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EAST CAROLINA UNIVERSITY OFFICE OF GRANTS AND CONTRACTS
[email protected] Updated
The following is provided as a brief outline of the basic requirements of Banner HR for Grants. For questions, please contact Rosalie Farley at [email protected] or email [email protected].
DETERMINING THE ALLOWABLE SALARY ON A GRANT BUYOUT
INTRODUCTION
The Salary Calculator for Grants was created as a tool for units to be able to determine the
maximum mathematically proportional annual salary allowed given the amount of effort extended on a project to be used on an
Electronic Personnel Action Form, and its percentage columns.
INTRODUCTION
This tool will also allow you to project the amount of salary that would be charged to a fund given the number of pays that your EPAF is active.
Federal, state, university, and grant/budget restrictions will impact the allowability of the amounts determined on this form.
INTRODUCTION
The amounts determined on the form are generally approved by OGC if the amounts are not: Crossing a closed effort period (debit or credit)
Against an inactive fund
After the end date of a fund (INB Screens: FRMFUND, FRAGRNT)
Greater than 90 days from the original payroll date
If the forms fall into any of the categories above and/or include a stipend, or are not mathematically proportional they will need case-by-case review and prior approval from OGC and most will not be approved/processed.
SALARY CALCULATOR
When opening Salary Calculator Version 13, select the 12 month tab. The 12 month tab is generally selected as most employees are paid over 12 months no matter their status (9 mo/12 mo).
SALARY CALCULATOR
Example: An individual who earns $45,000 annually (no stipends) and is a .75 FTE For this ¾ time individual, they will work 25% on the grant for one semester (9 pays).
SALARY CALCULATOR
In order to determine the allowable charges to a grant buyout, you must first have the individual’s full time annual salary.
SALARY CALCULATOR
If the person is part time, you will need to complete the Part Time to Full Time Conversion section of this form.
The annualized salary would be used to determine the allowable salary charges on the EPAF.
SALARY CALCULATOR
In the Part-time Full-time Conversion Section
Enter the part time annual salary of the individual in cell B5.
Enter the part time FTE of the individual in cell B6.
The individual’s full time annual salary will populate in cell B7.
SALARY CALCULATOR
Within the Buyout Calculation Section of the Calculator…
Annual Salary: Enter the full time annual salary of the individual obtained from cell B7 or INB in cell B11.
Minus Stipend: Stipends cannot be included in the base salary in determining a grant buyout. Enter the total amount of stipends the individual earns in cell B12.
Reassigned Effort (% FTE): Enter the amount of effort the individual will be working on the grant in cell B17.
SALARY CALCULATOR
In this case, the person’s allowable annual salary on the grant for 25% effort would be $15,000.
SALARY CALCULATOR
To calculate the Percentage Column for your EPAF, refer to the EPAF Percentage Check section of the calculator.
For each project (FOAP) in which the individual will be working, enter the FTE in column D, and the amount of annual salary in column E.
The percentage column will calculate the percentages for each FOAP for the labor distribution on the EPAF (column F).
The total FTE and amount of the annual salary will populate in the total line (row 20).
SALARY CALCULATOR
Note the mathematically proportional percentages for your EPAF differ from the FTE.
Note that the 25% buyout plus the 50% that remains of the non-sponsored
account adds up to their annual salary of $45,000 at an FTE of .75. This is why we use the annual salary in our calculations
SALARY CALCULATOR
To calculate the projected charges, refer to the Expenditure Check section of the calculator.
Based on the information you keyed on the EPAF Percentage Check section, your FTE, and semi monthly pay will auto-populate in columns H and I.
Enter the number of pays you intend the individual to be paid through your EPAF in cell J11.
Total projections are shown in Column K.
SALARY CALCULATOR
In this example, the estimated salary charges, not including benefits, is $5,625.
SALARY CALCULATOR
Current KPIs state that we must report actions approved/processed that are greater than 60 and 90 days.
SALARY CALCULATOR
In the 60/90 Day Section, key the Effective Date of the EPAF/PCF in cell E5.
Enter the Personnel Date (the date that they wanted it to happen) of the EPAF/PCF in cell E6.
The number of total days will auto populate in cell E7.
In column F of this same section, to determine the number of days as of today enter the personnel date of the EPAF/PCF in cell F6. The number of total days will auto populate in cell F7.
SALARY CALCULATOR
Example: An EPAF/PCF has been sent for approval with an Effective Date of 01/16/11, and a Personnel Date of 09/30/10.
SALARY CALCULATOR
The number of total days within this time span is 108 days, and would require KPI reporting.
EPA: DETERMINING THE ALLOWABLE SALARY
Example:
An Assistant Professor is working 25% on a grant for 3 months
• Earns $63,649 annually with no stipends
EPA: DETERMINING THE ALLOWABLE SALARY SALARY CALCULATOR VERSION 13
Select the Twelve Month Tab. Reminder: All employees are paid over 12 months
EPA: DETERMINING THE ALLOWABLE SALARY
Annual Salary: Enter the annual salary of the individual in cell B11. Example: $63,649
Minus Stipend: Stipends cannot be included in the base salary for supplemental earnings. Enter the total amount of stipends the individual earns in cell B12. Example: Individual does not earn a Stipend. Enter $0.
Reassigned Effort (% FTE): Enter the amount of effort the individual will be working on the grant in cell B17. Example: Working 25%
EPA: DETERMINING the Allowable Salary
Note: The maximum allowable annual
salary working 25% effort is
$15,912
To calculate the Percentage Column for your EPAF, refer to the EPAF Percentage Check section of the calculator.
Enter the .25 FTE in column D, and the annual salary of $15,912 in column E.
EPA: DETERMINING the Allowable Salary
To calculate the projected charges, refer to the Expenditure Check section of the calculator.
Based on the information you keyed on the EPAF Percentage Check section, your FTE, and semi monthly pay will auto-populate in columns H and I.
EPA: DETERMINING the Allowable Salary
EPA: DETERMINING the Allowable Salary
Enter the number of pays to be paid through your EPAF in cell J11. In this case, he will be working for 3 months- or 6 pays.
Total projections are shown in Column K.
SPA/CSS: DETERMINING THE ALLOWABLE SALARY
Example:
A Nurse is working 25% on a grant for 5 months
• Earns $32,000 annually with no stipends
SPA/CSS EMPLOYEES
Annual Salary: Enter the annual salary of the individual in cell B11. Example: $32,000 Minus Stipend: Stipends cannot be included in the base salary for supplemental earnings. Enter the total amount of stipends the individual earns in cell B12. Example: Individual does not earn a Stipend. Enter $0. Reassigned Effort (% FTE): Enter the amount of effort the individual will be working on the grant in cell B17. Example: Working 25%
SPA: DETERMINING THE ALLOWABLE SALARY SALARY CALCULATOR VERSION 13
Select the Twelve Month Tab. Reminder: All employees are paid over 12 months
SPA: DETERMINING THE ALLOWABLE SALARY
Note: The maximum allowable
annual salary is $8,000.
To calculate the Percentage Column for your EPAF, refer to the EPAF Percentage Check section of the calculator.
Enter the .25 FTE in column D, and the annual salary of $8,000 in column E.
SPA: DETERMINING THE ALLOWABLE SALARY
EPAF Percentage Check
FTE Annual Salary Percentage
0.25 $8,000.00 25.00%
0.75 $24,000.00 75.00%
0.00%
0.00%
0.00%
0.00%
0.00%
0.00%
1.000 $32,000.00 100.00%
To calculate the projected charges, refer to the Expenditure Check section of the calculator.
Based on the information you keyed on the EPAF Percentage Check section, your FTE, and semi monthly pay will auto-populate in columns H and I.
SPA: DETERMINING THE ALLOWABLE SALARY
Enter the number of pays to be paid through your EPAF in cell J11. In this case, he will be working for 5 months- or 10 pays.
Total projections are shown in Column K.
SPA: DETERMINING THE ALLOWABLE SALARY
Expenditure Check- Salary
No. Pays
FTE Semi-Mo Pay 10 Total
0.25 $333.33 10 $3,333.33
0.75 $1,000.00 10 $10,000.00
0.00 $0.00 10 $0.00
0.00 $0.00 10 $0.00
0.00 $0.00 10 $0.00
0.00 $0.00 10 $0.00
0.00 $0.00 10 $0.00
0.00 $0.00 10 $0.00
1.00 $1,333.33 $13,333.33
Expenditure Check- Salary
No. Pays
FTE Semi-Mo Pay 10 Total
0.25 $333.33 10 $3,333.33
0.75 $1,000.00 10 $10,000.00
0.00 $0.00 10 $0.00
0.00 $0.00 10 $0.00
0.00 $0.00 10 $0.00
0.00 $0.00 10 $0.00
0.00 $0.00 10 $0.00
0.00 $0.00 10 $0.00
1.00 $1,333.33 $13,333.33
ANNUAL SALARY VS ACTUAL CHARGES
PERSONNEL LINKS
List of current individuals being paid on a grant ECU BIC/Finance/Research Accounting/Grant Fund
Personnel Snapshot Current Jobs for an Employee
ECU BIC/Human Resource/Public Folder/Current Employee Jobs by ID
Annual Salary for an Employee with all positions and FTEs ECU BIC/Human Resource/Public Folder/Annual Salary
with FOAP Info by Banner ID or Name Banner HR Redistribution Form:
http://www.ecu.edu/syscoord/ Grant Salary Calculator
QUESTIONS?
For questions about grant buyouts, please contact your OGC Representative or email [email protected].
