INDICATORS 11 AND 13

Bureau of Indian EducationDivision of Performance and

AccountabilityWebEx March 22, 2011

DESK AUDIT

Why a desk audit?

DPA will not be conducting compliance monitoring (file reviews) at the schools this year like they did in the past

However, because Indicator 11 and Indicator 13 are compliance indicators and must be at 100% as defined in the State Performance Plan (SPP), DPA has to report this data annually to the Office of Special Education Programs (OSEP)

Indicator 11 – Child Find

Percent of children who were evaluated within 60 days of receiving parental consent for initial evaluation or, if the State establishes a timeframe within which the evaluation must be conducted, within that timeframe.

Consent to Eligibility Determination - 60 calendar days

Indicator 13 – Transition

Percent of youth aged 16 and above with an IEP that includes coordinated, measurable, annual IEP goals and transition services that will reasonably enable student to meet the postsecondary goals.

NASIS Special Education Module Memorandum to all Line Offices and

Schools dated February 2009 states:“After training is completed, the use of

the NASIS special education forms will be required for all BIE funded schools.”

“Primarily, the data base will allow the DPA to collect data for specific reports sent to the United States Department of Education, Office of Special Education and Rehabilitative Services, Office of Special Education Programs.”

DPA User Group and User AccountsMemorandum dated November 23,

2010 to all Line Offices and schools states:

“Therefore, the DPA will begin desk audit activities as part of the data collection and monitoring procedures.”

Desk Audit Notification

Memorandum dated March 9, 2011 to school administrators and school special education coordinators:Informs schools of desk audit

beginning April 15, 2011Attaches sample data collection form

for schools to submit by April 8, 2011 to the DPA

Bureau of Indian Education

Division of Performance and Accountability

Special Education

DESK AUDIT

School Performance Plan (SPP) Indicator 11

Information for 60 Day Timeline for SY 2010-2011

DUE BY APRIL 8, 2011

NAME OF SCHOOL: _______________________________

NUMBER OF PARENT CONSENT(s): __________________

CONTACT PERSON: _______________________________

NASIS ID GRADE DATE OF PARENT CONSENT ELIGIBILITY DETERMINATION DATE REASON FOR DELAY (drop down box) 4-Provide ReasonNo. OF DAYS PAST 60 DAY TIMELINE

Choose 1 – 4, if 4 complete next box

1. Parent repeatedly fails or refuses to make the child available for evaluation.

2. The child transfers to a new school after the previous school has begun,

and not completed, an evaluation.

3. Other

a. Contract not awarded

b. Inclement weather

c. Evaluator not available

4. If other - Provide reason

Next Steps:DPA will verify the information submitted

by the schoolsHow?

Check the Assessment Plan of the student for date of consent and signature to compare with the submitted form

Check the Evaluation Summary Report or the Specific Learning Disability Determination form for the date of Eligibility Determination and compare with the submitted form

Indicator 11 tipsSchools should ensure that the parental

consent page is signed, dated and scanned into the NASIS module

Refer to the updated NASIS Special Education Process Guide dated March 11, 2011 for instructions on how to upload signature pages (required for Indicator 13 also)

Process Guide can be accessed at the following website:

www.bie.eduNASIS link, NASIS training

After Eligibility DeterminationDuring the evaluation process, the

school should have indicated the child’s Special Ed Status in the NASIS enrollment tab as 02: Being Evaluated

Once the determination is completed, the school needs to change the child’s Special Ed Status in the NASIS enrollment tab to:01: Regular Ed – Not Receiving Services or 03: Receiving Services

Indicator 13 TipsMake sure there is evidence that the

student was invited to the meeting, Student signature? (scan the signature

page of the attendees)If student did not attend meeting, the

meeting notes should indicate that the student was invited but did not attend

If student signs for age of majority for the first time, scan that page; if student signed in a previous IEP, make a note of that in the meeting notes

More Indicator 13 ResourcesRefer to the BIE website for further

secondary transition information:www.bie.edu

Programs LinkSpecial EducationTrainingWebEx Online Training 2010

Secondary Transition, dated February 16, 2010

Notification of Findings

By May 9, 2011 schools will be notified of the results of the desk audits with instructions on completing their Corrective Action Plan if non compliances are found

Contact InformationIndicator 11

Narcy Ka’Won, 505 563-5257, narcy.kawon@bie.edu

Indicator 13Sally Hollow Horn, 505 563-5276,

sarah.hollowhorn@bie.edu