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Week 2

Presentation design

PowerPoint 1 - Introduction

BSBITU302A & BSBCMM401A

Make a Presentation/

Create an Electronic Presentation


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2008 2

Lesson Description

1 Designing a good presentation1.1 Preparation

mode of presentation

location of presentation

know the audience pitch (training, sales, information)

know the costs1.2 The content of your presentation

gather salient facts

organise your thoughts

what will be on-slide, on-notes and in your speech

1.3 Design the PowerPoint slides

Colour, font, text amount, order of slides, pictures etc

1.4 Rehearse and revise

1.5 Do it

1.6 Evaluate your performance and learn


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2008 3

Lesson Description

2 Good and Bad presentations2.1 Do do this

2.2 Do not do this

3 Introduction to MS PowerPoint

3.1 Opening PPT3.2 Slide master

3.3 Hierarchy

3.4 Font type, size and colour

3.5 Page layout

3.6 New page and insert

3.7 View

3.8 Save

4 You are going to design a five slide PowerPoint presentation.

You will present this on Thursday. GO TO WORKSHEET (click here)


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2008 4

1. Designing a good presentation

1.1 PreparationA good presentation starts with good preparation


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2008 5


1.1 Preparation

Remember that 80% of the message that you want to tell is in the visual

presentation and the way you deliver your speech.

Only 20% is in what you say!


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2008 6


1.1 PreparationThe mode of your presentation

PowerPoint, Notes to hand out, samples to give, PPT and speech,

PPT + speech + notes + whithboard?

You need to decide on what combination of tools will deliver what you want the

audience to understand in the most effective way


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2008 7


1.1 PreparationThe location of your presentation

what setting will you deliver your presentation

Office, hall, lunch, showroom, training centre, quiet, noisy, dark or light?

These need to be known so that you can design your presentation effectively


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2008 8


1.1 PreparationUnderstand your audience

th is is very important

You need to know the following things about your audience

What knowledge do they want to take home with them?

What is there level of understanding of what you will talk about? You

will have to grade your language.

How many will attend

Age and sex characteristics

Formal, informal?


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2008 9


1.1 PreparationWhat will your pitch be:

Do you want to sell something

then you need to convince the audience that you have a

product/ service that gives them value (CDQ)

You need to get the audience excited about your service oryour product

Do you want to inform your audience

then what is it that your audience knows already and what is

it that they want to find out?


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2008 10


1.1 PreparationWhat will your pitch be:

Do you want to train your audience of students

then what is it that your audience knows already and what is

it that they need to be trained in?

how will you break the lesson to enable questions and/ ortests of their understanding and/ or breaks for exercises?


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2008 11


1.1 PreparationCalculate the costs


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2008 12


1.2 The content of your presentationgather salient facts

organise your thoughts

what will be on-slide, on-notes and in your speech


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2008 13


1.2 The content of your presentationGather salient facts

This means get the important concepts that will underpin the content and the

presentation hooks of your presentation


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2008 14


1.2 The content of your presentationWhat is your goal? Be SPECIFIC, Be MEASURABLE

What information will the audience need to take home with them for you to

have reached your goal?

What EXACTLY are you going to say that will meet your audienceexpectations?

What examples are you going to use to help the audience understand difficult

concepts?

What are your hooks?


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2008 15


1.2 The content of your presentationorganise your thoughts so that they form an INTERESTING story

The Beginning

There should be a beginning that sets out the framework of the story, gets

people interested in what is going to happen. Who are the main characters,

who has done what!What bit is the exciting bit?

The middle

There should be a middle that builds the plot. This is where you discuss the

story (product). It is here that you have the informationand build to a

crescendo!

The end

Restate the value

Give an exciting conclusion


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2008 16


1.2 The content of your presentationMake sure that the message you give is organised and understandable.

The linear approach is the best

This is your problem

This is my solution

These are the values that my product can give you

So buy it!


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2008 17


1.2 The content of your presentationThe Beginning

What is the exciting bit?

Have I got them interested by identifying their problem and giving them a

solution?Have I kept their interest for the next section?

Opening Exciting, interesting opening statement

Introduction Introduce yourself and the topic/ product/ service

Set the

scene

What we will be doing/ the problem to be fixed

Segway Link to the next session


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2008 18


1.2 The content of your presentationThe middle

Have you PROVED that the problem is solved?Have you given evidence?

Have you used examples to help the audience to understand?

Is the development of your proposition been logical/ linear

Are they still interested?

Restate the problem

Solve the problem How does the product solve the problem



Segway Build to a crescendo to link to the next session


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2008 19


1.2 The content of your presentationThe conclusion

Restate the problem

Restate the way you

solved the problem

Restate the product

Further incentives

End


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1.3 Design the PowerPoint presentationWe will discus this in the next section


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2008 21


1.4 RehearseYou need to practice your presentation so that it looks professional and you fix

any understanding, timing, technical problems


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2008 22


1.5 Do itBe confident, do not hide from your audience, be the boss!


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2008 23


1.6 Evaluate

By evaluating your performance and your presentation you can fix the things

that went wrong and build upon those things you did right.

We can all improve on our presentations and with practice we will get better

and better!


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2008 24

2. Good and Bad presentation

How do we fix this? Bad Presentation

Disorganised, late, muddled

Does not give me what I want

Boring

Monotonous

Ambiguous

Cant read the writing

To much writing on the slide

To hard, complicated

To dry


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2 Create a presentation and prepare supporting documents

2.1 Design slides, notes and handout masters to incorporate organisational

and task requirements in relation to image and preferred style, avoiding

distractions

2.2 Use software functions for consistency of design and layout, to meet

identified presentation requirements including user manuals and online help

to overcome problems with design and production

2.3 Balance presentation features for visual impact and emphasis

2.4 Use advanced software features to streamline and customise the

presentation for different audiences

2.5 Check presentation for spelling, consistency in presentation features andstyle, in accordance with task requirements

2.6 Print presentation materials in accordance with presenter or audience

requirements


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2008 26


2 Create a presentation and prepare supporting documents

2.1 Design slides, notes and handout masters

2.2 Use softw are fun ct ion s for con sistency of design and layou t, to meet

2.3 Balance presentation features for visual impact and

2.4 Use advanced software features to streamline and customise the

2.5 Check presentation for spelling, consistency in presentation features

2.6 Pqinv pqeuenvavion maveqialu inaccoqdance sivh pqeuenveq oq atdienceqertiqemenvu


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3 Delivering an effective presentation3.1 Explain the desired outcomes of the presentation with the audience

3.2 Use presentation aids, materials and examples to support target

audience understanding of key concepts and central ideas

3.3 Monitor non-verbal and verbal communication of participants to

promote attainment of presentation outcomes

3.4 Use persuasive communication


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2008 28


3 Delivering an effective presentation3.1 Explain the desired outcomes of the presentation with the audience

3.2 Use presentation aids, materials and examples to support target

audience understanding of key concepts and central ideas

3.3 Monitor non-verbal and verbal communication of participants to

promote attainment of presentation outcomes

3.4 Use persuasive communication


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3 PowerPoint Introduction

3.1 Opening PPT3.2 Slide master

3.3 Hierarchy

3.4 Font type, size and colour

3.5 Page layout

3.6 New page and insert

3.7 View

3.8 Save


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End

Documents

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