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DGA Community Meeting February 14, 2012 . DGA Community Meeting: Agenda February 14, 2012. Welcome and Introductions. New RIGE Team Members. Pat Jones Associate Vice President for Business and Research Finance. Newly Negotiated F&A Rate. Newly Negotiated F&A Rates. - PowerPoint PPT Presentation
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DGA Community Meeting
February 14, 2012
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DGA Community Meeting: AgendaFebruary 14, 2012
Agenda Item Discussion LeaderWelcome and Introductions Moira Kiltie
New RIGE Team Members Moira Kiltie
Updated F&A Rate, SPS Application and the UO Distribution of Funds
Moira Kiltie
Pre-Award General Updates Analinda Camacho
Post-Award General Updates Marisa Zuskar
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Welcome and Introductions
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New RIGE Team Members
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Pat JonesAssociate Vice President for
Business and Research Finance
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Newly Negotiated F&A Rate
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Newly Negotiated F&A Rates
Negotiated as of December 8, 2011:• New rates are effective beginning FY2013 (July 1, 2012)
Project Type Current Rate New RateResearch (On-campus) 42% 45%
Research (Off-campus) 26% 26%
Instruction (On-campus) 53% 59.4%
Instruction (Off-campus) 26% 26%
Other Sponsored Activities (On-campus) 29% 30.7%
Other Sponsored Activities (Off-campus) 23.8% 24.3%
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Application of New F&A Rates
New Proposal Submissions:• Start Date Prior to July 1: Use OLD Rates• Start Date After to July 1: Use NEW RatesExisting Awards:• Use the rate in effect at the time the award was made throughout
the competitive segmentPending Proposals:• Federal Proposals already submitted with a start date after July 1
should use the new rates• Proposals submitted prior to the publishing of the updated rates
with a start date after July 1, will be further reviewed in RIGE and a joint action plan is being developed
• Work with your SPS SPA Team to rebudget as needed8
Distribution of F&A Across Campus
Rents4%
Physical Plant9%
Library3%
General Administration
27%
Research and Faculty Supprt
57%
FY2011 F&A Allocation
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Pre-Award General Updates
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Pre-Award General Updates
Major Sponsor Updates and Changes to Know• Cost of Living and Inflationary Adjustments• NIH Salary Cap
EPCS Training
Updated QRC
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Post-Award General Updates
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Post-Award General Updates
Cost Transfer Training Highlights and Process Changes• Cost Transfers: Processing and Compliance training was held on
February 2nd
• Feedback?• Another Session will be offered on February 29th – Please Join!Cost Transfer Process Changes• New changes to the Cost Transfer Process with be effective this week• New Cost Transfer Justification Form (Old form will be accepted
through the end of February)• New definition of “Late” – 90 days after the month end close of the
original posting month• Justification form is required for ALL “Late” Cost Transfer – Debits and
Credits• SPS is “raising the bar” on what will be accepted as justifications13
Post-Award General Updates
GTF Appointments and Allowability & Cost Share• In the new budget model – there are only two circumstances when
a GTF appointment and remission pay can be different Cost Share (Specific items of cost proposed) Unallowable Costs per Sponsor recommendations
• The Cost Share examples should be at a minimum Think about Cost Share requirements and the budget model
when developing project budgets• PRFs for a split charge need to indicate the reason for the split
charge in the Remarks section• PRFs MUST have SPS SPA Approval indicated on the form via a
SPA signature
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Example PRF Scenario:• Graduate Student is working 100% on Grant A• Tuition (UO Remission costs) is unallowable on the award• Call and verify with your ORSA Post-Award SPA Tuition is unallowable• Complete the PRF:
Post-Award General Updates
General Updates
Open Discussion & Questions
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