Differences Between Excel 2007 and 2003

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Differences between Office 2007 and Office 2003 Focus Excel

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Differences between Office 2007 and Office 2003

Focus MS Excel

Below: A screenshot of MS Excel 2007


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Table of ContentsIntroduction ....................................................................................................................... 3

The Tabs ........................................................................................................................... 3

Quick Start Guide .............................................................................................................. 5

Customizing Toolbars ........................................................................................................ 6

Edit Menu .......................................................................................................................... 6

File Menu .......................................................................................................................... 6

Filtering ............................................................................................................................. 6

Formatting Cells ................................................................................................................ 6

Formulas & AutoSum button .............................................................................................. 6Headers and Footers ......................................................................................................... 6

Help and Online Help ........................................................................................................ 6

Hyperlinks ......................................................................................................................... 7

Inserting Charts ................................................................................................................. 7

Inserting Images, Clip Art and Charts ................................................................................ 8

Menus (see Introduction) ................................................................................................... 8

Named Ranges ................................................................................................................. 8

Office Button...................................................................................................................... 8

Protecting Workbook ......................................................................................................... 9

Ribbon ............................................................................................................................... 9

Quick Access Toolbar ........................................................................................................ 9

Saving & Compatability ................................................................................................... 10

Spelling ........................................................................................................................... 10

Sorting ............................................................................................................................. 10

Views, Ruler and Zoom ................................................................................................... 10


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IntroductionTabs replace Menus in Office 2007. The main tabs in MS Excel 2007 are Home, Insert,

Page Layout, Formulas, Data, Review, View and Add Ins (if extra Add Ins are installed).

Other contextual tabs appear when objects are selected e.g. Chart Tools. All the buttons

are displayed on the Ribbon which is designed to make the features of MS Excel 2007 more

accessible with less mouse clicks.

By default MS Excel 2007 files save in .xlsx format. Click on the Office Button and choose

Save As "Excel 97-2003 Spreadsheet" (as described later in this document) to convert the

spreadsheet to a .xls format so it can be opened with MS Excel 2003 or earlier.

Below is a screenshot of MS Excel 2003. Compare that to the different tabs that are

present in MS Excel 2007 (see The Tabs below).

The Tabs

Home Tab

Insert Tab

Page Layout Tab


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Formulas Tab

Data Tab

Review Tab

View Tab


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Quick Start GuideWhat tab do I find these under? For more detailed information please read on.

Command TabCell Alignment (Text Position) Home

Charts Insert

Cut, Copy & Paste Home

Filtering DataFind, Replace Home

Format Cells (including Numbering,Format and Borders & Shading)

Home

Headers & Footers Insert

Hyperlink Insert

Images & Clip Art Insert

Insert function & autosum FormulasMargins Page Layout

Merging Cells HomeNamed ranges Formulas

New, Open, Save Office Button (not tab)Options & Advanced Options Office Button (not tab)

Print Office Button (not tab)Print Preview Office Button (not tab)Protection & Security Review

Showing Gridlines and Formula Bar View

Sorting Data

Spelling Review


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Customizing ToolbarsFor information about customizing the Quick Access Toolbar (located to the right of the

Office Button) please see the Quick Access Toolbar section in this document.

Edit MenuMost of the options that were under the Edit menu in Excel 2003 (e.g. Cut, Copy, Paste,

Find and Replace) are now available on the Home tab.

File MenuMost of the options that were under the File menu in Excel 2003 (e.g. New, Open, Save,

Print and Close) are now available by clicking the Office Button.

Filtering

The Filtering option is available on the Data tab.

Formatting CellsMost of the formatting cells options are now on the Home tab. If you want the full Format

Cells dialog box that Excel 2003 and earlier versions had, then click on the arrow on the

right of the Number section and change the appropriate options.

Formulas & AutoSum buttonClick the Formulas tab to find the Insert Function button. You can specifically choose what

kind of formula or function you are looking for e.g. Financial, Logical etc. Youll find the

AutoSum button here and also on the Home tab in the Editing section. As per earlier

versions of Excel the Insert Function button is just to the left of the formula bar.

Headers and FootersTo insert a header and footer go to the Insert tab and click on Header & Footer in the

Text section. To edit an existing header follow the same step. Youll notice an extra tab

comes up called Header & Footer Tools (see below) you can change various options

and close out of the Header & Footer within the Header Tools tab.

Help and Online HelpFor help, click the question mark on the top right hand corner of MS Excel. Further

information and help is available if you click on the Office Button and go to Excel Options

and then click on the Resources button. You can see what version of Excel you are

running and get online help.


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HyperlinksHyperlinks are available by clicking on the Insert tab and choosing Hyperlink under the

Links section.

Inserting Charts

To insert a chart into MS Excel select the data you want to graph, click on the Insert tab

and select an appropriate Chart Type from the templates available eg. 2D Bar (Stacked Bar)

see below.

Your graph will generate and a Chart Tools tab will appear with Design, Layout and

Format subtabs.


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Design Tab

You can change the Chart Type by clicking on Change Chart Type on the Design tab.

Layout Tab

You can add a Chart Title by clicking Chart Title on the Layout tab.

Format Tab

You can change the various shapes and fill colours on the Format Tab.

Inserting Images, Clip Art and ChartsTo insert images click on the Insert tab and select the appropriate option in the Illustration

section. The Picture Tools tab is available when an image is selected. These options

allow you to adjust the brightness, contrast, size and position of the image.

Menus (see Introduction)

Click here to go to Introduction

Named Ranges

Click on the Formulas tab and then select Define Name to add a name to a cell. E.g. For

cell A1 to be called TOP.

Office Button

The Office Button (pictured left) is located on the top left hand corner of MS Excel.


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The Office Button replaces the File menu. Most of the options that were under the File

menu in Excel 2003 (e.g. New, Open, Save, Print and Close) are now available by clicking

the Office Button (on the top left corner of Excel).

Protecting Workbook

To protect the workbook select the appropriate options on the Reviewing tab.

RibbonThe Ribbon is the name given to the area where the buttons are displayed under the various

main and contextual tabs. The Ribbon is deisgned to make the features of MS Excel 2007

more accessible with less mouse clicks.

Quick Access ToolbarThe Quick Access Toolbar is located to the right of the Office Button and by default has the

Save, Undo and Redo buttons. You can add buttons to it by right clicking anywhere on

the Quick Access toolbar and choosing Customize Quick Access Toolbar then selecting

the buttons that youd like to appear on it (e.g. New, Open, Quick Print, Print Preview).

Then click OK.


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Saving & CompatabilityMS Excel 2007 spreadsheets save as a .xlsx format which cannot be opened on MS Excel

2003 or earlier (unless a special converter is installed on the computer with the earlier

version). You can however choose to save spreadsheets in Excel 97-2003 Workbook file

format which enables them to open on earlier versions of MS Excel this also applies to MS

Access, MS PowerPoint and MS Word except the file extensions are slightly different. If

you get a further prompt after youve chosen the Save Command, choose use application

dialog.

SpellingTo check Spelling click on the Review tab and select Spelling from the Proofing section.

SortingThe Sorting option is available on the Data tab.

Views, Ruler and ZoomAll the view options are available by clicking on the View tab. There are shortcut buttons

on the bottom right hand corner of MS Excel also.

Documents

Differences Between Excel 2007 and 2003