Department of Finance and Administration

1

Mississippi Vendors & the American Recovery

and Reinvestment Act

MAGPPA Reverse Tradeshow

Thursday, March 11, 2010

22

American Recovery and Reinvestment Act – An Overview

Who Reports What

What is a Vendor?

Contract Terms and Conditions

State of MS Business Partnerships

Mississippi’s Visibility and Transparency

Q&A

Agenda

33

What is it?Direct response by the Congress and the President to the economic crisis

When effective?Passed by Congress February 13, 2009Signed by the President February 17, 2009

What are the immediate goals of the Act?Create new jobs as well as save existing onesSpur economic activity and invest in long-term economic growthFoster unprecedented levels of accountability and transparency in government spending

American Recovery and Reinvestment Act

44

How are these goals to be accomplished?

Provides $288B in tax cuts and benefits for millions of working families and businessesIncreased federal funds for education and health care as well as for entitlement programs (Medicaid, Unemployment Benefits) by $224BMade $275B available for federal contracts, grants, and loansRequires recipients of Recovery Act funds to report quarterly on the amount of monies spent, the status of the projects, the number of jobs affected by the Recovery ActPosts, pretty much in raw data form, all the quarterly reporting details on Recovery.gov so the public can track the spending of the $787B

American Recovery and Reinvestment Act

55

What are some specific areas of focus?Broadband internet access – reaching out to the areas of the US that are presently not covered

Infrastructure – road and bridge repair; high speed rail projects; airport and other transportation hub projects

Computerization of health information records to reduce errors and reduce health care costs

Energy focus – weatherization of homes and businesses and government facilities; “greening” of America through use of renewable energy sources

Education support – Local Education Agencies (LEAs) and Institutions of Higher Education (IHEs) and other entities

Law Enforcement

General government support

American Recovery and Reinvestment Act

66

Federal Agency

Prime Recipient (Lead Agency)

Sub-recipients Vendors

Sub-allocated to state agency(Reports Data to Lead Agency as

Part of Prime Recipient)

Vendors

Sub-recipients Vendors

Vendors

ARRA 1512 Reporting Model

77

A vendor is defined as a dealer, distributor, merchant or other seller providing goods or services that are required for the conduct of a Federal program.  Prime recipients or sub-recipients may purchase goods or services needed to carry out the project or program from vendors. Vendors are not awarded funds by the same means as sub-recipients and are not subject to the terms and conditions of the Federal financial assistance award.

A vendor:(1) Provides the goods and services within normal business operations(2) Provides similar goods or services to many different purchasers(3) Operates in a competitive environment(4) Provides goods or services that are ancillary to the operation of the Federal program(5) Is not subject to compliance requirements of the Federal program(6) Is required to provide information to the prime or sub-recipient to meet reporting requirements

What Is a Vendor?

8

What Vendor Information is Reported?

All vendor payments must be reported. Individual payments greater than $25,000 must be reported separately with the following data elements for each payment:

Vendor identity either through DUNS number (Dun and Bradstreet Data Universal Numbering System OR the Vendor Name and the zip + 4 digit code of the vendor’s headquarters. To register for a DUNS: http://www.dnb.comPayment description and payment amount (required to be reported by prime recipients; optional for subrecipients)

Jobs created or retained

9

Contract Terms and Conditions

Vendors are subject to the some of the terms and conditions of the Federal financial assistance award.

Examples:Wage Rate Requirements (Davis-Bacon Act, Section 1606)

Use of American Iron, Steel, and Manufactured Goods (Section 1605)

Jobs Reporting – includes jobs or employees directly charged to Recovery Act supported projects/activities paid for with Stimulus funds

Section 902 Review of contractor, sub-contractors, and associated contracts and transactions

Section 1553 Whistleblower Protection

Compliance with Anti-Discrimination and Equal Opportunity Statutes

OPEN ENDED REQUIREMENT to comply with any other ARRA requirements when notified

E-verify (under State statute)

10

Contract Terms and Conditions

DFA posted an “ARRA Award Terms Exhibit” (Memo #12) at www.mmrs.state.ms.us on the Stimulus page.

All Ts and Cs won’t apply to each project. Ts and Cs can be edited, but, state entities can choose

to be “safe” and include all of them on a contract. If a contract was negotiated prior to Stimulus, but will

now include Stimulus funding, the contract must be amended to include the ARRA Ts and Cs.

11

State of MS Business Partnerships

DFA/Office of Purchasing, Travel & Fleet Management http://www.dfa.state.ms.us/Purchasing/Home.html

Department of Information Technology Services http://www.its.ms.gov/

MS State Personnel Board/Personal Services Contract Review Board http://www.mspb.ms.gov

State Agencies

12

What Is Our Status?Mississippi – Federal Agency Reported

Source: Recovery.gov 2/15/2010

13

What Is Our Status?Mississippi – Recipient Reported

Mississippi Congressional Districts

110th Congress

Source: Recovery.gov 2/15/2010

14

What Is Our Status? Mississippi – Recipient Reported

Source: Recovery.gov 2/15/2010

15

Stimulus360 Transparency

15

The Stimulus360 solution will be used to provide transparency reporting for ARRA expenditures.

1616

The Stimulus360 solution will be used to provide transparency reporting for ARRA expenditures.

Stimulus360 Transparency

17

ARRA Expenditure and Vendor Data on MERLIN.net www.merlin.state.ms.us

1818

Q&A

19

Mississippi Vendors & the American Recovery

and Reinvestment Act

Gayle ChittomChief Systems Information Officer

Department of Finance and AdministrationOffice of the Mississippi Management and Reporting System

chittomg@dfa.state.ms.us

MAGPPA Reverse Tradeshow

Thursday, March 11, 2010