed

NPI 1 0 (1) Awaiting approval of

the Provincial

Strategy for

purposes of

alignment and

integration

4.8.10 Number

of graphic/

artwork

produced

NPI 100

Graphic/artwork

produced


for the service


period

78

4.2. Strategy to overcome areas of under performance

Review targets in the next financial year; ensure adequate resources as well

as enforcing compliance pertaining to regulatory requirements.

4.2.1. Changes to planned targets

4.1.3.1 The following three 2012/13 target for Office of HOD; Risk and

Information Technology and Communication Services were incorrectly

captured in the APP and in-year corrections effected as shown below in Table

4.1. STRATEGIC OBJECTIVE ANNUAL TARGETS FOR 2012/13 – 2014/15

Sub – Programme 1.2: Senior Management

1.2.1. Office of the HOD

Strategic

objective

Actual Performance Estimated

Performance

Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

Output 12.3: Business processes, systems, decision rights and accountability

Sub-output 12.3.8 Business process

4.8 To ensure business

management and

leadership

70% 70% 20 Reports submitted

to Governance

structures

20 Reports submitted to

Governance structures

20 Reports submitted

to Governance

structures


to Governance

structures


to Governance

structures

Sub – Programme 1.3: Financial Management Services

1.3.3. Risk Management and Information Technology

Strategic

objective


Performance

Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15


Sub-output 12.3.8: Business process

4.8 To ensure business

management and

leadership

NPI NPI 5

2 ICT workshops

facilitated

2 ICT workshops

facilitated

4 ICT workshops

facilitated

6 ICT workshops

facilitated

79

Sub – Programme 1.4: Corporate Services


Strategic objective

Actual Performance Estimated Performance

Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

Output 12.1: Service delivery quality and access

Sub-output 12.1.2 : Access to government services

4.8 To ensure

business

management and

leadership

55 80 1 4 Regular

maintenance

of the website

4 Regular

maintenance

of the website

4 Regular

maintenance

of the website

4 Regular

maintenance

of the website

4.1.3.2. The following quarterly targets were incorrectly captured in the APP and in-

year correction was effected as shown below in Table 4.3. QUARTERLY TARGETS FOR

2012/13


1.4.1. Human Resource Management

Performance Indicator Reporting

period

Annual

target

Quarterly targets

2012/13 1st 2nd 3rd 4th

Output 12.2: Human Resource Management and Development

Sub output 12.2.4 HR planning, skills development and cadre development

4.8.7 Number of HRM awareness campaigns

conducted

Quarterly 10 5 0 5 0

4.1.3.3. The following performance indicator and targets for Communication Services

were erroneously omitted as part of the APP and in-year changes made to

incorporate them as part of the Communications Services Annual Performance Plan in

Tables 4.1; 4.2 and 4.3 below:

80




Strategic

objective


Performance

Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15



4.8 To ensure

business

management

and

leadership

NPI NPI NPI NPI 100 designs or artworks

produced

100 designs or artworks

produced

100 designs or artworks

produced

4.2. PROGRAMME PERFORMANCE INDICATORS AND ANNUAL TARGETS FOR 2012/13



Activities Programme performance

indicator


Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15



Production of

corporate designs or

artworks

4.8.6 Number of

corporate designs

or

artworks produced

NPI NPI NPI NPI 100 designs or

artworks produced

100 designs or

artworks produced

100 designs or

artworks produced

4.3. QUARTERLY TARGETS FOR 2012/13




period

Annual

target

Quarterly targets

2012/13 1st 2nd 3rd 4th



4.8.6 Number of designs / artwork

produced

Quarterly 100 25 25 25 25

81

4.2.2. Linking performance with budgets

Adjusted

Appropriation

Shifting of

Funds Virement

Final

Appropriation

Actual

Expenditure Variance

Expenditure

as % of final

appropriation

Final

Appropriation

Actual

Expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

1.1 MEC'S OFFICE

Current payment 4 454 4 454 7 478 (3 024) 167.9% 3 792 5 815

Transfers and subsidies - - 190 (190) -

Payment for capital assets 12 12 11 1 91.7% 10

Payment for financial assets - -

1.2 SENIOR MANAGEMENT

Current payment 21 381 21 381 8 600 12 781 40.2% 24 638 27 693

Transfers and subsidies 1 303 1 303 1 293 10 99.2% -

Payment for capital assets 240 240 162 78 67.5% 167 163

Payment for financial assets 131 131 131 - 100.0%

1.3 CORPORATE SERVICES

Current payment 37 213 37 213 31 359 5 854 84.3% 36 799 26 411

Transfers and subsidies 328 328 208 120 63.4% 225 126


Payment for financial assets - - -

1.4 FINANCIAL MANAGEMENT Current payment 71 981 71 981 83 056 (11 075) 115.4% 96 997 84 264

Transfers and subsidies - - 17 (17) 64 104



Total 137 857 - - 137 857 133 108 4 749 96.6% 163 285 145 136

2011/122012/13

Details per Sub-Programme

82

4.2. Programme 2: Agricultural Support Services

Description of each programme

The aim of the sub - programme is to provide agricultural support services to farmers

through District Services in order to ensure that there is sustainable management of

Agricultural resources, sustainable agricultural development and meaningful

contribution to the economy of the province.

The sub - programme comprises of the following five components:

2.1.1. Veterinary services

2.1.2. Structured Agricultural Training

2.1.3. Agricultural Economics

2.1.4. Policy and Planning

2.1.5. Disaster Management



SO 2: To develop and implement capacity building programmes

SO 5: To ensure implementation of legislative or policy instruments

SO 3: To develop and implement programme plans

SO 7: To establish service delivery Partnerships

SO 8: To ensure business management and leadership

SO 11: To improve monitoring and evaluation of programmes

83


actual achievements


Programme Name: Agricultural Support Services

Strategic

objectives

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

To develop and

implement

capacity building

programmes

167 Animal

health

Information

days held

177 Animal

health

Information days

held

112 (65) Travelling kilometer

limitations

183 Public

awareness

campaigns

sessions held

140 Public

awareness

campaigns

sessions held

172 32 Increased demand for

the service during the

period under review

95 Contact

sessions

industry role

players

160 Contact

sessions industry

role players



period under review

To develop and

implement

capacity building

programmes

216 Small

holder farmers

trained on skills

programme

350 Small holder

farmers trained

on skills

programme

53 (297) Training contracts

approved late

To develop and 195 Subsistence 100 Subsistence 30 (70) Training contracts

84


Strategic

objectives

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

implement

capacity building

programmes

farmers trained

on skills

programme

farmers trained

on skills

programme

approved late

0 Farmer groups

mentored

4 Farmer groups

mentored

0 (4) No eligible projects

470 Small

holder farmers

completing

short courses

70 Small holder

farmers

completing short

courses


approved late

323

Subsistence

farmers

completing

short courses

300 Subsistence

farmers

completing short

courses


approved late

4 Demonstration

trials

established at

Kgora Resource

Support Centre

4 Demonstration

trials established

at Kgora

Resource

Support Centre

0 (4) Needs driven(review)

415 farmer

demonstrations

at Kgora

Resource

Support Centre

100 farmer

demonstrations

at Kgora

Resource

Support Centre

0 (100) Needs driven(review)

To develop and 77 students 90 students 103 13 Academic year and

85


Strategic

objectives

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

implement

capacity building

programmes

registering into

higher

education

training(HET )

Qualifications

registering into

higher education

training(HET )

Qualifications

financial year are not

in sync(Review)

26 students

completing HET

qualifications

25 students

completing HET

qualifications

29 4 Including 2011

students who couldn’t complete

seminars on time

854 learners

completing

short courses

160 learners

completing short

courses


approved late

To develop and

implement

capacity building

programmes

1731

Materials loaned

from the

Resource

Centres

1440

Materials loaned

from the

Resource

Centres


the service by YARD

members and NWU

students during the

period under review

88 303

Brochures,

pamphlets and

booklets

disseminated

70 000

Brochures,

pamphlets and

booklets

disseminated

95 480 25 480 Department was

invited to take part in

the Social

Development

information Blitz,

hence increased

demand for the

service during the

period under review

To develop and 899 GIS maps 550 GIS maps 942 392 Additional and

86


Strategic

objectives

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

implement

capacity building

programmes

developed developed unplanned for

requests from

Provincial GIS forum

members and local

schools introducing

GIS as part of their

curriculum

NPI 800 farmers

registered

5 654 4854 Additional information

on Lehurutshe

Commercial &

Aquaculture farmers

for Bojanala

To develop and

implement

capacity building

programmes

43 Disaster risk

workshops

conducted

96 Disaster risk

workshops

conducted

57 (39) Two staff members

left the unit

4 Early warning

advisory reports

issued

4 Early warning

advisory reports

issued

2 (2) 4 Additional

publications issued

but not reported

To ensure

implementation

of legislative or

policy

instruments

362 138 animal

vaccinations

against

controlled

animal disease

389 900 animal

vaccinations

against

controlled

animal disease

235 429

(154 471) Delays in

procurement process.

Travelling Kilometre

limitations

To ensure 7 980 Samples 8 065 Animals 13 817 5 752 High number of

87


Strategic

objectives

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

implementation

of legislative or

policy

instruments

taken for

surveillance

surveyed for

diseases

animals brought by

farmers than

expected

655 Abattoir

inspection

conducted

650 Abattoir

inspection

conducted

420 (230) 2 VPHOs on maternity

leave. Travelling

Kilometer limitations

NPI 75 Abattoirs

registered

53 (22) Increased demand for

the service during

period under review

1 Primary

animal health

care (PAHC)

interactions held

224 Primary

animal health

care (PAHC)

interactions held

233 9 Increased awareness

amongst farmers

46 Animal by-

products and

edible animal

products

facilities

inspected

50 Animal by-

products and

edible animal

products

facilities

inspected

65 15 Depended on

compliance rate

2 Abattoir plans

processed

6 Abattoir plans

processed


for the service during

the period under

review

To ensure 19 AHRS 57 AHRS 42 (15) 2 VPHOs on maternity

88


Strategic

objectives

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

implementation

of legislative or

policy

instruments

inspections

conducted

inspections

conducted

leave. Travelling

Kilometer limitations

124 Illegal

slaughter

investigations

conducted

100 Illegal

slaughter

investigations

conducted



period under review

1 549 Hygiene

monitoring

specimens

tested

500 Hygiene

monitoring

specimens

tested

468 (32) 2 VPHOs on maternity

leave. Limitation of

travelling. Staff

shortages

164 397

Specimens

tested for

diseases

155 600

Specimens

tested for

diseases

147 832 (7768) Decreased demand


the period under

review

24 Necropsy

specimens

processed

100 Necropsy

specimens

processed



the period under

review

206 068 Tests

performed

220 000 Tests

performed

211 233 (8 767) Decreased demand


the period under

review

To ensure 0 Epidemiologic 3 Epidemiologic 0 (3) PMP is an ongoing

89


Strategic

objectives

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

implementation

of legislative or

policy

instruments

studies

conducted

studies

conducted

project/study.

Impossible to start

another project before

a SV epidemiology is

appointed

7 530 Cattle

tested for TB

with Skin TB

test

12 000 Cattle

tested for TB

with Skin TB test



the period under

review

78 478 CA

samples

collected

124 200 CA

samples

collected

122 888 (1312) Stock of drugs

dwindled and went

dry countrywide

NPI 12 920 Animal

inspections for

regulatory

purposes

6 871 (6 049) Travelling kilometre

limitations

54

Establishments

registered for

exports

65

Establishments

registered for

exports



the period under

review

48 Import and

export

facilitation

audits

132 Import and

export

facilitation audits

78 (54) The definition has

increased to include

State veterinary

offices that facilitate

exports

To ensure NPI 142 samples 166 24 Program was going to

90


Strategic

objectives

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

implementation

of legislative or

policy

instruments

collected for

residue

monitoring at

export

establishment

be performed by NW

DARD on behalf of

DAFF. It commenced

late.

1 506 veterinary

export

certificates

issued

2 350 veterinary

export

certificates

issued



period under review

612 Official

veterinary

movement

documents

issued

552 Official

veterinary

movement

documents

issued



period under review

NPI 116 Buffalo

movements

facilitated



period under review

NPI 16 Control audit

reports

76 60 Increased because

the Lab was preparing

for accreditation

To ensure

implementation

of legislative or

policy

instruments

9 Contracts

Drafted

15 Contracts

Drafted

4 (11) Only 4 requests were

received

To ensure 59 Verified 30 Verified 35 5 Increased demand for

91


Strategic

objectives

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

implementation

of legislative or

policy

instruments

contracts contracts the verification service

during the period

under review

1 Legislative

instruments

developed

3 Legislative

instruments

developed

1 (2) Only 1 request

received

1 Legislative

instruments

reviewed

1 Legislative

instruments

reviewed

2 1 Discovered omissions

on the Pounds Act &

had to review

7 Legislative

instruments

simplified

6 Legislative

instruments

simplified



period under review

36 Legal opinion

provided

15 Legal opinion

provided


for legal opinions

322 Litigious

matters

concluded

10 Litigious

matters

concluded

11 1 More cases received

and pending in court

due to court

processes

2 Policy

instruments

supported

3 Policy

instruments

supported

16 13 Additional policy

instruments from Risk

Management and

Finance supported

To ensure 9 Policies 5 Policies 13 8 Unforeseen high

92


Strategic

objectives

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

implementation

of legislative or

policy

instruments

developed

(including AMP)

developed

(including AMP)

demand for new

policy instruments

4 Strategic

plans developed

4 Strategic plans

developed

4 0 None

12 Policies

reviewed

9 Policies

reviewed

23 15 Unforeseen high

demand for policy

reviews

54 Database

updates

15 Database

updates


the service from

finance and new

sector documents

received from DAFF

1 Support

provided to

PGDS

Agriculture and

Agribusiness

Working Group

meetings

6 Support

provided to

PGDS

Agriculture and

Agribusiness

Working Group

meetings

0 (6) PGDS currently under

review

4 AMP

implementation

activities

coordinated

4 0 None

93


Strategic

objectives

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

To develop

and implement

programme

plans

83 New

Business plans

developed

85 New Business

plans developed

54 (31) Delay in approval of

CASP Project list for

2012/13

9 Business plans

appraised

10 Business

plans appraised

9 (1) Less requests

received than planned

26 Business

plans upgraded

20 Business

plans upgraded

20 0 None

4 New

enterprise

budgets

developed

3 New

enterprise

budgets

developed

1 (2) No requests for new

enterprise budgets

received

20 Enterprise

budgets

updated

18 Enterprise

budgets updated

26 8 Higher demand for

additional updated

budgets

46 Business

plans populated

into AEPIS

70 Business

plans populated

into AEPIS

47 (23) Problem with AEPIS

computer programme

6 Agricultural

feasibility

studies

conducted

3 Agricultural

feasibility studies

conducted


due to the need to roll

out Farmers’ Market

in other districts

To develop 4 Agricultural 3 Agricultural 3 0 None

94


Strategic

objectives

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

and implement

programme

plans

impact

assessment

studies

conducted

impact

assessment

studies

conducted

NPI 2

Macroeconomic

reports

developed

4 2 Additional requests


718 Clients

supported with

agricultural

economic advice

800 Clients

supported with

agricultural

economic advice

730 (70) Fewer requests


3 Agri business

supported to

access markets

8 Agri business

supported to

access markets

65 57 Establishment of

Mahikeng Farmers’

Market provided an

opportunity for more

agribusinesses to

access markets

1 138 Agri –

business

supported with

marketing

information

1 840

Macroeconomic

requests

responded to

877 (963) Received less

requests than planned

To develop 4 Commodity 4 Commodity 1 (3) Focus shifted to

95


Strategic

objectives

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

and implement

programme

plans

marketing

guidelines

developed

marketing

guidelines

developed

establishment of

Mahikeng Farmers’

Market

NPI 3 Agricultural

marketing

infrastructure

facilitated

2 (1) Establishment of

Bojanala Farmers’

Market dependant on

the results of the

evaluation of the

Mahikeng Farmers’

Market.

NPI 1 Agri –

businesses

updated in

CODAS

1 0 None

0 WFBBP

livestock

cooperatives

supported

5 WFBBP

livestock

cooperatives

supported

1 (4) WFBBP is currently

under review

NPI 191 EPWP

projects

reported on

172 (19) Delayed projects

approval

96


Strategic

objectives

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

To develop

and implement

programme

plans

1 Disaster

Management

Plan reviewed

1 Disaster

Management

Plan reviewed

3 2 Level one plan with

PDMC (review)

1 Disaster relief

schemes

managed

2 Disaster relief

schemes

managed

6 4 Unexpected

occurrence. Floods

and drought

2 Farmer profile

database

reviewed

1 Farmer profile

database

reviewed

4 3 Unexpected

occurrence.

Emergency drought

2 Reported

Disasters

registered

2 Reported

Disasters

registered

3 1 Unexpected

occurrence. Floods

and drought

NPI 4 Agro

meteorological

reports compiled

4 0 None

NPI 4 Departmental

Risk

Management

Advisory Forums

attended

4 0 None

97


Strategic

objectives

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

To establish

service delivery

partnerships

0 Service

delivery

partnerships

established

7 Service

delivery

partnerships

established

2 (5) WFBBP under review

To ensure

business

management

and leadership

8 Economic and

Development

Infrastructure

Cluster Report

12 1 Additional reports

compiled for two

Lekgotlas

5 Compliance

reports

submitted

6 Compliance

reports

submitted

7 0 Additional report

submitted to DAFF

NPI 12 Outcome

Based

Monitoring

reports compiled

12 0 None

NPI 4 New Growth

Path Reports

3 (1) Discontinued and

reported as part of

EPWP reports

NPI 12 Infrastructure

(ISF)Reports

compiled

6 (6) Reporting

discontinued by ISF

Committee

To improve 4 Maintenance 4 Maintenance 0 (4) System has not been

98


Strategic

objectives

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

monitoring and

evaluation of

programmes

of PPIMS of PPIMS maintained due to

service provider

challenges

12 Departmental

(M&E) analysis

reports

submitted

12 None None

99


achievements

Programme 2: Agriculture

2.1: Sustainable Resource Management

Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

100

4.3. Programme 3: District Services


The sub - programme renders agricultural extension and environmental services to

departmental clients in order to ensure that there is sustainable management of

resources, sustainable development and meaningful contribution to the economy of

the North West Province.

Sub Programmes:

The sub - programme consists of four components, namely:

1. Bojanala

2. Ngaka Modiri Molema

3. Dr Kenneth Kaunda

4. Dr Ruth Segomotsi Mompati

Strategic Objectives:



SO 3 : To develop and implement programme plans

SO 5 : To ensure implementation of legislative/ policy instruments

SO 6 : To conduct appropriate research and technology transfer

SO 7 : To establish service delivery Partnerships

101


actual achievements


Programme Name : District Services

Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

To develop and

implement

capacity building

programmes

167 Agricultural

demonstrations

facilitated

319 Agricultural demonstrations

facilitated

288 (31) Budgetary

constraints in

purchasing

demonstration

materials

77 Farmers days

held

105 Farmers days

held

92 (13) Postponement of

farmers’ days due

to unavailability

of farmers

9 Functional

commodity

groups supported

19 Functional

commodity groups supported

9 (10) Human resource

capacity

constraints

18967 Farmers

supported with

advice

17980 Farmers supported with

advice

15172 (2808) Decreased

demand for the

service during the

period under

review

NPI 2 Awareness

Campaigns

conducted on

landcare

5 3 Funds redirected

to Crop

production

programme

2 Capacity

building exercises

conducted within

approved Land

care projects

3 1 Funds redirected

to Crop

production

programme

377 Beneficiaries

adopting practicing

sustainable production

technologies and

31 (346) Challenges

encountered with

the contracted

102


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

practices service provider –

exorbitant pricing

To develop and

implement

programme

plans

34 Small holder

farmers

established

315 Small holder farmers

supported

1 (314) Reported under

PI (farmers

advice ) above

70 Farm

assessment

reports

37 Farm

assessments

completed

60 23 Increased

demand for the

service during the

reporting period

81 Projects

implemented

78 Projects

implemented

0 (78) Project funds

redirected to

other projects

due to under

spending

602 Newly

verified food

insecure

households

1060 Newly

verified food insecure

households

666 (394) Department of

Social

Development,

Women and

people with

disability was not

able to deliver list

of food insecure

households

0 Food security

interventions

implemented

6 Food security

interventions

implemented

0 (6) Project funds

redirected to

other projects

due to under

spending

104 Food gardens

supported

126 Food gardens

supported


redirected to

other projects

due to under

spending

4 Community

gardens

established

15 Public, Community and

Institutional gardens

established


redirected to

other projects

due to under

spending

103


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

To develop and

implement

programme

plans

21 Food security

information days

held

41 Food security information days

held


capacity

constraints

480 Food insecure

households

benefiting from

the intervention

1070 Food

insecure

households benefiting from

the intervention

112 (958) Procurement

challenges

regarding

acquisition of

starter packs

37 Starter Packs

Distributed to

households

260 Starter Packs

Distributed to households


redirected to

other projects

due to under

spending

544 EPWP jobs

created

1255 EPWP jobs

created

339 (916) A total of 671

jobs were created

(as per MIS)

through EPWP

and only 339

were reported

17 Extension

Officers offering

quality services

75 Extension

Officers offering quality services


capacity

constraints

0 Farms

supported

through

government

support.

4 Farms supported

through government

support.

0 (4) Project funds

redirected to

other projects

due to under

spending

1 Mechanisation

packages given to

farmers

2 Mechanisation

packages given to farmers

2 None None

To ensure

implementation

of legislative

and policy

instruments

12

Recommendations

made on sub

division/rezoning/

change of

7

Recommendations

made on sub

division/rezoning/

change of

10 3 Increased

number of farms

acquired by Rural

Development and

Land Reform

104


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

agricultural land

use

agricultural land

use

during the

reporting period

To ensure

implementation

of legislative

and policy

instruments

2468 Hectares planned for

sustainable farming purposes

5500 Hectares planned for

sustainable farming purposes

3885 (1615) Decreased

demand for the

service during the

reporting period

NPI 6 Farm plans

completed

9 3 Increased

demand for the

service during the

period under

review

To conduct

appropriate

research and

technology

transfer

25 Research projects

implemented

which address specific

commodity’s

production

constraints

32 Research projects

implemented

which address specific

commodity’s production

constraints

21 (11) Disruption due to

restoration of the

research building

0 Demonstration

trials conducted

6 Demonstration

trials conducted

2 (4) Project funds

redirected to

other projects

due to under

spending

4 Scientific/semi

scientific papers

published

4 Scientific/semi scientific papers

published

4 None None

714 Farm land

hectares

improved through

conservation

measures

1500 Farm land

hectares

improved through

conservation

measures


redirected to

other projects

due to under

spending

8 Information

packs developed

4 Information

packs developed

3 (1) Disruption due to

restoration of the

research building

128 Presentations

made at technology

20 Presentations

made at technology

128 108 Increased

demand for the

service during the

105


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

transfer events transfer events reporting period

To conduct

appropriate

research and

technology

transfer

NPI 20 Presentations made at

scientific events

1 (19) Decreased

demand for the

service during the

reporting period

5 Research

infrastructure

provided

5 Research

infrastructure provided

5 None None

NPI 5 Research infrastructure

maintained

5 None None

131 Engineering

advisory reports

prepared

16 Engineering advisory reports

prepared

20 4 Increased

demand for the

service during the

period under

review

75 Designs

specifications for Agric engineering

Solutions

prepared

26 Designs

specifications for Agric engineering

Solutions prepared

51 25 Increased

demand for the

service during the

period under

review

150 Final certificates issued

for infrastructure

constructed

20 Final certificates issued

for infrastructure

constructed

22 2 Increased

demand for the

service during the

period under

review

350 clients

provided with ad

hoc engineering

advise during

official

90 clients

provided with

engineering

advise during

official visits

117 27 Increased

demand for the

service during the

period under

review

NPI 50 green jobs

created through land care

45 (5) Re-direction of

funds

To establish 11 Presentation made at the

18 Presentations made at the

9 (9) Decreased

106


Strategic

objectives

Actual

Achievement

2011/2012

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

service delivery

partnerships

engagement

sessions

engagement

sessions

demand for the

service during the

reporting period

To establish

service delivery

partnerships

12 Extension & advisory

committees

/groups facilitated

11 Extension & advisory

committees

/groups facilitated


capacity

constraints

1 Service delivery

partnerships

established

1 Service delivery

partnerships

established

0 (1) Project funds

redirected to

other projects

due to under

spending


achievements

Programme 2 : Agriculture

2.2. Sub-programme 2.2: Farmer Support and Development

2.2.1: Bojanala Farmer Support and Development

Performance

Indicator

Actual

Achievement

2012/2013

Planned Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

2.2.1. Number of agricultural

demonstrations facilitated

18 18 18 0 None

2.2.2. Number of farmers days held

32 24 23 (1) Postponement

of farmers’

days due to

unavailability

of farmers

2.2.3. Number of

functional

1 8 2 (6) Human

107




Performance

Indicator

Actual

Achievement

2012/2013

Planned Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

commodity groups

supported

resource

capacity

constraints

2.2.4. Number of farmers supported

with advice

6112 4600 3489 (1111) Human

resource

capacity

constraints

3.3.5 Number of smallholder farmers

supported

22 272

0 (272) Reported

under PI

(farmers

advice ) above

3.3.6 Number of

farm assessments

completed

25 8 15 7 Increased

demand for

the service

during the

period under

review

3.3.7 Number of projects

implemented

23 17 0 (17) Project funds

redirected to

other projects

due to under

spending

3.3.8 Number of

newly verified food

insecure households

66 110 173 63 Social

Development,

Women and

People with

disability was

not able to

deliver list of

food insecure

households

3.3.9 Number of food security

interventions implemented


redirected to

other projects

due to under

spending

3.3.10 Number of

food gardens


redirected to

108




Performance

Indicator

Actual

Achievement

2012/2013

Planned Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

supported other projects

due to under

spending

3.3.11 Number of

public/community and institutional

gardens established


redirected to

other projects

due to under

spending


information days held

5 12 7 (5) Human

resource

capacity

constraints

3.3.13 Number of food insecure

households benefiting from the

intervention


challenges

regarding

acquisition of

starter packs

3.3.14 Number of

starter packs distributed


redirected to

other projects

due to under

spending

3.5.15 Number of

EPWP jobs created

220 495 74 (421) Procurement

challenges

regarding

employment of

workers

3.7.16 Number of

presentations made

4 12

7 (5) Human

resource

capacity

constraints

3.5.17 Number of

recommendations made on sub

division/rezoning

change of agricultural

7 2 3 1 Increase in the

number of

farms acquired

by Rural

development

109




Performance

Indicator

Actual

Achievement

2012/2013

Planned Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

land use and Land

Reform

3.6.18 Number of farm land hectares

improved through

conservation measures


redirected to

other projects

due to under

spending

2.2.19. Number of awareness campaigns conducted on LandCare

NPI 2 0 (2) Funds

redirected to

crop

production

programme

2.2.20. Number of capacity building exercises conducted within approved Land Care projects

NPI 2 0 (2) Funds

redirected to

crop

production

programme

2.2.21. Number of beneficiaries adopting sustainable production technologies and practices

NPI 18 0 (18) Challenges

encountered

with the

contracted

service

provider

110



2.2.2: Ngaka Modiri Molema Farmer Support and Development

Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviation

2.2.1 Number of agricultural



redirected to

other projects

due to under

spending

2.2.2 Number of

farmers days held

15 28 22 (6) Postponement

of farmers’ days

due to

unavailability of

farmers

2.2.3 Number of functional

commodity groups

supported

0 3 0 (3) Human resource

capacity

constraints

3.3.4 Number of

farmers supported with advice

3985 4880 4064 (816) Human resource

capacity

constraints

3.3.5 Number of smallholder farmers

supported

11 9 0 (9) Reported under

PI (farmers

advice ) above

3.3.6 Number of

production starter

packs distributed


redirected to

other projects

due to under

spending

3.3.7 Number of

projects implemented


redirected to

other projects

due to under

spending

3.3.8 Number of Extension Officers

offering quality


capacity

constraints

111




Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviation

services

3.3.9 Number of farm assessments

completed

PI not in plan 16 8 (8) Project funds

were redirected

3.3.10 Number of farms supported

through government

programme

NPI 3 0 (3) Project funds

were redirected

3.3.11 Number of newly verified food

insecure households

0 200 0 (200) Social

Development,

Women and

People with

Disability was

not able to

deliver list of

food insecure

households


interventions

implemented


redirected to

other projects

due to under

spending

3.3.13 Number of

food gardens

supported


redirected to

other projects

due to under

spending

3.3.14 Number of


gardens established


redirected to

other projects

due to under

spending


information days


capacity

112




Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviation

held constraints


households benefiting from the

intervention


challenges

regarding

acquisition of

starter packs

3.3.17 Number of

distributed starter packs

29 200 1 (199) Funds redirected

to crop

production

programme

3.7.18 Number of

EPWP jobs created

106 500 110 (390) Procurement

challenges

regarding

employment of

workers

3.7.19 Number of presentations made

5 6 2 (4) Human capacity

constraints

3.7.20 Number of

Extension Committees

facilitated

0 4 0 (4) Human capacity

constraints

3.5.21 Number of hectares planned

for sustainable farming purposes


redirected to

other projects

due to under

spending

3.5.22 Number of

farm land hectares improved through

conservation

measures

0 1 000 ha 0 (1000) Project funds

redirected to

other projects

due to under

spending

2.2.22 Number of

awareness

campaigns

conducted on

LandCare

NPI 7 0 (7) Funds redirected

to crop

production

programme

113




Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviation

2.2.23 Number of

capacity building

exercises

conducted within

approved Land

Care projects

NPI 4 0 (4) Funds redirected

to crop

production

programme

2.2.24 Number of

beneficiaries

adopting

sustainable

production

technologies and

practices

NPI 100 0 (100) Challenges encountered with the contracted service provider – exorbitant pricing



2.2.3: Dr Kenneth Kaunda Farmer Support and Development

Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

2.2.1 Number of

agricultural demonstrations

facilitated


for the service

during the

reporting period

2.2.2 Number of

farmers days held

12 17 10 (7) Postponement of

farmers’ days due

to unavailability of

114




Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

farmers


commodity groups

supported


capacity

constraints

2.2.4 Number of

farmers supported with advice


for the service

during the

reporting period

3.3.5 Number of

smallholder farmers

supported

1 10 0 (10) Reported under PI

(farmers advice )

above

3.3.6 Number of

farm assessments completed


for the service

during the

reporting period

3.3.7 Number of

projects implemented


redirected to other

projects due to

under spending

3.3.8 Number of

Extension Officers offering quality

services

17 14 65 30 Officers upgrading

qualifications at

the University

3.3.9 Number of

farms supported through government

support


redirected to other

projects due to

under spending

3.3.10 Number of

newly verified food insecure households

476 600 335 (265) Department of

Social

Development,

Women, Youth and

People with

Disability was not

able to deliver list

115




Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

of food insecure

households


interventions

implemented


redirected to other

projects due to

under spending

3.3.12 Number of


gardens established


redirected to other

projects due to

under spending

3.3.13 Number of

food security information days

held


capacity

constraints

3.3.14 Number of

food insecure households

benefitting from the

intervention

444 600 22 (578) Procurement

challenges

regarding

acquisition of

starter packs

3.3.15 Number of

EPWP jobs created


challenges

regarding

employment of

workers

3.7.16 Number of Extension

Committees facilitated


capacity

constraints

3.5.17 Number of

recommendations made on

subdivision/rezoning /change of

agricultural land use

5 5 6 1 Increase in the

number of farms

acquired by Rural

development and

Land Reform

116




Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

3.5.18 Number of

research projects

implemented which

address specific commodity’s

production constraints

25 32 21 (11) Disruption due to

restoration of the

research building

3.5.19 Number of

demonstration trials conducted


redirected to other

projects due to

under spending

3.6.20 Number of

scientific/semi scientific papers

published

4 4 4 None Disruption due to

restoration of the

research building

3.6.21 Number of

Information

packs developed

8 4 3 (1) Disruption due to

restoration of the

research building

3.6.22 Number of

presentations made at technology

transfer events


for the service

during the

reporting period

3.6.23 Number of

presentations made at scientific events

PI not in plan 8 1 (7) Decreased demand

for the service

during the

reporting period

3.6.24 Number of

research infrastructure

provided

5 5 5 None None

3.6.25 Number of

research infrastructure

maintained

PI not in plan 5 5 None None

3.6.26 Number of

agricultural

engineering advisory reports prepared


for the service

during the

reporting period

117




Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

3.6.27 Number of

designs with specifications for

Agric engineering

solutions prepared


for the service

during the

reporting period

3.6.28 Number of

Final

certificates issued for infrastructure

constructed


for the service

during the

reporting period

3.6.29 Number of Clients provided with

engineering advice during official visits


for the service

during the

reporting period

2.2.30 Number of

beneficiaries

adopting sustainable

production

technologies and

practices

NPI 97 0 (97) Challenges

encountered with

the contracted

service provider –

exorbitant pricing



2.2.4: Dr Ruth Segomotsi Mompati Farmer Support and Development

Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

3.3.1 Number

of mechanisation

packages given

0 2 2 None None

118




Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

to farmers

2.2.2 Number

of agricultural



for the service

during the

reporting period

2.2.3 Number of farmers days

held


for the service

during the

reporting period


commodity

groups supported


for the service

during the

reporting period

2.2.5 Number of farmers

supported with advice


for the service

during the

reporting period

3.3.6 Number

of smallholder farmers

supported


redirected to other

projects

3.3.7 Number

of farm assessments

completed


for the service

during the

reporting period

3.3.8 Number

of projects implemented


redirected to other

projects due to

under spending

3.3.9 Number

of newly verified food

insecure households


for the service

during the

reporting period

3.3.10 Number

of food security 0 1 0 (1) Project funds

redirected to other

119




Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

interventions

implemented

projects due to

under spending

3.3.11 Number

of food gardens supported


for the service

during the

reporting period

3.3.12 Number

of food security information

days held


for the service

during the

reporting period


households benefiting from

the intervention


challenges

regarding

acquisition of

starter packs

3.3.14 Number

of EPWP jobs created

175 200 98 (102) Procurement

challenges

regarding

employment of

workers

3.7.15 Number of service

delivery

partnerships established

1 1 0 (1) Re-direction of

funds

3.7.16 Number

of Extension Committees

facilitated

1 6

6 None None

3.5.17 Number of hectares

planned for sustainable

farming purposes

1348 3000


for the service

during the

reporting period

3.5.18 Number

of farm plans completed

PI not in plan 6 9 3 Increased demand

for the service

during the

120




Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

reporting period

3.7.20 Number

of green jobs

created through landcare


redirected to other

projects

2.2.21 Number

of awareness

campaigns

conducted on

LandCare

NPI 4 5 1 Additional

programme was

implemented

during period

under review

2.2.22 Number

of capacity

building

exercises

conducted

within approved

Land Care

projects

NPI 2 3 1 Additional

programme was

implemented

during period

under review

2.2.23 Number

of beneficiaries

adopting

sustainable

production

technologies

and practices

NPI 162 31 131 Challenges

encountered with

the contracted

service provider

– exorbitant

pricing

4.3.2. Strategy to overcome areas of under performance

Providing adequate resources for human resources and infrastructure

development and maintenance.

121

Inclusive, integrated and coordinated planning and implementation with all the

key stakeholders including other government departments.

Aligning implementation/activities to the Departmental Annual Performance Plan

and other related plans

Strengthening procurement processes by ensuring that competent and reliable

service providers are engaged

Strengthening and capacitating monitoring, evaluation and reporting at district

level.


4.3.3.1. The following three Landcare National Indicators (transversal) and targets

were erroneously omitted as part of the 2012/13 Annual Performance Plan in the

four districts and were incorporated in-year as shown in the below Tables:


Programme 3: District Services

3.1: Bojanala

Strategic objective Actual Performance Estimated Performance

Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

Output 10. 3. Sustainable environmental management

Sub output 10.3.3: Sustainable land use Management

2.2 To develop

and implement

capacity

building

programmes

NPI NPI NPI NPI 2 Awareness

Campaigns

conducted on

landcare

4 Awareness

Campaigns

conducted on

landcare

6 Awareness

Campaigns

conducted on

landcare

NPI NPI NPI NPI 2 Capacity

building exercises

conducted within

approved Land

care projects

4 Capacity

building exercises

conducted within

approved Land

care projects

6 Capacity

building exercises

conducted within

approved Land

care projects

NPI NPI NPI NPI 18 Beneficiaries

adopting

sustainable

production

technologies and

20 Beneficiaries

adopting

sustainable

production

technologies and

28 Beneficiaries

adopting

sustainable

production

technologies and

122


3.1: Bojanala


Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

practices practices practices



3.1: Bojanala

Activities Programme performance indicator


Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15



Landcare awareness campaigns

2.2.19 Number of

awareness

campaigns

conducted on

LandCare


Campaigns

conducted on

landcare

4 Awareness

Campaigns

conducted on

landcare

6 Awareness

Campaigns

conducted on

landcare

Landcare capacity building exercises

2.2.20 Number of

capacity

building

exercises

conducted

within approved

Land Care

projects


building

exercises

conducted

within

approved

Land care

projects

4 Capacity

building

exercises

conducted

within

approved

Land care

projects

6 Capacity

building

exercises

conducted

within

approved

Land care

projects

Adoption of sustainable production technologies and practices

2.2.21 Number of

beneficiaries

adopting

sustainable

production

technologies

and practices

NPI NPI NPI NPI 18

Beneficiaries

adopting

sustainable

production

technologies

and practices

20

Beneficiaries

adopting

sustainable

production

technologies

and practices

28

Beneficiaries

adopting

sustainable

production

technologies

and practices


3.1. Bojanala

Annual target Quarterly targets


period

2012/13 1st 2nd 3rd 4th

2.2.19. Number of awareness campaigns conducted

Quarterly 2 0 0 2 0

123

on LandCare

2.2.20. Number of capacity building exercises conducted within approved Land Care projects

Quarterly 2 0 0 0 2

2.2.21. Number of beneficiaries adopting sustainable production technologies and practices

Quarterly 18 3 6 6 3



3.2: Ngaka Modiri Molema


Medium Term Targets

2008/09 2009/11 2010/11 2011/12 2012/13 2013/14 2014/15



2.2 To develop

and

implement

capacity

building

programmes


Campaigns

conducted on

land care

7 Awareness

Campaigns

conducted on

land care

7 Awareness

Campaigns

conducted on

land care


building

exercises

conducted within

approved Land

care projects

4 Capacity

building

exercises

conducted within

approved Land

care projects

4 Capacity

building

exercises

conducted within

approved Land

care projects


adopting

practicing

sustainable

100 Beneficiaries

adopting

practicing

sustainable

100 Beneficiaries

adopting

practicing

sustainable

124


3.2: Ngaka Modiri Molema


Medium Term Targets

2008/09 2009/11 2010/11 2011/12 2012/13 2013/14 2014/15

production

technologies and

practices

production

technologies and

practices

production

technologies and

practices


Sub – Programme 2.2: District Services

2.2.2: Ngaka Modiri Molema



Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15



Landcare awareness

campaigns

2.2.22 Number of

awareness

campaigns

conducted

on LandCare


Campaigns

conducted

on land care

7 Awareness

Campaigns

conducted

on land care

7 Awareness

Campaigns

conducted

on land care

Landcare

capacity building

exercises

2.2.23 Number of

capacity

building

exercises

conducted

within

approved

Land Care

projects


building

exercises

conducted

within

approved

Land care

projects

4 Capacity

building

exercises

conducted

within

approved

Land care

projects

4 Capacity

building

exercises

conducted

within

approved

Land care

projects


2.2.24 Number of

beneficiaries

adopting

sustainable

production

technologies

and

practices

NPI NPI NPI NPI 100

Beneficiaries

adopting

practicing

sustainable

production

technologies

and

practices

100

Beneficiaries

adopting

practicing

sustainable

production

technologies

and

practices

100

Beneficiaries

adopting

practicing

sustainable

production

technologies

and

practices


3.2. Ngaka Modiri Molema

Annual target Quarterly targets


period

2012/13 1st 2nd 3rd 4th

125


Sub output 10.3.3: Sustainable land use Management 2.2.22 Number of

awareness

campaigns

conducted

on

LandCare

Quarterly 7 1 1 3 2

2.2.23 Number of

capacity

building

exercises

conducted

within

approved

Land Care

projects

Quarterly 4 0 2 2 0

2.2.24 Number of

beneficiaries

adopting

sustainable

production

technologies

and

practices

Quarterly 100 0 100 0 0



3.3: Dr Kenneth Kaunda


Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15



2.2 To develop

and implement

capacity

building

programmes


adopting

practicing

sustainable

production

technologies and

practices

100 Beneficiaries

adopting

practicing

sustainable

production

technologies and

practices

100 Beneficiaries

adopting

practicing

sustainable

production

technologies and

practices






Medium Term Targets

126

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15




2.2.30 Number of

beneficiaries

adopting

sustainable

production

technologies

and

practices

NPI NPI NPI NPI 97

Beneficiaries

adopting

practicing

sustainable

production

technologies

and practices

100

Beneficiaries

adopting

practicing

sustainable

production

technologies

and practices

100

Beneficiaries

adopting

practicing

sustainable

production

technologies

and practices




Performance Indicator Reporting period Annual target Quarterly targets

2012/13 1st 2nd 3rd 4th

Sub output 10.3. Sustainable environmental management Sub output 10.3.3: Sustainable land use Management

2.2.30 Number of beneficiaries adopting

sustainable production technologies

and practices

Quarterly 97

0 48 49 0


Programme 3: District Services 3.4: Dr Ruth Segomotsi Mompati


Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15



2.2 To develop

and

implement

capacity

building

programmes


Campaigns

conducted on

landcare

4 Awareness

Campaigns

conducted on

landcare

4 Awareness

Campaigns

conducted on

landcare


building

exercises

conducted

within approved

Land care

projects

4 Capacity

building

exercises

conducted

within approved

Land care

projects

4 Capacity

building

exercises

conducted

within approved

Land care

projects

162 162 162

127



Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

Beneficiaries

adopting

practicing

sustainable

production

technologies

and practices

Beneficiaries

adopting

practicing

sustainable

production

technologies

and practices

Beneficiaries

adopting

practicing

sustainable

production

technologies

and practices





Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

Output 4.6: Improved support to small business and cooperatives

Sub output 4.6.1: Reduced constraints and improved support to SMMEs and cooperatives



Landcare awareness campaigns

2.2.21 Number of

awareness

campaigns

conducted

on

LandCare

NPI NPI NPI NPI 4

Awareness

Campaigns

conducted

on landcare

4

Awareness

Campaigns

conducted

on landcare

4

Awareness

Campaigns

conducted

on landcare

Landcare capacity building exercises

2.2.22 Number of

capacity

building

exercises

conducted

within

approved

Land Care

projects


building

exercises

conducted

within

approved

Land care

projects

4 Capacity

building

exercises

conducted

within

approved

Land care

projects

4 Capacity

building

exercises

conducted

within

approved

Land care

projects


2.2.23 Number of

beneficiaries

adopting

sustainable

production

technologies

and

practices

NPI NPI NPI NPI 162

Beneficiaries

adopting

practicing

sustainable

production

technologies

and

practices

162

Beneficiaries

adopting

practicing

sustainable

production

technologies

and

practices

162

Beneficiaries

adopting

practicing

sustainable

production

technologies

and

practices


128


3.4: Dr Ruth Segomotsi Mompati

Performance Indicator Reporting period Annual target Quarterly targets

2012/13 1st 2nd 3rd 4th



2.2.21 Number of awareness

campaigns conducted on

LandCare

Quarterly 4

0 2 2 0

2.2.22 Number of capacity

building exercises

conducted within

approved Land Care

projects

Quarterly 2

0 0 1 1

2.2.23 Number of beneficiaries

adopting sustainable

production technologies

and practices

Quarterly 162 0 0 0 162

4.3.3.2. The following Indicator Titles to be changed as indicated in the table below

to align to the Treasury QPR Model:

Current Indicator Title New Indicator Title

Number of farm assessments reports Number of farm assessments completed

Number of farm plans produced Number of farm plans completed

Number of households involved in

smallholder production

Number of smallholder farmers supported

Number of functional commodity groups

supported

Number of commodity groups supported

Research projects implemented which

address specific commodity’s production

constraints

Number of Research projects implemented

which address specific commodity’s production

constraints

Demonstration trials conducted Number of Demonstration trials conducted

129

Scientific/semi scientific papers published Number of Scientific/semi scientific papers

published

Information packs developed Number of Information packs developed

Presentations made at technology transfer

events

Number of Presentations made at technology

transfer events

Presentations made at scientific events Number of Presentations made at scientific

events

Research infrastructure provided Number of Research infrastructure provided

Research infrastructure maintained Number of Research infrastructure maintained

Engineering advisory reports prepared Number of agricultural engineering advisory

reports prepared

Designs with specifications for Agric

engineering Solutions prepared

Number of designs with specifications for

agricultural engineering solutions prepared

Final certificates issued for infrastructure

constructed

Number of final certificates issued for

infrastructure constructed

Clients provided with ad-hock eng advice

during official visits

Number of clients provided with engineering

advice during official visits

4.3.3.3. The following performance indicator and targets MTEF were for Bojanala

were erroneously omitted and corrected in-year as shown below in Table 6.2.

PROGRAMME PERFORMANCE INDICATORS AND ANNUAL TARGETS FOR 2012/13


3.1: Bojanala



Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

Output.7.2: Improved access to affordable and diverse food

Sub output 7.2.4. Establishing community and school gardens to enable at least 30% of poor households to produce some of their food and improve income.

Establish Community gardens

3.3.11 Number of public/ community and institutional gardens

NPI NPI NPI 8 Community gardens established

1 Community, gardens established



130


3.1: Bojanala



Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

established

4.3.3.4. The following MTEF targets Dr Ruth Segomotsi Mompati were incorrectly

captured and were corrected in-year as shown below in Table 6.2. PROGRAMME

PERFORMANCE INDICATORS AND ANNUAL TARGETS FOR 2012/13



indicator


Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

Output 7.4: Improved employment opportunities and promotion of economic livelihoods

Sub output 7.4.1. Creating jobs by EPWP in rural areas and these jobs are largely providing value added services in rural areas ranging from

land care, farmer -to- farmer extension, fencing etc.

Create EPWP

Jobs

3.3.14 Number of

EPWP jobs

created

NPI NPI 220 500 EPWP jobs created

200 EPWP

jobs created

300 EPWP

jobs created

400 EPWP

jobs created


131

Adjusted

Appropriation

Shifting of

Funds Virement

Final

Appropriation

Actual


Expenditure

as % of final

appropriation

Final

Appropriation

Actual

Expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

3.1 FARMER SUPPORT AND

DEVELOPMENT

Current payment 27 915 27 915 23 759 4 156 85.1% 22 846 14 226

Transfers and subsidies 213 476 213 476 202 377 11 099 94.8% 169 657 160 247

Payment for capital assets 3 077 3 077 5 436 (2 359) 176.7% 5 001 5 025


3.2 BOJANALA

Current payment 58 714 58 714 64 657 (5 943) 110.1% 49 794 57 273

Transfers and subsidies 40 40 202 (162) 505.0% 12 109

Payment for capital assets - - 20 -


3.3 DR. RUTH MOMPATI Current payment 54 572 54 572 48 441 6 131 88.8% 41 960 45 510


Payment for capital assets - - 18 (2)


3.4 NGAKA MODIRI MOLEMA Current payment 59 847 59 847 66 838 (6 991) 111.7% 62 620 62 999

Transfers and subsidies - - 415 (415) - 168



3.5 DR. KENNETH KAUNDA Current payment 76 243 76 243 81 794 (5 551) 107.3% 83 784 77 148


Payment for capital assets 1 369 1 369 1 022 347 74.7% 1 398 1 186


Total 495 253 - - 495 253 495 250 3 100.0% 437 126 424 783

2011/122012/13


132

Sub-programme: 2.1: Agricultural Support Services

2.1.1: Veterinary Services

Performance

Indicator

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

2.2.1 Number of

animal health

Information

days held

167 177 112 (65) Travelling kilometre

limitations

2.2.2 Number of

public

awareness

campaigns

sessions held


for the service

during the period

under review

2.2.3 Number of

contact sessions

with food safety

industry role

players


for the service

during the period

under review

2.2.4 Number of

animal

vaccinations

against

controlled

animal disease

362 138 389 900 235 429

(154 471) Delays in

procurement

process. Travelling

Kilometre

limitations

2.2.5 Number of

animals

surveyed for

7 980 8 065 13 817 5 752 High number of

animals brought by

farmers than

expected

133



Performance

Indicator

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

diseases

2.2.6 Number of

abattoir

inspection

conducted

655 650 420 (230) 2 VPHOs on

maternity leave.


limitations

2.2.7 Number of

Abattoirs

Registered

NPI 75 53 (22) Increased demand

for the service

during period under

review

2.2.8 Number of

primary animal

health care

(PAHC)

interactions held

1 224 233 9 Increased

awareness amongst

farmers

2.2.9 Number of

inspections on

facilities

processing

animal by-

products and

edible animal

products

46 50 65 15 Depended on

compliance rate

2.2.10 Number

of abattoir

plans processed


for the service

during the period

134



Performance

Indicator

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

under review

2.2.11 Number

of AHRS

inspections

conducted

19 57 42 (15) 2 VPHOs on

maternity leave.


limitations

2.2.12 Number

of illegal

slaughter

investigations

conducted


for the service

during the period

under review

2.2.13 Number

of hygiene

monitoring

specimens

tested

1 549 500 468 (32) 2 VPHOs on

maternity leave.

Limitation of

travelling. Staff

shortages

2.2.14 Number

of specimens

tested for

diseases

164 397 155 600 147 832 (7768) Decreased demand

for the service

during the period

under review

2.2.15 Number

of necropsy

specimens


for the service

during the period

under review

135



Performance

Indicator

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

processed

2.2.16 Total

number of tests

performed

206 068 220 000 211 233 (8 767) Decreased demand

for the service

during the period

under review

2.2.17 Number

of epidemiologic

studies

conducted

0 3 0 (3) PMP is an ongoing

project/study.

Impossible to start

another project

before a SV

epidemiology is

appointed

2.2.18 Number

of cattle tested

for TB with Skin

TB test

7 530 12 000 8 546 (3454) Decreased demand

for the service

during the period

under review

2.2.19 Number

of CA samples

collected

78 478 124 200 122 888 (1312) Stock of drugs

dwindled and went

dry countrywide

2.2.20 Number

of animal

inspections for

regulatory

purposes

NPI 12 920 6 871 (6 049) Travelling kilometre

limitations

2.2.21 Number

of

establishments

54 65 46 (19) Increased demand

for the service

during the period

136



Performance

Indicator

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

registered for

exports

under review

2.2.22 Number

of import and

export

facilitation

audits

conducted

NPI 132 78 (54) The definition has

increased to include

State veterinary

offices that

facilitate exports

2.2.23 Number

of samples

collected for

residue

monitoring at

export

establishments

NPI 142 166 24 Program was going

to be performed by

NW DARD on

behalf of DAFF. It

commenced late.

2.2.24 Number

of health

certificates

issued for

export

1 506 2 350 3288 938 Increased demand

for the service

during the period

under review

2.2.25 Number

of official

veterinary

movement


for the service

during the period

under review

137



Performance

Indicator

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

documents

issued

2.2.26 Number

of buffalo

movements

facilitated

NPI 116 119 (3) Decreased demand

for the service

during the period

under review

2.2.27 Number

of control audit

reports

NPI 16 76 60 Increased because

the Lab was

preparing for

accreditation


2.4: Technology Research and Development

Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

138


2.4: Technology Research and Development

Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

Programme:2: Agriculture

2.5.: Agricultural Economics

Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

3.3.1 Number of

business plans

developed

83 85 54 (31) Project list for

CASP for the new

year not available

to start with

business plan

development

3.3.2 Number of

business plans

appraised

9 10 9 (1) Fewer requests

received than

planned

3.3.3 Number of

business plans

26 20 20 0 None

139



Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

upgraded

3.3.4 Number of

new enterprise

budgets

developed

4 3 1 (2) No requests for

new enterprise

budget received

3.3.5 Number of

enterprise

budgets updated

20 18 26 8 More requests

received

3.3.6 Number of

business plans

populated into

AEPIS

46 70 47 (23) Problem with

AEPIS computer

programme

3.3.7 Number of

agricultural

feasibility studies

conducted


due to the need to

roll out Farmers’

Market in other

districts

3.3.8 Number of

agricultural

impact

assessment

studies

conducted

4 3 3 0 None

140



Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

3.3.9 Number of

macroeconomic

reports

developed

NPI 2 4 2 More requests

received

3.3.10 Number

of clients

supported with

agricultural

economic advice

718 800 730 (70) Fewer requests

received than

planned

3.3.11 Number

of Agri-Business

supported to

access markets

3 8 65 57 Establishment of

Mahikeng Farmers’

Market provided

an opportunity for

more

agribusinesses to

access markets

3.3.12 Number

of

macroeconomic

requests

responded to

1138 1840 877 (963) Received less

requests than

planned

3.3.13 Number

of commodity

marketing

guidelines

developed

4 4 1 (3) Focus shifted to

establishment of

Mahikeng Farmers’

Market

141



Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

3.3.14 Number

of agricultural

marketing

infrastructure

facilitated

NPI 3 2 (1) Establishment of

Bojanala Farmers’

Market dependant

on the results of

the evaluation of

the Mahikeng

Farmers’ Market.

3.3.15 Number

of Agri –

businesses

updated in

CODAS

NPI 1 1 0 None

142


2.6: Structured Agricultural Training

Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

2.2.1 Number of

Small holder

farmers trained

on skills

programme

216 350 53 (297) Training contracts

approved late

2.2.2 Number of

Subsistence

farmers trained

on skills

programme


approved late

2.2.3 Number of

farmer groups

mentored

0 4 0 (4) No eligible

Projects

2.2.4 Number of

Small holder

farmers trained

on short courses


approved late

2.2.5 Number of

Subsistence

farmers

trained on short

courses


approved late

2.2.6 Number of

Demonstration

trials

established at

Kgora Resource

Support Centre

4 4 0 (4) Needs driven(review)

143


2.6: Structured Agricultural Training

Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

2.2.7 Number of

farmer

demonstrations

at Kgora

Resource

Support Centre

415 100 0 (100) Needs driven(review)

2.2.8 Number of

students

registering into

higher

education

training(HET )

Qualifications

77 90

103 13 Academic year and

financial year are not

in sync(review)

2.2.9 Number of

students

completing HET

qualifications

26 25 29 4 Including 2011

students who couldn’t complete

seminars on time

2.2.10 Number

of learners

completing

short courses


approved late

144

4.4. Programme 4: Rural Development


The aim of this programme is to enable rural people to take control of their destiny,

thereby dealing effectively with rural poverty through the optimal use and

management of natural resources.

Sub-programmes:

This programme consists of the following two sub – programmes:

1. Rural Development

2. Agribusiness Development



SO 1 : To review and develop legislative and policy instruments


SO 3 : To develop and implement programme plans

SO 7 : To establish service delivery Partnerships

145

4.4.1. Strategic objectives, performance indicators planned targets and actual

achievements


Programme Name: Rural Development

Strategic

objectives

Actual

Achievement

2012/2013

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

To develop and

implement capacity

building programmes

PI not in the

plan

5 Food security

awareness campaigns


for the service from

other departments


period

PI not in the

plan

100 Entrepreneurs trained in business

management


for the service


period

PI not in the

plan

10 Specialised advisory services

rendered on value adding enterprise

8 (2) Staff shortage

PI not in the

plan

1 Agribusiness

Data Banks established

1 None None

To develop and implement

programme plans

PI not in the

plan

126 Community food gardens

monitored

31 95 Decreased demand


the reporting period

PI not in the

plan

1 Food security programme plans

implemented


PI not in the 1020 Household food security

126 (894) Extension Officers

146


Strategic

objectives

Actual

Achievement

2012/2013

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

plan beneficiaries

monitored

upgrading

qualifications at the

University

PI not in the

plan

200 School

gardens

beneficiaries



the reporting period

To develop and

implement

programme

plans

PI not in the

plan

4 Food security

monitoring Reports


PI not in the

plan

1 Indigenous

Knowledge Systems

Programme Plan

1 None None

PI not in the

plan

4 IKS projects implemented


PI not in the

plan

6 Basket of

services developed

6 0 None

PI not in the

plan

2 District Basket of services developed


PI not in the

plan

8 Projects

implemented


PI not in the

plan

32 Farm plans completed


for the service


period

PI not in the

plan

120 000 hectares of land surveyed

21 551 (98 449) Decreased demand

for the service


period

PI not in the

plan

4 800 beneficiaries

supported


for the service


period

PI not in the

plan

300 farm

inspections

conducted


for the service


147


Strategic

objectives

Actual

Achievement

2012/2013

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

period

PI not in the

plan

150 farm

assessment

completed


for the service


period

To develop and

implement

programme

plans

PI not in the

plan

300 land reform

projects monitored


PI not in the

plan

10 land conflict

cases resolved

0 (10) No conflicts reported

PI not in the

plan

200 Youth participants

Provincial Youth Summit and

Educational Excursions

297 97 High turnout at

summit

PI not in the

plan

1 Databank for

youth in different sectors of

agriculture and

rural development developed

1 0 None

PI not in the

plan

4 Youth Exchange

Programmes coordinated


PI not in the

plan

1 Youth

development plans implemented

0 (1) Capacity constraints

PI not in the

plan

100 Youth

engaged in agriculture and

rural development activities

141 41 High interest due to

summit presentations

PI not in the

plan

1 Women

development programmes

implemented

1 0 None

PI not in the

plan

450 women participants in the

female

entrepreneur

0 (450) Event postponed

148


Strategic

objectives

Actual

Achievement

2012/2013

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

programme and

events

PI not in the

plan

200 women engaged in

agricultural and rural development

activities


from stakeholders

To develop and

implement

programme

plans

PI not in the

plan

5 Information sharing seminars


for the service


period

PI not in the

plan

4 Women exchange

programmes coordinated


PI not in the

plan

1 disabled persons

development programmes

implemented

1 None None

PI not in the

plan

50 disabled persons

capacitated in

primary and secondary

production in agriculture and

rural development

activities

102 52 Participants from

other departments

PI not in the

plan

1 Programme Plan

for older persons

development

1 0 None

PI not in the

plan

40 older persons

participating in


activities


for the service


period

PI not in the

plan

5 Value adding enterprise funded


PI not in the

plan

1 Agribusiness

Summit Report

0 (1) Summit postponed

PI not in the

plan

5 Government owned local

storage facilities

3 (2) Delayed appointment

of service provider

149


Strategic

objectives

Actual

Achievement

2012/2013

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

audited

PI not in the

plan

2 Government

owned storage facilities revived

0 (2) Funds and staff

shortage

To develop and

implement

programme

plans

PI not in the

plan

10 Value adding enterprises

business plans

facilitated


PI not in the

plan

3 AGRIBEE initiatives

developed


To establish

service delivery

partnerships

PI not in the

plan

4 clubs in IKS and arts and crafts


PI not in the

plan

1 Established multi

stakeholder forum

1 0 None

PI not in the

plan

5 Stakeholders (IFSNTT) meeting

coordinated


PI not in the

plan

2 PPP facilitated 3 1 Due to MOA’s

PI not in the

plan

2 District council of

stakeholders established


PI not in the

plan

1 CRDP technical committee

established


PI not in the

plan

32 Technical

committee

meetings held

6 (26) Synergising between

War on Poverty and

CRDP

PI not in the

plan

5 Service delivery

partnerships established


PI not in the 5 Commodity 1 (4) Stakeholder

150


Strategic

objectives

Actual

Achievement

2012/2013

Planned Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from

planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

plan associations

formed

engagement started

late due to lack of

information.

To establish

service delivery

partnerships

PI not in the

plan

10 Institutional

support

programmes developed

0 (10) Awaiting signed

MOU’s

To review and develop

legislative and policy

instruments

PI not in the

plan

1 Agribusiness strategy

1 0 Agro-processing

strategy to be

adopted as agri-

business strategy

PI not in the

plan

1 Policy guideline


PI not in the

plan

1 Provincial

Food Security Strategy

development

1 None None


achievements

3.1: Agribusiness Development

Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

1.1.1 Number of

Provincial Agribusiness

Strategy developed

PI not in the

plan

1 1 0 Agro-processing

strategy to be

adopted as agri-

business strategy

151


Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

2.2.2

Agribusiness

Policy guidelines Developed

PI not in the

plan

1 0 (1) Staff shortage

3.3.3 Number of

entrepreneurs trained in

business management

PI not in the

plan


for the service


period

3.3.4 Number of

Specialised advisory

services rendered on

value adding enterprise

PI not in the

plan


3.3.5 Number of

Agribusiness Data Banks

established

PI not in the

plan

1 1 None None

3.3.6 Number of value adding

enterprises funded

1 5 0 (5) Staff shortage

3.3.7 Number of

Agribusiness Summit Report

PI not in the

plan

1 0 (1) Summit postponed

3.3.8 Number of government

owned local

storage facilities audited

3 5 3 (2) Delayed

appointment of

service provider

3.3.9 Number of government

owned storage facilities revived

PI not in the

plan

2 0 (2) Funds and staff

shortage

3.3.10 Number

of Value adding enterprises

business plans facilitated

5 10 9 (1) Staff shortage

152


Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

3.3.11 Number

of AGRIBEE

initiatives developed

PI not in the

plan


3.7.12 Number

of partnerships established

PI not in the

plan


3.7.13 Number

of Commodity associations

formed

PI not in the

plan

5 1 (3) Stakeholder

engagement started

late due to lack of

information.

3.7.14 Number

of Institutional support

programmes developed

PI not in the

plan

10 0 (10) Awaiting signed

MOU’s

3.2: Rural Development Planning and Coordination

Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from

planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

1.1.1 Number of

Provincial Food security strategy

developed

PI not in the

plan

1 1 None None

2.2.2 Number of Food security

awareness

campaigns

PI not in the

plan

5 21 16 Increased demand from

other departments

3.3.3 Number of

Community food gardens monitored

PI not in the

plan

126 31 (95) Decreased demand for


reporting period

3.3.4 Number of

Food security PI not in the 1 0 (1) Staff shortage

153


Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from

planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

programme plan

implemented plan

3.3.5 Number of household food

security beneficiaries monitored

PI not in the

plan

1020 126 (894) Extension Officers

upgrading qualifications

at the University

3.3.6 Number of school garden

beneficiaries

supported

PI not in the

plan



reporting period

3.3.7 Number of

Food security monitoring Reports

PI not in the

plan


3.3.8 Number of IKS

programme plan implemented

PI not in the

plan

1 1 None None

3.3.9 Number of IKS

projects implemented PI not in the

plan


3.3.10 Number of basket of services

developed

PI not in the

plan

6 6 0 None

3.3.11 Number of district basket

services developed

PI not in the

plan


3.3.12 Number of

projects implemented PI not in the

plan


3.3.13 Number of district council of

stakeholders

established

PI not in the

plan


3.3.14 Number of CRDP technical

committees established

PI not in the

plan


154


Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from

planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

3.3.15 Number of

technical committee meetings held

PI not in the

plan


3.3.16 Number of farm plans completed

PI not in the

plan



reporting period

3.3.17 Number of hectares of land

surveyed

PI not in the

plan

120000 21 551 (98 449) Decreased demand for


reporting period

3.3.18 Number of beneficiaries

supported

PI not in the

plan



reporting period

3.3.19 Number of farm inspections

conducted

PI not in the

plan



reporting period

3.3.20 Number of

farm assessments

completed

PI not in the

plan


3.3.21 Number of

land reform projects

monitored

PI not in the

plan



reporting period

3.3.22 Number of

land conflict cases

resolved

PI not in the

plan



period under review

3.3.23 Number of Youth participants

Provincial Youth Summit and

Educational

Excursions

PI not in the

plan

200 297 97 Higher interest due to

summit

3.3.24 Number of

Databank for youth

in different sectors of agriculture and rural

development

PI not in the

plan

1 1 0 None

155


Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from

planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

developed

3.3.25 Number of

Youth Exchange Programmes

coordinated

PI not in the

plan


3.3.26 Number of Youth development

plans implemented

PI not in the

plan


3.3.27 Number of

Youth engaged in agriculture and rural

development

activities

PI not in the

plan

100 141 41 Increased demand for


reporting period

3.3.28 Number of

Women development

programmes implemented

PI not in the

plan

1 1 0 None

3.3.29 Number of

women participants in the female

entrepreneur programme and

events

PI not in the

plan

450 0 (450) Event postponed

3.3.30 Number of women engaged in


activities

PI not in the

plan


the service from

stakeholders

3.3.31 Number of Information sharing

seminars

PI not in the

plan


the service from

stakeholders

3.3.32 Number of

Women exchange

programmes coordinated

PI not in the

plan


3.3.33 Number of disabled persons

development

programmes implemented

PI not in the

plan

1 1 None None

156


Performance

Indicator

Actual

Achievement

2012/2013

Planned

Target

2013/2014

Actual

Achievement

2013/2014

Deviation

from

planned

target to

Actual

Achievement

for

2013/2014

Comment on

deviations

3.3.34 Number of

disabled persons capacitated in

primary and secondary production

in agriculture and

rural development activities

PI not in the

plan


the service from

stakeholders

3.3.35 Number of

Programme Plan for older persons

development

PI not in the

plan

1 1 0 None

3.3.36 Number of older persons

participating in agricultural and rural

development

activities

PI not in the

plan


the service from

stakeholders

3.3.37 Number of

clubs in IKS and arts

and crafts

PI not in the

plan


3.3.38 Number of

established multi

stakeholder forum

PI not in the

plan

1 1 0 None

3.3.39 Number of

Stakeholders (IFSNTT) meetings

coordinated

PI not in the

plan


3.3.40 Number of PPP facilitated

PI not in the

plan

2 3 1 Due to MOU’s


Providing adequate resources to enhance human resource capital

Inclusive, integrated and coordinated planning and implementation with all the

key stakeholders including other government departments.

Aligning implementation/activities to the Departmental Annual Performance Plan

and other related plans

157

Strengthening procurement processes by ensuring that competent and reliable

service providers are engaged on time

Reviewing target setting in the next financial year

Strengthening and capacitating monitoring, evaluation and reporting at district

level.


4.4.3.1. The following performance indicator and MTEF targets was erroneously

included in the APP and was therefore deleted in-year as part of the 7.1. STRATEGIC

OBJECTIVE ANNUAL TARGETS FOR 2012/13 – 2013/14

3.1. Rural Development Planning and Coordination

Strategic

objective


Performance

Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

Output 7.3: Rural services and sustainable Livelihoods

Sub output 7.3.1. Coordinating the implementation of the Comprehensive Rural Development

Programme in the province.

3.7 To establish

service

delivery partnerships

NPI NPI NPI NPI 62 Council

of

stakeholders meetings

held

100 Council

of


held

120 Council

of


held

4.4.3.2. The following MTEF targets were incorrectly captured in the APP and in-

year corrections were effected as shown below in Table 7.2. PROGRAMME

PERFORMANCE INDICATORS AND ANNUAL TARGETS FOR 2012/13




Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

Output 7.3: Rural services and sustainable Livelihoods

Sub output 7.3.1. Coordinating the implementation of the Comprehensive Rural Development Programme in the province.

Establish district council of stakeholders

3.7.13 Number of district council of stakeholders established

NPI NPI NPI NPI 2 District Council of stakeholders established

4 District Council of stakeholders established

4 District Council of stakeholders established

Output 7.5: Enabling institutional environment for sustainable and inclusive growth

Sub output 7.5.1: Organizing small farmers into producer associations and marketing coops to give collective power in negotiating for inputs and marketing

158




Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

Coordinate stakeholder(IFSNTT) meetings

3.7.39 Number of stakeholder (IFSNTT) meetings coordinated

NPI NPI 10 5 Stakeholder (IFSNTT) meetings coordinated

5 Stakeholder (IFSNTT) meetings coordinated



1.4.3.3. The following 4th quarterly target was incorrectly captured in the APP and in-

year correction was effected as shown below in Table 7.3. QUARTERLY

TARGETS FOR 2012/13


Performance Indicator Reporting period

Annual target

Quarterly targets

2012/13 1st 2nd 3rd 4th

Output.7.2: Improved access to affordable and diverse food

Sub output 7.2.4. Establishing community and school gardens to enable at least 30% of poor households to produce some of their food and improve income.

2.2.2 Number of

Food security awareness campaigns

Quarterly 5 0 4 1 0


Adjusted

Appropriation

Shifting of

Funds Virement

Final

Appropriation

Actual


Expenditure

as % of final

appropriation

Final

Appropriation

Actual

Expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

4.1 COOPERATIVES AND FOOD SECURITY

Current payment 15 080 15 080 10 445 4 635 69.3% 12 875 32 461

Transfers and subsidies 22 455 22 455 20 349 2 106 90.6% 22 500 83

Payment for capital assets 145 145 739 (594) 509.7% -


4.2 PLANNING AND COORDINATION Current payment 6 000 6 000 11 052 (5 052) 184.2% 4 000 6 995

Transfers and subsidies 78 287 78 287 56 78 231 0.1% 55 280 -

Payment for capital assets - - -


Total 121 967 - - 121 967 42 641 79 326 35.0% 94 655 39 539

2012/13 2011/12


159

160


2.1.4: Policy and Planning

Performance

Indicator

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

1.1.1 Number of

contracts drafted

9 15 4 (11) No requests

received

1.1.2 Number of

verified contracts


demand for the

verification

service

1.1.3 Number of

legislative

instruments

developed

1 3 1 (2) No requests

received

1.1.4 Number of

legislative

instruments

reviewed

1 1 2 1 Discovered

omissions on

the Pounds Act &

had to review

161



Performance

Indicator

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

1.1.5 Number of

legislative

instruments

simplified

7 6 7 1 Increased

demand for the

service during the

period under

review

1.1.6 Number of

legal opinion

provided


demand for legal

opinions

1.1.7 Number of

litigious matters

concluded

322 10 11 1 More cases

received and

pending in court

1.1.8 Number of

supported policy

instruments

2 3 16 13 Additional policy

instruments from

Risk Management

and Finance

1.1.9 Number of

policies developed

(including AMP)

9 5 13 8 Unforeseen high

demand for new

policy

instruments

1.1.10 Number of

strategic plans

developed

4 4 4 0 None

1.1.11 Number of

policies reviewed

12 8 23 15 Unforeseen high

demand for policy

reviews

162



Performance

Indicator

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

1.1.12 Number of

database updates


demand for the

service from

finance and new

sector documents

received from

DAFF

2.2.13 Number of

material loaned

from the Resource

Centres

1 731 1 440 1831 391 Increased

demand for the

service during the

reporting period

2.2.14 Number

brochures,

pamphlets and

booklets

disseminated

88 303 70 000 95 480 25 480 Increased

demand for the

service during the

reporting period

2.2.15 Number of

farmers registered

NPI 800 5 654 4854 Additional

information on

Lehurutshe

Commercial &

Aquaculture

farmers for

Bojanala

2.2.16 Number of

GIS maps

899 550 942 392 Additional and

unplanned for

163



Performance

Indicator

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

developed requests from

Provincial GIS

forum members

and local schools

introducing GIS

as part of their

curriculum

3.1.17 Number of

WFBBP livestock

cooperatives

supported

0 5 1 (4) WFBBP is

currently under

review

3.1.18 Number of

EPWP projects

reported on

NPI 191 172 (19) Delayed projects

approval

3.5.19 Number of

support provided

to PGDS

Agriculture and

Agribusiness

Working Group

1 6 0 (6) PGDS currently

under review

3.5.20 Number of

AMP

implementation

activities

coordinated

3 4 4 0 None

164



Performance

Indicator

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

3.7.21 Number of

service delivery

partnerships

established

0 7 2 (5) WFBBP under

review

3.8.22 Number of

Economic and

Development

Cluster report

compiled

NPI 8 12 4 Additional reports

compiled for two

Lekgotlas

4.8.23 Number of

compliance

reports submitted

5 6 7 1 Additional report

compiled and

submitted to

DAFF

4.8.24 Number of

outcome based

reports compiled

NPI 12 12 0 None

4.8.25 Number of

New Growth Path

reports submitted

NPI 4 4 0 None

4.8.26 Number of

Infrastructure

(ISF) reports

compiled

NPI 12 12 None None

165



Performance

Indicator

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

4.11.27 Number

of maintenance on

Programme

Performance

Information

Management

System

4 4 0 (4) System has not

been maintained

due to service

provider

challenges

4.11.28 Number

of Departmental M

& E Reports

submitted

4 4 4 0 None

4.11.29 Number

of M&E sub-

committee reports

compiled

NPI 4 4 0 None

4.11.30 Number

of National

Steering

Committee reports

compiled

NPI 4 4 0 None

166


2.1.5: Disaster Management

Performance

Indicator

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

2.2.1 Number of

disaster risk

management

workshops

conducted

43 96 57 (39) Two staff members

left the unit

2.2.2 Number of

early warning

publications

4 4 2 (2) 4 Additional

publications issued

but not reported

3.3.3 Number of

Disaster

Management

Plans reviewed

1 1 3 2 Level one plan with

PDMC (review)

3.3.4 Number of

disaster relief

schemes

managed

1 2 6 4 Unexpected

occurrence. Floods

and drought

3.3.5 Number of

farmer profile

database

2 1 4 3 Unexpected

occurrence.

Emergency drought

167


2.1.5: Disaster Management

Performance

Indicator

Actual

Achievement

2011/2012

Planned

Target

2012/2013

Actual

Achievement

2012/2013

Deviation

from planned

target to

Actual

Achievement

for

2012/2013

Comment on

deviations

developed

3.3.6 Number of

reported

Disasters

registered

2 2 3 1 Unexpected

occurrence. Floods

and drought

3.3.7 Number of

National agro-

meteorological

reports

compiled

NPI 4 4 0 None

3.3.8 Number of

Provincial

Departmental

Risk

Management

Advisory

Forums

attended

NPI 4 4 0 None


Ensure provision of adequate resources, review some of the targets in the

next financial year to align to the available resources, improve planning and

procurement processes.

168


1.2.3.1. The following two Indicator titles for Programme 4(Veterinary Services)

and 6 (Agricultural Economics) were changed in-year as indicated in the

table below to align to the Treasury QPR Model:

Current Indicator Title New Indicator Title

3.5.5. Number of samples taken for surveillance Number of animals surveyed for diseases

3.3.12. Number of Agri-Businesses supported with marketing information

Number of macroeconomic information requests

responded to

1.2.3.2. The following four performance indicators and MTEF targets for

Veterinary Services and Policy and Planning were erroneously omitted

and corrected/included in-year as shown below in Table 6.1. STRATEGIC

OBJECTIVE ANNUAL TARGETS FOR 2012/13 – 2014/15,

Sub – Programme 2.1: Agricultural Support Services


Strategic objective


Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

Output 7.2: Improved access to affordable and diverse food

Sub output 7.2.1: The % of population that experience hunger from 52% - 30% using national food consumption data.

3.5 To ensure

implementation of legislative or

policy instruments

NPI NPI NPI NPI 75 Abattoirs

Registered

75 Abattoirs

Registered

85 Abattoirs

Registered

Output 4.4: Increased competitiveness to raise net exports and grow trade as a share of world trade and improve its composition

Sub output 4.2: Increased share of world trade

3.5 To ensure implementation

of legislative or

NPI NPI NPI NPI 142 samples collected for

residue

142 samples collected for

residue

142 samples collected for

residue

169



Strategic objective


Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

policy

instruments

monitoring at

export establishment

monitoring at


monitoring at




Strategic objective


Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15


Sub output 12.3.8 Business process

4.11 To improve

monitoring

and evaluation

of programmes

NPI NPI NPI 4 4 M&E

sub-

committee reports

compiled

4 M&E

sub-

committee reports

compiled

4 M&E

sub-

committee reports

compiled

NPI NPI NPI 4 4 National Steering

Committee

reports compiled

4 National Steering

Committee

reports compiled

4 National Steering

Committee

reports compiled

4.2.2.3. The following two MTEF targets for Veterinary Services and Policy and

Planning were incorrectly captured in the APP and corrections were effected in-year

as shown below in Table 5.1. STRATEGIC OBJECTIVE ANNUAL TARGETS FOR 2012/13 –

2014/15



Strategic objective


Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

Output 4.4: Increased competitiveness to raise net exports and grow trade as a share of world trade and

improve its composition

170



Strategic objective


Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

Sub output 4.2: Increased share of world trade

3.5 To ensure

implementation

of legislative or policy

instruments

NPI NPI NPI NPI 142 samples

collected for

residue monitoring at


142 samples

collected for



142 samples

collected for





Strategic

objective


Performance

Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15


Sub output 12.3.8 Business process

1.1 To review

and

develop legislative

and policy instruments

NPI 6 14 8 8 Policies

reviewed

10

Policies

reviewed

10

Policies

reviewed

4.2.2.4. The following MTEF targets for Veterinary Services were incorrectly captured

in the APP and corrections were effected in-year as shown below in Table 5.2.

PROGRAMME PERFORMANCE INDICATORS AND ANNUAL TARGETS FOR 2012/13




indicator


Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

Output 7.1: Sustainable agrarian reform

Sub output 7.1.2: The number of small holder farmer should rise from 200 000 to 250 000

171




indicator


Medium Term Targets

2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15

Contact session

with industry

role players

2.2.3 Number of

contact sessions

industry role

players

NPI NPI 200 150 Contact sessions

industry role players

160 Contact

sessions industry

role players

160 Contact

sessions industry

role players

160 Contact

sessions industry

role players

4.2.2.5. The 2nd Quarterly target was incorrectly captured in the APP and an in-year

correction was effected as shown below in Table 5.1.3. QUARTERLY TARGETS FOR

2012/13




period

Annual

target

Quarterly targets

2012/13 1st 2nd 3rd 4th

Output 7.1: Sustainable agrarian reform

Sub output 7.1.2: The number of small holder farmer should rise from 200 000 to 250 000

3.5.5 Number of samples taken for surveillance

Quarterly 8 065 2 016 2 017 2 016 2 016


172

Adjusted

Appropriation

Shifting of

Funds Virement

Final

Appropriation

Actual


Expenditure

as % of final

appropriation

Final

Appropriation

Actual

Expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

2.1 SUSTAINABLE RESOURCE

MANAGEMENT

Current payment 2 822 2 822 2 758 64 97.7% 3 240 3 653

Transfers and subsidies - - - 6



2.2 VETERINARY SERVICES

Current payment 27 296 27 296 23 885 3 411 87.5% 9 643 13 515




2.3 ECONOMICS AND PLANNING

SERVICES

Current payment 8 936 8 936 17 093 (8 157) 191.3% 8 650 9 145

Transfers and subsidies - - 61 (61) - -



2.4 STRUCTURED AGRICULTURAL

TRAINING Current payment 64 625 64 625 59 117 5 508 91.5% 61 441 54 196

Transfers and subsidies 23 23 374 (351) 1626.1% - 232



Total 104 237 - - 104 237 103 752 485 99.5% 83 543 81 286

2012/13


2011/12

173

4. SUMMARY OF FINANCIAL INFORMATION

5.1. Revenue Collection

2012/2013 2011/2012

Sources of

revenue

Estimate Actual

Amount

Collected

(Over)/

Under

Collection

Estimate

Actual

Amount

Collected

(Over)/Under

Collection

R’000 R’000 R’000 R’000 R’000 R’000

Dividends

10

9 1

9

9 0

Fines 0 0 0 447 447 0

Interest 8 12 (4) 9 9 0

Revenue:finan

cial assets

900 314 586 349 349 0

Sale Goods

&Services

Produceds by

Dept

6,622 7,578 (956) 5,997 5,997 0

Sale:

Scrap,waste,

Oth Goods

0

2 (2) 426 426 0

Total 7,540 7,915 (375) 7,237 7,237 0

5.2. Programme Expenditure

174

Final Actual Expenditure Final Actual

Appropriation Expenditure as % of Appropriation Expenditure

final

appropriation

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

1. ADMINISTRATION

Current payment 135 029 - - 135 029 130 493 4 536 96.6% 162 226 144 183

Transfers and subsidies 1 631 - - 1 631 1 708 (77) 104.7% 289 230

Payment for capital assets 1 066 - - 1 066 776 290 72.8% 770 723

Payment for financial assets 131 - - 131 131 - 100.0% - -

137 857 - - 137 857 133 108 4 749 163 285 145 136

2. AGRICULTURAL SUPPORT

Current payment 103 679 - - 103 679 102 853 826 99.2% 82 974 80 509

Transfers and subsidies 23 - - 23 443 (420) 1926.1% - 301

Payment for capital assets 535 - - 535 456 79 85.2% 569 476

Payment for financial assets - - - - - - - -

104 237 - - 104 237 103 752 485 83 543 81 286

3. AGRICULTURAL DISTRICT SERVICES

Current payment 277 291 - - 277 291 285 489 (8 198) 103.0% 261 004 257 156

Transfers and subsidies 213 516 - - 213 516 203 303 10 213 95.2% 169 682 161 418

Payment for capital assets 4 446 - - 4 446 6 458 (2 012) 145.3% 6 440 6 209


495 253 - - 495 253 495 250 3 437 126 424 783

4. RURAL DEVELOPMENT

Current payment 21 080 - - 21 080 21 497 (417) 102.0% 16 875 39 456

Transfers and subsidies 100 742 - - 100 742 20 405 80 337 20.3% 77 780 83

Payment for capital assets 145 - - 145 739 (594) 509.7% - -


121 967 - - 121 967 42 641 79 326 94 655 39 539

Subtotal 859 314 - - 859 314 774 751 84 563 90.2% 778 609 690 744

Statutory Appropriation Current payment - -

Transfers and subsidies - -

Payment for capital assets - -


TOTAL 859 314 - - 859 314 774 751 84 563 90.2% 778 609 690 744

Virement Variance

2012/13 2011/12

Adjusted

Appropriation

Shifting of

Funds

5.3. Capital investment, maintenance and asset management plan

5.1.1. Capital investment

The department did not have any capital projects for the year under review.

5.1.2. Maintenance

The Department does not own any immovable properties. Ownership of all

government immovable properties in the North West Province falls under the

Department of Public Works, Roads and Transport.

Majority of the buildings occupied by the Department are leased and therefore all

maintenance related issues are the responsibility of the Landlord.

5.1.3. Asset Management plan

All departmental assets are maintained on an electronic asset register which was

175

Implemented in 2002/03 financial year. All departmental assets are being managed

and monitored in line with the Provincial Asset Management Policy and Policy

manual. Assets are being reconciled on a monthly basis to ensure that the asset

register remained up-to-date during the period under review.

80% of assets are in good condition, 3% of assets are in fair condition while 17% of

assets are in poor/redundant state. Approximately 340 items have been disposed off

during the period under review.

Strategy to overcome areas of under performance

Ensure that adequate support from Treasury is sought and improve the functionality

of the procurement systems. The fast-tracking of the review of the SCM policies to be

prioritized during the next financial year.

Changes to planned targets

There were no changes to the performance indicators or targets in-year.

176

PART C: GOVERNANCE

1. INTRODUCTION

177

Corporate governance embodies processes and systems by which public entities

are directed, controlled and held to account. In addition to legislative

requirements based on a public entity’s enabling legislation, and the

Companies Act, corporate governance with regard to public entity’s is applied

through the precepts of the Public Finance Management Act (PFMA) and run in

tandem with the principles contained in the King’s Report on Corporate

Governance.

Parliament, the Executive and the Accounting Authority of the public entity are

responsible for corporate governance.

2. PORTFOLIO COMMITTEES

All the scheduled dates and meetings of the Portfolio Committee on

Agriculture and Rural Development were honoured by the department. This

also included the submission of all the reports requested by the Portfolio

Committee by the department.

3. EXECUTIVE AUTHORITY

All the Governance and compliance reports were submitted to the Executive

Authority as requested and on time. There were no major issues raised by the

Executive Authority during the period under review.

4. THE ACCOUNTING AUTHORITY / BOARD

Not applicable to the Department during the period under review.

5. RISK MANAGEMENT

178

Nature of risk management

Risk management provides a specialist efficient and quality Governance

system and related practices which include:

To manage and maintain a quality implementation process for risk

management in the organization through the facilitation of risk

identification and risk analysis;

To coordinate the management of risks on behalf of the organization to

minimize the risk exposure levels;

To profile the risks on behalf of the organization to enable the

organization to know its potential risk factors for appropriate action;

To enable the organization to smarter operations;

To implement appropriate systems that will allow system improvement;

Enable reasonable assurance for the organization to achieve its

strategic objectives.

Risk management strategies to identify risks and manage the risks

The Department has reviewed its Risk Management Strategy and Risk

Management Policy for the year under review, which where aligned with the

Corporate Governance of ICT Framework in relation towards ICT Risk

Assessments for compliance. These departmental Risk Management policies

and strategies are also aligned with the Public Sector Risk Management

Framework which outlines the methodologies, practices and procedures to

execute risk management within the organization.

Progress made in addressing risks identified

The Department hosted various risk assessment exercises during the year

under review, which enables the department to review and update its Risk

Profile. The Department also incorporated MPAT and FMCMM Credentials

formulated by both the DPSA and the Departments of Performance Monitoring

and Evaluation to smarter systems and utilize these credentials during risk

assessment exercises as an improvement strategy for system improvements.

The department also reviewed and re-adopted its top 10 risks in relation

towards its risk register which enables the department to reflect integrity, true

governance and providing a real case risk scenario on behalf of the

organization to improve systems as an additional improvement strategy to

tighten controls. Regular risk status reports are forwarded to the EID Cluster

Audit Committee and other relevant structures as required. The department

also made use of more practical measures (video presentation material) to

179

communicate risk practices within the organization to enable officials to

understand that they are living risks on a day to day basis and to ensure that

it is made part and parcel of their daily working operations to minimize risk

exposure on behalf of the organization and to maximize our success rate

towards system improvements. This has healed positive results as

management and the department has taken risk management serious as the

risk culture had tremendously improve in the organization that is reflected in

the Auditor-General report as systems had indeed improved.

6. INTERNAL CONTROL UNIT

The unit is located in Office of the Chief Financial Officer, due to the

compliance challenges experienced in the past a focal point for the year under

review was internal control measures. All transactions are tested at the point

of entry or transaction level for compliance test.

Furthermore, a committee was established to assess all irregular expenditure

incurred for recommendation to the accounting officer to either regularise or

institute necessary disciplinary actions. The process has yielded positive

results as the prior year’s irregular expenditure has reduced significantly, and

the current year was curbed at a minimal level.

7. INTERNAL AUDIT AND AUDIT COMMITTEES

Key responsibilities of the Audit Committee include:

Conduct quarterly reviews on the performance of the department

Monitor the effectiveness of departmental internal control systems

Review and discuss audited annual financial statements for inclusion in

the annual report

Evaluate financial statements for the consistent application of

accounting policies

180

Attendance of audit committee meetings by Audit Committee members is

reflected in the Audit Committee report in Section 15.

8. COMPLIANCE WITH LAWS AND REGULATIONS

The department has conducted awareness sessions to educate the end users

for complying with the financial instruments and prescripts. In addition to that

the Internal Control has conducted inspections for testing and ensuring that

the transactions are compliant to the laws and regulations.

9. FRAUD AND CORRUPTION

The Department has reviewed and approved its Fraud Prevention Plan / Strategy

during the year under review. The Department also reviewed and approved

additional policies in accordance with the Fraud Prevention Plan / Strategy as

follows:

Fraud Prevention Policy;

Whistle-blowing policy;

Ethics management policy; and

Gifts, donation, hospitality and sponsorship policy.

Implementation progress of the Fraud prevention plan

Directives were reviewed and reminders were forwarded to officials in relation

towards financial and non-financial disclosures including remunerative work

outside the public service.

The Code of Conduct booklet was circulated to all staff and the circulation

register is constantly updated and safeguarded.

An ethics assessment survey was facilitated to assess the ethical culture of the

organisation to determine and assess its governance and ethical maturity

levels including assessing potential business red flags.

181

Anti-Corruption workshops were hosted targeting low, junior, middle and senior

staff levels aimed at the following focus areas for educational awareness:

o Ethical awareness and upliftment of the ethical morale;

o Awareness on gifts, donations, hospitality and sponsorships;

o Conflicts of Interest;

o Code of Conduct;

o ICT Governance;

o Risk Management;

o Corporate Governance compliance;

o Whistle-blowing;

o Fraud and anti-corruption prevention;

o Information security;

o Information privacy;

o Information management; and

o Information Technology Security.

Business red flags as part of the ethical and fraud related risks are incorporated

into the Departmental Risk Profile.

Hotline cases reported and misconduct cases are properly recorded and

maintained through appropriate registers.

Regular reports on Hotline cases and its status are forwarded to the relevant

structures as required.

Regular Status reports are forwarded to the EID Cluster Audit Committee in

relation towards the practices and process followed in the implementation of

the Fraud Prevention Plan / Strategy.

Posters were developed on Fraud prevention and Ethical values that was

circulated and strategically place at all entrances of the departments buildings

to create awareness and to encourage officials to report corruption and

unethical behaviour in the workplace.

Various flyers, newsletter articles and brochures were circulated to educate

officials on anti-corruption, good governance and just administrative

procedures.

Anti-Corruption practitioners were trained in on a NQF level 5 Anti-corruption

programme through PALAMA.

Mechanisms in place to report fraud and corruption and how these

operate.eg: Whistle blowing –

The Whistle-blowing policy was reviewed and approved to address confidential

182

disclosure and mechanisms to report fraud and corruption that also incorporated

various agencies that can be used to report fraud and corruption to manage the

integrity of the confidential nature of disclosures by officials.

A Whistle-blowing brochure had been formulated and circulated to staff to create

educational awareness.

The Whistle-blowing policy was also circulated to staff and awareness training

sessions took place.

Posters were developed on Fraud prevention and Ethical values that was

circulated and strategically place at all entrances of the departments buildings to

create awareness and to encourage officials to report corruption and unethical

behaviour in the workplace.

How these cases are reported and what action is taken

Security Services receives cases from Anti- Corruption Hotline and then conduct the preliminary investigation. Cases which needs further investigation they are referred to other relevant law in forcement agencies. The report or results are then send to Forensic Management Services in the office of the Premier. If there are findings which can be implemented internally then we send the report to the office of the HOD for implementation.

10. MINIMISING CONFLICT OF INTEREST

To encourage transparency with regards to conflict of interest, all Departmental

Bid Committee members make verbal and written declaration of interests before

each meeting on the submissions to be tabled. All members of the bid committees

subscribe to a code of conduct of Bid Committees which is issued to each member

upon appointment to refrain from transactions that could lead to conflicts of interest

while they hold that office. Furthermore, the Department has adopted the Code of

Conduct for SCM practitioners issued by the National Treasury which all SCM

practitioners have signed. The Department recorded no conflicts for the year under

review.

In addition to this, at the beginning of each financial year, all senior managers in

the Department sign a financial disclosure form declaring all their financial

interests to the Executive Authority.

183

11. CODE OF CONDUCT

Nature of the Code of Conduct / ethics and the effect it has on the

department:

The Code of Conduct / ethics in the workplace is an important fraud prevention

key initiative. A good ethical culture that is sound and stable increases the

entity’s ability to provide quality and integrity of services that is compliant with

good governance practices and principles. The higher an organisations ethical

culture has matured, the bigger the changes of the organisation is, to minimise

possible business red flags, operational surprises, collapse of systems, possibility

of fraud and corruption and increases the organisations changes for service and

system delivery improvement towards good governance and a clean audit

approach / target.

Discuss the process followed for the breach of Code of Conduct:

Some of the processes followed to create awareness and educate officials on

unethical behaviour that could lead towards a breach of the Code of Conduct:

The Department has reviewed and adopted the following ethics policies within

the period under review:

o Ethics Management policy;

o The Gifts, donation, hospitality and sponsorship policy;

o These policies also incorporate conflicts of interest and consequences for

unethical behaviour.

Directives were reviewed and reminders were forwarded to officials in relation

towards financial and non-financial disclosures including remunerative work

outside the public service.

The Code of Conduct booklet was circulated to all staff and the circulation

register is constantly updated and safeguarded.

An ethics assessment survey was facilitated to assess the ethical culture of the

organisation to determine and assess its governance and ethical maturity levels

including assessing potential business red flags.

Ethical workshops were hosted targeting, low, junior, middle and senior staff

levels.

Education and awareness on the Code of conduct were also made part of the

internship, learnership and new induction training programmes.

184

Ethical values posters and brochures were developed and circulated to staff for

adequate educational awareness and to discourage officials from engaging in

unethical behaviour and practices.

12. HEALTH SAFETY AND ENVIRONMENTAL ISSUES

Occupational Health and Safety (OHS) inspections were conducted in the Department to eliminate hazards and occupational health risks in the Department .First aid cases were attended to, to assist clients who sustained minor injuries at work. COIDA cases handled and taken to compensation houses.

There is a challenge of non compliance on OHS inspection reports/recommendations in the Department. Poor maintenance of Departmental buildings is also a long standing challenge. The Department is experiencing backlog of COIDA due to slow responses from the Compensation House.

13. COMPANY /BOARD SECRETARY (IF APPLICABLE)

Not applicable to the Department during the period under review.

14. SOCIAL RESPONSIBILITY

Transformation functions are conducted in the Department. 16 days on no violence against women and children campaigns, Disability Audits were conducted in Departmental buildings as well as Disability awareness campaigns conducted. Plans are underway to conduct Departmental Women’s day event.

Location of the Transformation Unit in HRD has been a challenge in terms of programme implementation and reporting lines.

15. AUDIT COMMITTEE REPORT

We are pleased to present our report for the financial year ended 31 March 2013.

Audit Committee Members and Attendance

185

The Audit Committee consists of the members listed hereunder and should meet at

least four times per annum as the Central Audit Committee and also four times per

annum as the Cluster Audit Committee as per its approved terms of reference.

During the current year five meetings were held by the Central Audit Committee and

four meetings was held by the Cluster Audit Committee.

The term of office of the Provincial Audit Committee ended on 30 November 2012.

Due to delays in the finalisation of the appointment of the new Provincial Audit

Committee the term of office of the Audit Committee was extended by the MEC for

Finance in May 2013 up to the conclusion of the 2013 reporting cycle. This however

affected the Audit Committee functioning in that specific meetings could not be held

to review quarters 3 and 4 so as to provide oversight as planned of the 2012/13

financial year. The Audit Committee did however receive the reports prepared for

these quarters. These reports were taken into consideration in preparation for the

reviews of the draft annual financial statements, pre-determined objectives as well as

the preparation of this certificate.

Central Audit Committee

Scheduled

Meetings Special Meetings

Name Role Held Attended Held Attended

Mr. M. Mohohlo Chairperson 3 3 2 2

Mr. P. Mnisi External Member 3 3 2 2

Ms. P. Mzizi External Member 3 1 2 2

Ms. N. Mtebele External Member 3 3 2 2

Mr. P. Zwane External Member 3 3 2 2

Mr. G. Paul Ex Officio Member 3 1 2 0

Cluster Audit Committee

Scheduled Meetings

Name Role Held Attended

Mr. P. Zwane Chairperson and External Member 4 4

Mr. A.

Mahlalutye External Member 4 2

Mr. M. Mohohlo* External Member 4 2

186

Ms. N. Mtebele* External Member 4 3

Ms. M. Kgomo Internal Member 4 0

Dr. A. Robinson Internal Member 4 3

*Co-opted for specific meetings.

Audit Committee Responsibility

The Audit Committee reports that it has complied with its responsibilities arising from

section 38(1) (a) (ii) of the PFMA and Treasury Regulation 3.1, within the constraints

as also outlined above.

The Audit Committee also reports that it has adopted appropriate formal terms of reference as

its Audit Committee Charter, has regulated its affairs in compliance with this charter and has

discharged all its responsibilities as contained therein.

The effectiveness of internal control

The system of internal control was not entirely effective for the year under review. During the year

under review, several deficiencies in the system of internal control were reported by the internal

auditors especially at district level. The following specific areas of concern were noted and reported:

Procurement (SCM)

Conditional Grants

Governance related controls

The report of the Auditor General South Africa for the 31 March 2013, presented to

the Audit Committee for review has also confirmed the above status quo.

Based on the quarterly reviews performed, the departmental fraud and risk

management system is not adequate and effective. The basis of this conclusion

emanates largely from the inadequate capacity within the department to perform a

comprehensive risk management function as well as a dysfunctional Risk

Management Committee.

187

Evaluation of Financial Statements

The Audit Committee has:

reviewed and discussed the audited annual financial statements to be included

in the annual report, with the AGSA and the Department;

evaluated the annual financial statement for the consistent application of

accounting policies and practices;

reviewed of the Auditor-General’s management report and management’s

response thereto;

reviewed of changes in accounting policies and practices and

reviewed the information on predetermined objectives to be included in the

annual report.

During the year under review, deficiencies in compliance with laws and regulations

were reported by the internal auditors. This has also been highlighted by the AGSA in

their management and audit reports to the department at year end.

The Committee remains concerned with the submission and quality of interim

financial statements prepared by the Department.

Most regrettably; the Committee noted a regression in the department’s governance

controls during this financial year. This was evidenced by a significant increase in

irregular expenditure as well as a significant under spending of the budget resulting in

failure to achieve most KPI commitments in the APP.

Internal audit

The Audit Committee is satisfied that the Internal Audit function operated effectively

during the year under review. However the level of resourcing and strategic

placement of the function can still be improved upon. The Audit Committee also

188

notes that the deficiencies in risk management mentioned above impact on the

adequate implementation of the risk based audit approach.

Auditor-General South Africa

The Audit Committee is not aware of any unresolved issues with respect to the

current audit.

Signed on behalf of the Cluster Audit Committee by:

Chairperson of the ..................................

Cluster Audit Committee Phumlani Zwane CA(SA)

Date 8 August 2013

The above report was presented to, considered and approved by the Central Audit

Committee at a meeting held on 8 August 2013 and is signed by:

Chairperson of the ………………………………….

Provincial Audit Committee M.M Mohohlo

Date 8 August 2013

189

PART D: HUMAN RESOURCE MANAGEMENT

190

1. INTRODUCTION

1.1. Overview of Human Resource (HR) matters at the public entity

The aim of Human Resource Management is to ensure that future human resource and concomitant needs of the Department must be quantitatively and qualitatively met. The Department ultimately have the right number and type of human resource and practices to deliver a relevant, comprehensive, professional and efficient agricultural public sector service to the people of the North West based on the existing situation and circumstances vis-â-vis future expectations and demands as can be derived from inter alia, the –

Departmental Strategic and Annual Performance Plan

Initiatives and priorities of the National Department of Agriculture, forestry and Fisheries as well as that of the Provincial Minister of Agriculture and Rural Development.

Departmental specific plans, policies and strategies e.g. employment equity; work skills plan; compulsory training; human capital development strategy, ect.

Operational targets and relevant national and provincial statistics and impact studies.

In order to determine appropriate staffing and concomitant human resources needs, the following ten key areas will be explored –

Organisational structure. Competencies. Training and development.

Types of employment and resourcing. The profile of the workforce. Employment equity. Staffing patterns. Staff turnover, vacancy and stability.

Employee health and wellness. Value and ethical behaviour.

The following aspects will be taken into consideration –

Scarce and critical skills occupations. Current and future availability of staff i.e. race, gender, youth, disability,

qualifications, occupations and subcategories thereof.

Current and future costs attached to the above. An appropriate programme of action regarding implementation of

191

interventions resulting from a qualitative and quantitative the analysis, as well as monitoring, evaluation and reporting measures to ensure appropriate staffing and skills development.

As wayforward:

The department is indeed faced with an arduous task that has a wide scope with variants of complexity. The extenuating factors in this regard are the influence that aspects stemming from the internal and external environment have on service delivery. The Department nevertheless view and regard this as a critical challenge that must be addressed.

Steady progress has over the years been made regarding employment equity targets and requirements.

Existing staff are found to be appropriately and suitably qualified for the posts and positions they occupy. In addition the loyalty and staff stability ratios are regarded as encouraging when reasons for exiting the department are looked at.

The existing vacancy rate as well as difficulty to fill key and critical posts with staff from the designated groups, needs attention.

Also encouraging are the good human resources practices applied by the Department such as retention of scarce and critical skilled staff, incentive schemes and awards, all types of employment, training and development programmes, employee wellness and assistance intervention and other transformation and empowerment initiatives.

Approximately 371 employees will retire during this MTEF period. Only a small

number of these retirements will affect the critical and skilled personnel of the

Department. But measures will be taken to ensure recruitment of a large

percentage of young and skills transfer interventions shall take place.

1.2. Set HR priorities for the year under review and the impact of

these priorities

The following are HR priorities:

Review of the organisational structure

Talent Management

Employment Equity

Training and Development

Performance Management

Job Evaluation

Change Management and

Succession Planning

192

1.3. Workforce planning framework and key strategies to attract

and recruit a skilled and capable workforce

The Departmental Human Resource Plan has been developed as well as the

Recruitment Strategy shall be implemented so as not only to attract a skilled

and capable workforce, but also to ensure improvement of numerical targets

in as far as recruitment of women and people with disabilities are concerned.

The following policies were developed and some were reviewed:

Human Resource Plan

Employment Equity Plan

Employment Equity Policy

Recruitment Policy

Recruitment Strategy

Human Resource Delegations

Abscondment Policy

Overtime Policy

Internal Grievance Policy

Job Evaluation Policy

Retention Policy

Special Leave Policy

Official Working Policy

Resettlement Policy

Sexual Harassment Policy

1.4. Challenges faced by the department

The Department of Public Service and Administration issues instructions for

payment of unfunded mandates such as implementation of Job Evaluation and

Occupation Specific Dispensation. Implementation must be defrayed from the

compensation budget, and this reduces compensation budget, especially where

budget for vacant posts must be utilised.

1.5. Future HR plans /goals

The following policy documents shall be developed:

Human Resource Delegations shall be reviewed.

Roll out of implementation of the above-mentioned approved plans and

policies.

Diversity Management Policy

193

Succession Planning Policy

Change Management Strategy

Service Delivery Model

Disciplinary Management Policy

2. HUMAN RESOURCE OVERSIGHT STATISTICS

Personnel Cost by programme

Programme Total Expenditure (R’000)

Personnel Expenditure (R’000)

Personnel exp. as a % of total exp. (R’000)

No. of employees

Average personnel cost per employee (R’000)

ADMINISTRATION 13 310 62 181 16 280 222

AGRICULTURE 599 001 313 280 80 1354 455

RURAL

DEVELOPMENT

42 641 13 626 3 44 299

Personnel cost by salary band

Level Personnel Expenditure (R’000)

% of personnel exp.

to total personnel cost (R’000)

No. of employees Average personnel cost per employee

(R’000)

Top Management

2 789 0 2 1 394

Senior Management

16 093 5 24 670

Professional qualified

112 874 28 272 414

Skilled 164 945 43 623 264

Semi-skilled 54 280 14 422 287

Unskilled 37 641 10 351 174

TOTAL 388 622 100 1694 3 203

194

Performance Rewards

Programme Performance rewards

(R’000)

Personnel Expenditure

(R’000)

% of performance

rewards to total

personnel cost (R’000)

Top Management 0 0 0

Senior Management 95 5,897 1.61%

Professional qualified 2,766 63,031 4.39%

Skilled 2,558 147,112 1.74%

Semi-skilled 944 89,471 1.06%

Unskilled 580 79,948 0.72%

TOTAL 6,943 385,458 1.80%

Training Costs

Directorate/

Business Unit

Personnel

Expenditure

(R’000)

Training

Expenditure

(R’000)

Training

Expenditur

e as a %

of

Personnel

Cost.

No. of

employees

trained

Avg training

cost per

employee

HRD 9,693 9,693 0.66% 4 15,894

SCM 7,862 7,862 2.32% 20 9,106

Risk Management 2,567 2,567 0.65% 3 5,600

Policy & Planning 2,963 2,963 0.33% 3 3,249

Rural

Development 8,000 8,000 0.89% 6

11,840

Communications

Services 5,970 5,970 0.44% 3

8,752

Member of

Executive Council 3,145 3,145 0.49% 1

15,375

Corporate Service 1,574 1,574 1.26% 3 6,626

HRM 847 3,002 0.53% 6 2,665

VET 3,002 7,572 1.67% 17 7,456

Structured

Training 7,572 43,372 0.05% 2

11,888

Agricultural 43,372 7,273 0.81% 5 11,805

195

Economics

Bojanala District 7,273 56,051 0.51% 27 10,543

Dr. Kenneth

Kaunda District 56,051 1,500 5.76% 22

3,928

NMM 1,500 354 41 8,637

Dr. RSM District 50,901 50,905 0.56% 33 8,585

Finance 2,937 2,937 4.00% 9 13,050

1,756 205

Employment and vacancies

Programme 2011/2012 No. of

Employees

2012/2013 Approved

Posts

2012/2013 No. of

Employees

2013/2014 Vacancies

% of vacancies

Administration 211 249 214 35 14

Agriculture 320 382 310 72 19

District Services

1002 1412 959 453 32

Rural Development

38 65 42 23 35

Total 1571 2108 1525 583 28

All posts were widely advertised so as reach an adequate pool of both external

applicants as well as internal employees without exception due to the principle of

open competition. Vacancies took on the average more than six months to fill due to

two moratotiums which were placed because of restructuring. The retention policy

was developed and only approved towards the end of the financial year.

Employment changes

Provide information on changes in employment over the financial year. Turnover rates provide

an indication of trends in employment profile of the public entity.

Salary Band Employment at

beginning of period

Appointments Terminations Employment

at end of the

period

Top Management 2 0 0 0

Senior Management 19 3 3 0

Professional qualified 253 17 9 25

Skilled 588 45 28 13

Semi-skilled 358 4 25 4

Unskilled 318 3 29 5

Total 1538 72 94 47

196

Reasons for staff leaving

Termination Type Number % of total

Death 15 16

Resignation 13 14

Expiry of contract 8 9

Dismissal – operational changes 0 0

Dismissal – misconduct 2 2

Dismissal – inefficiency 0 0

Discharged due to ill-health 2 2

Retirement 41 44

Transfers to other Public Service Departments 13 14

Other 0 0

Total 94 100

Total number of employees who left as a % of the total employment 6

Staff were leaving due to promotion, transfers and retirements. Vacancies were

advertised to fill the posts.

Labour Relations: Misconduct and disciplinary action

Outcomes of disciplinary hearings Number % of total

Correctional counselling 0 0

Verbal warning 0 0

Written warning 1 8

Final written warning 3 25

Suspended without pay 2 17

Fine 0 0

Demotion 0 0

Dismissal 1 8

Not guilty 0 0

Case withdrawn 5 42

Total 12 100

197

Equity Target and Employment Equity Status

Levels MALE

African Coloured Indian White

Current Target Current Target Current Target Current Target

Top Management

0 0 0 0 0

Senior Management

11 0 1 1 0


84 0 1 24 0

Skilled 347 1 1 34 0

Semi-skilled 178 4 0 2 0

Unskilled 217 8 0 0 0

TOTAL 837 13 3 61 0

Levels FEMALE

AFRICAN COLOURED INDIAN WHITE

Current Target Current Target Current Target Current Target

Top Management

2 0 0 0 0

Senior Management

4 0 0 2 1


40 2 1 9 5

Skilled 259 1 0 39 10

Semi-skilled 163 1 0 2 0

Unskilled 86 0 0 0 0

TOTAL 554 4 1 52 16

Levels Disabled Staff

Male Female

Current Target Current Target

Top Management 0 0 0 0

Senior Management 0 0 0 0

Professional qualified 1 1 2 2

Skilled 6 6 5 5

Semi-skilled 1 1 2 2

Unskilled 2 2 0 0

TOTAL 10 10 9 9

The Department received very few to none applicants on those categories of previously disadvantaged backgrounds. More effective interventions as planned in the Recruitment Strategy shall be employed henceforth.

198

199

PART E: FINANCIAL INFORMATION

Annual Financial Statements for

Vote 13- NW:AGRICULTURE AND RURAL DEVELOPMENT

for the year ended 31 March 2013

Report of the Accounting Officer

197

Report of the Auditor General

215

200

Accounting Policies

220

Appropriation Statement

241

Notes to the Appropriation Statement

Statement of Financial Performance

Statement of Financial Position

Statement of Changes in Net Assets

Cash Flow Statement

Notes to the Annual Financial Statements

Disclosure Notes to the Annual Financial Statements

Immovable Assets disclosure note

Transfer of Functions

Statement of Conditional Grants Received

Statement of Unconditional Grants Received

Statement of Conditional Grants Paid to the Provinces

Statement of Unconditional Grants Paid to the Provinces

Statement of Grants Paid to Municipalities

Annexures

Annexure 1A

Annexure 1B

Annexure 1C

Annexure 1D

Annexure 1E

Annexure 1F

Annexure 1G

Annexure 1H

Annexure 1I

Annexure 1J

Annexure 1K

Annexure 1L

Annexure 2A

Annexure 2B

Annexure 3A

Annexure 3B

Annexure 4

Annexure 5

Annexure 6

Annexure 7

Annexure 8A

Annexure 8B

201

Annual Financial Statements

for


File name PNWAGRIC

STRUCTURED AGRICULTURAL TRAINING

Programme 2

Programmes within the department

AGRICULTURAL DISTRICT SERVICES

Contact e-mail address:

Programme 3

Programme 1

AGRICULTURAL SUPPORT

Programme 4

Contact Information:

Vote number: Vote 13

Pakiso Mothupi

Name of Department:

Julio Camm

Name of Chief Financial Officer:

[email protected]

Contact telephone number:

[email protected]


Contact e-mail address: [email protected]

018-294 3301


Name of contact at provincial treasury:


018 389 5496Contact telephone number:


Thabo Lehutso

018-3884302

Sub-Programme 4

MEC'S OFFICE

Name of relevant Auditor:

SENIOR MANAGEMENT

CORPORATE SERVICES

ADMINISTRATION

Star Kafu

[email protected]

FINANCIAL MANAGEMENT


Programme 1 - ADMINISTRATION

Sub-Programme 3

Sub-Programme 2

RURAL DEVELOPMENT

Sub-Programme 1

Sub-Programme 4

Sub-Programme 2 VETERINARY SERVICES

Programme 2 - AGRICULTURAL SUPPORT

Sub-Programme 3 ECONOMICS AND PLANNING SERVICES

Sub-Programme 1 SUSTAINABLE RESOURCE MANAGEMENT

Name of contact at National Treasury:

012 315 5763

COOPERATIVES AND FOOD SECURITY

Programme 4 - RURAL DEVELOPMENT

Sub-Programme 1

Sub-Programme 2 PLANNING AND COORDINATION

BOJANALA

Programme 3 - AGRICULTURAL DISTRICT SERVICES

Sub-Programme 3

Sub-Programme 2

Sub-Programme 1 FARMER SUPPORT AND DEVELOPMENT

NGAKA MODIRI MOLEMA

Sub-Programme 5 DR. KENNETH KAUNDA

DR. RUTH MOMPATI

Sub-Programme 4

NW:AGRICULTURE AND RURAL DEVELOPMENT

202

Department of Agriculture and Rural Development

Vote 13

REPORT OF THE ACCOUNTING OFFICER


1. GENERAL REVIEW OF THE STATE OF FINANCIAL AFFAIRS

1.1.1 Important policy decisions and strategic issues facing the

department

The Department of Agriculture and Rural development functioned without a critical

mass of scientists and agricultural Engineers during the period under review. This

resulted in a situation where there were no linkages between the officials in the field

and scientists. Most of the scientists in the Department left and majority are still

attached to the colleges and the research institutions at Potchefstroom. Despite the

institution of the Extension Recovery Plan (ERP) , accessibility to extension services

by the farmers remains a challenge and this was very eminent during the MEC’s road

shows conducted during the period under review.

The current structure does not allow the Department to coordinate activities

adequately. In some areas there are duplications of functions and some programmes

are not appropriately located in the structure. For us to function efficiently and

effectively as a department and reach out our client base, the review of the current

structure and the placing of all personnel to positions where they can perform better

is key strategic issue facing the department. To do this work properly the

Department will need resources to ensure that competent people are appointed in

different positions.

The continuing drought is creating a challenge for the department. Farming depends

to a great extent on the quality of the received rainfall. Climate change is continuing

to harm economies and the lives and health of millions of people particularly in the

203


Vote 13



poor rural areas. National Cabinet declared the Ngaka Modiri Molema District and Dr

Ruth Segomotsi Mompati districts as part of the 23 district municipalities which are

poor. These two districts are currently hit by drought. If we do not receive quality

rainfall in these mentioned areas, agricultural production and food availability will be

negatively impacted in these two districts.

The policies implemented during the period under review aimed at responding to

constraints associated with Agricultural production and all activities associated

therewith in the province. The role of government is to create an enabling

environment for agricultural production and trade with agricultural products whilst

ensuring that there is food security and food safety.




security and will:





with disasters




204


Vote 13






environment.

1.2 Comments on significant events that have taken place during the year

The 5th biennial Land Care Conference was successfully hosted by the department

in October 2012. The purpose was to bring together stakeholders within the

Agricultural Natural Resources Management sector, to showcase the programme

impact in addressing degradation, poverty and food security and to reward

communities who take bold steps in conserving our natural resources.

The Potchefstroom College’s Veterinary Clinic received international accreditation

from the South African National Accreditation System (SANAS) making this the

first government veterinary laboratory to be internationally accredited for

Veterinary Serology and Microbiology.

Livestock handling and dipping facilities were officially handed over to the

Driefontein farmers in Ngaka Modiri Molema District by the National Emergent

Red Meat Producers Organization (NERPO) in partnership with Mutual and Federal

Insurance Company. This is a good example of Public Private Partnerships.

Mr. Clifford Nkokou received the award for the ABSA-ARC Best National Emerging

Beef Farmers of the year and hails from Ganyesa. He won a trip to America as

part of the prize.

The Provincial Aquaculture and Fisheries Programme was launched at Disaneng

by the MEC in November 2012. This project is done in partnership with Rhodes

University.

205


Vote 13



Female Entrepreneur Ministerial Special Award given to Itekeng Garden and

Farming Cooperative an enterprise belonging to people with disabilities in

Morokweng to expand the operations of the project. The Enterprise received a

sum of R100 000.

North West Province to date is the only province in the country where the

Comprehensive African Agricultural Development Programme (CAADP) has been

launched and Provincial CAADP Team established comprising of representatives

from various key sector role players during the period under review.

Mr. Sanele Makinane, a young farmer who is both a member of the North West

Provincial CAADP Task Team and the Black Young Farmers’ Association

(BAYOFA), represented the North West Province and the country at this 9th

CAADP Partnership Platform meeting in Addis Ababa. Our participartion at the 9th

CAADP Partnership Platform meeting symbolised the potential young farmers

have in the agricultural sector and a very clear message that young people are

certainly claiming their space in the fight against poverty and joblessness, and as

such this passion must be nurtured.

Department successfully launched the Kgora Centre as a formidable Farmer

Training Centre on the 25th of October 2012. This was followed by the launch of

the Provincial Food Security Centre, which currently has 18 beneficiaries on

empowerment and agricultural skills development programme.

1.3 Major projects undertaken or completed during the year

Anchor projects undertaken/initiated by the department during the period under

review include:

206


Vote 13



Kgora Farmer Training Centre:- successfully launched with the Provincial

Food Security Centre, which currently has 18 beneficiaries on empowerment and

agricultural skills development programme. Kgora is being modelled further as a

Comprehensive Rural Development Programme site, and for the roll out of

Expanded Public Works Programme.

Taung Agricultural College:- Our effort to engineer the potential of the Taung

Agricultural College as the Centre of Excellence in Irrigation Technology, offering

among other programmes a Diploma in Agriculture specialising in Irrigation, was

realised during the reporting when the Council of Higher Education granted us the

accreditation of a 360 credits Higher Education Qualifications Framework level 6

Diploma in Agriculture specialising in Irrigation Technology.

Market Access:- Informed by the understanding that agriculture remains a key

driver of the rural economy and in the fight against poverty and hunger, we have

initiated and piloted the Mahikeng and Taung small-holder farmers’ market.

Rehabilitation of the Kraaipan, Springbokpan and Vryhof silos:- a

comprehensive assessment has already been conducted in this regard, the

outcome of which revealed that substantial financial resources will be needed to

bring them into full operation.

NW/IDC Nguni Cattle Development project:- this project is indeed a matter

of proud record for the Department and the North West Province. We have since

the delivery of the first batch of these cows in 2007, distributed a total of 53 bulls

and 1 219 breeding cows to 156 qualifying farmers in the Province. Twelve sites

which received the cows during its first year of the pilot phase, have during the

year under review, returned back the 144 loaned cows with each site returning 12

cows as part of the project conditions.

207


Vote 13



Mechanisation:- 72 mechanisation packages arising from the Presidential

initiative through the Department of Agriculture, Forestry and Fisheries were on

the basis of the approved policy and control measures, distributed to developing

farmers mainly in Ngaka Modiri Molema District for dry land grain production.

Disaster management:- in response to the cruel events of the past seasons

which saw a huge number of livestock being affected by severe drought which hit

the Districts of Ngaka Modiri Molema and Dr Ruth Segomotsi Mompati, we

managed re-prioritise and distribute fodder as relief assistance to the tune of R 9

million, which translated into 37 400 bags to the hardest hit areas during the year

under review.

LandCare programme:- we have been able to implement a total of 6 LandCare

projects across the Province to deliver an actual of 4 418 hectares over the

targeted 3 100 hectares on bush control. On fencing, 176 km was rolled out of

the targeted 154 km planned.

1.4 Spending trends

The department spent 99.71% of the total allocated budget for the financial

year 2010/2011. The department surrendered R21m during the adjustment

budget due to the slow spending ratio level.

The department performed well in the implementation of the BAS as the new

financial system and all challenges were addressed.

208


Vote 13



An analysis of the spending on development funds give the figures as stated

below:

o DORA funds

Land Care : 91.5%

CASP : 97.9%

Drought Relief : 95.7%

Illima/Letsema : 98.9%

Rural Development : 88.6%

o Equitable share

Settlement Support : 95.3%

1.5 Virements

No virements were effected after adjustment budget.

2 Service rendered by the department

2.1. List of key services rendered by the Department:

Veterinary services

Economic and Business Planning Support services

Farmer Support and Development services

Farmer Training services

Extension services and advisory services

Research and Engineering services

Sustainable Resource Management services

209


Vote 13



Women and Youth Development programmes

Disaster and risk management services

Rural development services

2.2. Tariff Policy

Tariffs charged by the Department are reviewed and recommended

annually by the Task Team and approved by the Provincial Treasury.

District offices determine the fee appropriate for the rendering of services

or sale of agricultural commodities and recommend any additional sources.

Revenue in respect of Veterinary Services is determined by National

Department of Agriculture, the ITCA veterinary working group and the

South African Veterinary Association under the following categories:

- Clinical services

- Laboratory services

- Dipping fees

2.3. Free Services

Free services rendered by the Department that would have yielded revenue if a

tariff had been charged, are as follows:

Veterinary services

Extension and advisory services

Business Planning services

Export/Import Control (Animals certified for export to SADC & other countries)

210


Vote 13



Inspection and export certification of animals and animal products

Farm Planning

Basic Agricultural Infrastructure Support services

3 Capacity Constraints

The Department experienced inadequate skills base for effective and efficient

implementation of earmarked and DORA funds. The areas that posed the

greatest challenges were economists and engineers.

The department is unable to compete with its private sector counterparts in the

recruitment and retention of particularly, engineering and environment personnel.

4. Utilisation of donor funds

The Department has not received any donor funding during the period under

review.

5. Trading and public entities

Department did not have any trading and public entities during the period under

review.

211


Vote 13



6. Organisations to whom transfer payments have been made

The department did not transfer funds to any entity during the period under

review.

7. Strategic Partnerships

The Department established strategic partnerships to assist service delivery and

for mutual benefit of the parties. These are not private public partnerships as

envisaged by the Treasury Regulations but rather joint projects undertaken.

8. Corporate governance arrangements

Risk management and fraud prevention

A Strategic risk assessment exercise was facilitated and the risk profile was

developed and implemented during the year under review. The Risk

Management policy and strategy was reviewed and as a result the Risk

Committee was established and was functional during the period. The Risk

Profile of the Department was monitored through the development of a risk

register to track and monitor progress over the implementation process which

was reported to the various structures as required. The risk management

programme also assisted in developing and implementing an audit action plan

that tracked and reported progress over the audit recommendations to

improve the financial management performance of the department. The fraud

212


Vote 13



prevention programme is forming part of the risk management programme as

per the legislative requirements.

Fraud prevention policy

Several fraud preventative policies such as the gift, donation, hospitality and

sponsorship policy; the ethics management policy; whistle-blowing policy;

fraud prevention policy and strategy were developed. The department also

amended an internal Admin Circular to manage all types of financial

disclosures of respective personnel within the department. Brochures and

newsletter articles were published to educate staff on the legislative

requirements.

Effectiveness of Internal Audit and Audit Committee

Internal Audit and the Audit Committee are centralized and the department

receives service from this arrangement. Within the financial year an additional

Committee the EDI Cluster Audit Committee was specifically established to

assist departments in terms of risk management, financial management,

corporate governance, budget and other audit challenges. During the period

under review the Provincial Internal Audit developed an audit plan for the

department which was approved and some of the audit assignments agreed

was reported upon. However some of the assignments were reported during

the end of the financial period, which the department can only start

213


Vote 13



implementing its recommendations within the 2011/2012 financial period in

order to improve on its financial performance. We believe that a closer

working relationship between the department and the Provincial internal audit

team can be established in 2011/2012 to assist the department to improve the

audit work performance within the Department, particularly on dealing with

previous audit findings.

Implementation of a Code of Conduct

The department has implemented a system to manage the conflict of interests

of employees by ensuring that all senior managers obtain security clearance

and declare their interests. The Code of Conduct was communicated to all

managers and staff for implementation.

9. Discontinued activities/activities to be discontinued

Some of the projects faced with the challenge of underspending were discontinued during the period under review but will still be prioritized during the 2013/14 financial year.


Vote 13

214



10. New/ proposed activities

Some of the new priorities for the next financial year include:

Priority Deliverables

Resuscitation of three rural towns, namely

Groot Marico, Mahikeng and Taung

Resuscitated Taung, Groot Marico &

Mahikeng towns

Establishing Taung Agricultural College as

a Centre for Irrigation Technology and

strengthening the Potchefstroom

Agricultural College

Centre for irrigation Technology

Installation of Campus High Mast

Lighting and Maximum Security

Fencing

Establishing libraries in the two

campuses for students.

Strengthening of the Kgora Training

Center

Infrastructure in place in order to ensure

that adequate facilities exist for the

farmers training.

Livestock Development Programme

Improved livestock production and

health of animals by improving the

quality of livestock through improving

breeding potential and improving

nutrition and health of animals

throughout the value chain


Vote 13

215



Priority Deliverables

Crop Production Programme

Implement the grain strategy in the grain

producing area

Implement the fruit industry plan

Implement the vegetable production plan.

Promote indigenous food for the North

West province

Implement the plant improvement plan

Resuscitation of Kraaipan; Springbok pan

and Vryhof silos.

Construction of access roads to silos.

Recapitalisation of Research in terms of

infrastructure, machinery and equipment

Maintenance of machinery and equipment of

the research unit including laboratory

Strengthening the Aquaculture and Inland

Fisheries in the North West Province

Promotion of inland Fisheries and aquaculture

in the 6 identified dams in the province.

Transformation of the Taung Irrigation

Scheme

Resuscitation and expansion of the Taung

Irrigation schemes

Implementation of CAADP Agricultural Investment Plan formulation and

design detailing:

• Costed priorities

• Financing gap

• Implementation Plan defining roles and

responsibilities of the public and private

sector

216


Vote 13



11. Asset Management (Compliance with Asset Management Reforms –

AMR)

The department is managed the asset according to the Asset Management

Framework, the asset register is updated accordingly.

12. Events after the reporting date

No events after the reporting date

13. Performance information

The 2012/13 budget was aligned to the Annual Performance Plan which was

developed in consultation with the stakeholders. The budgeting process was

informed by inputs from the departmental programmes and its key service

delivery partners.

As part of evaluating performance of the Department, an approved Annual

Performance Plan (APP) that set clear targets to be achieved with the

approved funding provided was used as a basis. Quarterly performance

reports were compiled and submitted to both Provincial Treasury and

Department of Agriculture, Forestry and Fisheries at National during the year

as part of In Year Monitoring and Reporting year. Furthermore, performance

of all the programmes on the predetermined objectives was evaluated during

217


Vote 13



the quarterly Extended Departmental Committee meetings held during the

reporting period.

14. Provincial Public Accounts Committee (PPAC) resolutions

The progress report on the Resolutions of the Honourable Committee for the First

Report, 2013 for Resolution No. 12. The Department had received a unqualified

audit opinion for the 2011/12 financial year and amongst others under the

matters of emphasis the department had developed audit action plan to address

those matters on the quarterly basis. The status reports on the progress on the

resolutions are per the table below:

Reference to previous audit

report and PPAC resolutions

Subject Findings on progress

Unauthorised expenditure prior

years for R20 679 000

Main division

exceeded

2009/10 : Programme 1 :- R4 155 00

{overspending on compensation of

employees}

2009/10 : Programme 2:- R5 109 000

{split of the programmes programme

2&3}

2010/11 : Programme 2 {overspending

of compensation of employees}

The matter is under review at

Provincial Treasury.

218

2011/2012 : irregular

expenditure :- R37 982 000

Prior years :- R114 515 000

Irregular

expenditure

The department is under review for

assessment, some of the expenditures

approved for regularisation

Fruitless and wasteful

expenditure of R37 000

Fruitless and

wasteful

The department had done the necessary

process to approve the write offs hereof

Control measures Predetermined

objectives

The department implemented the internal

control measures to validate the evidence in

line with the National standards

Control measures Expenditure

management

Implemented the pre audit system to test the

compliance to the regulations and laws prior

to procurement or committing the

department

Human resource management Human

resource

The department developed a human resource

management plan

Interest charges Revenue

management

The department had introduced the policy to

levy the interest on student debt

15. Prior modifications to audit report

15.1 Property Plant and Equipment

The physical verification and reconciliation of assets has been done during the

financial year..

15.2 Leases

All the labour saving devices (machinery and equipment) recorded as financial

leases are now being converted into operating leases as and when they expire.

219


Vote 13



16. Approval

The Annual Financial Statements set out on pages 29 to 88 have been

approved by the Accounting Officer.

_____________________

Dr P. MOKAILA (ACTING)

ACCOUNTING OFFICER

DATE _____________

220

REPORT OF THE AUDITOR-GENERAL TO THE NORTH WEST PROVINCIAL

LEGISLATURE ON VOTE NO. 13: THE DEPARTMENT OF AGRICULTURE AND RURAL

DEVELOPMENT

REPORT ON THE FINANCIAL STATEMENTS

Introduction

1. I have audited the financial statements of the Department of Agriculture and Rural Development set out on pages XX to XX, which comprise the appropriation statement, the statement of financial position as at 31 March 2013, the statement of financial performance, statement of changes in net assets and the cash flow statement for the year then ended, and the notes, comprising a summary of significant accounting policies and other explanatory information.

Accounting officer’s responsibility for the financial statements

2. The accounting officer is responsible for the preparation and fair presentation of these financial statements in accordance with the departmental financial reporting framework prescribed by the National Treasury and the requirements of the Public Finance Management Act of South Africa, 1999 (Act No. 1 of 1999) (PFMA) and the Division of Revenue Act of South Africa, 2012 (Act No. 5 of 2012) (DoRA), and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditor-General’s responsibility

3. My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA), the General Notice issued in terms thereof and International Standards on Auditing. Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

4. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting

221

estimates made by management, as well as evaluating the overall presentation of the financial statements.

5. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.

Opinion

6. In my opinion, the financial statements present fairly, in all material respects, the financial position of the Department of Agriculture and Rural Development as at 31 March 2013, and its financial performance and cash flows for the year then ended in accordance with the departmental financial reporting framework prescribed by the National Treasury and the requirements of the PFMA and the DoRA.

Emphasis of matters

7. I draw attention to the matters below. My opinion is not modified in respect of these matters.

Unauthorised and irregular expenditure

8. As disclosed in note 13 to the financial statements, the unauthorised expenditure in respect of prior years of R20 679 000 had not yet been dealt with in accordance with section 34 of the PFMA.

9. As disclosed in note 35 to the financial statements, irregular expenditure of R144 483 000 was incurred in the current year and irregular expenditure from prior years of R10 443 000 is still awaiting condonation.

Material under spending of the budget

10. As disclosed in the appropriation statement, the department has materially under spent the budget on programmes 1, 2, 3 and 4 by R 84 563 000. Consequently, the department has not achieved the objectives of these programmes, mainly due to the allocation being ring fenced by the Office of the Premier and Provincial Treasury.

Additional matters

11. I draw attention to the matters below. My opinion is not modified in respect of these matters.

Unaudited supplementary schedules

12. The supplementary information as set out on pages XX to XX does not form part of the financial statements and is presented as additional information. I have not audited these annexures and, accordingly, I do not express an opinion thereon.

Financial reporting framework

13. The financial reporting framework prescribed by the National Treasury and applied by the department is a compliance framework. The wording of my opinion on a compliance framework should reflect that the financial statements have been prepared in accordance with this framework and not that they “present fairly”. Section 20(2)(a) of the PAA, however, requires me to express an opinion on the fair presentation of the financial statements. The wording of my opinion therefore reflects this requirement.

222

REPORT ON OTHER LEGAL AND REGULATORY REQUIREMENTS

14. In accordance with the PAA and the General Notice issued in terms thereof, I report the following findings relevant to performance against predetermined objectives, compliance with laws and regulations and internal control, but not for the purpose of expressing an opinion.

Predetermined objectives

15. I performed procedures to obtain evidence about the usefulness and reliability of the information in the annual performance report as set out on pages XX to XX of the annual report.

16. The reported performance against predetermined objectives was evaluated against the overall criteria of usefulness and reliability. The usefulness of information in the annual performance report relates to whether it is presented in accordance with the National Treasury’s annual reporting principles and whether the reported performance is consistent with the planned objectives. The usefulness of information further relates to whether indicators and targets are measurable (i.e. well defined, verifiable, specific, measurable and time bound) and relevant as required by the National Treasury Framework for managing programme performance information (FMPPI).

17. The reliability of the information in respect of the selected is assessed to determine whether it adequately reflects the facts (i.e. whether it is valid, accurate and complete).

18. The material findings are as follows:

Reliability of information

19. The National Treasury FMPPI requires that institutions should have appropriate systems to collect, collate, verify and store performance information to ensure valid, accurate and complete reporting of actual achievements against planned objectives, indicators and targets. Significantly important targets with respect to the programme for district services were materially misstated. This was due to a significant portion of the funding for the district services programme being ring-fenced for use on a specifically identified project. This project was not originally included in the annual performance plan and the actual performance on this specific project was not reported on the annual performance report.

Additional matters

20. I draw attention to the following matter below. This matter does not have an impact on the predetermined objectives audit findings reported above:

Achievement of planned targets

21. Of the total number of 350 targets planned for the year, 155 of targets were not achieved during the year under review. This represents 44% of total planned targets that were not achieved during the year under review. A significant portion of the funding for the district services programme was ring-fenced for use on a specifically identified project was not included in the annual performance plan and also not reported on in the annual performance report.

223

Compliance with laws and regulations

22. I performed procedures to obtain evidence that the department has complied with applicable laws and regulations regarding financial matters, financial management and other related matters. My findings on material non-compliance with specific matters in key applicable laws and regulations as set out in the General Notice issued in terms of the PAA are as follows:

Expenditure management

23. The accounting officer did not take effective steps to prevent irregular expenditure, as required by section 38(1)(c)(ii) of the PFMA and Treasury Regulation 9.1.1.

Human resource management

24. Not all senior managers had signed performance agreements for the year under review as required by Public Service Regulation 4/III/B.1.

Procurement and contract management

25. Goods and services of a transaction value above R500 000 were procured without inviting competitive bids, as required by Treasury Regulations 16A6.1.

26. Employees of the department performed remunerative work outside their employment in the department without written permission from the relevant authority as required by section 30 of the Public Service Act.

Internal control

27. I considered internal control relevant to my audit of the financial statements, the annual performance report and compliance with laws and regulations. The matters reported below under the fundamentals of internal control are limited to the significant deficiencies that resulted in the findings on the annual performance report and the findings on compliance with laws and regulations included in this report.

Leadership

28. Management did not establish controls to ensure that performance indicators are achieved as reported in the strategic plan and annual performance plan.

Financial and performance management

29. Management did not prepare regular, accurate and complete financial and performance management reports that are supported and evidenced by reliable information.

224

Governance

30. Though the audit committee fulfilled its function and the department responded to the concerns raised by the audit committee and internal audit, these initiatives were not able to ensure that the internal control environment over performance information and compliance with laws and regulations were free from material reportable matters.

Rustenburg 31 July 2013

225


Vote 13

ACCOUNTING POLICIES


The Financial Statements have been prepared in accordance with the following

policies, which have been applied consistently in all material aspects, unless

otherwise indicated. However, where appropriate and meaningful, additional

information has been disclosed to enhance the usefulness of the Financial

Statements and to comply with the statutory requirements of the Public Finance

Management Act, Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury

Regulations issued in terms of the Act and the Division of Revenue Act, Act 1 of

2010.

1. Presentation of the Financial Statements

1.1 Basis of preparation

The financial statements have been prepared on a modified cash basis of accounting.

Under this basis, the effects of transactions and other events are recognised in the

financial records when the resulting cash is received or paid. The “modification”

results from the recognition of certain near-cash balances in the financial statements

as well as the revaluation of foreign investments and loans and the recognition of

resulting revaluation gains and losses.

In addition supplementary information is provided in the disclosure notes to the

financial statements where it is deemed to be useful to the users of the financial

statements.

226


Vote 13

ACCOUNTING POLICIES


1.2 Presentation currency

All amounts have been presented in the currency of the South African Rand (R)

which is also the functional currency of the department.

1.3 Rounding

Unless otherwise stated all financial figures have been rounded to the nearest one

thousand Rand (R’000).

1.4 Comparative figures

Prior period comparative information has been presented in the current year’s

financial statements. Where necessary figures included in the prior period financial

statements have been reclassified to ensure that the format in which the information

is presented is consistent with the format of the current year’s financial statements.

1.5 Comparative figures - Appropriation Statement

A comparison between actual amounts and final appropriation per major

classification of expenditure is included in the Appropriation Statement.

227


Vote 13

ACCOUNTING POLICIES


2. Revenue

2.1 Appropriated funds

Appropriated funds comprises of departmental allocations as well as direct charges

against revenue fund (i.e. statutory appropriation).

Appropriated funds are recognised in the financial records on the date the

appropriation becomes effective. Adjustments made in terms of the adjustments

budget process are recognised in the financial records on the date the adjustments

become effective.

Unexpended appropriated funds are surrendered to the National/Provincial Revenue

Fund. Any amounts owing to the National/Provincial Revenue Fund at the end of the

financial year are recognised as payable in the statement of financial position.

Any amount due from the National/Provincial Revenue Fund at the end of the

financial year is recognised as a receivable in the statement of financial position.

228


Vote 13

ACCOUNTING POLICIES


2.2 Departmental revenue

All departmental revenue is recognised in the statement of financial performance

when received and is subsequently paid into the National/Provincial Revenue Fund,

unless stated otherwise.

Any amount owing to the National/Provincial Revenue Fund at the end if the financial

year is recognised as a payable in the statement of financial position.

No accrual is made for amounts receivable from the last receipt date to the end of

the reporting period. These amounts are however disclosed in the disclosure notes

to the annual financial statements.

2.3 Direct Exchequer receipts

All direct exchequer receipts are recognised in the statement of financial performance

when the cash is received and is subsequently paid into the National/Provincial

Revenue Fund, unless stated otherwise.

Any amount owing to the National/Provincial Revenue Funds at the end of the

financial year is recognised as a payable in the statement of financial position.

229


Vote 13

ACCOUNTING POLICIES


2.4 Direct Exchequer payments

All direct exchequer payments are recognised in the statement of financial

performance when final authorisation for payment is effected on the system (by no

later than 31 March of each year).

2.5 Aid assistance

Aids assistance is recognised as revenue when received

All in-kind aid assistance is disclosed at fair value on the date of receipt in the

annexures to the Annual Financial Statements

The cash payments made during the year relating to aid assistance projects are

recognised as expenditure in the statement of financial performance when final

authorisation for payments is effected on the system (by no later than 31 March of

each year)

The value of the assistance expensed prior to the receipt of funds is recognised as a

receivable in the statement of financial position.

230


Vote 13

ACCOUNTING POLICIES


Inappropriately expensed amounts using aid assistance and any unutilised amounts

are recognised as payables in the statement of financial position.

All CARA funds received must be recorded as revenue when funds are received. The

cash payments made during the year relating to CARA earmarked projects are

recognised as expenditure in the statement of financial performance when final

authorisation for payments effected on the system (by no later then 31 March of

each year)

Inappropriately expensed amounts using CARA funds are recognised as payables in

the statement of financial position. Any unutilised amounts are transferred to

retained funds as they are not surrendered to the revenue fund.

3. Expenditure

3.1 Compensation of employees

3.1.1 Salaries and wages

Salaries and wages are expensed in the statement of financial performance when the

final authorisation for payment is effected on the system (by no later than 31 March

of each year).

231


Vote 13

ACCOUNTING POLICIES


Other employee benefits that give rise to a present legal or constructive obligation

are disclosed

in the disclosure notes to the financial statements at its face value and are not

recognised in the statement of financial performance or position.

Employee costs are capitalised to the cost of a capital project when an employee

spends more than 50% of his/her time on the project. These payments form part of

expenditure for capital assets in the statement of financial performance.

3.1.2 Social contributions

Employer contributions to post employment benefit plans in respect of current

employees are expensed in the statement of financial performance when the final

authorisation for payment is effected on the system (by no later than 31 March of

each year).

No provision is made for retirement benefits in the financial statements of the

department. Any potential liabilities are disclosed in the financial statements of the

National Revenue Fund and not in the financial statements of the employer

department.

232


Vote 13

ACCOUNTING POLICIES


Employer contributions made by the department for certain of its ex-employees (such

as medical benefits) are classified as transfers to households in the statement of

financial performance.

3.2 Goods and services

Payments made during the year for goods and/or services are recognised as an

expense in the statement of financial performance when the final authorisation for

payment is effected on the system (by no later than 31 March of each year).

The expense is classified as capital if the goods and/or services were acquired for a

capital project or if the total purchase price exceeds the capitalisation threshold

(currently R5, 000). All other expenditures are classified as current.

Rental paid for the use of buildings or other fixed structures is classified as goods

and services and not as rent on land.

3.3 Interest and rent on land

Interest and rental payments are recognised as an expense in the statement of

financial performance when the final authorisation for payment is effected on the

system (by no later than 31 March of each year). This item excludes rental for the

233


Vote 13

ACCOUNTING POLICIES


use of buildings or other fixed structures. If it is not possible to distinguish between

payment for the use of land and the fixed structures on it, the whole amount should

be recorded under goods and services.

3.4 Payments for financial assets

Debts are written off when identified as irrecoverable. Debts written-off are limited

to the amount of savings and/or underspending of appropriated funds. The write off

occurs at year-end or when funds are available. No provision is made for

irrecoverable amounts but an estimate is included in the disclosure notes to the

financial statements.

All other losses are recognised when authorisation has been granted for the

recognition thereof.

3.5 Transfers and subsidies

Transfers and subsidies are recognised as an expense when the final authorisation

for payment is effected on the system (by no later than 31 March of each year).

234


Vote 13

ACCOUNTING POLICIES


3.6 Unauthorised expenditure

When confirmed unauthorised expenditure is recognised as an asset in the statement

of financial position until such time as the expenditure is either approved by the

relevant authority, recovered from the responsible person or written off as

irrecoverable in the statement of financial performance.

Unauthorised expenditure approved with funding is derecognised from the statement

of financial position when the unauthorised expenditure is approved and the related

funds are received.

Where the amount is approved without funding it is recognised as expenditure in the

statement of financial performance on the date stipulated in the Act.

3.7 Fruitless and wasteful expenditure

Fruitless and wasteful expenditure is recognised as expenditure in the statement of

financial performance according to the nature of the payment and not as a separate

line item on the face of the statement. If the expenditure is recoverable it is treated

as an asset until it is recovered from the responsible person or written off as

irrecoverable in the statement of financial performance.

235


Vote 13

ACCOUNTING POLICIES


3.8 Irregular expenditure

Irregular expenditure is recognised as expenditure in the statement of financial

performance. If the expenditure is not condoned by the relevant authority it is

treated as an asset until it is recovered or written off as irrecoverable.

4. Assets

4.1 Cash and cash equivalents

Cash and cash equivalents are carried in the statement of financial position at cost.

Bank overdrafts are shown separately on the face of the statement of financial

position.

For the purposes of the cash flow statement, cash and cash equivalents comprise

cash on hand, deposits held, other short-term highly liquid investments and bank

overdrafts.

236


Vote 13

ACCOUNTING POLICIES


4.2 Other financial assets

Other financial assets are carried in the statement of financial position at cost.

4.3 Prepayments and advances

Amounts prepaid or advanced are recognised in the statement of financial position

when the payments are made and are derecognised as and when the goods/services

are received or the funds are utilised.

Prepayments and advances outstanding at the end of the year are carried in the

statement of financial position at cost.

4.4 Receivables

Receivables included in the statement of financial position arise from cash payments

made that are recoverable from another party (including departmental employees)

and are derecognised upon recovery or write-off.

Receivables outstanding at year-end are carried in the statement of financial position

at cost plus any accrued interest. Amounts that are potentially irrecoverable are

included in the disclosure notes.

237


Vote 13

ACCOUNTING POLICIES


4.5 Investments

Capitalised investments are shown at cost in the statement of financial position.

Investments are tested for an impairment loss whenever events or changes in

circumstances indicate that the investment may be impaired. Any impairment loss is

included in the disclosure notes.

4.6 Loans

Loans are recognised in the statement of financial position when the cash is paid to

the beneficiary. Loans that are outstanding at year-end are carried in the statement

of financial position at cost plus accrued interest.

Amounts that are potentially irrecoverable are included in the disclosure notes.

4.7 Inventory

Inventories that qualify for recognition must be initially reflected at cost. Where

inventories are acquired at no cost, or for nominal consideration, their cost shall be

their fair value at the date of acquisition.

238


Vote 13

ACCOUNTING POLICIES


All inventory items at year-end are reflected using the weighted average cost or FIFO

cost formula.

4.8 Capital assets

4.8.1 Movable assets

Initial recognition

A capital asset is recorded in the asset register on receipt of the item at cost. Cost of

an asset is defined as the total cost of acquisition. Where the cost cannot be

determined accurately, the movable capital asset is stated at fair value. Where fair

value cannot be determined, the capital asset is included in the asset register at R1.

All assets acquired prior to 1 April 2002 are included in the register R1.

Subsequent recognition

Subsequent expenditure of a capital nature is recorded in the statement of financial

performance as “expenditure for capital assets” and is capitalised in the asset

register of the department on completion of the project.

Repairs and maintenance is expensed as current “goods and services” in the

statement of financial performance.

239


Vote 13

ACCOUNTING POLICIES


4.8.2 Immovable assets

Initial recognition

A capital asset is recorded on receipt of the item at cost. Cost of an asset is defined

as the total cost of acquisition. Where the cost cannot be determined accurately, the

immovable capital asset is stated at R1 unless the fair value for the asset has been

reliably estimated.

Subsequent recognition

Work-in-progress of a capital nature is recorded in the statement of financial

performance as “expenditure for capital assets”. On completion, the total cost of the

project is included in the asset register of the department that is accountable for the

asset.

Repairs and maintenance is expensed as current “goods and services” in the

statement of financial performance.

4.8.3 Intangible assets

Initial recognition

An intangible asset is recorded in the asset register on receipt of the item at cost.

Cost of an intangible asset is defined as the total cost of acquisition. Where the cost

240


Vote 13

ACCOUNTING POLICIES


cannot be determined accurately, the intangible asset is stated at fair value. Where

fair value cannot be determined, the intangible asset is included in the asset register

at R1.

All intangible assets acquired prior to 1 April 2002 can be included in the asset

register at R1.*

Subsequent expenditure

Subsequent expenditure of a capital nature is recorded in the statement of financial

performance as “expenditure for capital asset” and is capitalised in the asset register

of the department.

Maintenance is expensed as current “goods and services” in the statement of

financial performance.

5. Liabilities

5.1 Payables

Recognised payables mainly comprise of amounts owing to other governmental

entities. These payables are carried at cost in the statement of financial position.

241


Vote 13

ACCOUNTING POLICIES


5.2 Contingent liabilities

Contingent liabilities are included in the disclosure notes to the financial statements

when it is possible that economic benefits will flow from the department, or when an

outflow of economic benefits or service potential is probable but cannot be measured

reliably.

5.3 Contingent assets

Contingent assets are included in the disclosure notes to the financial statements

when it is probable that an inflow of economic benefits will flow to the entity.

5.4 Commitments

Commitments are not recognised in the statement of financial position as a liability or

as expenditure in the statement of financial performance but are included in the

disclosure notes.

5.5 Accruals

Accruals are not recognised in the statement of financial position as a liability or as

expenditure in the statement of financial performance but are included in the

disclosure notes.

242


Vote 13

ACCOUNTING POLICIES


5.6 Employee benefits

Short-term employee benefits that give rise to a present legal or constructive

obligation are disclosed in the disclosure notes to the financial statements. These

amounts are not recognised in the statement of financial performance or the

statement of financial position.

5.7 Lease commitments

Finance lease

Finance leases are not recognised as assets and liabilities in the statement of

financial position. Finance lease payments are recognised as a capital expense in the

statement of financial performance and are not apportioned between the capital and

the interest portions. The total finance lease payment is disclosed in the disclosure

notes to the financial statements.

Operating lease

Operating lease payments are recognised as an expense in the statement of financial

performance. The operating lease commitments are disclosed in the discloser notes

to the financial statement.

243


Vote 13

ACCOUNTING POLICIES


5.8 Impairment

The department tests for impairment where there is an indication that a receivable,

loan or investment may be impaired. An assessment of whether there is an

indication of possible impairment is done at each reporting date. An estimate is

made for doubtful loans and receivables based on a review of all outstanding

amounts at year-end. Impairments on investments are calculated as being the

difference between the carrying amount and the present value of the expected future

cash flows / service potential flowing from the instrument.

5.9 Provisions

Provisions are disclosed when there is a present legal or constructive obligation to

forfeit economic benefits as a result of events in the past and it is probable that an

outflow of resources embodying economic benefits will be required to settle the

obligation and a reliable estimate of the obligation can be made.

6. Receivables for departmental revenue

Receivables for departmental revenue are disclosed in the disclosure notes to the

annual financial statements. These receivables are written off when identified as

irrecoverable and are disclosed separately.

244


Vote 13

ACCOUNTING POLICIES


7. Net Assets

7.1 Capitalisation reserve

The capitalisation reserve comprises of financial assets and/or liabilities originating in

a prior reporting period but which are recognised in the statement of financial

position for the first time in the current reporting period. Amounts are recognised in

the capitalisation reserves when identified in the current period and are transferred

to the National/Provincial Revenue Fund when the underlying asset is disposed and

the related funds are received.

7.2 Recoverable revenue

Amounts are recognised as recoverable revenue when a payment made in a previous

financial year becomes recoverable from a debtor in the current financial year.

Amounts are either transferred to the National/Provincial Revenue Fund when

recovered or are transferred to the statement of financial performance when written-

off.

245


Vote 13

ACCOUNTING POLICIES


8. Related party transactions

Specific information with regards to related party transactions is included in the

disclosure notes.

9. Key management personnel

Compensation paid to key management personnel including their family members

where relevant, is included in the disclosure notes.

10. Public private partnerships

A description of the PPP arrangement, the contract fees and current and capital

expenditure relating to the PPP arrangement is included in the disclosure notes.

246

Final Actual Expenditure Final Actual

Appropriation Expenditure as % of Appropriation Expenditure

final

appropriation

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

1. ADMINISTRATION

Current payment 135 029 - - 135 029 130 493 4 536 96.6% 162 226 144 183

Transfers and subsidies 1 631 - - 1 631 1 708 (77) 104.7% 289 230

Payment for capital assets 1 066 - - 1 066 776 290 72.8% 770 723


137 857 - - 137 857 133 108 4 749 163 285 145 136

2. AGRICULTURAL SUPPORT

Current payment 103 679 - - 103 679 102 853 826 99.2% 82 974 80 509

Transfers and subsidies 23 - - 23 443 (420) 1926.1% - 301

Payment for capital assets 535 - - 535 456 79 85.2% 569 476


104 237 - - 104 237 103 752 485 83 543 81 286

3. AGRICULTURAL DISTRICT SERVICES

Current payment 277 291 - - 277 291 285 489 (8 198) 103.0% 261 004 257 156

Transfers and subsidies 213 516 - - 213 516 203 303 10 213 95.2% 169 682 161 418

Payment for capital assets 4 446 - - 4 446 6 458 (2 012) 145.3% 6 440 6 209


495 253 - - 495 253 495 250 3 437 126 424 783

4. RURAL DEVELOPMENT

Current payment 21 080 - - 21 080 21 497 (417) 102.0% 16 875 39 456

Transfers and subsidies 100 742 - - 100 742 20 405 80 337 20.3% 77 780 83

Payment for capital assets 145 - - 145 739 (594) 509.7% - -


121 967 - - 121 967 42 641 79 326 94 655 39 539

Subtotal 859 314 - - 859 314 774 751 84 563 90.2% 778 609 690 744

Statutory Appropriation Current payment - -

Transfers and subsidies - -

Payment for capital assets - -


TOTAL 859 314 - - 859 314 774 751 84 563 90.2% 778 609 690 744


Appropriation Statement


Virement Variance

Appropriation per programme

2012/13 2011/12

Adjusted

Appropriation

Shifting of

Funds

Add:

133 -

- -

- -

- -

859 447 778 609

Add: - -

774 751 690 744

Actual amounts per Statement of Financial Performance

Expenditure

Departmental receipts

Reconciliation with Statement of Financial Performance

Direct Exchequer receipts

NRF Receipts

Aid assistance

Actual amounts per Statement of Financial Performance (Total

Revenue)

Aid assistance

Prior year unauthorised expenditure approved without funding

Direct Exchequer payments

247

Adjusted

Appropriation

Shifting of

Funds Virement

Final

Appropriation

Actual


Expenditure

as % of final

appropriation

Final

Appropriation

Actual

Expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Current payments

Compensation of employees 380 705 - - 380 705 385 457 (4 752) 101.2% 362 121 347 046

Goods and services 156 335 - - 156 335 155 122 1 213 99.2% 160 958 174 232

Interest and rent on land 39 - - 39 702 (663) 1800.0% - 40

Transfers & subsidies

Provinces & municipalities - - - - - - - -

Departmental agencies &

accounts 103 - - 103 - 103 - -

Universities & technikons - - - - - - - -

Foreign governments &

international organisations - - - - - - - -

Public corporations & private

enterprises - - - - - - - -

Non-profit institutions - - - - - - - -

Households 315 809 - - 315 809 224 904 90 905 71.2% 247 751 162 034

Gifts and donations - - - - - - - -

Payment for capital assets

Buildings & other fixed structures - - - - - - - -

Machinery & equipment 5 692 - - 5 692 8 042 (2 350) 141.3% 7 029 6 772

Heritage assets - - - - - - - -

Specialised military assets - - - - - - - -

Biological assets 500 - - 500 393 107 78.6% 750 620

Land & subsoil assets - - - - - - - -

Software & other intangible

assets - - - - - - - -


Total 859 314 - - 859 314 774 751 84 563 90.2% 778 609 690 744

Adjusted

Appropriation

Shifting of

Funds Virement

Final

Appropriation

Actual


Expenditure

as % of final

appropriation

Final

Appropriation

Actual

Expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

List all direct charges against the

Revenue Fund

President and Deputy President salaries - -

Member of executive

committee/parliamentary officers - -

Judges and magistrates salaries - -

Sector education and training authorities

SETA - -

National skills fund - -

Total - - - - - - - -

2011/122012/13

Statutory Appropriation

2011/122012/13

Direct charge against the National/Provincial

Revenue Fund

Appropriation per Economic classification

248

Adjusted

Appropriation

Shifting of

Funds Virement

Final

Appropriation

Actual


Expenditure

as % of final

appropriation

Final

Appropriation

Actual

Expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

1.1 MEC'S OFFICE

Current payment 4 454 4 454 7 478 (3 024) 167.9% 3 792 5 815

Transfers and subsidies - - 190 (190) -

Payment for capital assets 12 12 11 1 91.7% 10


1.2 SENIOR MANAGEMENT

Current payment 21 381 21 381 8 600 12 781 40.2% 24 638 27 693

Transfers and subsidies 1 303 1 303 1 293 10 99.2% -



1.3 CORPORATE SERVICES

Current payment 37 213 37 213 31 359 5 854 84.3% 36 799 26 411

Transfers and subsidies 328 328 208 120 63.4% 225 126



1.4 FINANCIAL MANAGEMENT Current payment 71 981 71 981 83 056 (11 075) 115.4% 96 997 84 264




Total 137 857 - - 137 857 133 108 4 749 96.6% 163 285 145 136

Adjusted

Appropriation

Shifting of

Funds Virement

Final

Appropriation

Actual


Expenditure

as % of final

appropriation

Final

Appropriation

Actual

Expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Current payments

Compensation of employees 65 864 65 864 65 039 825 98.7% 90 342 80 623

Goods and services 69 165 69 165 64 854 4 311 93.8% 71 884 63 532

Interest and rent on land - - 680 (680) - 28


Provinces & municipalities - -


accounts 80 80 - 80

Universities & technikons - -


international organisations - -


enterprises - -

Non-profit institutions - -

Households 1 551 1 551 1 628 (77) 105.0% 289 230

Gifts and donations - -


Buildings & other fixed structures - -

Machinery & equipment 1 066 1 066 776 290 72.8% 770 723

Heritage assets - -

Specialised military assets - -

Biological assets - -

Land & subsoil assets - -


assets - -


Total 137 857 - - 137 857 133 108 4 749 96.6% 163 285 145 136

Detail per programme 1 - ADMINISTRATION

For the year ended 31 March 2013

2011/122012/13


2012/13 2011/12

Programme 1 Per Economic classification

249

Adjusted

Appropriation

Shifting of

Funds Virement

Final

Appropriation

Actual


Expenditure

as % of final

appropriation

Final

Appropriation

Actual

Expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

2.1 SUSTAINABLE RESOURCE

MANAGEMENT

Current payment 2 822 2 822 2 758 64 97.7% 3 240 3 653

Transfers and subsidies - - - 6



2.2 VETERINARY SERVICES

Current payment 27 296 27 296 23 885 3 411 87.5% 9 643 13 515




2.3 ECONOMICS AND PLANNING

SERVICES

Current payment 8 936 8 936 17 093 (8 157) 191.3% 8 650 9 145

Transfers and subsidies - - 61 (61) - -



2.4 STRUCTURED AGRICULTURAL

TRAINING Current payment 64 625 64 625 59 117 5 508 91.5% 61 441 54 196

Transfers and subsidies 23 23 374 (351) 1626.1% - 232



Total 104 237 - - 104 237 103 752 485 99.5% 83 543 81 286

Adjusted

Appropriation

Shifting of

Funds Virement

Final

Appropriation

Actual


Expenditure

as % of final

appropriation

Final

Appropriation

Actual

Expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Current payments

Compensation of employees 71 772 71 772 73 305 (1 533) 102.1% 60 212 58 502

Goods and services 31 900 31 900 29 558 2 342 92.7% 22 762 22 022

Interest and rent on land 7 7 4 3 57.1% - -




accounts 23 23 - 23





enterprises - -


Households - - 429 (429) 303




Machinery & equipment 535 535 456 79 85.2% 569 459

Heritage assets - -


Biological assets - - -



assets - -


Total 104 237 - - 104 237 103 752 485 99.5% 83 543 81 286

2012/13


2012/13 2011/12

Detail per programme 2 - AGRICULTURAL SUPPORT


2011/12


250

Adjusted

Appropriation

Shifting of

Funds Virement

Final

Appropriation

Actual


Expenditure

as % of final

appropriation

Final

Appropriation

Actual

Expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

3.1 FARMER SUPPORT AND

DEVELOPMENT

Current payment 27 915 27 915 23 759 4 156 85.1% 22 846 14 226

Transfers and subsidies 213 476 213 476 202 377 11 099 94.8% 169 657 160 247

Payment for capital assets 3 077 3 077 5 436 (2 359) 176.7% 5 001 5 025


3.2 BOJANALA

Current payment 58 714 58 714 64 657 (5 943) 110.1% 49 794 57 273

Transfers and subsidies 40 40 202 (162) 505.0% 12 109



3.3 DR. RUTH MOMPATI Current payment 54 572 54 572 48 441 6 131 88.8% 41 960 45 510


Payment for capital assets - - 18 (2)


3.4 NGAKA MODIRI MOLEMA Current payment 59 847 59 847 66 838 (6 991) 111.7% 62 620 62 999




3.5 DR. KENNETH KAUNDA Current payment 76 243 76 243 81 794 (5 551) 107.3% 83 784 77 148


Payment for capital assets 1 369 1 369 1 022 347 74.7% 1 398 1 186


Total 495 253 - - 495 253 495 250 3 100.0% 437 126 424 783

Adjusted

Appropriation

Shifting of

Funds Virement

Final

Appropriation

Actual


Expenditure

as % of final

appropriation

Final

Appropriation

Actual

Expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Current payments


Goods and services 45 869 45 869 52 233 (6 364) 113.9% 55 312 54 638

Interest and rent on land 32 32 18 14 56.3% - 12




accounts - - -





enterprises - -


Households 213 516 213 516 202 442 11 074 94.8% 169 682 161 418



Buildings & other fixed structures - - -

Machinery & equipment 3 946 3 946 6 071 (2 125) 153.9% 5 690 5 590

Heritage assets - - -

Specialised military assets - - -

Biological assets 500 500 393 107 78.6% 750 620

Land & subsoil assets - - -


assets - - -


Total 495 253 - - 495 253 495 250 3 100.0% 437 126 424 783

2011/12

2011/12


Detail per programme 3 - AGRICULTURAL DISTRICT SERVICES


2012/13


2012/13

251

Adjusted

Appropriation

Shifting of

Funds Virement

Final

Appropriation

Actual


Expenditure

as % of final

appropriation

Final

Appropriation

Actual

Expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

4.1 COOPERATIVES AND FOOD SECURITY

Current payment 15 080 15 080 10 445 4 635 69.3% 12 875 32 461

Transfers and subsidies 22 455 22 455 20 349 2 106 90.6% 22 500 83

Payment for capital assets 145 145 739 (594) 509.7% -


4.2 PLANNING AND COORDINATION Current payment 6 000 6 000 11 052 (5 052) 184.2% 4 000 6 995

Transfers and subsidies 78 287 78 287 56 78 231 0.1% 55 280 -

Payment for capital assets - - -


Total 121 967 - - 121 967 42 641 79 326 35.0% 94 655 39 539

Adjusted

Appropriation

Shifting of

Funds Virement

Final

Appropriation

Actual


Expenditure

as % of final

appropriation

Final

Appropriation

Actual

Expenditure

R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Current payments


Goods and services 9 401 9 401 8 477 924 90.2% 11 000 34 040

Interest and rent on land - - -

- - -




accounts - -





enterprises - -


Households 100 742 100 742 20 405 80 337 20.3% 77 780 83




Machinery & equipment 145 145 739 (594) 509.7%

Heritage assets - -


Biological assets - -



assets - -


Total 121 967 - - 121 967 42 641 79 326 35.0% 94 655 39 539

2012/13 2011/12


Detail per programme 4 - RURAL DEVELOPMENT


2012/13 2011/12


252

1.

2.

3.

4. Explanations of material variances from Amounts Voted (after virement):

4.1 Per programme:

Final

Appropriation

Actual

Expenditure

Variance Variance as a %

of Final Approp.

R’000 R’000 R’000 %

Administration

137,857 133,108 4,749 3%

Agriculture Support

104,237 103,752 485 0%

Agriculture District Services

495,253 495,250 3 0%

` Rural Development

121,967 42,641 79,326 65%

Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-H) to the Annual

Financial Statements.

Detail of specifically and exclusively appropriated amounts voted (after Virement):


Notes to the Appropriation Statement


Detail of transfers and subsidies as per Appropriation Act (after Virement):

Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.

Detail on payments for financial assets

Detail of these transactions per programme can be viewed in the note to Payments for financial assets to the Annual Financial

Statements.

The variance in the programme mainly relates to Goods and Services. At the time of reporting, the department had not

paid for services of state attorney fees (R1,1 million), Head Office rental for March(R610,000.00), Telkom March

account(R191,000) among major accounts making up R2,1 million accrued aacounts in this programme. Most of the

accounts were recived late in the final days of the financial year and could not be processed into the financial system

The saving in this programme is mainly the R78 million budget allocated to the department but ring-fenced for use by

treasury and department of premier for provincial water and sources of energy.

253

4.2 Per economic classification:

Final

Appropriation

Actual

Expenditure


of Final Approp.

R’000 R’000 R’000 %

Current expenditure

Compensation of employees 380,705 385,457 (4,752) -1%

Goods and services 156,335 155,122 1,213 1%

Interest and rent on land 39 702 (663) -1700%

Unauthorised expenditure approved

Transfers and subsidies

Provinces and municipalities - - -

Departmental agencies and accounts 103 - 103 100%

Universities and technikons - - -

Public corporations and private enterprises - - -

Foreign governments and international organisations - - -

Non-profit institutions - - -

Households 315,809 224,904 90,905 29%

Gifts and donations - - -

Payments for capital assets

Buildings and other fixed structures - - -

Machinery and equipment 5,692 8,042 (2,350) -41%



Biological assets 500 393 107 21%

Land and subsoil assets - - -

Software and other intangible assets - - -

Payments for financial assets 131 131 - 0%

Compensation of employees : Implementation of the national job evaluation for veterinary public health officials was

not budgeted for. The cost of the implementation is R6,3 million. Goods and Services : A total of R2,3 million was

accrued at the end of the financial year due to various reasons including late receipt of accounts and non -confirmation

of delivery of services. Interest payments : The department paid R500, 000 SARS penulties as well as R100,000

GEPF late payment penalty on early withdrawal for the scheme costs plus minor minor charges for eskom and telkom

accounts. Departmental agancies and accounts : The saving resulted from an over-estimation of the costs of payment

of retirement benefits for staff.

254

4.3 Per conditional grant

Final

Appropriation

Actual

Expenditure


of Final Approp.

R’000 R’000 R’000 %

Only show the conditional grants applicable to the department, the rest can be deleted.

Agriculture,Forestry & Fisheries

Ilima/Letsema Projects 42,000.00 41,800.00 200.00 0%

Land Care P Grt:Pov Re&Inf 12,877.00 10,915.00 1,962.00 15%

Compr Agric Supp Pr Grnt 168,563.00 163,289.00 5,274.00 3%

Arts And Culture

Comm Library Serv Grant

Basic Education

Hiv/Aids (Life Skills Edu) Grant

Nat School Nutrition Prog Grnt

Tech Sec School Recap Gr

Dinaledi Schools Grant

Educ Infrastructur Grant

Energy

Int Nat Ele Prog Gr- Mun

Elect Demnd Side Man-Mun

Health

Nat Tertiary Serv Grant

Compreh Hiv/Aids (Health) Grant

Hosptl Revitalisat Grant

Hlth Prof Train&Dev Grnt

Hlth Infrastructur Grant

Nat Health Insurance Gra

Nursing Colleges&Schools

Higher Education & Training

Further Edu & Train Col Grant

Human Settlements

Human Settlem Dev Grant

Urban Settlem Dev Grant

National Treasury

Local Gov Fin Man Grant

Neighb Dev Partners Grnt

Infr Skills Deve Grant

Coop Governance & Tradition Aff

Mun Infrastructure (Mig)

Mun Systems Improv(Msig)

Provincial Disaster Gran

Municipal Disaster Grant

Public Works

Dev Prop Rate Fun Grn Pr

Epwp Incent Grnt Munics

Epwp Inter Grnt Prov

Epwp Incent Grn Prov-Soc

Sport And Recreation Sa

Mass Sport&Recr Part Prg

Transport

Pub Trnsp Infrst&Sys Grn

Prov Roads Maint Grant

Rurl Road Asset Man Grnt

Public Transprt Operations Grant

Water Affairs

Water Serv Oper Subs Grn

Agriculture Disaster Manage Grnt

2010 World Cup Healt Prep Strat

Housing Disaster Relief Grant

Integr Housin&Human Set Dev Grnt

Infrastructure Grant To Province

Transprt Disaster Mngmnt Grant

255

2012/13 2011/12

Note R'000 R'000

REVENUE

Annual appropriation 1 859 314 778 609

Statutory appropriation 2 - -

Departmental revenue 3 375 -

Direct Exchequer Receipts 4 - -

NRF Receipts - -

Aid assistance 6 - -

TOTAL REVENUE 859 689 778 609

EXPENDITURE

Current expenditure

Compensation of employees 7 385 457 347 046

Goods and services 8 155 122 174 232

Interest and rent on land 9 702 40


Unauthorised expenditure approved without funding 13 - -

Total current expenditure 541 281 521 318

Transfers and subsidies

Transfers and subsidies 11 224 904 162 034



Total transfers and subsidies 224 904 162 034

Expenditure for capital assets

Tangible capital assets 12 8 435 7 392

Software and other intangible assets 12 - -


Total expenditure for capital assets 8 435 7 392

Payments for financial assets 10 131 -

Direct Exchequer Payments 5 - -

TOTAL EXPENDITURE 774 751 690 744

SURPLUS/(DEFICIT) FOR THE YEAR 84 938 87 865

Reconciliation of Net Surplus/(Deficit) for the year

Voted Funds 84 563 87 865

Annual appropriation

Conditional grants

Unconditional grants

Departmental revenue and NRF Receipts 22 375 -

Direct Exchequer receipts/payments 23 - -


SURPLUS/(DEFICIT) FOR THE YEAR 84 938 87 865


Statement of Financial Performance


256

2012/13 2011/12

Note R'000 R'000

ASSETS

Current Assets 28,225 25,244

Unauthorised expenditure 13 20,679 20,679

Fruitless and wasteful expenditure 14 - -

Cash and cash equivalents 15 2,822 -

Other financial assets 16 - -

Prepayments and advances 17 - -

Receivables 18 4,724 4,565

Loans 20 - -

Aid assistance prepayments 6 - -

Aid assistance receivable 6 - -

Non-Current Assets - -

Investments 19 - -

Loans 20 - -

Other financial assets 16 - -

TOTAL ASSETS 28,225 25,244

LIABILITIES

Current Liabilities 28,225 25,172

Voted funds to be surrendered to the Revenue Fund 21 26,689 21,772

Departmental revenue and NRF Receipts to be surrendered to

the Revenue Fund 22 1,397 1,038

Direct Exchequer Receipts to be surrendered to the Revenue

Fund 23 - -

Bank overdraft 24 - 2,361

Payables 25 139 1

Aid assistance repayable 6 - -

Aid assistance unutilised 6 - -

Non-Current Liabilities

Payables 26 - -

TOTAL LIABILITIES 28,225 25,172

NET ASSETS - 72

Represented by:

Capitalisation reserve - -

Recoverable revenue - 72

Retained funds - -

Revaluation reserves - -

TOTAL - 72


Statement of Financial Position

as at 31 March 2013

257

NET ASSETS 2012/13 2011/12

Note R'000 R'000

Capitalisation Reserves

Opening balance - -

Transfers:

Movement in Equity -

Movement in Operational Funds -

Other movements -

Closing balance - -

Recoverable revenue

Opening balance 72 -

Transfers (72) 72

Irrecoverable amounts written off 34.2 - -

Debts revised (72) -

Debts recovered (included in departmental receipts) -

Debts raised 72

Closing balance - 72

Retained funds

Opening balance - -

Transferred from voted funds to be surrendered

(Parliament/Legislatures ONLY) -

Utilised during the year -

Other -

Closing balance - -

Revaluation Reserves

Opening balance - -

Revaluation adjustment (Housing departments) -

Transfers -

Other -

Closing balance - -

TOTAL - 72

Statement of Changes in Net Assets


258

2012/13 2011/12

Note R'000 R'000

CASH FLOWS FROM OPERATING ACTIVITIES

Receipts 806,944 719,319

Annual appropriated funds received 1.1 801,440 712,516

Statutory appropriated funds received 2 - -

Departmental revenue received 3 5,504 6,803

Direct Exchequer receipts 4 - -

NRF Receipts - -

Aid assistance received 6 - -

Net (increase)/ decrease in working capital (21) (4,233)

Surrendered to Revenue Fund (29,328) (19,113)

Surrendered to RDP Fund/Donor - -

Current payments (541,281) (521,318)

Payments for financial assets (131) -

Transfers and subsidies paid (224,904) (162,034)

Net cash flow available from operating activities 27 11,279 12,621

CASH FLOWS FROM INVESTING ACTIVITIES

Payments for capital assets 12 (8,435) (7,392)

Proceeds from sale of capital assets 3.4 2,402 425

(Increase)/ decrease in loans - -

(Increase)/ decrease in investments - -

(Increase)/ decrease in other financial assets - -

Net cash flows from investing activities (6,033) (6,967)

CASH FLOWS FROM FINANCING ACTIVITIES

Distribution/dividend received 9 9

Increase/ (decrease) in net assets (72) 72

Increase/ (decrease) in non-current payables - -

Net cash flows from financing activities (63) 81

Net increase/ (decrease) in cash and cash equivalents 5,183 5,735

Cash and cash equivalents at beginning of period (2,361) (8,096)

Cash and cash equivalents at end of period 28 2,822 (2,361)


Cash Flow Statement


259

1 Annual Appropriation

1.1 Annual Appropriation

Funds not Appropriation

Final Actual Funds requested/ Received

Appropriation Received not received 2011/12

Programmes R'000 R'000 R'000 R'000

137,857 133,100 4,757 163,000

104,237 104,100 137 83,500

495,253 495,243 10 423,541

121,967 68,997 52,970 42,475

- - -

- - -

- - -

- - -

- - -

- - -

Total 859,314 801,440 57,874 712,516

,

Provide an explanation for funds not requested/not received in the space provided below:

ADMINISTRATION

AGRICULTURAL SUPPORT

AGRICULTURAL DISTRICT SERVICES

RURAL DEVELOPMENT

2012/13

Type here and enter to add rows


Notes to the Annual Financial Statements


260

2012/13 2011/12

Note R'000 R'000

1.2 Conditional grants**

Total grants received 47 227,440 183,504

Provincial grants included in Total Grants received -

2012/13 2011/12

Note R'000 R'000

1.3 Unconditional grants

Total grants received 48 - -

2012/13 2011/12

R'000 R'000

2 Statutory Appropriation

President and Deputy President salaries -

Member of executive committee/parliamentary officers -

Judges and magistrates salaries -

Sector education and training authorities (SETA) -

National Skills Fund -

Total - -

Actual Statutory Appropriation received -



( ** It should be noted that the Conditional grants are included in the amounts per the Final Appropriation in Note 1.1)

261

2012/13 2011/12

Note R'000 R'000

3 Departmental Revenue

Tax revenue - -

Sales of goods and services other than capital assets 3.1 5,177 5,998

Fines, penalties and forfeits 3.2 - 447

Interest, dividends and rent on land 3.3 21 18

Sales of capital assets 3.4 2,402 425

Transactions in financial assets and liabilities 3.5 315 349

Transfer received 3.6 - -

Total revenue collected 7,915 7,237

Less: Own revenue included in appropriation 22 7,540 7,237

Departmental revenue collected 375 -

2012/13 2011/12

Note R'000 R'000

3.1 Sales of goods and services other than capital assets 3

Sales of goods and services produced by the department 5,175 5,997

Sales by market establishment 203 188

Administrative fees 324 298

Other sales 4,648 5,511

Sales of scrap, waste and other used current goods 2 1

Total 5,177 5,998


262

2012/13 2011/12

Note R'000 R'000

3.2 Fines, penalties and forfeits 3

Fines - 447

Penalties - -

Forfeits - -

Total - 447

2012/13 2011/12

Note R'000 R'000

3.3 Interest, dividends and rent on land 3

Interest 12 9

Dividends 9 9

Rent on land - -

Total 21 18

2012/13 2011/12

Note R'000 R'000

3.4 Sales of capital assets 3

Tangible assets 2,402 425

Buildings and other fixed structures 45 - -

Machinery and equipment 43 - -

Specialised military assets 43 - -

Land and subsoil assets 45 - -

Biological assets 43 2,402 425

Software and other intangible assets - -

Computer software 44 -

Mastheads and publishing titles 44 -

Patents, licences, copyright, brand names, trademarks 44 -

Recipes, formulae, prototypes, designs, models 44 -

Services and operating rights 44 -

Total 2,402 425

263

2012/13 2011/12

Note R'000 R'000

3.5 Transactions in financial assets and liabilities 3

Loans and advances - -

Receivables 314 332

Forex gain - -

Stale cheques written back - 16

Other Receipts including Recoverable Revenue 1 1

Total 315 349

2012/13 2011/12

Note R'000 R'000

3.6 Transfers received 3

Other governmental units - -

Universities and technikons - -

Foreign governments - -

International organisations - -

Public corporations and private enterprises - -

Households and non-profit institutions - -

Total - -

2012/13 2011/12

Note R'000 R'000

4 Direct Exchequer Receipts

Fines, penalties and forfeits - -

Interest and dividends - -

Restructuring of State assets - -

Debt portfolio receipts - -

Other - -

Total - -


264

2012/13 2011/12

Note R'000 R'000

5 Direct Exchequer Payments

Debt portfolio - -

Debt takeovers - -

Other - -

Total - -

2012/13 2011/12

Note R'000 R'000

6 Aid Assistance

6.1 Aid assistance received in cash from RDP

Local

Opening Balance - -

Revenue -

Expenditure - -

Current -

Capital -

Transfers -

Prepayments -

Surrendered to the RDP -

Closing Balance - -

Foreign

Opening Balance - -

Revenue -

Expenditure - -

Current -

Capital -

Transfers -

Prepayments -

Surrendered to the RDP -

Closing Balance - -


265

6.2 Aid assistance received in cash from other sources

Local

Opening Balance - -

Revenue -

Expenditure - -

Current -

Capital -

Transfers -

Prepayments -

Surrendered to the donor -

Closing Balance - -

Foreign

Opening Balance - -

Revenue -

Expenditure - -

Current -

Capital -

Transfers -

Prepayments -

Surrendered to the donor -

Closing Balance - -

6.3 Aid assistance received in cash from CARA Fund

Opening Balance - -

Revenue -

Expenditure - -

Current -

Capital -

Transfers -

Prepayments -

Transferred to retained funds -

Closing Balance - -

266

6.4 Total

Opening Balance - -

Revenue - -

Expenditure - -

Current - -

Capital - -

Transfers - -

Prepayments - -

Surrendered / Transferred to retained funds - -

Closing Balance - -

6.5 Analysis of balance

Aid assistance receivable - -

RDP -

Other sources -

CARA Fund -

Aid assistance prepayments - -

RDP -

Other sources -

CARA Fund -

Aid assistance unutilised - -

RDP -

Other sources -

CARA Fund -

Aid assistance repayable - -

RDP -

Other sources -

CARA funds transferred to Retained Funds -

Closing balance - -

267

2012/13 2011/12

Note R'000 R'000

7 Compensation of Employees

7.1 Salaries and wages

Basic salary 271,929 243,156

Performance award 6,918 5,260

Service Based 275 520

Compensative/circumstantial 2,014 1,940

Periodic payments 538 1,108

Other non-pensionable allowances 48,640 43,321

Total 330,314 295,305

2012/13 2011/12

Note R'000 R'000

7.2 Social Contributions

Employer contributions

Pension 33,860 30,975

Medical 21,200 20,682

UIF - -

Bargaining council 83 84

Official unions and associations - -

Insurance - -

Total 55,143 51,741

Total compensation of employees 385,457 347,046

Average number of employees 1,573 1,588

268

2012/13 2011/12

Note R'000 R'000

8 Goods and services

Administrative fees 3,035 87

Advertising 1,586 1,103

Assets less than R5,000 8.1 1,865 1,113

Bursaries (employees) - -

Catering 1,682 2,987

Communication 7,680 7,464

Computer services 8.2 306 406

Consultants, contractors and agency/outsourced services 8.3 21,363 43,522

Entertainment 207 112

Audit cost – external 8.4 2,682 4,347

Fleet services - -

Inventory 8.5 14,429 12,827

Housing - -

Operating leases 27,314 23,637

Property payments 8.6 21,530 19,849

Rental and hiring - -

Transport provided as part of the departmental activities 28 50

Travel and subsistence 8.7 44,219 46,701

Venues and facilities 693 1,083

Training and staff development 3,132 5,864

Other operating expenditure 8.8 3,371 3,080

Total 155,122 174,232

269

2012/13 2011/12

Note R'000 R'000

8.1 Assets less than R5,000 8

Tangible assets 1,865 1,113

Buildings and other fixed structures - -

Biological assets 24 22

Heritage assets - -

Machinery and equipment 1,841 1,091

Transport assets - -


Intangible assets - -

Total 1,865 1,113

2012/13 2011/12

Note R'000 R'000

8.2 Computer services 8

SITA computer services 35 -

External computer service providers 271 406

Total 306 406


270

2012/13 2011/12

Note R'000 R'000

8.3 Consultants, contractors and agency/outsourced services 8

Business and advisory services 1,193 1,925

Infrastructure and planning 5,299 26,993

Laboratory services 197 172

Legal costs 3,571 5,544

Contractors 10,835 4,464

Agency and support/outsourced services 268 4,424

Total 21,363 43,522

2012/13 2011/12

Note R'000 R'000

8.4 Audit cost – external 8

Regularity audits 2,682 4,347

Performance audits - -

Investigations - -

Environmental audits - -

Computer audits - -

Total 2,682 4,347


271

2012/13 2011/12

Note R'000 R'000

8.5 Inventory 8

Medsas inventory interface - -

Learning and teaching support material 208 88

Food and food supplies 156 104

Fuel, oil and gas 1,274 1,405

Other consumables 6,954 5,601

Materials and supplies 1,373 1,238

Stationery and printing 3,791 3,749

Medical supplies 297 156

Medicine 376 486

Military stores - -

Total 14,429 12,827

2012/13 2011/12

Note R'000 R'000

8.6 Property payments 8

Municipal services 8,788 7,901

Property management fees - -

Property maintenance and repairs - 1,354

Other 12,742 10,594

Total 21,530 19,849


272

2012/13 2011/12

Note R'000 R'000

8.7 Travel and subsistence 8

Local 44,028 46,502

Foreign 191 199

Total 44,219 46,701

2012/13 2011/12

Note R'000 R'000

8.8 Other operating expenditure 8

Learnerships - -

Professional bodies, membership and subscription fees 159 203

Resettlement costs 258 317

Gifts - -

Other 2,954 2,560

Total 3,371 3,080

2012/13 2011/12

Note R'000 R'000

9 Interest and Rent on Land

Interest paid 702 40

Rent on land - -

Total 702 40



273

2012/13 2011/12

Note R'000 R'000

10 Payments for financial assets

Material losses through criminal conduct - -

Theft 10.4 - -

Other material losses 10.1 - -

Purchase of equity - -

Extension of loans for policy purposes 131 -

Other material losses written off 10.2 - -

Debts written off 10.3 - -

Forex losses 10.5 - -

Total 131 -

2012/13 2011/12

Note R'000 R'000

10.1 Other material losses 10

Nature of other material losses

(Group major categories, but list material items)

-

-

-

-

-

-

-

-

-

Total - -

Incident

Disciplinary Steps taken/ Criminal

proceedings

274

2012/13 2011/12

Note R'000 R'000

10.2 Other material losses written off 10

Nature of losses


-

-

-

-

-

-

-

-

-

-

Total - -

0

0

0

0

0

0

0

0

0

0

2012/13 2011/12

Note R'000 R'000

10.3 Debts written off 10

Nature of debts written off

- - Total

Recoverable revenue written off

(Group major categories, but list material items: (debt written off

relating to irregular expenditure, debt written off relating to

recoverable revenue and other debts written off must be listed.)

Irregular expenditure written off

275

Total - -

-

-

-

-

-

-

-

-

-

Total - -

Total debt written off - -

0

Recoverable revenue written off

Fruitless expenditure written off

0

0

0

S&T Advances

Salary Dissallowance

Other debt written off

0

Tax Debt

276

2012/13 2011/12

Note R'000 R'000

10.4 Details of theft 10

Nature of theft

-

-

-

-

-

-

-

-

-

-

Total - -

0

0

0

0

0

0

0


0

0

0

2012/13 2011/12

Note R'000 R'000

10.5 Forex losses 10

Nature of losses

-

-

-

-

-

-

-

-

-

-

Total - -

0

0

0

0


0

0

0

0

0

0

277

2012/13 2011/12

Note R'000 R'000

11 Transfers and Subsidies

Provinces and municipalities 47,48,Annexure

1A,Annexure 1B - -

Departmental agencies and accounts ANNEXURE 1C - -

Universities and technikons ANNEXURE 1D - -

Foreign governments and international organisations ANNEXURE 1F - -

Public corporations and private enterprises ANNEXURE 1E - -

Non-profit institutions ANNEXURE 1G - -

Households ANNEXURE 1H 224,904 162,034

Gifts, donations and sponsorships made ANNEXURE 1K -

Total 224,904 162,034

Unspent funds transferred to the above beneficiaries

2012/13 2011/12

Note R'000 R'000

12 Expenditure for capital assets

Tangible assets 8,435 7,392

Buildings and other fixed structures 45 - -

Heritage assets 43,45 - -

Machinery and equipment 43 8,042 6,772

Specialised military assets 43 - -

Land and subsoil assets 45 - -

Biological assets 43 393 620

Software and other intangible assets - -

Computer software 44 - -

Mastheads and publishing titles 44 - -

Patents, licences, copyright, brand names, trademarks 44 - -

Recipes, formulae, prototypes, designs, models 44 - -

Services and operating rights 44 - -

8,435 7,392

Compensation of employees -

Goods and services -

Total - -

The following amounts have been included as project costs in Expenditure

for capital assets

Total


278

12.1 Analysis of funds utilised to acquire capital assets - 2012/13

Voted Funds Aid assistance TOTAL

R'000 R'000 R'000

Tangible assets 8,435 - 8,435

Buildings and other fixed structures -

Heritage assets -

Machinery and equipment 8,042 8,042

Specialised military assets -

Land and subsoil assets -

Biological assets 393 393


Computer software -

Mastheads and publishing titles -

-

-

Services and operating rights -

8,435 - 8,435

Patents, licences, copyright, brand names,

trademarks

Recipes, formulae, prototypes, designs,

models

Total

279

12.2 Analysis of funds utilised to acquire capital assets - 2011/12

Voted Funds Aid assistance TOTAL

R'000 R'000 R'000

Tangible assets 7,392 - 7,392

Buildings and other fixed structures - - -


Machinery and equipment 6,772 - 6,772


Land and subsoil assets - - -

Biological assets 620 - 620


Computer software - - -

Mastheads and publishing titles - - -

- - -

- - -

Services and operating rights - - -

7,392 - 7,392

2012/13 2011/12

Note R'000 R'000

13 Unauthorised Expenditure

13.1 Reconciliation of unauthorised expenditure

Opening balance 20,679 32,063

Unauthorised expenditure - discovered in the current year 21 -

(11,384)

- -

Current -

Capital -

Transfers and subsidies -

Less: Amounts transferred to receivables for recovery -

20,679 20,679

13.2

Current 20,679 18,711

Capital 226

Transfers and subsidies 1,742

Total 20,679 20,679

Analysis of unauthorised expenditure awaiting authorisation per economic

classification

Patents, licences, copyright, brand names,

trademarks

Less: Amounts approved by Parliament/Legislature without funding

and written off in the Statement of Financial Performance

Recipes, formulae, prototypes, designs,

models

Total

Unauthorised expenditure awaiting authorisation / written off

Less: Amounts approved by Parliament/Legislature with funding

280

13.3 Analysis of unauthorised expenditure awaiting authorisation per type

20,679 20,679

Total 20,679 20,679

13.4 Details of unauthorised expenditure - current year 2012/13

R’000

Total -

Unauthorised expenditure relating to overspending of the vote or a main division within

the vote

Unauthorised expenditure incurred not in accordance with the purpose of the vote or

main division

Incident Disciplinary steps taken/criminal proceedings

2012/13 2011/12

Note R'000 R'000

14 Fruitless and wasteful expenditure

14.1 Reconciliation of fruitless and wasteful expenditure

Opening balance - -

Less: Amounts resolved - -

Current -

Capital -



Fruitless and wasteful expenditure awaiting resolution - -

14.2 Analysis of awaiting resolution per economic classification

Current -

Capital -


Total - -

281

2012/13 2011/12

Note R'000 R'000

15 Cash and Cash Equivalents

Consolidated Paymaster General Account 2,822 -

Cash receipts - -

Disbursements - -

Cash on hand - -

Investments (Domestic) - -

Investments (International) - -

Total 2,822 -

2012/13 2011/12

Note R'000 R'000

16 Other Financial Assets

Current

Local

-

-

-

-

-

-

-

-

-

-

Total - -

Foreign

-

-

-

-

-

-

-

-

-

-

Total - -

Total Current other financial assets - -

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0


0

0

0

282

2012/13 2011/12

Note R'000 R'000

Non-Current

Local

-

-

-

-

-

-

-

-

-

-

Total - -

Foreign

-

-

-

-

-

-

-

-

-

-

Total - -

Total Non-Current other financial assets - -

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

2012/13 2011/12

Note R'000 R'000

17 Prepayments and Advances

Staff advances - -

Travel and subsistence - -

Prepayments - -

Advances paid 17.1 - -

SOCPEN advances - -

Total - -

2012/13 2011/12

17.1 Advances paid Note R'000 R'000

National departments Annex 8A

Provincial departments Annex 8A

Public entities Annex 8A

Other institutions Annex 8A

Total - -

283

Less than one year One to three

years

Older than three

years Total

2011/12

Note R’000 R’000 R’000 R’000 R’000

18 Receivables

18.1

Annex 4

Trade receivables 18.2 - -

Recoverable expenditure 18.3 - -

Staff debt 18.4 314 321 37 672 545

Other debtors 18.5 67 3,985 4,052 4,020

Total 381 321 4,022 4,724 4,565

2012/13 2011/12

Note R'000 R'000

18.1 Claims recoverable 18

National departments -

Provincial departments -

-

Public entities -

Private enterprises -

Universities and technikons -

Households and non-profit institutions -

Local governments -

Total - -

Foreign governments

2012/13

-

Claims recoverable

-

284

2012/13 2011/12

Note R'000 R'000

18.2 Trade receivables 18


-

-

-

-

-

-

-

-

-

-

Total - -

2012/13 2011/12

Note R'000 R'000

18.3 Recoverable expenditure (disallowance accounts) 18


-

-

-

-

-

-

-

-

-

-

Total - -

0

0

0

0

staff debts

0

0

0

0

0

0

0


0

0

0

0

0

0

0

0

285

2012/13 2011/12

Note R'000 R'000

18.4 Staff debt 18


1 56

259

21

670 196

13

1 -

- -

-

-

-

Total 672 545

2012/13 2011/12

Note R'000 R'000

18.5 Other debtors 18


67 -

3,985 4,020

-

-

-

-

-

-

-

Total 4,052 4,020

Salary Pension Fund

0

Salary Reversal Control Account

Disallowance Control Account

Salary Movement Control Account

Salary Advance

0

Debt receibale income

0

Debt implementation

Miscellaneous Debt

Salary Disallowance

Debt account

T&S advance

Debt receivable income

Tax Debt

Salary Reversal

0


0

286

2012/13 2011/12

Note R'000 R'000

19 Investments

Non-Current

Shares and other equity

(List investments at cost)

-

-

-

-

-

-

-

-

-

-

Total - -

2012/13 2011/12

Note R'000 R'000

Securities other than shares Annex 2A

(List investments at cost)

-

-

-

-

-

-

-

-

-

-

Total - -

Total non-current - -

2012/13 2011/12

Note R'000 R'000

Analysis of non current investments

Opening balance - -

Additions in cash -

Disposals for cash -

Non-cash movements -

Closing balance - -

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

287

2012/13 2011/12

Note R'000 R'000

20 Loans

Public corporations - -

Universities and technikons - -

Foreign governments - -

Private enterprises - -


Staff loans - -

Total - -

2012/13 2011/12

Note R'000 R'000

Analysis of Balance

Opening balance - -

New Issues -

Repayments -

Write-offs -

Closing balance - - 2012/13 2011/12

Note R'000 R'000

21 Voted Funds to be Surrendered to the Revenue Fund


Transfer from statement of financial performance 84,563 87,865

Add: Unauthorised expenditure for current year 13 -

Voted funds not requested/not received 1.1 (57,874) (66,093)

21.1 -

Paid during the year (21,772) (12,901)

Closing balance 26,689 21,772

2012/13 2011/12

Note R'000 R'000

21.1 21

Opening balance -

Transfer from the statement of financial performance -

Transfer from Departmental Revenue to defray excess expenditure 22 -

Closing balance - -


Voted funds/(Excess expenditure) transferred to the retained

funds (Parliament/Legislatures ONLY)

Transferred to retained revenue to defray excess expenditure

(Parliament/Legislatures ONLY)

288

2012/13 2011/12

Note R'000 R'000

22 Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund

Opening balance 1,038 13

Transfer from Statement of Financial Performance 375 -

Own revenue included in appropriation 7,540 7,237

Transfer from aid assistance 5 -

21.1 -

Paid during the year (7,556) (6,212)

Closing balance 1,397 1,038

2012/13 2011/12

Note R'000 R'000

23 Direct Exchequer receipts to be surrendered to the Revenue Fund

Opening balance - -

Transfer from Statement of Financial Performance - -

Paid during the year -

Closing balance - -


Transfer to voted funds to defray expenditure (Parliament/Legislatures

ONLY)

289

2012/13 2011/12

Note R'000 R'000

24 Bank Overdraft

Consolidated Paymaster General Account 22,361

Fund requisition account (20,000)

Overdraft with commercial banks (Local) -

Overdraft with commercial banks (Foreign) -

Total - 2,361

2012/13 2011/12

Note R'000 R'000

25 Payables - current

Amounts owing to other entities - -

Advances received 25.1 - -

Clearing accounts 25.2 - -

Other payables 25.3 139 1

Total 139 1

2012/13 2011/12

Note R'000 R'000

25.1 Advances received 25

Annex 8B

Annex 8B

Annex 8B

Annex 8B

Total - -


National departments

Provincial departments

Public entities

Other institutions

290

2012/13 2011/12

Note R'000 R'000

25.2 Clearing accounts 25

(Identify major categories, but list material amounts)

-

-

-

-

-

-

-

-

-

-

Total - -

2012/13 2011/12

Note R'000 R'000

25.3 Other payables 25


19 -

-

-

118 -

-

2 -

-

1

-

242 -

Total 381 1

Salary income tax

Salary insurance deduction

Payable: AD:/P Dept

Salary pension fund

Debt Receivable Income

Outstanding Payments

Debt receivable income

Debt receivable interest

0

0

0

0

Sal: ACB recalls

Sal: Persal EBT control

0


0

0

0

0

0

291

One to two years

Two to three

years

More than three

years Total 2011/12

Note R'000 R'000 R'000 R'000 R'000

26 Payables – non-current

- -

Advances received 26.1 - -

Other payables 26.2 - -

Total - - - - -

2012/13 2011/12

Note R'000 R'000

26.1 Advances received 26

Annex 8B

Annex 8B

Annex 8B

Annex 8B

Total - -

2012/13 2011/12

Note R'000 R'000

26.2 Other payables 26


-

-

-

-

-

-

-

-

-

Total - -

Other institutions

Provincial departments

National departments

Amounts owing to other

entities

0

Public entities

0

0

2012/13


0

0

0

0

0

0

292

2012/13 2011/12

Note R'000 R'000

27 Net cash flow available from operating activities

Net surplus/(deficit) as per Statement of Financial Performance 84,938 87,865

Add back non cash/cash movements not deemed operating activities (73,659) (75,244)

(Increase)/decrease in receivables – current (159) 190

(Increase)/decrease in prepayments and advances - -

(Increase)/decrease in other current assets - 11,384

Increase/(decrease) in payables – current 138 (15,807)

Proceeds from sale of capital assets (2,402) (425)

Proceeds from sale of investments -

(Increase)/decrease in other financial assets - -

Expenditure on capital assets 8,435 7,392

Surrenders to Revenue Fund (29,328) (19,113)

Surrenders to RDP Fund/Donor -

Voted funds not requested/not received (57,874) (66,093)

Own revenue included in appropriation 7,540 7,237

Other non-cash items (9) (9)

Net cash flow generated by operating activities 11,279 12,621

2012/13 2011/12

Note R'000 R'000

28 Reconciliation of cash and cash equivalents for cash flow purposes

Consolidated Paymaster General account 2,822 (22,361)

Fund requisition account - 20,000

Cash receipts - -

Disbursements - -

Cash on hand - -

Cash with commercial banks (Local) - -

Cash with commercial banks (Foreign) - -

Total 2,822 (2,361)

293

2012/13 2011/12

Note R'000 R'000

1

29 Contingent liabilities and contingent assets

29.1 Contingent liabilities

Liable to Nature

Motor vehicle guarantees Employees Annex 3A - -

Housing loan guarantees Employees Annex 3A 43 220

Other guarantees Annex 3A - -

Claims against the department Annex 3B 7,420 34,240

Intergovernmental payables (unconfirmed balances) Annex 5 - 121

Environmental rehabilitation liability Annex 3B - -

Other Annex 3B - -

Total 7,463 34,581

29.2 Contingent assets 2012/13 2011/12

Nature of contingent asset Note R'000 R'000

466 466

Total 466 466





Siswe Auctioneers

294

2012/13 2011/12

Note R'000 R'000

30 Commitments

Current expenditure

Approved and contracted 11,559 37,532

Approved but not yet contracted 6,229 830

17,788 38,362

Capital Expenditure (including transfers)

Approved and contracted 6,655 -

Approved but not yet contracted 1,282 -

7,937 -

Total Commitments 25,725 38,362

2012/13 2011/12

R'000 R'000

31 Accruals

Listed by economic classification 30 days 30+ days Total Total

Goods and services 5,607 90 5,697 6,124

Interest and rent on land - -

Transfers and subsidies 1,826 475 2,301 85

Capital assets - 16

Other - -

Total 7,433 565 7,998 6,225

2012/13 2011/12

Listed by programme level Note R'000 R'000

5,254 1,253

138 234

2,146 4,702

460 36

Total 7,998 6,225

District Services

Rural Development

in the following financial year, as well as R817 for capital procurement

Indicate whether a commitment is for longer than a year

Agriculture Support services

Administration

Included in the current commitments is an amount of R4,087 for orders raised and service required

295

2012/13 2011/12

Note R'000 R'000

Confirmed balances with departments Annex 5 - -

Confirmed balances with other government entities Annex 5 - -

Total - -

2012/13 2011/12

Note R'000 R'000

32 Employee benefits

Leave entitlement 21,937 15,677

Service bonus (Thirteenth cheque) 11,524 10,745

Performance awards 6,208 5,456

Capped leave commitments 18,337 17,420

Other -

Total 58,006 49,298

33 Lease commitments

33.1 Operating leases expenditure

2012/13

Specialised

military assets Land

Buildings and

other fixed

structures

Machinery

and

equipment Total

R'000 R'000 R'000 R'000 R'000

Not later than 1 year 2,720 1,451 4,171

Later than 1 year and not later than 5 years 2,349 2,349

Later than five years -

Total lease commitments - - 2,720 3,800 6,520

2011/12

Specialised


Buildings and

other fixed

structures

Machinery

and

equipment Total

R'000 R'000 R'000 R'000 R'000

Not later than 1 year - - 4,468 1,377 5,845

Later than 1 year and not later than 5 years - - 752 228 980

Later than five years - - - - -

Total lease commitments - - 5,220 1,605 6,825

2012/13 2011/12

R'000 R'000

Rental earned on sub-leased assets 3 -

Total - -


The provision for performance awards is based on 1.5% of the total compensation of employees budgeted for annualy

296

33.2 Finance leases expenditure **

2012/13

Specialised


Buildings and

other fixed

structures

Machinery

and

equipment Total

R'000 R'000 R'000 R'000 R'000

Not later than 1 year -

Later than 1 year and not later than 5 years -


Total lease commitments - - - - -

2011/12

Specialised


Buildings and

other fixed

structures

Machinery

and

equipment Total

R'000 R'000 R'000 R'000 R'000

Not later than 1 year - - - 40 40

Later than 1 year and not later than 5 years - - - - -


Total lease commitments - - - 40 40

LESS: finance costs - - - 3 3

Total present value of lease liabilities - - - 37 37

** This note excludes leases relating to public private partnerships as they are separately disclosed to note no. 39.

2012/13 2011/12

R'000 R'000

Rental earned on sub-leased assets 3 -

Total - -


33.3 Operating lease revenue

2012/13

Specialised


Buildings and

other fixed

structures

Machinery

and

equipment Total

R'000 R'000 R'000 R'000 R'000

Not later than 1 year -

Later than 1 year and not later than 5 years -


Total operating lease revenue receivable - - - - -

2011/12

Specialised


Buildings and

other fixed

structures

Machinery

and

equipment Total

R'000 R'000 R'000 R'000 R'000

Not later than 1 year - - - - -

Later than 1 year and not later than 5 years - - - - -


Total operating lease revenue receivable - - - - -


297

2012/13 2011/12

Note R'000 R'000

34 Receivables for departmental revenue

Tax revenue -

Sales of goods and services other than capital assets 6,158 796

Fines, penalties and forfeits -

Interest, dividends and rent on land -

Sale of capital assets -

Transactions in financial assets and liabilities -

Transfers received (incl conditional grants to be repaid by prov depts) -

Other -

Total 6,158 796

2012/13 2011/12

Note R'000 R'000

34.1 Analysis of receivables for departmental revenue

Opening balance 796 924

Less: Amounts received 796 7,237

Add: Amounts recognised 6,158 7,109

Less: Amounts written-off/reversed as irrecoverable -

Closing balance 6,158 796

2012/13 2011/12

R'000 R'000

34.2 Receivables for department revenue written off

Nature of losses

-

-

-

-

-

-

-

-

-

-

Total - -

The student account does not include student credits

0

Student fees for Taung Agric College at R 800 and Potch College at R 5,358


Debts written off

0

0

0

0

0

0

0

0

298

2012/13 2011/12

Note R'000 R'000

35 Irregular expenditure

35.1 Reconciliation of irregular expenditure


Add: Irregular expenditure - relating to prior year -

Add: Irregular expenditure - relating to current year 144,483 37,982

Less: Amounts condoned (1,595) -

Less: Amounts recoverable (not condoned) -

Less: Amounts not recoverable (not condoned) (140,459) -

Irregular expenditure awaiting condonation 154,926 152,497

Analysis of awaiting condonation per age classification

Current year 144,483 37,982

Prior years 10,443 114,515

Total 154,926 152,497

2012/13

35.2 Details of irregular expenditure - current year R'000

Incident Disciplinary steps taken/criminal proceedings

-

299

2012/13

35.3 Details of irregular expenditure condoned R'000

Incident Condoned by (condoning authority)

Transactions of R2,001 - R30,000 requiring 3 quotations 1,595

Transactions of R30,001 - R500,000 requiring sealed quotations bidding process

Awarded contracts (tenders)

1,595

2012/13

35.4 Details of irregular expenditure recoverable (not condoned) R'000

Incident Condoned by (condoning authority)

-

300

2012/13

35.5 Details of irregular expenditure not recoverable (not condoned) R'000

Incident Not condoned by (condoning authority)

140,459

140,459

2012/13

35.6 Details of irregular expenditure under investigation R'000

Incident

Exceeding Compensation of employee budget of programme 2 Agriculture Support 1,533

Exceeding Compensation of employee budget of programme 3 District Services 2,703

Exceeding Compensation of employee budget of programme 4 Rural Development 1,341

Procurement process not followed 173

Procurement process not followed 79

Procurement process not followed 132,200

138,029


Transactions of R30,001 - R500,000 requiring sealed quotations bidding process, awarded contracts

301

2012/13 2011/12

36 Fruitless and wasteful expenditure R’000 R’000

36.1 Reconciliation of fruitless and wasteful expenditure

Opening balance 43 6

Fruitless and wasteful expenditure – relating to prior year -

Fruitless and wasteful expenditure – relating to current year 702 38

Less: Amounts resolved (1)


Fruitless and wasteful expenditure awaiting resolution 745 43

36.2 Analysis of awaiting resolution per economic classification

Current 745 43

Capital -


Total 745 43

36.3 Analysis of Current Year's Fruitless and wasteful expenditure 2012/13

R’000

5

5

7

2

5

102

576

Total 702

Department still assessing the cases



Incident

Interst payments other supplier accounts

Interst payment GEPF account



Interst payments Eskom accounts

Interst payment Madibeng local municipality

Interest payments Telkom accounts


Disciplinary steps taken/criminal proceedings

Interest payments Naledi local Municipality

Penalty charges SARS Department still assessing the cases

302

2012/13 2011/12

Note R'000 R'000

37 Related party transactions

Revenue received

Tax revenue/user charges -

Sales of goods and services other than capital assets -

Fines, penalties and forfeits -

Interest, dividends and rent on land -

Sales of capital assets -


Transfers -

Total - -

Payments made

Goods and services -

Interest and rent of land -

Purchases of capital assets -


Transfers -

Total - -

2012/13 2011/12

Note R'000 R'000

Year end balances arising from revenue/payments

Receivables from related parties -

Payables to related parties -

Total - -

2012/13 2011/12

Note R'000 R'000

Loans to/from related parties

Non-interest bearing loans to/(from) -

Interest bearing loans to/(from) -

Total - -

2012/13 2011/12

Note R'000 R'000

Guarantees issued/received

Guarantees issued/received -

List other contingent liabilities between department and related party

-

-

-

-

-

Total - -

2012/13

Note R'000

In kind goods and services provided/received

List in k ind goods and services between department and related party

Total -


0

0

0

0

303

2012/13 2011/12

No. of R'000 R'000

38 Key management personnel Individuals

Political office bearers (provide detail below) 2 1,536 1,566

Officials: -

Level 15 to 16 1 1,148 1,355

Level 14 (incl CFO if at a lower level) 5 4,820 4,021

Family members of key management personnel -

Total 7,504 6,942

2012/13 2011/12

No. of R'000 R'000

Individuals

Key management personnel (Parliament/Legislatures)

Speaker to Parliament/the Legislature -

Secretary to Parliament/ the Legislature -

Deputy Secretary -

Chief Financial Officer -

Legal Advisor -

Total - -

39 Public Private Partnership

2012/13 2011/12

Note R'000 R'000

Contract fee received(specify) - -

-

-

-

-

-

-

-

Contract fee paid - -

Fixed component -

Indexed component -

Analysis of indexed component - -

Compensation of employees -

Goods and Services(excluding lease payments) -

Operating leases -

Interest -

Capital/(Liabilities) - -

Tangible rights -

Intangible rights -

Property -

Plant and equipment -

Loans -

0

0

0

0

0

0

0

304

Other - -

Prepayments and advances -

Pre-production obligations -

Other obligations -

Any guarantees issued by the department are disclosed in Note 29.1

2012/13 2011/12

Note R'000 R'000

40 Impairment

Investments -

Loans -

Debtors -

Other -

-

Total - -

2012/13 2011/12

Note R'000 R'000

41 Provisions

672 541

6,158 5,712

-

-

-

-

-

-

-

-

-

Total 6,830 6,253

42 Non-adjusting events after reporting date 2012/13

R'000

Total -

Staff Debts

Include an estimate of the financial effect of the subsequent non-adjusting events or a

statement that such an estimate cannot be made.

Student fees

305

43 Movable Tangible Capital Assets

Opening

balance

Curr year

adjustments to

prior year

balances Additions Disposals

Closing

balance

R'000 R'000 R'000 R'000 R'000

HERITAGE ASSETS - - - - -

Heritage assets - - - -

MACHINERY AND EQUIPMENT 56,655 3,252 8,644 2,800 65,751

Transport assets 15,489 354 - 1,045 14,798

Computer equipment 22,029 1,495 1,064 1,157 23,431

Furniture and office equipment 3,385 614 948 584 4,363

Other machinery and equipment 15,752 789 6,632 14 23,159

- - - - -

Specialised military assets - - - -

5,423 - 2,621 4,374 3,670

Biological assets 5,423 2,621 4,374 3,670

62,078 3,252 11,265 7,174 69,421

TOTAL MOVABLE TANGIBLE CAPITAL ASSETS

BIOLOGICAL ASSETS

SPECIALISED MILITARY ASSETS

MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013

Additions

43.1

Cash Non-cash

(Capital work-

in-progress

current costs

and finance

lease

payments)

Received

current, not

paid (Paid

current year,

received prior

year Total

R'000 R'000 R'000 R'000 R'000


Heritage assets -

MACHINERY AND EQUIPMENT 8,042 602 - - 8,644

Transport assets -

Computer equipment 462 602 1,064

Furniture and office equipment 948 948

Other machinery and equipment 6,632 6,632

- - - - -


393 2,228 - - 2,621

Biological assets 393 2,228 2,621

8,435 2,830 - - 11,265

ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013

BIOLOGICAL ASSETS

TOTAL ADDITIONS TO MOVABLE TANGIBLE

CAPITAL ASSETS

16 Laptops were received from DAFF fair valued at R137,600


Included in the non cash additions is a total of 52 Desk-Top computers received from DAFF fair valued at R464,126

306

Disposals

43.2

Sold for cash

Transfer out

or destroyed

or scrapped

Total

disposals

Cash received

Actual

R'000 R'000 R'000 R'000

HERITAGE ASSETS - - - -

Heritage assets -

MACHINERY AND EQUIPMENT - 2,800 2,800 -

Transport assets 1,045 1,045

Computer equipment 1,157 1,157

Furniture and office equipment 584 584

Other machinery and equipment 14 14

- - - -


2,402 1,972 4,374 2,402


2,402 4,772 7,174 2,402

Combination of ICT equipment

BIOLOGICAL ASSETS

Two tractors and trailer boat for trasnsport assets


Disposals represented by

TOTAL DISPOSAL OF MOVABLE TANGIBLE

CAPITAL ASSETS

DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013

307

43.3 Movement for 2011/12

Opening

balance Additions Disposals

Closing

balance

R'000 R'000 R'000 R'000



MACHINERY AND EQUIPMENT 36,890 24,553 4,788 56,655

Transport assets 5,135 12,097 1,743 15,489

Computer equipment 21,367 2,058 1,396 22,029

Furniture and office equipment 3,326 499 440 3,385

Other machinery and equipment 7,062 9,899 1,209 15,752

- - - -

Specialised military assets - - - -

3,519 3,399 1,495 5,423


40,409 27,952 6,283 62,078

43.4 Minor assets

Specialised

military assets

Intangible

assets

Heritage

assets

Machinery

and

equipment

Biological

assets Total

R'000 R'000 R'000 R'000 R'000 R'000

Opening balance - - - 56,635 15 56,650

1,773 1,773

Additions 2,363 2,363

Disposals 1,585 1,585

TOTAL MINOR ASSETS - - - 59,186 15 59,201

Specialised

military assets

Intangible

assets

Heritage

assets

Machinery

and

equipment

Biological

assets Total

-

35,469 35,469

- - - 35,469 - 35,469

Minor assets

Specialised

military assets

Intangible

assets

Heritage

assets

Machinery

and

equipment

Biological

assets Total

R'000 R'000 R'000 R'000 R'000 R'000

Opening balance - - - 57,070 15 57,085

Additions - - - 887 - 887

Disposals - - - 1,322 - 1,322

TOTAL MINOR ASSETS - - - 56,635 15 56,650

Curr Year Adjustments

to Prior Yr Balances

TOTAL MOVABLE TANGIBLE CAPITAL ASSETS

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2012


TOTAL NUMBER OF MINOR

ASSETS

MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2012

Number of R1 minor assets

Number of minor assets at cost

BIOLOGICAL ASSETS

MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013

308

Specialised

military assets

Intangible

assets

Heritage

assets

Machinery

and

equipment

Biological

assets Total

-

-

- - - - - -

43.5

MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED 31 MARCH 2013

Specialised

military assets

Intangible

assets

Heritage

assets

Machinery

and

equipment

Biological

assets Total

R'000 R'000 R'000 R'000 R'000 R'000

Assets written off -

- - - - - -

MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED 31 MARCH 2012

Specialised

military assets

Intangible

assets

Heritage

assets

Machinery

and

equipment

Biological

assets Total

R'000 R'000 R'000 R'000 R'000 R'000

Assets written off -

- - - - - -

44 Intangible Capital Assets

Opening

balance

Curr year

adjustments to

prior year

balances Additions Disposals

Closing

balance

R'000 R'000 R'000 R'000 R'000

COMPUTER SOFTWARE - - - -

- - - -

- - - -

- - - -

- - - -

- - - - -

TOTAL NUMBER OF MINOR

ASSETS

Number of R1 minor assets

Number of minor assets at cost

MASTHEADS AND PUBLISHING TITLES

Movable assets written off

TOTAL INTANGIBLE CAPITAL ASSETS

TOTAL MOVABLE ASSETS

WRITTEN OFF

TOTAL MOVABLE ASSETS

WRITTEN OFF

MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013

RECIPES, FORMULAE, PROTOTYPES,

DESIGNS, MODELS

PATENTS, LICENCES, COPYRIGHT, BRAND

NAMES, TRADEMARKS

SERVICES AND OPERATING RIGHTS

309

Additions

44.1

Cash Non-cash

(Development

work-in-

progress

current costs )

Received

current, not

paid (Paid

current year,

received prior

year Total

R'000 R'000 R'000 R'000 R'000

COMPUTER SOFTWARE -

-

-

-

-

- - - - -



TOTAL ADDITIONS TO INTANGIBLE CAPITAL

ASSETS


DESIGNS, MODELS


NAMES, TRADEMARKS

ADDITIONS TO INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013

Disposals

44.2

Sold for cash

Transfer out

or destroyed

or scrapped

Total

disposals

Cash received

Actual

R'000 R'000 R'000 R'000

COMPUTER SOFTWARE -

-

-

-

-

- - - -

DISPOSALS OF INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013




NAMES, TRADEMARKS


DESIGNS, MODELS

TOTAL DISPOSAL OF INTANGIBLE CAPITAL

ASSETS

310

Movement for 2011/12

44.3

Opening

balance Additions Disposals

Closing

balance

R'000 R'000 R'000 R'000


- - - -

- - - -

- - - -

- - - -

- - - -


DESIGNS, MODELS


NAMES, TRADEMARKS

TOTAL INTANGIBLE CAPITAL ASSETS


MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2012


311

45 Immovable Tangible Capital Assets

Opening

balance

Curr year

adjustments to

prior year

balances Additions Disposals Closing balance

R'000 R'000 R'000 R'000 R'000

- - - - -

Dwellings - - - -

Non-residential buildings - - - -

Other fixed structures - - - -



LAND AND SUBSOIL ASSETS - - - - -

Land - - - -

- - - -

- - - - -




MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013

TOTAL IMMOVABLE TANGIBLE

CAPITAL ASSETS

BUILDINGS AND OTHER FIXED

STRUCTURES

Mineral and similar non-regenerative

resources

Additions

45.1

Cash Non-cash

(Capital work-

in-progress

current costs

and finance

lease

payments)

Received

current, not

paid (Paid

current year,

received prior

year Total

R'000 R'000 R'000 R'000 R'000

- - - - -

Dwellings -

Non-residential buildings -

Other fixed structures -


Heritage assets -

LAND AND SUBSOIL ASSETS - - - - -

Land -

-

- - - - -

Mineral and similar non-regenerative

resources

BUILDINGS AND OTHER FIXED

STRUCTURES

ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2013

TOTAL ADDITIONS TO IMMOVABLE

TANGIBLE CAPITAL ASSETS

312

Immovable assets valued at R1

45.4

Buildings and

other fixed

structures

Heritage

assets

Land and

subsoil assets Total

R R R R

R1 Immovable assets -

- - - -

Buildings and

other fixed

structures

Heritage

assets

Land and


R R R R

R1 Immovable assets - - - -

- - - -

Immovable assets written off

45.5 IMMOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED 31 MARCH 2013

Buildings and

other fixed

structures

Heritage

assets

Land and


R'000 R'000 R'000 R'000

Immovable assets written off -

- - - -

IMMOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED 31 MARCH 2012

Buildings and

other fixed

structures

Heritage

assets

Land and


R'000 R'000 R'000 R'000

Immovable assets written off -

- - - -

IMMOVABLE ASSETS VALUED AT R1 IN THE ASSET REGISTER AS AT 31 MARCH 2013

TOTAL

TOTAL

TOTAL IMMOVABLE ASSETS WRITTEN

OFF

TOTAL IMMOVABLE ASSETS WRITTEN

OFF

IMMOVABLE ASSETS VALUED AT R1 IN THE ASSET REGISTER AS AT 31 MARCH 2012

313

46 TRANSFER OF FUNCTIONS

Provide a date of transfer and description of the changes as a result of the transfer/receipt of functions

46.1 Statement of Financial Position Note

Bal per dept

2011/12 AFS

before transfer

Functions per

dept

Functions per

dept

Functions per

dept

2011/12 Bal after

transfer

(transferred) /

received

(transferred) /

received

(transferred) /

received

2011/12 2011/12 2011/12 2011/12 2011/12

R'000 R'000 R'000 R'000 R'000

ASSETS

Current Assets - - - - -

Unauthorised expenditure -

Fruitless and wasteful expenditure -

Cash and cash equivalents -

Other financial assets -

Prepayments and advances -

Receivables -

Loans -

Aid assistance receivable -

Non-Current Assets - - - - -

Investments -

Loans -

Other financial assets -

TOTAL ASSETS - - - - -

LIABILITIES

Current Liabilities - - - - -

Voted funds to be surrendered to the Revenue Fund -

Departmental revenue and NRF Receipts to be

surrendered to the Revenue Fund -

Direct Exchequer Receipts to be surrendered to the

Revenue Fund -

Bank overdraft -

Payables -

Aid assistance repayable -

Aid assistance unutilised -

Non-Current Liabilities - - - - -

Payables -

TOTAL LIABILITIES - - - - -

NET ASSETS - - - - -




314

46.2 Disclosure Notes

Bal per dept

2011/12 AFS

before transfer

Functions per

dept

Functions per

dept

Functions per

dept

2011/12 Bal after

transfer

(transferred) /

received

(transferred) /

received

(transferred) /

received

2011/12 2011/12 2011/12 2011/12 2011/12

R'000 R'000 R'000 R'000 R'000

Contingent liabilities -

Contingent assets -

Commitments -

Accurals -

Employee benefits -

Lease commitments - operating lease -

Lease commitments - finance lease -

Lease commitments - operating lease revenue -

Receivables for departmental revenue -

Irregular expenditure -

Fruitless and wasteful expenditure -

Impairment and other provisions -

Movable tangible capital assets -

Immovable tangible capital assets -

Intangible capital assets -

Indicate whether there was an agreement drawn up, and provide a description of the roles, responsibilities and accountability arrangements

Provide a description of actions taken to ensure compliance with PFMA S42

315

47 STATEMENT OF CONDITIONAL GRANTS RECEIVED

NAME OF

DEPARTMENT

Division of

Revenue

Act/Provincial

Grants Roll Overs

DORA

Adjustments

Other

Adjustments

Total

Available

Amount

received by

department

Amount

spent by

department

Under /

(overspending)

% of

available

funds spent

by dept

Division of

Revenue Act

Amount

spent by

department

R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

Land Care 11,557 1,320 12,877 12,877 10,915 1,962 85% 7,123 5,803

CASP 155,277 13,286 168,563 168,563 163,289 5,274 97% 134,412 121,126

ILLIMA/LETSEMA 42,000 42,000 42,000 41,800 200 100% 40,224 40,046

DISASTER RELIEF - - 1,745 1,489

EPWP 4,000 4,000 4,000 117 3,883 3%

212,834 14,606 - - 227,440 227,440 216,121 11,319 183,504 168,464

2011/12




GRANT ALLOCATION SPENT

Departments are reminded of the DORA requirement to certify that all transfers in terms of this Act were deposited into the primary bank account of the province or, where appropriate, into the CPD

account of a province.

Grain SA was paid R132,200 million for the year under review. However the total amount was not spent as per their records which is R99,269 milllion. The remaining balance will be utilised

for the remainder of the crop season. This fund is from CASP

48 STATEMENT OF UNCONDITIONAL GRANTS RECEIVED

NAME OF DEPARTMENT Amount Roll Overs

DORA

Adjustments Adjustments

Total

Available

Amount

received by

department

Amount

spent by

department

% of

available

funds spent

by dept

Division of

Revenue Act

Amount

spent by

department

R'000 R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000

-

-

-

-

-

-

-

-

-

-

- - - - - - - - -




GRANT ALLOCATION SPENT 2011/12

316

49 STATEMENT OF CONDITIONAL GRANTS PAID TO THE PROVINCES

2011/12

NAME OF PROVINCE/GRANT

Division of

Revenue Act Roll Overs Adjustments

Total

Available

Actual

Transfer

Funds

Withheld

Re-allocations

by National

Treasury or

National

Department

Amount

received by

department

Amount spent

by

department

% of available

funds spent

by dept

Division of

Revenue Act

R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 % R'000

-

-

-

-

-

-

-

-

-

-

- - - - - - - - - -

National Departments are reminded of the DORA requirements to indicate any re-allocations by the National Treasury or the transferring department, certify that all transfers in terms of this Act were deposited into the

primary bank account of a province or, where appropriate, into the CPD account of a province as well as indicate the funds utilised for the administration of the receiving officer.




GRANT ALLOCATION SPENTTRANSFER

50 STATEMENT OF UNCONDITIONAL GRANTS PAID TO THE PROVINCES

2011/12

NAME OF PROVINCE/GRANT Amount Roll Overs

Other

Adjustments

Total

Available

Actual

Transfer

% of Available

funds

Transferred

Amount

received by

department

Amount spent

by

department

% of available

funds spent

by dept

Division of

Revenue Act

R'000 R'000 R'000 R'000 R'000 % R'000 R'000 % R'000

-

-

-

-

-

-

-

-

-

-

- - - - - - - -




GRANT ALLOCATION TRANSFER SPENT

317

51 STATEMENT OF CONDITIONAL/UNCONDITIONAL GRANTS PAID TO MUNICIPALITIES

NAME OF MUNICIPALITY

Division of


Total

Available

Actual

Transfer

Funds

Withheld

Re-allocations

by National

Treasury or

National

Department

R'000 R'000 R'000 R'000 R'000 R'000 R'000

-

-

-

-

-

-

-

-

-

-

- - - - - - -




GRANT ALLOCATION TRANSFER

National Departments are reminded of the DORA requirements to indicate any re-allocations by the National Treasury or the transferring department, certify

that all transfers in terms of this Act were deposited into the primary bank account of a municipality or, where appropriate, into the CPD account of a

municipality as well as indicate the funds utilised for the administration of the receiving officer.

Annexure 1A

STATEMENT OF CONDITIONAL GRANTS PAID TO MUNICIPALITIES

2011/12

NAME OF MUNICIPALITY

Division of


Total

Available

Actual

Transfer

Funds

Withheld

Re-

allocations

by National

Treasury or

National

Department

Amount

received by

Municipality

Amount

spent by

municipality

% of

available

funds spent

by

municipality

Division of

Revenue Act

R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 % R'000

-

-

-

-

-

-

-

-

-

-

- - - - - - - - - -

National Departments are reminded of the DORA requirements to indicate any re-allocations by the National Treasury or the transferring department, certify that all transfers in terms of this Act were deposited into the

primary bank account of a municipality or, where appropriate, into the CPD account of a municipality as well as indicate the funds utilised for the administration of the receiving officer.

TRANSFER


Annexures to the Annual Financial Statements


GRANT ALLOCATION SPENT

318

Annexure 1B

STATEMENT OF UNCONDITIONAL GRANTS AND TRANSFERS TO MUNICIPALITIES

2011/12

NAME OF MUNICIPALITY Amount Roll Overs Adjustments

Total

Available

Actual

Transfer

% of Available

funds

Transferred

Amount

received by

Municipality

Amount spent

by

municipality

% of available

funds spent

by

municipality

Total

Available

R'000 R'000 R'000 R'000 R'000 % R'000 R'000 % R'000

-

-

-

-

-

-

-

-

-

-

- - - - - - - -




GRANT ALLOCATION TRANSFER SPENT

ANNEXURE 1C

STATEMENT OF TRANSFERS TO DEPARTMENTAL AGENCIES AND ACCOUNTS

2011/12

DEPARTMENT/AGENCY/ACCOUNT

Adjusted

appropriation Roll Overs Adjustments

Total

Available

Actual

Transfer

% of Available

funds

transferred

Appro-

priation Act

R'000 R'000 R'000 R'000 R'000 % R'000

-

-

-

-

-

-

-

-

-

-

- - - - - -




TRANSFER ALLOCATION TRANSFER

319

ANNEXURE 1D

STATEMENT OF TRANSFERS TO UNIVERSITIES AND TECHNIKONS

2011/12

UNIVERSITY/TECHNIKON

Adjusted

appropriation Roll Overs Adjustments

Total

Available

Actual

Transfer

Amount not

transferred

% of Available

funds

transferred

Appro-

priation Act

R'000 R'000 R'000 R'000 R'000 R'000 % R'000

- -

- -

- -

- -

- -

- -

- -

- -

- -

- -

- - - - - - -




TRANSFER ALLOCATION TRANSFER

320

ANNEXURE 1E

STATEMENT OF TRANSFERS/SUBSIDIES TO PUBLIC CORPORATIONS AND PRIVATE ENTERPRISES

2011/12

NAME OF PUBLIC

CORPORATION/PRIVATE

ENTERPRISE

Adjusted

appropriation

Act Roll Overs Adjustments

Total

Available

Actual

Transfer

% of Available

funds

transferred Capital Current

Appro-

priation Act

R'000 R'000 R'000 R'000 R'000 % R'000 R'000 R'000

Public Corporations

Transfers

-

-

-

-

-

-

-

-

-

-

Subsidies

-

-

-

-

-

-

-

-

-

-

Total - - - - - - - -

Private Enterprises

Transfers

-

-

-

-

-

-

-

-

-

-

Subsidies

-

-

-

-

-

-

-

-

-

-

Total - - - - - - - -

TOTAL - - - - - - - -




TRANSFER ALLOCATION EXPENDITURE

321

ANNEXURE 1F

STATEMENT OF TRANSFERS TO FOREIGN GOVERNMENT AND INTERNATIONAL ORGANISATIONS

2011/12

FOREIGN GOVERNMENT /

INTERNATIONAL ORGANISATION

Adjusted

appropriation


Total

Available

Actual

Transfer

% of Available

funds

transferred

Appro-

priation Act

R'000 R'000 R'000 R'000 R'000 % R'000

Transfers

-

-

-

-

-

-

-

-

-

-

- - - - - -

Subsidies

-

-

-

-

-

-

-

-

-

-

- - - - - -

Total - - - - - -





322

ANNEXURE 1G

STATEMENT OF TRANSFERS TO NON-PROFIT INSTITUTIONS

2011/12

NON-PROFIT INSTITUTIONS

Adjusted

appropriation


Total

Available

Actual

Transfer

% of Available

funds

transferred

Appro-

priation Act

R'000 R'000 R'000 R'000 R'000 % R'000

Transfers

-

-

-

-

-

-

-

-

-

-

- - - - - -

Subsidies

-

-

-

-

-

-

-

-

-

-

- - - - - -

Total - - - - - -





ANNEXURE 1H

STATEMENT OF TRANSFERS TO HOUSEHOLDS

2011/12

HOUSEHOLDS

Adjusted

appropriation


Total

Available

Actual

Transfer

% of Available

funds

transferred

Appro-

priation Act

R'000 R'000 R'000 R'000 R'000 % R'000

Transfers

Farmers 314 572 314 572 221 762 70% 247 437

Social Benefits 1 591 1 591 3 142 197% 314

-

316 163 - - 316 163 224 904 247 751

Subsidies

-

-

- - - - - -

Total 316 163 - - 316 163 224 904 247 751





323

ANNEXURE 1I

STATEMENT OF GIFTS, DONATIONS AND SPONSORSHIPS RECEIVED

2012/13 2011/12

NAME OF ORGANISATION NATURE OF GIFT. DONATION OR SPONSORSHIP R'000 R'000

Received in cash

Subtotal - -

Received in kind

Subtotal - -

TOTAL - -




ANNEXURE 1J

STATEMENT OF AID ASSISTANCE RECEIVED

NAME OF DONOR PURPOSE

OPENING

BALANCE REVENUE

EXPENDI-

TURE

CLOSING

BALANCE

R'000 R'000 R'000 R'000

Received in cash

-

-

-

-

-

-

-

-

-

-

Subtotal - - - -

Received in kind

-

-

-

-

-

-

-

-

-

-

Subtotal - - - -

TOTAL - - - -




324

ANNEXURE 1K

NATURE OF GIFT, DONATION OR SPONSORSHIP 2012/13 2011/12

(Group major categories but list material items including name of organisation) R'000 R'000

Paid in cash

Subtotal - -

Made in kind

Subtotal - -

Remissions, refunds and payments made as an act of grace

Subtotal - -

TOTAL - -




STATEMENT OF GIFTS, DONATIONS AND SPONSORSHIPS MADE AND REMISSIONS, REFUNDS AND PAYMENTS MADE AS AN

ACT OF GRACE

325

ANNEXURE 1L

STATEMENT OF ACTUAL MONTHLY EXPENDITURE PER GRANT

GRANT TYPE APR MAY JUN JUL AUG SEPT OCT NOV DEC JAN FEB MAR

2012 2012 2012 2012 2012 2012 2012 2012 2012 2013 2013 2013 TOTAL

R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000

Old age -

War veterans -

Disability -

Grant in aid -

Foster care -

Care dependency -

Child support grant -

Other -

- - - - - - - - - - - - -




ANNEXURE 2A

STATEMENT OF INVESTMENTS IN AND AMOUNTS OWING BY/TO NATIONAL/PROVINCIAL PUBLIC ENTITES

Losses

guaranteed

% Held 12/13 % Held 11/12 2012/13 2010/11 2012/13 2010/11 2012/13 2011/12 2012/13 2011/12 Yes/No

National/Provincial Public Entity

Subtotal - - - - - - - -

Other

Subtotal - - - - - - - -

TOTAL - - - - - - - -

Profit/(Loss) for the year

R'000




Cost of investment R'000Number of shares heldState entity's PFMA

Schedule Type

(state year end if

not 31 March)NAME OF PUBLIC ENTITY

Net Asset Value of

investment R'000

326

ANNEXURE 2B

STATEMENT OF INVESTMENTS IN AND AMOUNTS OWING BY/TO ENTITES (continued)

2012/13 2011/12 2012/13 2011/12 2012/13 2011/12 2012/13 2011/12

Controlled entities

Subtotal - - - - - - - -

Non-controlled entities

Associate

Clover Industries 39878 114 124

Preference Shares

Subtotal - - 114 124 - - - -

Joint Ventures

Subtotal - - - - - - - -

Other non-controlled entities

Subtotal - - - - - - - -

TOTAL - - 114 124 - - - -

Amounts owing to Entities

R'000




NAME OF PUBLIC ENTITY Nature of business

Cost of investment R'000

Net Asset Value of

investment R'000

Amounts owing by Entities

R'000

327

ANNEXURE 3A

STATEMENT OF FINANCIAL GUARANTEES ISSUED AS AT 31 MARCH 2013 - LOCAL

GUARANTOR INSTITUTION

Gurarantee in respect

of

original

guaranteed

capital

amount

Opening

balance 1

April 2012

Guarantees

draw downs

during the

year

Guaranteed

repayments/

cancelled/

reduced/

released

during the

year Revaluations

Closing

balance 31

March 2013

Guaranteed

interest for

year ended

31 March

2013

Realised

losses not

recoverable

i.e. claims

paid out

R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000

Motor vehicles

-

-

-

-

-

-

-

-

-

-

Subtotal - - - - - - - -

Housing

ABSA - - -

Nedbank - - -

People/Fedelity 41 21 20

Standard 51 28 23

-

-

-

-

-

-

-

Subtotal - 92 - 49 - 43 - -

Other

The opening balance has been

adjusted to capture the R24 and R40

gaurantee balances for officials

transferred to Economic

Development. The adjustement

reconcile to the note in the 2011/12

AFS -

-

-

-

-

-

-

-

-

-

Subtotal - - - - - - - -

Total - 92 - 49 - 43 - -




328

ANNEXURE 3A (continued)

STATEMENT OF FINANCIAL GUARANTEES ISSUED AS AT 31 MARCH 2013 - FOREIGN

GUARANTOR INSTITUTION

Gurarantee in respect

of

original

guaranteed

capital

amount

Opening

balance 1

April 2012

Guarantees

draw downs

during the

year

Guaranteed

repayments/

cancelled/

reduced/

released

during the

year Revaluations

Closing

balance 31

March 2013

Guaranteed

interest for

year ended

31 March

2013

Realised

losses not

recoverable

i.e. claims

paid out

R'000 R'000 R'000 R'000 R'000 R'000 R'000 R'000

Motor vehicles

-

-

-

-

-

-

-

-

-

-

Subtotal - - - - - - - -

Housing

-

-

-

-

-

-

-

-

-

-

Subtotal - - - - - - - -

Other

-

-

-

-

-

-

-

-

-

-

Subtotal - - - - - - - -

Total - - - - - - - -

329

ANNEXURE 3B

STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2013

Nature of liability

Opening

balance 1

April 2012

Liabilities

incurred

during the year

Liabilities paid/

cancelled/

reduced

during the year

Liabilites

recoverable

(Provide

details

hereunder)

Closing

balance 31

March 2013

R'000 R'000 R'000 R'000 R'000

Claims against the department

Rental office litigation 709 - 709 - -

EIA objections 179 - 179 - -

Breach of contract : Bosigo 20 080 - 20 080 - -

Breach of contract : Ivolve 1 501 - 1 501 - -

Breach of contract : Bongo Cleaning 278 - - 278

Breach of contract : GEPF v/s DACERD 300 - 300 - -

Termination of contract 200 - 200 - -

ISAGO Beef 200 - 200 - -

Janseb van Rensburg (400) - (400) - -

Breach of contract : Madumo 155 - 155 - -

Gobeng Consulting : Contract validity 11 000 - 11 000 - -

Asani Security : Oustanding payments 8 - 8 - -

W&L plumnbing : property repair damages 30 - - - 30

Season find - 3 000 - - 3 000

Claim for payment : delivered service( penpoint) - 223 - - 223

Claims for breach of business plan ( Molebaloa) - 3 872 - - 3 872

Claim for payment : delivered service( Modiba) - 17 - - 17

Subtotal 34 240 7 112 33 932 - 7 420

Environmental liability

-

-

-

-

-

-

-

-

-

-

Subtotal - - - - -

Other

-

-

-

-

-

-

-

-

-

-

Subtotal - - - - -

TOTAL 34 240 7 112 33 932 - 7 420




330

ANNEXURE 3B (continued)

STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2013

Nature of liabilities recoverable

Opening

balance 1

April 2011

Movement

during the year

Closing

balance 31

March 2013

R'000 R'000 R'000

-

-

-

-

-

-

-

-

-

-

Total - - -

Details of liability and

recoverablity

ANNEXURE 4

CLAIMS RECOVERABLE

Government entity 31/03/2013 31/03/2012 31/03/2013 31/03/2012 31/03/2013 31/03/2012

R'000 R'000 R'000 R'000 R'000 R'000

Department

Dept. of Education - Nkwinika HD - - 10 10 10 10

Dept. of Education - Louw H - - 51 51 51 51

Dept. of Health - Hazyview - Mashego E. S - - 19 19 19 19

Department of Economic Affairs - Boats - - 5 - 5 -

Department of Finance - Dikgwele K. D - - 7 - 7 -

Department of Finance - Koikanyang K. S - - 10 - 10 -

Department of Finance - Meroko M. A - - 7 - 7 -

Department of Finance - Sedumedi M. G - - 5 - 5 -

Department of Finance - Matuane/Lamola K. J - - 7 - 7 -

Department of Finance - Pheelwane K. T - - 7 - 7 -

Department of Finance - Gaarekwe S - - 7 - 7 -

Department of Finance - Setshedile T - - 2 - 2 -

Department of Finance - Letebele H. B - - 9 - 9 -

Department of Finance - Ramakgolo K. P - - 7 - 7 -

Department of Human Settlements - Seokotsa I.R. O - - 9 - 9 -

Department of Health - Mmabatho - Tau K. M - - 6 - 6 -

Department of Local Government - Modipa K. C - - 15 - 15 -

Department of Local Government - Modipa K. C - - 59 - 59 -

Health North West - - - 12 - 12

Agriculture and Rural Development Gauteng - - - 5 - 5

Health North West - - - 17 - 17

Health National - - - 68 - 68

SAPS - Zeerust - - - 18 - 18

Rural Development and Agrarian Reform Eastern Cape - - - 19 - 19

- - 242 219 242 219

Other Government Entities

- -

- -

- -

- -

- -

- -

- -

- -

- -

- -

- - - - - -

Total - - 242 219 242 219




Confirmed balance

outstanding

Unconfirmed balance

outstanding Total

331

ANNEXURE 5

INTER-GOVERNMENT PAYABLES

GOVERNMENT ENTITY 31/03/2013 31/03/2012 31/03/2013 31/03/2012 31/03/2013 31/03/2012

R'000 R'000 R'000 R'000 R'000 R'000

DEPARTMENTS

Current

Dept. of Health NW - - - 12 - 12





SAPS - Pretoria - - - 12 - 12

- -

Subtotal - - - 121 - 121

Non-current

- -

- -

- -

- -

- -

- -

- -

- -

- -

- -

Subtotal - - - - - -

Total Departments - - - 121 - 121

OTHER GOVERNMENT ENTITY

Current

- -

- -

- -

- -

- -

- -

- -

- -

- -

- -


Non-current

- -

- -

- -

- -

- -

- -

- -

- -

- -

- -


Total Other Government Entities - - - - - -

TOTAL INTERGOVERNMENTAL - - - 121 - 121




Confirmed balance Unconfirmed balance Total

332

ANNEXURE 6

INVENTORY

Note Quantity R'000 Quantity R'000

Inventory

Opening balance

Add/(Less): Adjustments to prior year balances

Add: Additions/Purchases - Cash

Add: Additions - Non-cash

(Less): Disposals

(Less): Issues

Add/(Less): Adjustments

Closing balance - - - -





2012/13 2011/12

333

ANNEXURE 7

Movement in Capital Work-in-Progress

Opening

balance

Current Year

Capital WIP

Completed

Assets

Closing

balance

R'000 R'000 R'000 R'000


Heritage assets -

MACHINERY AND EQUIPMENT - - - -

Transport assets -

Computer equipment -

Furniture and office equipment -

Other machinery and equipment -

- - - -


- - - -

Biological assets -

- - - -

Dwellings -

Non-residential buildings -

Other fixed structures -

LAND AND SUBSOIL ASSETS - - - -

Land -

-


Computer Software -

- - - -

Mastheads and publishing titles -

- - - -

Patents, Licences, Copyright, Brand names, Trademarks -

- - - -

Recipes, formulae, prototypes, designs, models -

- - - -

Services and operating rights -

TOTAL - - - -



MOVEMENT IN CAPITAL WORK-IN-PROGRESS FOR THE YEAR ENDED 31 MARCH 2013


BIOLOGICAL ASSETS




NAMES, TRADEMARKS

RECIPES, FORMULAE, PROTOTYPES, DESIGNS,


BUILDINGS AND OTHER FIXED STRUCTURES

Mineral and similar non-regenerative resources

334

ANNEXURE 8A

INTER-ENTITY ADVANCES PAID (note 17)

31/03/2013 31/03/2012 31/03/2013 31/03/2012 31/03/2013 31/03/2012

R'000 R'000 R'000 R'000 R'000 R'000

NATIONAL DEPARTMENTS

- -

- -

- -

- -

- -

- -

- -

- -

- -

- -


PROVINCIAL DEPARTMENTS

- -

- -

- -

- -

- -

- -

- -

- -

- -

- -


PUBLIC ENTITIES

- -

- -

- -

- -

- -

- -

- -

- -

- -

- -


OTHER INSTITUTIONS

Graan Suid Afrika - -

- -

- -

- -

- -

- -

- -

- -

- -

- -


TOTAL - - - - - -





335

ANNEXURE 8B

INTER-ENTITY ADVANCES RECEIVED (note 25 AND note 26)

31/03/2013 31/03/2012 31/03/2013 31/03/2012 31/03/2013 31/03/2012

R'000 R'000 R'000 R'000 R'000 R'000

NATIONAL DEPARTMENTS

Current

- -

- -

- -

- -

- -

- -

- -

- -

- -

- -


Non-Current

- -

- -

- -

- -

- -

- -

- -

- -

- -

- -


PROVINCIAL DEPARTMENTS

Current

- -

- -

- -

- -

- -

- -

- -

- -

- -

- -


Non-Current

- -

- -

- -

- -

- -

- -

- -

- -

- -

- -






336

PUBLIC ENTITIES

Current

- -

- -

- -

- -

- -

- -

- -

- -

- -

- -


Non-Current

- -

- -

- -

- -

- -

- -

- -

- -

- -

- -


OTHER INSTITUTIONS

Current

- -

- -

- -

- -

- -

- -

- -

- -

- -

- -


Non-Current

- -

- -

- -

- -

- -

- -

- -

- -

- -

- -


TOTAL - - - - - -

Current - - - - - -

Non-current - - - - - -

Documents

DEPARTMENT OF AGRICULTURE AND RURAL ......DEPARTMENT OF AGRICULTURE AND RURAL DEVELOPMENT DRAFT ANNUAL REPORT FOR THE 2012/13 YEAR 2 Contents PART A: GENERAL INFORMATION 4 1. GENERAL