DEPARTMENT OF SPORT, ART, CULTURE & RECREATION

PRESENTATION TO SELECT COMMITTEE ON FINANCE & APPROPRIATIONS

2 September 2009

1ST QUARTER SPENDING ON CONDITIONAL GRANTS 2009/10

• The mandate, vision, mission and key priorities of SACR are all directly aligned to GPG’s strategic priorities:

• Creating decent work and building a growing, inclusive economy

• Promoting quality education and skills development• Better health care for all• Stimulating rural development and food security• Intensify the fight against crime and corruption• Building cohesive and sustainable communities• Strengthening the developmental state and good governance

GPG STRATEGIC PRIORITIES: 2009 - GPG STRATEGIC PRIORITIES: 2009 - 20142014

Mandate of DSACR

• The mandate of SACR is to ensure access, increased participation and transformation of the sports, arts, culture and recreation sectors in a manner that yields optimum social and economic benefits for all in the province and promotes nation building and social cohesion

DSACR Mandate • Develop GPG specific sports, arts, culture and recreational policies

that will maximize the social and economic growth potential of these sectors and promote nation building and social cohesions

• Ensure that GPG’s sports, arts, recreation and culture policies and related infrastructure needs are integrated into the province’s short, medium and long term plans developed by the Gauteng Planning Commission

• Develop and implement programmes and projects that give effect to GPG’s sports, arts, culture and recreation policies and plans; as reflected in its short, medium and long terms plans

• Support the implementation of school sports and culture programmes and projects by GDE

• Coordinate and support implementation of the national mass participation programme; the provincial community hubs and the provision of library services by local government structures

CONDITIONAL GRANT SPORT & RECREATION - OVERVIEW

Programme Budget R’000

Spent R’000

Budget Available

R’000

% Spent 30 June’09

Club Development6,000 1,156 4 844 24%

Legacy Projects24,342 10,364 13 978 43%

Siyadlala16,050 2,019 14 031 13%

School Sport 17,442 1,872 15 570 11%

TOTAL 63,834 15,411 48 423 24%

MASS SPORT AND RECREATION PARTICIPATION PROGRAMME OVERVIEW

• The department has been allocated R 63, 834 for the 2009/10 financial year. This amount is split as follows:

– R6, 000 million for Club Development;– R16, 050 million for Siyadlala (Community Mass Sport and

Recreation Participation Programme);– R 17, 442 for the School Sport Mass Participation Programme and – R24, 342 million for the Legacy Projects.

• Transfers from National - R 21, 898 million (34 %) was transferred from National during the first quarter.

• Expenditure as at end of the 1st quarter – 30 June 2009 - was R 15,411 million (24 %) of the total allocation and 70% of the total transferred amount.

• Due to the reprioritisation with the new term of office there have been some changes to our 2009/10 plans which will be submitted to SRSA for approval.

THE MASS SPORT AND RECREATION PARTICIPATION PROGRAMME - CHALLENEGES

Club Development:– Request for assistances far exceeds the available resources– Compliance Issues, Tax Clearance Certificate, etc

Competitive Sport:– Insufficient funds to support all the municipalities with its programmes.

Mass Participation:– Appointment of Community Development Workers (CDW’s on an Annual

basis.– Job Evaluation and Remuneration scaling still a challenge for provinces. – Total buy in from municipalities. – Budgetary resources will always pose a challenge.

2010 Legacy Project:– Compliance Issues, makes it difficult for government to support structures

that are non-compliant to legislative regulations

THE MASS SPORT AND RECREATION PARTICIPATION PROGRAMME – PROGRESS TO DATE

Club Development:– Developed and finalised the concept “Business in Box”, with the objective of assisting

federations in becoming more compliant.– In the process of registering the Provincial Sports Council as a Non-Profit Organisation

Competitive Sport:– Supported the 3 three Districts in hosting the Public viewing events during CONFED

and provided both the Districts and Metros with match tickets for different games.– Planning for the Women in Sports Seminar

Mass Participation:– All 50 hubs are administratively functional with each hub consisting of a minimum of

7 human resources. – Structured day to day Siyadlala programmes are run, KPI’s are met within all hubs– Hub activities extended to satellites that allow for more wards to be included in the

programme.2010 Legacy Project:

– Celebration of Women in Football event coincided with the celebration of the 300 Days Countdown to the 2010 FIFA World Cup hosted in Mamelodi at the City of Tshwane.

RECAPITALISATION OF COMMUNITY LIBRARIES - OVERVIEW• The department has been allocated R 46, 043 million for the

2009/10 financial year. • Gauteng uses Metro’s and Local Municipalities as implementing

agents for the conditional grant.• The business plan as submitted to the Department of Arts and

Culture have been approved.• Service level agreements are in place with 11 municipalities.• All funds for transfer to municipalities are published in the

Provincial Gazette.• The departments’ spending is in line with the approved business

plans.

1st Quarter 2009-10 Transfers & Expenditure

• R 29, 355 million (64 %) of the total grant allocation was transferred from National during the first quarter of the financial year.

• Expenditure as at end of the 1st quarter – 30 June 2009 was R 24, 371 million (53 %) of the total allocation and 83% of the total transferred amount.

• Service level agreements with all 3 metropolitan and the 8 local municipalities are in place. Funds have already been transferred to:• Lesedi : R4,000,000• Midvaal: R3,100,000• Westonaria: R3,100,000• Emfuleni : R4,100,000• Johannesburg : R4,000,000 (Partial payment)• Ekurhuleni : R5,500,000

1st Quarter Expenditure Trends

• Funds transferred to municipalities in June 2009. • Municipalities need to follow normal procurement

procedures for projects. • Therefore there is no expenditure reflected by

municipalities as at the end of June 2009. (Closure of municipal financial years)

• Expenditure normally happens 3rd and 4th quarter.• Municipalities spend their transferred funds on

projects as identified, but not always within timelines.

Targets Quarter 1-2009/10• 2 Project Coordination Meetings• Approval of 11 Business Plans• 33 Monitoring Visits – the 11 municipalities are monitored on a

monthly basisProgress to date:• Quarterly review meetings with the Department of Arts and

Culture• Initiated a meeting with Provincial Treasury on monitoring and

evaluation framework.• 68 librarians of municipalities and the province were trained by

SABINET on the use of e-journals and the downloading of cataloging records from SABICAT.

2009/10 Project Implementation as at end June 2009

• Johannesburg –No progress• Ekurhuleni – No progress• Tshwane – Secured IT Resources (82 PC’s, 2 laptops and 20 barcode scanners

ordered on Web interface of City of Tshwane : R283,098• Emfuleni – Ssubmitted tender documents for purchasing of vehicles.

Upgrading of Sebokeng Library : Tender closed, contractor on site.• Lesedi – Building of new library in Vischkuil: Building already roof high• Nokeng : Funds not transferred yet• Westonaria: Construction of a library in Simunye. Negotiations with Pro-Plan

Project Managers in process. Purchasing of information resources : 215 books to the value of R25,772

• Mogale City – No progress• Randfontein – No progress• Midvaal- Furniture for new Sicelo Library : R38,819• Kungwini – No progress.

TRENDS IN ALLOCATION

• Local municipalities more dependent on grant funding than metropolitan municipalities (KPMG report)

• Number of service points also informs the allocations to municipalities

• Capacity of municipalities taken into consideration when approving allocations

• Governmental priorities inform allocations to municipalities.

Data on Trends in Allocations 2008/09 City of Jo’burg Allocation R6,020,000

• Purchased additional titles for Battle of the Books and Story Skirmish : R420,000

• Purchased books for their Early childhood Development Programme: R383,000 This programme involves 80 crèches.

• Purchased books for other reading/ library programmes : R45,000• Continued employment of 21 staff members appointed in 2007/2008• Continued employment of 6 part-time librarians to train new staff.Areas of Concern:• Sandton Design Centre project funds were only reflected in 2009/10

budgets so this project is currently being implemented.• R1,106,000 for the internet project for Soweto Libraries. This is one

project where we are currently considering declaring a dispute with Johannesburg Metro.

• Reports are not submitted timeously

Data on Trends in Allocations 2008/09 Ekurhuleni

• Very informative annual report submitted• Reading programmes at 43 libraries: R379,428• Purchasing of 4,826 study books : R1,062,662• Equipment and furniture for ICT training centre: R359,869• Training of 208 library staff on ICT• Furniture for Government Information Services in 2 libraries -

Displays for Government corners in Kwa-Thema and Tsakane purchased: R6,135

Areas of Concern:• Purchasing of Archival Ware software for IKS service R600,000. This

request was not approved by their Bid Committee . Change of scope approved to purchase computers

Data on Trends in Allocations 2008/09 City of Tshwane

• Regular reports received timeously• ICT Library network upgraded. 25 sites completed. :

R2,135,694• Implement electronic library system : Conversion done and

test data loaded on City of Tshwane’s Services, first hand training conducted to 8 staff members. They were trained on circulation and reports. Expenditure : R640,618.

• Reading programmes at 9 libraries:Areas of Concern:• The R100,000 for furniture for the Temba Library not spent by

the end of June.

Data on Trends in Allocations 2008/09 Randfontein

• Monthly reports not received regularly. Did receive year end report. Randfontein has completed their projects and spent their funds. R1,312,000 allocated

• Purchased licence for Smartport :R92,000• Appointment of 4 new library assistants :R94,000• Continuation of staff appointed in 2007/08 : R450,000• Providing internet services at Randfontein, Mohlakeng, Randgate,

Toekomsrus and Kocksoord.R100,000• Reading programmes implemented : R20,000• Purchasing of new information resources: R556,000Areas of Concern:• Late submission of reports

Data on Trends in Allocations 2008/09 Midvaal

• Excellent compliance in terms of the submission of reports• All project completed and fund spent according to approved

business plans• Established a library at Sicelo : R1,235,000• Providing internet services at Meyerton, Henley on Klip and

De Deur Libraries : R100,000• Appointment of 4 librarians : R520,000Areas of Concern:• None

Data on Trends in Allocations 2008/09 Westonaria

• Excellent compliance from municipality in submission of reports and implementation of projects.

• Westonaria has completed their projects and spent their allocated funds - R2,320,000

• Implementation of electronic library system : R898,183• Appointment of 5 new staff members and renewal of 2 contracts of

two staff members appointed in 2007/08 : R615,350• Installation of Aircon system at Bekkersdal : R200,000• Purchasing of 4190 information resources : R37,800• Geotech report and planning for new Simunye Library : R100,000• Implementation of reading programmes : R20,000 Purchased books in

indigenous languages (Zulu, SeSotho and SiSwati.)

Data on Trends in Allocations 2008/09 Kungwini

• Reports received regularly and in time. Annual report submitted• Allocated R3,335,000. Spent R2,876,631. R458,369 not committed yet. • Rethabiseng Library expanded: R486,848• Ekangala Ward 10 Mobile Home Library : R397,620• Implementation of electronic library system : R1,512,236• Implementation of reading programmes : R40,438• Purchasing of information resources for Mobile Home Library :

R100,130• Reference collection upgraded : R21,240• Appointment of 3 new staff members: R98,314• Zithobeni : Pasisade fence : R110,000• Furniture for Ekangala Ward 10 Library : R65,117.

Data on Trends in Allocations 2008/09 Nokeng

• Monthly reports only recently received regularly, but not always on time. (Since April – after monitoring intervention)

• Received R1,670,000. Expenditure R468,050. Committed R970,981. Balance R230,967

• Purchased vehicle for outreach services :R179,999• Appointment of 1 staff member for Steve Bikoville : R27,300• Furniture and equipment for libraries : R287,000• Mobile Home Library for Steve Bikoville out on tender Tender

Number NTT 11/2009 (Library received in August)• Information resources for Steve Bikoville: R34,985Area of Concern:• The municipal manager and the mayor were suspended during the

financial year which impacted on programme delivery

Data on Trends in Allocations 2008/09 Mogale City

• Monthly reports only recently received regularly, and on time (Since April – monitoring intervention)

• Mogale City has spent R2,638,623 and is still committed with R122,371. All their projects have been completed.

• Purchasing of 1,781 information resources : R167,000• Appointment of 4 new staff members and continuation of 2007/08

contracts: R1,859,536• Installation of air conditioners at Lusaka, Lewisham, Sakkie Nel,

Muldersdrift and Hekpoort Libraries : R376,044• Upgrading of Krugersdorp, Azaadville, Sakkie Nel, Lewisham and

Lusaka Libraries: R207,282• Implementation of reading programmes at Azaadville and Lusaka

(Purchased 240 books): R28,760

Data on Trends in Allocations 2008/09 Lesedi

• Monthly report received for April to July but information on report not correct. In process of following up with municipality.

• Received : R3,072,000Projects completed:• 5 staff members appointed :R263,416• Information resources for Ratanda X7 and Vischkuil : R330,250• Implementation of reading programmes: Purchased books for

grade R to Grade 8: R40,000• Purchasing of study material and reference for Shalimar

Ridge :R234,000• Book security system for Ratanda installed: R200,000

Monitoring Capacity• 6 approved monitoring & Evaluation Posts in the Departmental

Structure• 3 ASD’s and 3 librarians• Currently 2 ASD’s and 1 librarian Posts filled • Moratorium on the filling of posts in Department is impacting on

the Departments ability to monitor project implementation• Provincial monitoring librarians made 38 monitoring visits to

municipalities to evaluate project implementation and support municipal library services.

• Municipalities submitted monthly progress and financial expenditure reports .

• Implementation of the remaining programmes as per the approved business plan.

RECAPITALISATION OF COMMUNITY LIBRARIES - CHALLENEGES

• The different financial years of municipalities and the province remains a challenge for planning purposes and project implementation.

• Staff are only appointed on contractual basis and not permanently from funding made available by the grant, which results in a high turnover of staff .

• The conditions of the conditional grant are not addressing the core funding problem that is being experienced in libraries.

Thank You