Department Public Works - Broward County, · PDF filePersonal Services $671,631 $655,410 $741,720 ... Number of space planning projects managed 91 85 40 ... 97.20 95.00 95.00

Public Works

Department

Public Works

GENERAL FUND

FY12 Actual FY13 Budget FY14 Budget

Percent Change 2013-14

Positions

FY13 Budget

FY14 Budget

Administration $701,149 $704,320 $790,070 12% 5 5

Facilities Management $28,582,646 $29,687,220 $29,805,770 0% 186 185

Assigned Department Cost/General Fund

$782,000 $793,850 $1,123,080 41% — —

Highway Construction Engineering/Parks Planning and Engineering

$387,434 $391,980 $406,230 4% 4 4

Highway Bridge Maintenance/Mosquito Control - Local

$1,104,234 $1,099,210 $1,163,560 6% 15 15

Subtotal $31,557,463 $32,676,580 $33,288,710 2% 210 209

OTHER FUNDS

FY12 Actual FY13 Revised FY14 Budget


Positions

FY13 Budget

FY14 Budget

Highway Construction & Engineering

$3,323,892 $3,595,510 $3,674,860 2% 43 43

Highway & Bridge Maintenance $9,312,124 $9,378,160 $9,394,550 0% 117 117

Highway Bridge Maintenance/Mosquito Control - State

$23,393 $18,500 $29,460 59% — —

Traffic Engineering $8,460,227 $9,276,900 $9,412,510 1% 108 108

Municipal Service District/School Guards

$12,475 $16,570 $16,360 (1)% — —

County Transportation Trust/Non-Departmental

$969,885 $7,865,960 $7,372,370 (6)% — —

Broward County, Florida - Fiscal Year 2014 Adopted Operating Budget 11–1

Public Works

Solid Waste and Recycling Services/Mandatory Collections

$1,333,910 $6,672,680 $7,097,660 6% 2 3

Solid Waste and Recycling Services/Solid Waste

$1,815,741 $18,689,584 $25,079,900 34% 2 38

Solid Waste and Recycling Services/Resource Recovery

$89,323,297 $134,285,860 $51,234,410 (62)% 56 —

Water And Wastewater Fund $63,590,671 $87,589,290 $91,986,410 5% 418 414

Subtotal $178,165,615 $277,389,014 $205,298,490 (26)% 746 723

Grand Total $209,723,078 $310,065,594 $238,587,200 (23)% 956 932

OTHER FUNDS

FY12 Actual FY13 Revised FY14 Budget


Positions

FY13 Budget

FY14 Budget

11–2 Broward County, Florida - Fiscal Year 2014 Adopted Operating Budget

Public Works Administration

Division

Administration

SECTION SUMMARYFY12 Actual FY13 Budget FY14 Budget

Administration $699,241 $704,320 $790,070

Project Management $1,908 $0 $0

Total $701,149 $704,320 $790,070

APPROPRIATIONSFY12 Actual FY13 Budget FY14 Budget

Personal Services $671,631 $655,410 $741,720

Operating Expenses $27,610 $48,910 $48,350

Capital Outlay $1,908 $0 $0

Total $701,149 $704,320 $790,070

Total Positions 7 5 5

BUDGET VARIANCES36,090 Increase in retirement costs primarily due to a projected increase in Florida Retirement

System rates.

49,660 Normal Increases/Decreases

50,220 Personal Services

(560) Operating Expense

85,750 TOTAL INCREASE



Section

Administration

PROGRAM DESCRIPTION:Public Works Administration provides overall management direction, coordination, technical review, project management review and financial management for the various activities of the department and implements County policies. Work includes management of the capital program; the establishment, updating and moni-toring of specific departmental operating policies and procedures; the administration of daily business; inter- and intra-departmental coordination with the Board of County Commissioners, regulatory agencies, other agencies and the public; and approval of overall work programs and establishment of work priorities.


Total Dollars $699,241 $704,320 $790,070




Section

Construction Management

GOAL STATEMENTTo systematically manage the planning, design and construction of vertical capital projects for Broward County agencies with the objective of providing quality facilities in a timely and fiscally responsible manner

PROGRAM DESCRIPTION:The Construction Management Division provides County agencies with professional planning and design services for the development of the capital improvement plan, interior space planning, project design, construction management and contract administration with a staff of architects, engineers and construction management specialists.

HIGHLIGHTS: The Construction Management Division includes

24 positions funded in the General Capital Outlay Program.

The Construction Management Division budget is included in the FY14-18 Capital Program.

PERFORMANCE MEASURESFY12 Actual FY13 Budget FY14 Projected

Internal customer satisfaction rating 4.55 4.40 4.50

Number of CMD consulting hours provided to County agencies N/A 4,500 2,880

Number of construction projects managed N/A 17 13

Number of renovation projects managed N/A 60 65

Total amount authorized for all projects (construction and renovation) managed under Construction Management Division (millions)

N/A 487 457

Number of Green/LEED certified building projects N/A 7 10

Number of new projects initiated (construction and renovation) under Construction Management Division

N/A 10 20

Total number of projects (construction and renovation) managed per Construction Management Division project manager

N/A 7 10



Section

Seaport Construction and Engineering

GOAL STATEMENTTo provide strategic facilities technical support for the planning of seaport development and to maintain existing facilities and manage design, engineering and construction of new facilities for Port clients and staff while protecting the environment within the Port jurisdictional area.

PROGRAM DESCRIPTION: The Seaport Engineering and Construction Program provides the County’s Port Everglades Department with in-house engineering and construction management capability for project design, construction management and contract administration with a staff of architects, engineers and environmentalists.

HIGHLIGHTS: The Seaport Engineering and Construction Divi-

sion includes 20 positions funded in the Port Everglades Capital Program.

The division’s budget is published in the FY14-18 Capital Program.


New projects initiated 24 14 22

Number of projects managed 34 31 31

Number of projects managed per project manager 4 4 4

Percentage of projects completed within original time frame 100 90 90

Percentage of projects completed within the original budget allocation (including contingencies)

100 100 100


Public Works Facilities Management

Division

Facilities Management


Cleaning $5,941,802 $5,371,580 $5,480,220

Paid Parking $1,191,819 $1,211,450 $1,294,030

Program Administration/Management $3,471,927 $3,583,150 $3,614,530

Real Property $893,106 $974,850 $1,000,730

Repairs and Maintenance $7,922,755 $8,292,280 $8,481,420

Roads and Grounds $858,064 $963,500 $979,790

Security $2,896,539 $3,298,990 $3,303,750

Utilities $5,406,634 $5,991,420 $5,651,300

Total $28,582,646 $29,687,220 $29,805,770

REVENUESFY12 Actual FY13 Budget FY14 Budget

Commissions And Fees $30,010 $22,580 $22,580

Government Center 1200 Garage $596,143 $675,980 $657,980

Government Center Parking Meters $68,125 $78,000 $78,000

Judicial Complex East Garage $457,016 $469,970 $751,690

Judicial Complex Parking $50,304 $55,000 $55,000

New River Parking $103,023 $113,780 $113,780

Vacation Right Of Way $13,200 $14,400 $14,400

Valet Parking $20,592 $17,190 $17,190

Building Rental $145,810 $145,820 $145,810

Government Center West Rent $878,550 $1,294,080 $1,456,680

Insurance Proceeds $24,609 $0 $0

Judicial Complex Cafe Electric $10,775 $10,000 $10,000

Judicial Complex Cafe Rent $84,681 $84,000 $84,000

Miscellaneous Revenues $10 $0 $0

New River Associates Rent $688,796 $712,580 $712,580

Reimbursement-Electricity $2,996 $0 $0

Reimbursements $223,328 $200,000 $200,000

Reimbursements-Operating $16,179 $5,000 $5,000

Total $3,414,147 $3,898,380 $4,324,690




Personal Services $11,318,575 $11,763,290 $11,989,300

Operating Expenses $17,241,743 $17,903,050 $17,805,590

Capital Outlay $22,328 $20,880 $10,880

Total $28,582,646 $29,687,220 $29,805,770


BUDGET VARIANCES193,200 Increase in retirement costs primarily due to an increase in the Florida Retirement System

rates.

(34,770) Decrease in personal services due to the elimination of one position to provide funding for centralizing human resource functions in the Public Works Department.

(458,900) Decrease in electricity costs based on historical expenditures.



115,725 Operating Expense

(10,000) Capital Outlay

BUDGET SUPPLEMENTS

245,715 Increase in operating expenses for maintenance of the new 1,000 Car Garage expected to open March 2014.




Section

Program Administration/Management

GOAL STATEMENTTo provide successful operations of the Repairs and Maintenance, Roads and Grounds, Utilities, Minor Renovation and Capital Maintenance, Cleaning, Paid Parking, and Security sections of the Facilities Management Division.

PROGRAM DESCRIPTION:The Program Administration and Management Section provides executive direction of the division, oper-ating and capital budget management, performance reporting, financial reporting, agenda coordination for Board actions, audit responses, legal compliance, purchasing, accounts payable, accounts receivable, payroll, human resources, records management, worker’s compensation and claims management, internal and external billing for FMD work performed, project management, information systems/computer management to include Facility Focus database management, the Work Control center, contract negotiations/compliance monitoring, property and building management, warehouse management, lease management, parking management, ADA compliance efforts and disaster recovery services.


Average number of days to process invoices upon receipt from vendor or Accounting Division

7 11 8

Number of space planning projects managed 91 85 40

Average number of days to issue purchase orders upon receipt of "APPROVED" request for service or materials

6 6 6

Average warehouse turn ratio 1.53 1.50 1.50

Average inventory accuracy (%) 97.20 95.00 95.00

Cost per square foot for Administrative expenses ($) 0.43 0.44 0.45

Number of square feet managed (in millions) 8.1 8.1 7.9

Customer satisfaction rating 4.08 4.00 4.00


Total Dollars $3,471,927 $3,583,150 $3,614,530




Section

Utilities

GOAL STATEMENTTo achieve and maintain high efficiency, economical, and conservative use of the electrical and natural resources necessary to meet County needs and enhance cost-effectiveness and reduce levels of Green House Gases (GHG).

PROGRAM DESCRIPTION: The Utilities Section manages energy-related usage, applications, and strategies essential to Broward County agency operations in order to ensure efficiency, cost-effectiveness, and environmental protection especially through the development and implementation of green projects; manage a system ensuring compliance with environmental, health, safety, and life safety systems for assigned operations.


Energy Performance Index (kWh/sq.ft./yr) 22 24 24

Energy Cost Index (dollars/sq.ft./yr) 1.7 2.0 2.0

Number of square feet serviced by utilities (in millions) 4.1 4.1 3.9


Total Dollars $5,406,634 $5,991,420 $5,651,300



Section

Cleaning

GOAL STATEMENTTo maintain clean and safe facilities for all employees and visitors at leased and owned County facilities.

PROGRAM DESCRIPTION:The Cleaning Section provides for the utilization of both in-house and contractual custodial staff to provide cleaning of facilities to include custodial equipment and supplies, maintenance and upkeep of bathrooms, offices, common areas, floors, walls, windows, etc., trash removal as well as disaster mitigation, response and recovery.


Cost per square foot for cleaning expenses ($) 1.84 1.20 1.84

Number of square feet serviced by the cleaning section (in millions)

4.4 4.4 4.6



Total Dollars $5,941,802 $5,371,580 $5,480,220




Section

Repairs and Maintenance

GOAL STATEMENTTo ensure the satisfactory preservation of the County's investment in physical facilities and to provide a clean, safe, and adequately maintained working environment for employees, residents and visitors.

PROGRAM DESCRIPTION:The Repairs and Maintenance Section provides for the maintenance and repair of heating, ventilation and air conditioning systems, elevators, electrical equipment, building automation systems, roofs, plumbing, fire and life safety, waterproofing, window replacement, etc. as well as disaster mitigation, response and recovery.


Number of facilities maintained 140 140 140

Number of service requisitions processed annually 48,574 40,000 40,000

Average days required to complete a maintenance service requisition from receipt

30 30 30

Average hours to complete a maintenance request 2.4 3.0 3.0

Cost per square foot for maintenance and repairs ($) 1.38 1.46 1.46

Number of square feet serviced by Repairs and Maintenance (millions)

6.2 6.2 6.3



Total Dollars $7,922,755 $8,292,280 $8,481,420




Section

Roads and Grounds

GOAL STATEMENTTo provide preservation of the County's investment in its exterior facilities (roads and grounds) and to provide a clean, safe and adequately maintained working environment for employees and visitors.

PROGRAM DESCRIPTION:The Roads and Grounds Section provides for the exterior maintenance other than the building structure to include landscaping, parking lot repairs, seal and striping, signage, site lighting, etc., as well as disaster miti-gation, response and recovery.


Cost per square foot for roads and grounds expenses ($) 0.16 0.20 0.20

Number of square feet serviced by Roads and Grounds (in millions)

6.1 6.1 5.9



Total Dollars $858,064 $963,500 $979,790




Section

Security

GOAL STATEMENTTo provide a safe and secure environment for all employees and visitors at all facilities within the program.

PROGRAM DESCRIPTION:The Security Section utilizes in-house and contractual security personnel to provide prevention, protection, response, and recovery services at satellite courthouses, the Governmental Center, Government Center West, the Emergency Operations Center, Broward Addiction Recovery Centers, as well as operating expenses including, uniforms, life-safety equipment, and expenses associated with the operation and maintenance of equipment used in a camera surveillance system, an electronic card access management system, burglar, and fire alarm systems at satellite courthouses, county libraries, and county facilities.

HIGHLIGHTS: In FY14 one position is eliminated to provide

funding for centralizing human resource func-tions in the Public Works Department.


Cost per square foot for security expenses ($) 0.60 0.66 0.66

Number of square feet serviced by the security section (in millions)

4.9 4.9 4.9



Total Dollars $2,896,539 $3,298,990 $3,303,750




Section

Paid Parking

GOAL STATEMENTTo provide adequate and safe parking availability for employees and visitors in close proximity to the Broward County Governmental Center and Courthouse Complex/Judicial Center.

PROGRAM DESCRIPTION:The Paid Parking Section provides management and administrative support services for the County's commercial parking facilities which provide parking availability to the general public, County employees and jurors near the Broward County Governmental Center and Judicial Center.

HIGHLIGHTS: The opening of the new 1,000 car Courthouse

Employee Parking Garage is planned for March 2014.


Number of square feet serviced by paid parking (in millions) 1.3 1.3 1.5

Cost per square foot for paid parking 0.95 0.97 0.97



Total Dollars $1,191,819 $1,211,450 $1,294,030




Section

Real Property

GOAL STATEMENTTo serve as professional real estate advisors to the County Commission, Administration and Departments of County government; efficiently and professionally acquire real estate and property rights through purchase, lease and license to meet the needs of all branches of County government; dispose of surplus property; lease administration; investigative research and due diligence; processing of vacation applications; manage real property records and escheated property inventory.

PROGRAM DESCRIPTION: The Real Property Section functions as the County's real estate office in the acquisition of real property and rights therein through purchase and lease; disposal of surplus property; the management of leasehold and leased fee interests; management of lands acquired through escheatment; the provision of consulting and advisory and project management services to the Board of County Commissioners and other County agen-cies, including Aviation and Port Everglades on an as requested basis; providing relocation services on feder-ally-funded acquisition projects; developing suit information pertaining to eminent domain proceedings; and developing economic projections on property transactions. This section is also responsible for maintaining a property inventory of all County interests in real property.


Number of parcels received for purchase and lease acquisition, and disposition

131 135 135

Average number of parcels in negotiation for purchase or lease per property agent

66 50 50

Number of appraisals received and reviewed 31 40 40

In-house appraisal projects, review of third party appraisals, and review of residential appraisal reports

33 25 25

Number of Ownership and Encumbrance Reports (O&E) processed

477 220 230

Number of vacation/abandonment applications received, in process, and approved

67 24 50

Percentage of building square footage, leased versus owned 13 13 13




HIGHLIGHTS: The Section has been providing support for the

South Runway Expansion and for the 95 Express Bus Services Park and Ride Facilities.


Total Dollars $893,106 $974,850 $1,000,730



Public Works Assigned Department Cost/General Fund

Division

Assigned Department Cost/General Fund

HIGHLIGHTS: The Division manages the lease agreements for

the Supervisor of Elections’ Operations Center and Warehouse at Lauderhill Mall and the 64th

Street Warehouse.


Facilities Management/Assigned Costs $782,000 $793,850 $1,123,080

Total $782,000 $793,850 $1,123,080


Operating Expenses $782,000 $793,850 $1,123,080

Total $782,000 $793,850 $1,123,080

BUDGET VARIANCES329,230 Increase in operating expenses due to rental rate increases at these buildings and

additional space for Supervisor of Elections at the Lauderhill Mall.



Public Works Highway Construction & Engineering

Division

Highway Construction & Engineering


Administration $703,161 $741,520 $764,230

Engineering Management and Design $468,323 $548,760 $652,550

Engineering Services $2,152,408 $2,305,230 $2,258,080

Total $3,323,892 $3,595,510 $3,674,860


Driveway Permits $1,440 $3,700 $1,200

Permit Fees $4,560 $2,700 $3,600

Water & Sewer Permit Fees $638,588 $480,000 $600,000

General Construction-Service Charge $74,375 $70,000 $70,000

Plan Review Fee (Phys Env) $112,377 $80,000 $85,000

Plat Review - Municipal $76,248 $22,000 $72,440

Plat Review - Unincorporated $14,591 $0 $0

Preparation 125% Cost Estimate Plat Require Road Improvement

$660 $1,000 $600

Reproduction Sales $2,180 $3,300 $2,100

Review 125% Cost Estimate for Plat Require Road Improvements

$150 $200 $150

Insufficient Funds Service Fees $30 $0 $0

Miscellaneous Receipts $2,100 $2,200 $2,100

Miscellaneous Revenues $1,514 $5,000 $5,000

Reimbursements $3,565 $0 $0

Total $932,378 $670,100 $842,190




Capital Outlay $45,418 $1,840 $1,840

Total $3,323,892 $3,595,510 $3,674,860




BUDGET VARIANCES(11,060) Decrease in fleet service charges based on actual utilization data.

75,240 Increase in retirement costs primarily due to a projected increase in Florida Retirement System rates.

15,170 Normal Increases






Section

Administration

PROGRAM DESCRIPTION: The Administration section provides management and administrative support services for all of the Highway Construction and Engineering Division’s programs.

HIGHLIGHTS: Administration provides support to the County’s

Transportation Capital Improvement Program by processing all consultant and contract-related documents, such as purchase requisitions, invoices, change orders, agenda reports and road right-of-way acquisition documents. In addition, this section provides digital FTR recording and transcribing services to Selection Committees.

Administration also provides for the implemen-tation of State and County land development

regulations, including preparation of all technical documents related to developer activities and processing of fees and bonds.

Administration offers assistance to consultants, contractors, other Broward County Divisions/Departments and the general public who require the services of the Highway Construction and Engineering Division.


Total Dollars $703,161 $741,520 $764,230




Section

Engineering Management and Design

GOAL STATEMENTTo manage the design and construction of roadway improvement projects within the adopted transportation capital improvement program to ensure safe and adequate transportation facilities for the public and to provide design and construction management services for in-house projects and provide professional services to other agencies.

PROGRAM DESCRIPTION:Staff engineers develop recommendations for road and bridge construction projects for the Five-Year Trans-portation Capital Improvement Program; define the scope of work and estimate the cost of those improve-ments; manage and coordinate all consultant design and construction management services for projects identified in the County’s five-year road program; co-manage traffic congestion improvement projects; and manage the County’s roadway landscaping program. Staff engineers and technicians prepare essential construction plans/specifications and perform construction management services for specific projects selected to be done in-house.


Average dollar value of design and construction management services per employee

182,536 158,300 158,300

Dollar value of construction during the fiscal year (millions) 2 40 20

Dollar value of design and construction management services 952,751 950,000 950,000

Number of lane/miles under construction 25 35 16

Percent of design and construction management projects performed for other county agencies

36 40 30

Percent of projects complete with no more than 5% change orders

100 100 100

Percent of projects complete with no more than 25% increase in contract time from the original contract schedule

100 100 100

Construction value of projects managed per project manager (millions)

2.2 13.3 6.7



HIGHLIGHTS: An in-house inspection team of five positions is

charged to the Transportation Capital program, which performs inspections on projects constructed by outside vendors.

One position was transferred from the Engi-neering Services section in mid fiscal year 2013.

An in-house project management team of nine positions is charged to the Transportation Capital program, which provides project management for projects constructed by outside vendors.


Total Dollars $468,323 $548,760 $652,550




Section

Engineering Services

GOAL STATEMENTTo provide professional highway and right-of-way engineering, permitting, surveying, review, and drafting services to implement and enforce development permit construction obligations and minimum construction standards in conformity with Florida Statutes and Broward County Code thus ensuring soundness and safety of roadway improvements, and ensuring the accuracy of recorded plat information for the general public and future real estate transactions.


Percentage of survey projects completed within the budgeted time

90 93 93

Percentage of survey projects completed at less than the local cost index

95 93 93

Percentage of survey projects commenced within 30 days of request

84 90 90

Number of paving and drainage plans reviewed per year within 14 calendar day mandated review time

74 60 65

Construction value of trafficway improvements required under plat review ($)

2,284,908 2,500,000 2,500,000

Number of survey projects completed 246 230 180

Acquire deeds donated to Broward County 8 10 8

Number of active GIS Projects for Highway Construction and Engineering Division

10 10 12

Number of water, sewer and utility plans reviewed per year within 14 calendar day mandated review time

70 120 160

Value of public right-of-way dedicated by plats approved by the County (assumes a nominal value of $5.00 per square foot)

354,984 3,000,000 1,500,000

Number of active GIS Projects for other Public Works Divisions or other Departments

7 6 11

Number of paving and drainage and driveway permits issued within typical timeframe of 1 hour

73 75 65

Total number of plats and Delegation Requests submitted for review

115 130 200

Number of Agenda Item packages prepared 12 10 10

Number of GIS Datasets (feature classes) maintained 12 15 22

Number of water, sewer and utility permits issued within typical timeframe of 1 hour

140 140 130

Number of working days between approval and recordation 245 200 200



PROGRAM DESCRIPTION: Staff engineers, surveyors, and technicians establish right-of-way and construction obligations through prescribed engineering review and monitoring of development permits, plats and paving and drainage plans. Staff performs quality enhancing reviews for approval and permits for construction in County right-of-way. Survey professionals and survey personnel provide surveying services in support of capital projects and projects requested by other divisions.

HIGHLIGHTS: The construction monitoring program ensures

completion of required roadway improvements pursuant to the land development code. The section monitors an estimated 500 building permit applications to assure that roadway improvements are constructed per the land devel-opment code and approved agreements.

Staff reviews and processes proposed land subdi-vision plats and plat amendments for compliance with Chapter 177, Florida Statutes and the Broward County Land Development Code.

One position was transferred to the Engineering Management and Design section in mid fiscal year 2013.

Number of GIS Maps (PDF) maintained 10 11 12

Value of developer required improvements reviewed per year ($)

40,833,822 31,000,000 17,500,000

Number of plats recorded per year 25 40 50

Number of technical reviews for vacation requests and re-conveyances

16 15 18

Number of GIS web-mapping applications maintained 1 14 15

Value of driveway improvements in County Rights-of-Way reviewed per year ($)

15,000 21,000 19,500

Number of telephone inquiries about R/W, deed donations, and annexations

1,215 1,150 950

Percentage of driveway plans receiving review comments in one (1) hour or less

100 100 100



Total Dollars $2,152,408 $2,305,230 $2,258,080



Public Works Highway Construction Engineering/Parks Planning and Engineering

Division

Highway Construction Engineering/Parks Planning and Engineering


Parks Planning and Engineering $387,434 $391,980 $406,230

Total $387,434 $391,980 $406,230




Capital Outlay $1,710 $0 $0

Total $387,434 $391,980 $406,230


BUDGET VARIANCES5,170 Increase in retirement costs primarily due to a projected increase in the Florida Retirement

System rates.



200 Operating Expenses



Public Works Highway Construction Engineering/Parks Planning and Engineering

Section

Parks Planning and Engineering

GOAL STATEMENTTo provide recreational facilities and amenities for residents and visitors to meet their leisure needs.

PROGRAM DESCRIPTION: The Planning and Engineering Section provides coordination and management for the design and develop-ment of capital projects necessary for the growth and development of the County park system, and strives to ensure that Broward County retains an appropriate level of open space for present and future residents.

HIGHLIGHTS: Three additional parks capital positions are

funded in the General Capital Outlay fund.


Percent of projects completed within budget 100 100 100

Value of projects managed ($) 28,553,000 24,993,000 30,309,000

Number of projects managed 28 27 38

Cost of projects per acre ($) 4,526 3,962 4,805


Total Dollars $387,434 $391,980 $406,230



Public Works Highway & Bridge Maintenance

Division

Highway & Bridge Maintenance


Administration $945,264 $896,420 $990,390

Construction/Highway Maintenance $8,366,860 $8,481,740 $8,404,160

Total $9,312,124 $9,378,160 $9,394,550


Insurance Proceeds $20,001 $0 $0

Reimbursement-Labor $38,871 $0 $0

Reimbursements $611 $25,000 $25,000

Total $59,483 $25,000 $25,000




Capital Outlay $9,399 $13,050 $13,050

Total $9,312,124 $9,378,160 $9,394,550



System rates.

(94,570) Decrease in fleet service charges based on actual utilization data.

(36,940) Decrease in general liability based on experience ratings and forecasted liability costs.



(11,420) Operating Expense




Section

Administration

PROGRAM DESCRIPTION: Administration provides coordination, clerical, and support services to all division activities. The administra-tion section also serves as a base operation for radio communications.

HIGHLIGHTS: This section identifies roadway maintenance and

capital construction projects and responds to requests for projects from the Highway Construction and Engineering Division, the Traffic Engineering Division, the Water and Wastewater Services Division, as well as numerous requests from the general public.

This section establishes, monitors, and tracks master price agreements and all expenditures that are necessary for the procurement of goods and services required for highway and bridge mainte-nance and operational needs of the division. All procurements are checked for accuracy and recorded.

Administration prepares the operating and capital budgets for the division and electronically

tracks and records all spent resources by project. This section recruits, hires, and promotes employees and completes payroll reports.

Administration responds to Commission requests and citizen’s complaints and also directs the County’s mosquito abatement program.

The Project Manager for the Bridge Maintenance Program is funded in the Transportation Capital program where the bridge maintenance program is located to have all costs associated charged to the program.

In FY14, a human resource officer is transferred from Solid Waste in an effort to centralize the HR functions of the Department.


Total Dollars $945,264 $896,420 $990,390




Section

Construction/Highway Maintenance

GOAL STATEMENTTo maintain and improve the County's road and street system for the motoring public's safety and to operate and maintain County drawbridges for motoring and marine traffic.

PROGRAM DESCRIPTION: This section provides the essential service of maintaining the County's road system and the unincorporated street system. Roadway maintenance projects include the construction of roadways, paths and curbs, including roadway turn lanes, street widening and resurfacing. The division is also responsible for sidewalk installation and repair, guardrail installation and guardrail repair/replacement, and the maintenance of roadway medians and roadside shoulders, the repair and maintenance of 75 fixed bridges, the operation and maintenance of the three County bascule (draw) bridges, roadway drainage improvements, neighborhood entranceway beautification and maintenance, and street brooming and cleaning of catch basins and storm-water pipe to comply with the National Pollution Discharge Elimination Standards (NPDES).

HIGHLIGHTS: This section currently maintains over 1,258 lane

miles of roadway.

This section services over 7,000 drainage struc-tures (catch basins, retention ponds and culverts) and sweeps over 5,000 lane miles of roadway annually to comply with NPDES.

This section maintains over 2,100 acres of right of way and fifteen neighborhood entranceway locations.

In FY14, one position is deleted.

Major maintenance projects now include projects completed by in-house crews.


Total maintenance cost per acre ($) 94 106 95

Percentage of National Pollution Discharge Elimination Standards (NPDES) catch basins cleaned

81 82 83

Cost per catch basin serviced ($) 29 38 39

Number of work days to respond to citizen requests 4 5 4

Number of major maintenance projects completed 69 75 225

Total cost of maintenance per lane mile ($) 4,602 5,350 4,900

Percentage of time bridges operational 99 100 100

Total cost per hour for normal operation of draw bridge ($) 38 31 33


Total Dollars $8,366,860 $8,481,740 $8,404,160



Public Works Highway Bridge Maintenance/Mosquito Control - Local

Division

Highway Bridge Maintenance/Mosquito Control - Local


Mosquito Control Local $1,104,234 $1,099,210 $1,163,560

Total $1,104,234 $1,099,210 $1,163,560




Capital Outlay $1,640 $1,640 $1,640

Total $1,104,234 $1,099,210 $1,163,560


BUDGET VARIANCES18,060 Increase in retirement costs primarily due to a projected increase in Florida Retirement

System rates.



3,350 Operating Expenses



Public Works Highway Bridge Maintenance/Mosquito Control - Local

Section

Mosquito Control Local

GOAL STATEMENTTo monitor and control the mosquito population in order to provide protection from mosquito-borne diseases and to improve the quality of life for Broward County residents and tourists.

PROGRAM DESCRIPTION: This section operates a mandated County-wide control program consisting of spraying both adult mosquitoes and mosquitoes in the larval stages and inspections of residences and businesses to reduce mosquito breeding.

HIGHLIGHTS: Mosquito control is mandated by a 1933 refer-

endum of the residents of Broward County.

Mosquito control is essential from a health perspective in that mosquitoes can carry several deadly diseases including encephalitis, West Nile, yellow fever, dengue fever and heart-worms.

This program is provided Countywide. Division staff responds to thousands of complaints by residents annually by spraying infested areas and utilizing preventive measures.

The section provides residence and business inspections to reduce mosquito breeding on private property and to keep residents informed of threats to their wellbeing caused by mosqui-toes.

The Mosquito Control Section provides aerial mosquito control spraying to further enhance the County’s effort to control potential disease-carrying mosquitoes.


Number of citizen requests 12,677 9,000 10,000

Average number of work days to respond to citizens request 1 3 3

Acres treated by aerial adulticiding 44,000 200,000 150,000

Acres treated by ground adulticiding 423,580 276,000 300,000

Acres treated by ground larviciding 3,981 9,000 7,000

Number of sites inspected 42,073 70,000 60,000

Cost per acre for aerial adulticiding ($) 1.54 1.19 1.40


Total Dollars $1,104,234 $1,099,210 $1,163,560



Public Works Highway Bridge Maintenance/Mosquito Control-State

Division

Highway Bridge Maintenance/Mosquito Control-State


Mosquito Control State $23,393 $18,500 $29,460

Total $23,393 $18,500 $29,460


State Grant $18,334 $18,500 $29,460

Fund Balance Forward $5,000 $0 $0

Interest Earnings $68 $0 $0

Total $23,402 $18,500 $29,460



Total $23,393 $18,500 $29,460

BUDGET VARIANCES10,960 Increase in operating expenses due to an increase in grant funding from the State.



Public Works Traffic Engineering

Division

Traffic Engineering


Administration $1,932,922 $2,085,430 $2,076,130

Signal Construction/Maintenance $3,536,457 $3,359,510 $3,369,210

Signal Systems Engineering $834,800 $1,409,970 $1,520,090

Signs & Markings $1,155,154 $1,342,280 $1,320,530

Traffic Studies $1,000,894 $1,079,710 $1,126,550

Total $8,460,227 $9,276,900 $9,412,510


State Reimbursement for TMC Building $321,436 $350,000 $360,500

Cable Cut/Underground Damage Reimbursements $0 $0 $146,670

State Agreement Maintenance of Traffic Signals $1,546,656 $1,400,000 $1,382,980

Miscellaneous Revenues $22,669 $20,000 $25,700

State Agreement Maintenance of Lighting $0 $0 $83,130

Reimbursements -Traffic Accidents $207,371 $220,000 $3,510

Sale of Surplus Equipment $1,575 $0 $1,670

State Agreement for School Zone Flashers $0 $0 $5,610

Total $2,099,707 $1,990,000 $2,009,770




Capital Outlay $61,339 $7,230 $7,230

Total $8,460,227 $9,276,900 $9,412,510





System rates.

(17,260) Decrease in telephone costs based on actual costs.

(55,750) Decrease in general liability based on experience ratings and forecasted liability costs.

(17,840) Decrease in fleet service charges based on actual utilization data.



(8,030) Operating Expense




Section

Administration

GOAL STATEMENTTo provide administrative support and resources to the Traffic Engineering Division in order to enhance effi-ciencies and productivity, and ensure compliance with Broward County's policies and goals to provide a safe and efficient traffic control system for residents and visitors.

PROGRAM DESCRIPTION: Administration provides management and coordination of the division's line operations. These operations include the planning, design, engineering, construction and maintenance of all traffic control devices for County maintained roads (traffic signals, signs and markings). Unincorporated area services include school crossing guards and street lighting installation and maintenance. Traffic signal maintenance and construction is also performed on all Florida Department of Transportation designated roadways.

HIGHLIGHTS: The Broward County Traffic Engineering Divi-

sion (BCTED) was established in 1976 by merging the traffic engineering functions of the Cities of Fort Lauderdale and Hollywood with the County’s Traffic Engineering Division. This consolidation provides uniform Countywide traffic control and maintenance of a coordinated traffic signal control system.

Of the 31 cities in Broward County, the Division provides complete traffic engineering services to twenty-seven cities and provides modified traffic engineering services (on designated roadways only) to two cities (Plantation and Wilton Manors).


External customer satisfaction rating 4.03 4.50 4.50


Total Dollars $1,932,922 $2,085,430 $2,076,130




Section

Signal Construction/Maintenance

GOAL STATEMENTTo protect motorists and pedestrians through the installation and maintenance of traffic signals.

PROGRAM DESCRIPTION: Traffic engineers prepare designs for new and rebuilt traffic signals. Traffic signal technicians construct essential traffic signal installations in accordance with system designs and rebuild existing traffic signals and signal knockdowns with 24-hour emergency service as needed. Roadway lighting is maintained on selected roadways.

HIGHLIGHTS: Traffic signal appropriations are supplemented in

the capital projects fund for materials and supplies and include the in-house installation of overhead school zone flasher units and ground mounted units (Please see the transportation

section of the capital program for additional details).

Advanced controllers were implemented as part of the digital conversion project which require fewer repairs.


Number of signalized intersections maintained (excluding school flashers)

1,450 1,370 1,370

Number of school flashers maintained (ground-mounted and aerial)

978 938 938

Number of field maintenance tasks performed (all signal devices and school flashers)

15,558 11,500 11,500

Number of repairs to controllers and peripherals (electronic shop)

1,317 1,300 800

Number of streetlights maintained 1,458 1,578 1,578

Percent of emergency calls responded to within 1 hour 88 95 95


Total Dollars $3,536,457 $3,359,510 $3,369,210




Section

Signal Systems Engineering

GOAL STATEMENTTo optimize the efficiency and reliability of the County's traffic signal system in order to mitigate congestion and maximize traffic signal coordination for all road users.

PROGRAM DESCRIPTION: Signal Systems Engineering designs traffic signal installations; inspects intersections; and provides for the deployment of an Ethernet-based fiber-optic network and the replacement of obsolete traffic signal devices with more advanced technologies.

HIGHLIGHTS This section is responsible for the development

of coordinated traffic signal timing plans and for the operation of over 1,350 traffic signals and the maintenance of over 420 miles of communica-

tions infrastructure (including copper and fiber optic media).

One position was transferred from the Signs and Markings section mid fiscal year 2013.


Number of communication plans reviewed 375 350 350

Number of signals retimed (synchronized operation) N/A 350 350

Percent of synchronized signal retimed N/A 33 33

Number of traffic signal plans designed 8 6 6

Number of timing adjustments at individual traffic signals 860 900 900

Number of arterial segments retimed 20 20 20

Number of customer timing requests 1,282 1,250 1,250

Number of communication inspections performed 67 60 60


Total Dollars $834,800 $1,409,970 $1,520,090




Section

Signs & Markings

GOAL STATEMENTTo protect motorists and pedestrians through the installation and maintenance of traffic signs and pavement markings, which regulate, guide and inform the public of traffic regulations.

PROGRAM DESCRIPTION: Traffic Signs are fabricated in the Division’s sign shop and traffic control workers install, maintain, and replace essential traffic signs. Other crews perform field layout and application of paint, thermoplastic, raised reflectors, and pavement marking materials for roadway regulations.

HIGHLIGHTS: The use of a centerline truck to install pavement

markings and the use of durable materials like thermoplastic minimizes yearly maintenance of crosswalks and other pavement markings.

Mid fiscal year 2013 one position was trans-ferred to the Signal Systems Engineering section.

The Division provides pavement marking and signing services in accordance with the Manual on Uniform Traffic Control Devices (MUTCD).

Traffic signs and markings appropriations are supplemented in the capital fund.

The decrease in the number or arrows, pavement legends and other marking tasks is due to not including tasks that are counted in number of linear feet.


Number of signs fabricated 13,187 11,000 11,000

Number of signs installed/replaced 11,550 9,000 9,000

Number of other sign maintenance tasks completed 2,376 5,000 5,000

Number of emergency calls received 701 700 700

Percent of time emergencies are responded to within 1 hour 99 98 98

Number of line miles of roadway marked 575 900 600

Number of arrows, pavement legends and other marking tasks completed

2,818 4,000 750

Number of linear feet of pavement marking tasks completed 51,173 60,000 50,000


Total Dollars $1,155,154 $1,342,280 $1,320,530




Section

Traffic Studies

GOAL STATEMENTTo conduct traffic studies and investigations in response to both public requests and internal surveys, which may result in the application or modification of traffic controls to improve safety and traffic flow for the motoring public.

PROGRAM DESCRIPTION: Traffic data such as machine and turning movement traffic volume counts, delay studies, speed studies, acci-dent analyses, existing condition diagrams, and pedestrian movement counts are collected and analyzed. The end product of investigations and reports are completed work orders.

HIGHLIGHTS: The number of traffic studies conducted results

from citizen requests for new and modified signalized intersections, and increased traffic volumes. Also, work orders are generated to replace older traffic control devices with more modern, energy efficient equipment.

This section performs studies and on-site surveys, and responds to telephone and written requests. Work orders vary in scope from the routine maintenance of signs and pavement markings to the redesign of a signalized intersec-tion and/or the intersection geometrics.


Number of traffic studies conducted 374 440 440

Number of traffic investigations completed 2,957 3,200 3,200

Number of work orders generated for maintenance and revision of traffic control devices

5,979 6,000 6,000

Number of traffic data requests executed (counts, speed data, condition diagrams, etc.)

1,466 1,300 1,300

Number of Maintenance of Traffic (MOT) requests reviewed 562 500 500

Percent of studies completed within six weeks 91 85 85

Average cost to perform a study or investigation ($) 220 225 225

Average cost to perform a traffic count ($) 182 200 200


Total Dollars $1,000,894 $1,079,710 $1,126,550



Public Works Municipal Service District/School Guards

Division

Municipal Service District/School Guards


School Guards $12,475 $16,570 $16,360

Total $12,475 $16,570 $16,360



Operating Expenses $361 $1,630 $1,500

Total $12,475 $16,570 $16,360

BUDGET VARIANCES(130) Decrease in general liability based on experience ratings and forecasted liability costs.

(80) Normal Decreases

(80) Personal Services

(210) TOTAL DECREASE


Public Works Municipal Service District/School Guards

Section

School Guards

PROGRAM DESCRIPTION: This program provides school crossing guards within unincorporated Broward County. Crossing guards are deployed based on requests by the School Board and are subject to change each school year.

HIGHLIGHTS: The School Guard Program requires control of

"hazardous" walking conditions for school students in grades K through 8. This control is exercised by County school crossing guards in unincorporated Broward County.

School guards are employed two hours daily during the school year, which is 180 school days plus the extended summer session as needed.

The School Guard Program is funded by reve-nues from the unincorporated areas of Broward County.


Total Dollars $12,475 $16,570 $16,360


Public Works County Transportation Trust

Division

County Transportation Trust


Non-Departmental $969,885 $7,865,960 $7,372,370

Subtotal $969,885 $7,865,960 $7,372,370

Division Budgets $21,096,243 $22,250,570 $22,481,920

Subtotal $21,096,243 $22,250,570 $22,481,920

Total $22,066,128 $30,116,530 $29,854,290


Sales Tax $12,481,505 $12,000,000 $12,300,000

Seventh Cent Gas Tax $6,156,904 $6,036,740 $5,969,210

Highway Construction & Engineering $932,378 $670,100 $842,190

Highway & Bridge Maintenance $59,483 $25,000 $25,000

Traffic Engineering $2,099,707 $1,990,000 $2,009,770

Municipal Fuel Tax Refund $1,591,625 $1,550,850 $1,575,710

Other $465,174 $493,160 $493,160

Less Five Percent $0 ($1,138,290) ($1,160,750)

Fund Balance $7,649,830 $8,488,970 $7,800,000

Total $31,436,606 $30,116,530 $29,854,290


Landscaping Maintenance Agreements $113,197 $244,070 $244,070

Energy Management/Traffic Signals $576,744 $588,250 $588,250

One Call Center $279,944 $0 $0

Transfer to General Capital for ePermits IT Project $0 $54,980 $0

Transfer to Transportation Capital $0 $0 $5,500,000

Reserve for Fund Balance $0 $6,978,660 $1,040,050

Subtotal $969,885 $7,865,960 $7,372,370


Public Works County Transportation Trust

Highway Construction & Engineering $3,323,892 $3,595,510 $3,674,860

Highway & Bridge Maintenance $9,312,124 $9,378,160 $9,394,550

Traffic Engineering $8,460,227 $9,276,900 $9,412,510

Subtotal $21,096,243 $22,250,570 $22,481,920

Total $22,066,128 $30,116,530 $29,854,290




Public Works Solid Waste and Recycling Services/Unincorporated Area Collections

Division

Solid Waste and Recycling Services/Unincorporated Area Collections


Municipal Services $1,333,910 $1,506,510 $1,336,930

Non-Departmental Reserves $0 $5,166,170 $5,760,730

Total $1,333,910 $6,672,680 $7,097,660


Commercial-Franchise Fees $177,866 $180,000 $120,000

Residential-Franchise Fees $62,099 $63,600 $42,000

Licenses & Permits $10,000 $2,000 $0

Recycling Sales $35,575 $35,100 $15,000

Vendor Application Fee $2,500 $500 $0

Special Assessments $1,213,310 $1,240,040 $1,164,510

Rear Door Collections $63 $100 $100

Net Increase/Decrease in Fair Value of Investments $(1,786) $0 $0

Interest Earnings $60,674 $55,500 $53,500

Less 5% $0 ($78,840) ($69,760)

Fund Balance Forward $5,174,681 $5,174,680 $5,772,310

Total $6,734,982 $6,672,680 $7,097,660



Operating Expenses $1,058,148 $1,001,380 $854,800

Capital Outlay $2,617 $21,600 $0

Reserves $0 $5,166,170 $5,760,730

Transfers $0 $161,010 $51,550

Total $1,333,910 $6,672,680 $7,097,660




BUDGET VARIANCES The recommended special assessment for FY14 is $270.

74,930 Increase in personal services due to the transfer of one position from the Recycling program.

(262,230) Decrease in operating expenses due to lower costs of contractual services for collection and disposal of recycling and garbage.

34,900 Increase in reimbursement to the Solid Waste Fund to support garbage and recycling services to the unincorporated areas.

(161,010) Decrease in transfers due to the elimination of the transfer to the Municipal Services District Fund.

51,550 Transfer of funds to the Solid Waste Fund to support administration costs for solid waste programs.

(21,600) Decrease in capital outlay based on projected capital needs.

594,560 Increase in reserves due to increase in fund balance.







Section

Municipal Services

GOAL STATEMENTTo provide for the efficient and reliable collection and disposal of residential solid waste and recyclables, and for the monitoring of commercial solid waste, for customers in unincorporated Broward County, to ensure a clean environment.

PROGRAM DESCRIPTION: This program is responsible for the administration of the mandatory collection programs for solid waste and recycling, including contractual oversight of privately-owned garbage and recycling collection firms, which serve residential and/or commercial locations in unincorporated Broward County.

HIGHLIGHTS: One position is transferred to Municipal Services

from the Recycling program in FY14.


Single family units served for garbage/trash collection and recycling

4,278 4,278 4,276

Multifamily units served for recycling 380 380 340

Cumulative total cost per single family residential unit (dollars) 311 314 329

Customer complaints 73 20 50


Average pounds of recyclables per unit 284 300 300

Tons of trash removed in community cleanup events 59 75 75


Total Dollars $1,333,910 $1,506,510 $1,336,930



Public Works Solid Waste and Recycling Services/Resource Recovery

Division

Solid Waste and Recycling Services/Resource Recovery

SECTION SUMMARYFY12 Actual FY13 Revised FY14 Budget

Administration $17,950,973 $20,557,809 $0

Landfill Operations $2,341,206 $3,572,158 $0

Solid Waste Project Management $275,549 $86,587 $0

District Recycling $4,495,905 $5,203,280 $0

Public Education and Outreach $1,411,768 $913,040 $0

Resource Recovery Operations $59,801,632 $39,874,130 $0

Residential Drop-Off Centers $840,677 $690,700 $0

Household Hazardous Waste & Electronics Recycling $2,205,587 $2,943,074 $0

Solid Waste Program $0 $9,210,674 $0

Reserve for Closure & Post Closure Costs $0 $51,234,408 $51,234,410

Total $89,323,297 $134,285,860 $51,234,410

REVENUESFY12 Actual FY13 Revised FY14 Budget

Resource Recovery Tipping Fee $68,093,538 $47,424,450 $0

Salvation Army Tipping Fee $32,882 $54,780 $0

Trash Fees $1,419,680 $1,330,520 $0

White Goods Recycling $31,425 $20,000 $0

Recycling Sales $4,143,408 $4,944,740 $0

Delinquent Fees $30,123 $12,000 $0

Contractual Services Broward County Cities $3,206 $13,570 $0

Contractual Services Trash Transfer Stations $25,137 $20,000 $0

Contractual Services Household Hazardous Waste $309,120 $397,130 $0

Interest Earnings $741,118 $512,900 $0

Net Decrease in Fair Value of Investments ($189,080) $0 $0

Gain/Loss Sale of Fixed Assets $3,960 $0 $0

Miscellaneous Revenue $54,069 $50,000 $0

Cash Over/Short $11 $0 $0

Transfer from Resource Recovery Capital (4881) $0 $6,964,138 $0

Less 5% $0 ($3,336,790) $0

Fund Balance $90,275,553 $75,878,422 $51,234,410

Total $164,974,150 $134,285,860 $51,234,410


Public Works Solid Waste and Recycling Services/Resource Recovery

BUDGET VARIANCES

HIGHLIGHTS: Thirty-seven (37) positions are transferred to the

Solid Waste Fund.

One (1) position is transferred to Highway & Bridge Maintenance.

Eighteen (18) positions are eliminated due to the expiration of the interlocal agreement to provide solid waste disposal services.

APPROPRIATIONSFY12 Actual FY13 Revised FY14 Budget

Personal Services $4,048,110 $3,952,010 $0

Operating Expenses $82,864,668 $68,571,266 $0

Capital Outlay $265,519 $817,502 $0

Reserve for Closure & Post Closure Costs $0 $51,234,408 $51,234,410

Transfers $2,145,000 $9,710,674 $0

Total $89,323,297 $134,285,860 $51,234,410


(73,340,776) Decrease in personal services ($3,952,010), operating expenses ($68,571,266), and capital outlay ($817,502) due to the expiration of the interlocal agreement between 26 cities and the County for solid waste disposal services.

(9,710,674) Decrease in transfers due to the one-time nature of the transfer to the Solid Waste Fund in FY13.

(83,051,450) TOTAL DECREASE


Public Works Solid Waste and Recycling Services/Solid Waste

Division

Solid Waste and Recycling Services/Solid Waste

SECTION SUMMARYFY12 Actual FY13 Revised FY14 Budget

Institutional Recycling $992,867 $1,111,110 $0

Closed Landfill Maintenance $822,874 $533,137 $0

Administration $0 $0 $565,660

Bulk Waste and Yard Waste Program $0 $0 $275,790

Disposal Contracts $0 $0 $3,723,300

Household Hazardous Waste & Electronics Recycling Collection

$0 $0 $1,322,160

Landfill Operations $0 $0 $2,798,620

Recycling $0 $0 $1,221,360

Solid Waste Property Management $0 $0 $884,600

Non-Departmental Reserves $0 $17,045,337 $14,288,410

Total $1,815,741 $18,689,584 $25,079,900


Contractual Services - Household Hazardous Waste $0 $0 $664,060

Contractual Services - Trash Transfer $0 $0 $87,630

Contractual Services - Keep Broward Beautiful $0 $0 $37,180

Land Rental $1,160,000 $1,160,000 $1,160,000

Reimbursements $12,862 $19,920 $12,900

Reimbursement - Other $0 $1,250,000 $1,047,590

Delinquent Fees $0 $0 $1,500

Recycling Sales $149,938 $181,350 $46,850

Contractual Services - School Board $563,300 $563,300 $0

Resource Recovery Tipping Fees $0 $0 $3,723,300

Salvation Army Tipping Fees $0 $0 $54,780

Landfill Tipping Fees $0 $0 $1,363,750

White Goods Recycling $0 $0 $20,000

Interest Earnings $58,191 $100,000 $138,670

Net Increase (Decrease) In Fair Value of Investments $8,558 $0 $0

Gain/Loss Sale Fixed Assets $2,399 $0 $0

Miscellaneous Revenues $1,659 $1,000 $50



Transfer from the General Fund $88,000 $88,000 $88,000

Transfer from Resource Recovery Fund $200,000 $9,210,674 $0

Transfer from Unincorporated Area Collections $0 $0 $51,550

Less 5% $0 ($105,670) ($417,910)

Fund Balance $6,401,997 $6,221,010 $17,000,000

Total $8,646,904 $18,689,584 $25,079,900


Personal Services $390,265 $357,600 $2,834,770

Operating Expense $910,774 $980,812 $7,270,370

Capital Outlay $514,702 $305,835 $176,350

Reserves $0 $17,045,337 $14,288,410

Transfers $0 $0 $510,000

Total $1,815,741 $18,689,584 $25,079,900

Positions 2 2 38

BUDGET VARIANCES8,766,728 Increase in personal services ($2,477,170) and operating expenses ($6,289,558) due to the

transfer of various functions and positions from the Resource Recovery Fund to the Solid Waste Fund.

(129,485) Decrease in capital outlay based on projected need.

510,000 Increase in transfer to the capital fund for the Southwest Regional Landfill Emergency Generator Replacement.

(2,756,927) Decrease in reserves due to reduction in fund balance.

6,390,316 TOTAL INCREASE




11–
52 Broward County, Florida - Fiscal Year 2014 Adopted Operating Budget
Section

Institutional Recycling

HIGHLIGHTS: This Section is eliminated in FY14 due to reorga-

nization.

One position is transferred to the Recycling Section.

One position is transferred to the Municipal Services section in the Unincorporated Area Collections Fund.


Total Dollars $992,867 $1,111,110 $0

Total Positions 2 2 -


Section

Closed Landfill Maintenance

HIGHLIGHTS: This Section is consolidated with the Landfill

Operations Section in FY14.


Total Dollars $822,874 $533,137 $0

Total Positions - - -



Section

Administration

GOAL STATEMENTTo direct, manage, and coordinate all programs, services and activities within Solid Waste and Recycling services to ensure the health, safety and welfare of County residents and the environment through the effi-cient operation of a solid waste management system.

PROGRAM DESCRIPTION: Administration guides and directs the activities of Solid Waste and Recycling Services. This includes accounting, purchasing, payroll, budgeting and clerical support. Also included is the monitoring of hauling, transfer, and disposal functions throughout the County.

HIGHLIGHTS: Due to the sunset of the Resource Recovery

Board on July 2, 2013, support of this Board is no longer a function of SWRS Administration.

All budgeted appropriations for Administration are distributed among the other Solid Waste &

Recycling Services’ programs, based on the number of positions for each program.

Ten positions are transferred from the Resource Recovery Fund.


Total Dollars $0 $0 $565,660

Total Positions - - 10



Section

Bulk Waste and Yard Waste Program

GOAL STATEMENTTo operate and maintain a network of collection facilities for Unincorporated Broward County residential customers and participating cities to reduce indiscriminate dumping and to facilitate various special waste programs.

PROGRAM DESCRIPTION: This program includes a network of permanent collection facilities, to provide the residents of the unincorpo-rated area and participating municipalities with a convenient means to dispose of household bulk trash and yard waste. This reduces illegal dumping and supports the protection of the public health and the environ-ment.


Number of bulk trash program users 22,996 26,000 6,790

Tons of bulk trash collected 5,265 6,000 1,560

Cost of disposal of trash per ton (dollars) 161 115 177

External customer satisfaction rating at trash transfer stations N/A 4.60 4.80





Section

Disposal Contracts

GOAL STATEMENTTo receive and process municipal solid waste at two waste-to-energy plants located within Broward County, resulting in the generation of electricity in order to conserve fossil fuels, and the preservation of limited local landfill space, while ensuring a safe environment and public health.

PROGRAM DESCRIPTION: This program manages a multi-year waste disposal service agreement with a private contractor who operates two waste-to-energy facilities in Broward County. The program coordinates billing services for the unincor-porated area and participating municipalities, and monitors plant operations for contract compliance.

HIGHLIGHTS: Through a negotiated competitive process, the

cost of disposal services was reduced from $57 per ton to less than $42 per ton, with no

minimum tonnage requirements and no pass-through costs.


Total Dollars $0 $0 $3,723,300



Section

Household Hazardous Waste & Electronics Recycling Collection

GOAL STATEMENTTo provide residents of participating jurisdictions with a cost effective program to properly dispose of house-hold hazardous waste and electronics, in order to remove heavy metals and other hazardous materials from the waste stream.

PROGRAM DESCRIPTION: This program includes a network of permanent collection facilities, plus a series of one-time events in various locations, for the convenient and safe disposal of household hazardous waste and electronics. The program serves residents of the unincorporated area, plus residents of municipalities that have contracted with the County for this service. This promotes the protection of the public health and the environment, including the conservation of natural resources, energy savings, and pollution reduction.

HIGHLIGHTS: Six positions are transferred from the Resource

Recovery Fund.


External customer satisfaction rating N/A N/A 4.6

Participating governmental and small business users in e-waste program

305 325 60

Total pounds removed from waste stream (electronic recycling) 1,442,280 1,900,000 298,000

Household hazardous waste users 28,858 32,000 5,810

Number of residential customers participating in e-waste program

18,004 22,500 3,550

Pounds of household hazardous waste collected 1,413,320 1,500,000 298,100

Total cost per pound of removal of household hazardous waste (excluding capital)

1.08 0.81 2.25






Section

Landfill Operations

GOAL STATEMENTTo ensure a safe environment and protect public health by providing a publicly owned and operated disposal site for unprocessable waste.

PROGRAM DESCRIPTION:The Southwest Regional Landfill accepts unprocessable materials, including construction materials and bulky waste. It also accepts yard waste, which is transferred to a processing facility. This program ensures that the landfill operates in compliance with local, state and federal environmental regulations.

HIGHLIGHTS: Thirteen positions are transferred from the

Resource Recovery Fund.


Tons of unprocessable waste landfilled 28,830 31,322 28,000

Tons of waste temporarily stored or hauled to resource recovery plants

7,111 9,250 6,900

Operating cost (in dollars) per ton of waste received 44.86 67.64 73.56


Number of instances of permit non-compliance with regulations cited per year

0.0 0.0 0.0






Section

Recycling

GOAL STATEMENTTo coordinate the processing of recyclables for the unincorporated area and for County governmental facili-ties, and to monitor and encourage increased recycling and waste reduction throughout Broward County.

PROGRAM DESCRIPTION: This section manages a contract with a private company that receives, sorts, and processes recyclables from the unincorporated area and from County government offices, libraries, and parks. The recyclable materials include newspaper, mixed paper, and cardboard, as well as metal, plastic and glass food and beverage containers. A portion of the revenue generated from the sale of recyclables is received by the County. This section also operates programs to increase recycling and waste reduction throughout Broward County, via public education, volunteer coordination, and promotion of recycling at institutional, multifamily, and commercial facilities. This includes the Adopt-A-Street program for litter prevention.

The benefits of recycling include the conversion of natural resources, energy savings, and pollution reduc-tion, particularly the reduction of greenhouse gas emissions.

HIGHLIGHTS: One position is transferred from the Institutional

Recycling section. Six positions are transferred from the Resource

Recovery Fund.


Participating county government buildings and parks 106 100 110

External customer satisfaction rating N/A 4.50 4.50

Tons recycled - County government buildings 517 600 615

Percent of solid waste recycled countywide N/A N/A 34






Section

Solid Waste Property Management

PROGRAM DESCRIPTION: This Section provides planning, inspection and oversight for permit compliance, maintenance, and improve-ment projects for all County properties used or reserved for solid waste management. This includes the Southwest Regional Landfill, wetland mitigation sites, closed landfill sites, and property leased for a waste-to-energy plant. Also included is funding for staff oversight and consulting services related to the closure and long-term maintenance requirements, established for landfills by state law.

HIGHLIGHTS: Two positions are transferred from the Resource

Recovery Fund.






Section

Non-Departmental

RESERVES

FY13 Revised FY14 Budget

Reserve for Fund Balance Forward $5,589,343 $0

Reserve for Davie Landfill Closure $904,460 $904,460

Reserve for Future Demolition of South Plant $1,340,860 $3,480,000

Reserve for Solid Waste & Recycling Programs $9,210,674 $9,903,950

Total $17,045,337 $14,288,410


Public Works Water & Wastewater Services

Division

Water & Wastewater Services


Administration $7,233,475 $7,907,880 $6,953,160

Information Technology $3,650,759 $4,284,630 $4,282,630

Engineering $1,144,653 $567,550 $804,230

Fiscal Operations $7,229,495 $7,949,360 $8,129,810

Water & Wastewater Operations $42,282,428 $47,772,770 $48,625,940

Water Management $1,307,283 $1,262,920 $1,417,740

Waterways Management $742,578 $767,050 $744,110

Non-Departmental $0 $17,077,130 $21,028,790

Total $63,590,671 $87,589,290 $91,986,410


Operating Fees $132,171,796 $126,275,310 $127,605,830

Large User Surcharge $1,709,311 $1,866,310 $1,899,540

Capital Recovery Revenue $635,862 $1,400,000 $1,400,000

Bond Proceeds $7,500,000 $65,977,280 $40,000,000

Transfer from the General Fund $1,200,000 $1,200,000 $1,200,000

Transfer from the MSD Fund $20,000 $20,000 $20,000

Interest Income $454,742 $1,836,820 $1,131,640

Less Five Percent $0 ($6,525,090) ($6,558,010)

Fund Balance $53,651,767 $61,797,230 $81,007,960

Total $197,343,478 $253,847,860 $247,706,960



Operating Expense $39,552,994 $41,296,450 $41,929,030

Capital Outlay $455,766 $2,729,650 $1,768,460




Reserves $0 $17,077,130 $21,028,790

Total $63,590,671 $87,589,290 $91,986,410

Capital Budget $237,852,015 $85,366,450 $74,726,900

Debt Service $69,632,508 $80,892,120 $80,993,650

Total $371,075,194 $253,847,860 $247,706,960

Positions 418 418 414

BUDGET VARIANCES(313,410) Decrease in personal services due to the elimination of five vacant positions.

108,160 Increase in personal services due to the transfer of one Accountant position from the Solid Waste and Recycling Services Division.

507,710 Increase in retirement costs due to an increase in the Florida Retirement System rates.

130,460 Increase in fleet service charges based on historical experience.

(61,530) Decrease in operating expenses for chemicals based on historical experience.

(860,440) Decrease in capital expenses due to the one-time nature of the expenditure.

3,951,660 Increase in reserves due to an increase in fund balance.




(100,750) Capital Outlay

4,397,120 TOTAL INCREASE



Section

Administration

GOAL STATEMENTTo administer and coordinate all activities within the Water and Wastewater Services to maintain financial stability, optimize productivity, increase cost-effectiveness, and ensure compliance with all county, state, and federal requirements.

PROGRAM DESCRIPTION: Water and Wastewater Services Administration manages and directs the activities of the five Water and Wastewater Services (WWS) divisions: Engineering, Fiscal Operations, Information & Instrumentation Technology, Operations, and Water Management. Administration approves operating and capital budgets, assures rates, fees, charges are sufficient to support fund activities and debt service requirements while main-taining appropriate coverage to maintain or enhance bond ratings. Administration develops and implements financing plans for the successful implementation of the capital plan and policies to ensure environmentally safe water resources. Administration coordinates activities to identify efficiencies and synergies to reduce overall costs and enhance the delivery of services. The program manages relationships with Large Users of the North Regional Wastewater System and the Regional Raw Water System. Administration coordinates the response to information requests from the County Commission and the public. The section oversees HR activities, including a program to promote personal and professional employee development. Administration manages water and wastewater-related internal and external public affairs, including publishing the award-winning WWS employee newsletter and monitors legislative and regulatory issues related to water and wastewater at local, regional, state and federal levels. The section promotes water conservation programs to benefit customers, preserve water resources and protect the environment.


Ratio of Available Funds (Revenues net of Operating Expense) to Debt Service Payments

1.69 1.80 1.65

Commissioner's requests per 10,000 customers 2.1 2.0 2.0

Total cost per 1,000 gallons (Retail Water Operations) 3.290 3.290 2.920

Total cost per 1,000 gallons (Retail Sewer Operations) 3.030 3.590 3.080

Total cost per 1,000 gallons (Regional Raw Water Operations) 0.170 0.176 0.158

Total cost per 1,000 gallons (Regional Treatment Operations) 0.860 0.781 0.740

Total cost per 1,000 gallons (Regional Transmission Operations)

0.110 0.196 0.195



HIGHLIGHTS: One position was transferred to the Fiscal Opera-

tions section during FY13.

Six positions are transferred to the Water & Wastewater Operations section in FY14.

One vacant position is eliminated in FY14.


Total Dollars $7,233,475 $7,907,880 $6,953,160




Section

Water & Wastewater Information Technology

GOAL STATEMENTTo provide planning, acquisition, development, and maintenance of highly specialized utility automation and industrial control systems designed to ensure the accurate, efficient, secure, and flexible operation of the water and wastewater treatment, storage and distribution system and to manage the safety and security of staff and facilities.

PROGRAM DESCRIPTION: The Water and Wastewater Information Technology Division (WWS-ITD) provides specialized automation services to the water and wastewater utility by acquiring, developing, and maintaining the latest utility specific technology solutions on its proprietary utility network. WWS-ITD is responsible for maintaining the automation and industrial control systems at all four main treatment and distribution facilities and over one hundred other distribution and storage facilities within Broward County on a 24-hour, 7 day-per-week basis. WWS-ITD also provides desktop, server and network support for the WWS segment of the County’s admin-istrative network. The Division also manages the safety and security of WWS staff and facilities which have been designated as critical infrastructure by the US Department of Homeland Security.


Work orders processed 1,223 1,310 1,430

Service calls processed 4,365 4,300 5,000

Percent of time response to a client automation service call is within 90 minutes

98 99 98

Availability of applications and infrastructure (%) 98 98 98

Average service call resolve time (minutes) 50 53 50


Average operating cost per workstation 3,587 3,640 3,640

Service calls per systems technician 728 530 240


Total Dollars $3,650,759 $4,284,630 $4,282,630




Section

Water & Wastewater Services/Engineering

GOAL STATEMENTTo plan, design, and construct facilities for Water & Wastewater Services (WWS) and its customers to ensure adequate system capacity to provide water, treat sanitary sewer, and minimize storm water flooding.

PROGRAM DESCRIPTION: The Water and Wastewater Engineering Division is responsible for developing and implementing a capital improvements program for services provided by the Water and Wastewater Services (WWS) including water, wastewater, and drainage. The Division is responsible for coordination of developer-donated facilities, the maintenance of record information on potable water and wastewater facilities, for administration of potable water and sewer easements, and for administration of permits to connect to the potable water and wastewater plants operated by the WWS. The Division also provides general potable water and wastewater engineering support for Broward County. These processes ensure compliance with the County’s minimum standards for construction and integrity of WWS systems.

HIGHLIGHTS: One vacant position is eliminated in FY14.


Bid packages to purchasing 11 15 16

Developer projects coordinated (monthly average) 167 37 50

Developer projects reviewed 84 90 150

In-house project designs completed 8 6 6

Percent of developer plans reviewed in 14 days or less 100 98 98

Permit applications processed 164 100 140

Plats, site plans, easement vacations, re-zonings processed 239 160 240

Change order percentage 1.38 2.00 2.00

Dollars encumbered (millions) 20 70 23

Dollars spent (millions) 52 70 70

Bid packages closed 4 7 17

Average dollar amount of construction/consultant managed per project manager (millions)

14 17 15


Total Dollars $1,144,653 $567,550 $804,230




Section

Fiscal Operations

GOAL STATEMENTThe division is responsible for providing financial management to Water and Wastewater Services through safeguarding resources; billing and collection for services rendered; promoting efficiency; providing accurate and timely financial and management reports and insuring the practice of sound fiscal policy.

PROGRAM DESCRIPTION: Fiscal Operations provides accounting services for all divisions of Water and Wastewater Services (WWS) to provide timely financial reporting, ensure compliance with Federal and State laws, professional accounting standards and County policy and procedures. The Division provides customer services including meter reading and meter repair, monthly billing, and collection of revenues. The Division operates a warehouse for materials and supplies used in the operations and maintenance of utility infrastructure. The Fiscal Operations Division coordinates materials management, purchasing and contract administration functions for all opera-tional and administrative activities in WWS. In addition, the Division provides Grounds and Building support services to over 200 locations owned and operated by WWS throughout the County. The Division also coordinates the budgeting activities for all sections and supports the development of fiscal plans, rates, fees and charges for services provided by WWS.


Percent of financial management reports completed within 30 days of end of month (%)

100 100 100

Provision for uncollectable payments as a percentage of retail sales

5.00 4.00 5.00

Percent of facilities work orders completed within 15 days 91 90 90

Percent of inventory requisitions filled within 3 days 98 95 100

Percentage of payroll vouchers processed correctly 100 100 100

Average total cost per customer account per month 6.71 7.00 7.50

Percentage of payment documents processed within 24 hours of receipt of proper documentation

100.0 99.0 100.0

Percent of required accounts in compliance with the Backflow Certification Compliance Ordinance

87 98 100

External audit comments 1.0 0.0 0.0

Percentage of purchase orders processed within 3 days 88 90 90

Defaults under bond resolution 0.0 0.0 0.0

External customers satisfaction rating 4.10 4.00 4.00



HIGHLIGHTS: One position was transferred from the Adminis-

tration section during FY13.

One position is transferred from the Solid Waste and Recycling Services Division in FY14.

Two vacant positions are eliminated in FY14.


Total Dollars $7,229,495 $7,949,360 $8,129,810




Section

Water & Wastewater Services/Operations

GOAL STATEMENTTo produce high quality potable water and reliable water distribution and wastewater collection services to our customers, and to ensure that all services of this division are delivered in a safe, efficient, and cost-effec-tive manner.

PROGRAM DESCRIPTION: The Operations Division is responsible for pumping, treating, and distributing water and/or the provision of wastewater collection services to retail and water resale customers. The Division operates and maintains water treatment plants; re-pumping and storage facilities; lift stations, underground water distribution and sewage collection systems; and other support facilities. The Division is responsible for the preparation and submittal of reports to comply with Federal, State and Local requirements (such as the Safe Drinking Water Act) and to insure the reliable production of high quality, safe potable drinking water for our residents and visitors. The Division provides raw water from two regional wellfields to five large users and to Broward County retail operations.


Direct cost of 1,000 gallons of treated retail water sold (treated and purchased)

1.77 2.02 2.02

Direct cost per 1,000 gallons of retail wastewater collected 1.90 2.56 2.56

Millions of gallons of raw water produced 6,835 6,000 6,000

Direct cost per 1,000 gallons of regional wastewater treated 0.58 0.68 0.68

Direct cost per 1,000 gallons of regional wastewater transmitted 0.09 0.16 0.16

Direct cost per 1,000 gallons of regional raw water sold 0.12 0.18 0.18

Millions of gallons of water delivered 9,136 10,000 10,000

Millions of gallons of wastewater collected 4,931 5,400 5,400

Number of external water quality customer complaints 68 65 65

Percentage of water quality tests in compliance 100 100 100

Percentage of sewage spills and line blockage responses within 2-hours

100 98 98

Millions of gallons of wholesale wastewater treated/disposed of 25,989 24,500 24,500

Millions of gallons of wholesale wastewater transmitted 20,432 18,000 18,000

Wet tons of bio-solids disposed of 87,737 90,000 90,000

Number of lab samples tested and analyzed 41,474 43,200 40,000

Number of system backups 0 4 4

Millions of gallons of hauled waste collected 28 28 28

Number of permit violations 0 3 3



The Division is also responsible for providing wastewater transmission and treatment services to eleven large users and to Broward County through the operation and maintenance of a regional wastewater treatment facility and related master pumping stations. The Division operates a reclaimed water facility, which provides reclaimed water to both industrial and retail customers. In addition, the Division operates a State certified laboratory, a nationally recognized Industrial Pretreatment Program (IPP), and provides critical environmental service through operating and maintaining the only septage receiving facility located in Broward County.

HIGHLIGHTS: Six positions are transferred from the Adminis-

tration section in FY14. One vacant position is eliminated in FY14.


Total Dollars $42,282,428 $47,772,770 $48,625,940




Section

Water Management

GOAL STATEMENTTo provide comprehensive water management services to the residents of Broward County in order to meet the County's needs for flood protection and an ample urban water supply.

PROGRAM DESCRIPTION: Programs in engineering, management, and development review provide for the planning, design, construc-tion, and right-of-way management of waterways, culverts, pump stations and water control structures that provide flood protection, surface and ground water recharge, saltwater intrusion abatement, and urban water supply. Water supply planning, well site assessments, and permitting services are provided to apply for, obtain, and assure compliance with public water supply and diversion & impoundment water use permits. Staff also engineers and manages the inspection, cleaning, and repairs of County roadway drainage elements and assures compliance with the Florida DEP National Pollutant Discharge Elimination System (NPDES), Municipal Separate Storm Sewer Systems (MS4) Permit for Broward County and prepares and submits applications and data for the renewal of surface water management licenses for the roadway drainage system.


Number of structure operations required for water control management

240 250 250

Percentage of time that regional system surface water elevations are maintained within 0.2 foot of the target wet/dry season elevations

85 75 75

Operation and maintenance cost per square mile for the regional system waterways (dollars)

1,536 N/A 1,600

Percent compliance of a ten-year roadway drainage system surface water management license renewal and permit requirements program

100 95 95

Average cost per foot to clean, inspect, and video tape roadway drainage system storm drainage pipes (dollars)

7.06 10.50 10.50


Total Dollars $1,307,283 $1,262,920 $1,417,740




Section

Waterways Management

GOAL STATEMENTTo provide functional operation and maintenance of waterways through the reduction of aquatic weed growth and the operation of water control structures to achieve design level flood protection and aquifer recharge.

PROGRAM DESCRIPTION:Waterways are maintained to assure design flow capacity through the removal of trash, debris, and undesir-able plants; the introduction of favorable biological control agents; and the applications of herbicides. Control structures, culverts, and canals are maintained to keep these features operable and effective. Mainte-nance functions are accomplished from boats and amphibious craft where waterways are inaccessible to land vehicles. Field operations staff also operates water control structures for discharge of excess water during the dry season.


Number of acres of Parks and other County agency waterways treated with herbicide

462 N/A 400

Aquatic plant management cost per acre for Parks and other County agency waterways (dollars)

276 N/A 500

Number of acres of regional system waterways treated with herbicide

85 N/A 350

Percent of time aquatic weed growth is controlled in waterways so that weeds do not remain in waterways more than 18 inches into the waterway in residential areas and no more than 36 inches into the waterway in other developments

81 75 75

Percent of time trash and debris is removed and grass is cut in rights-of-way adjacent to waterways down to the edge of water four times per year or as scheduled

100 95 95


Total Dollars $742,578 $767,050 $744,110




Section

Non-Departmental

RESERVES

BUDGET COMMENTS The Water and Wastewater Operating Fund and the Water Management Fund maintain reserves for

contingencies and revenue stabilization that may be carried over into subsequent fiscal years.

FY13 Budget FY14 Budget

Reserve for Contingencies and Revenue Stabilization $17,077,130 $21,028,790

Total $17,077,130 $21,028,790


Documents

Department Public Works - Broward County, · PDF filePersonal Services $671,631 $655,410 $741,720 ... Number of space planning projects managed 91 85 40 ... 97.20 95.00 95.00