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Version 2013.14/10/2013
COLORADO PROCUREMENT
TECHNICAL ASSISTANCE CENTER
www.ColoradoPTAC.org
Main Ofc: 719-667-3845Direct: [email protected]
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• Procurement Technical Assistance Program (PTAP) established by Executive Order 12372, July 1982
• Recognized need to assist businesses in gov’t contracting
• Support for increased competition, innovation
• Each Program awarded to either a government entity,
higher education or a non-profit entity
• Award Mechanism – Grant funding through DoD under
the Defense Logistics Agency
• Nationwide Program - 49 States, 94 total programs
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• Colorado PTAC Established November 2009
• Non-Profit, 501c(3) Corporation
• Public/Private Partnership (P3) under the Colorado Office of Economic Development and International Trade (OEDIT)
• Funded by federal, state, public, and private contributions
(cash and in-kind)
• Colorado Legislative bill for sustained funding - 6 years
• NO COST gov’t contract/grant support to CO business
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Ribbon cutting
on 9 Nov 09
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• Professional Acquisition Counselors• Experience in Federal, State, Local, Industry• Full time, Part time, and Subject Matter Expert Support
• Multiple Locations:• Colorado Springs (Headquarters)
• Aurora, Westminster, Golden, Fort Collins, Longmont
• By Appointment / Periodic Outreach
• Grand Junction, Glenwood Springs, Lamar, Montrose, La
Junta, Durango, Boulder, Loveland, Greeley, Burlington,
Pueblo, Trinidad, Alamosa, Craig, Broomfield
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• Education and Assistance Throughout the Process --Including but not Limited to:
• Registration Support (DUNS, SAM, CAGE, NAICS)
• Business Development—Market research and analysis
• Finding Bid Opportunities (“BidMatch”)
• Proposal Guidance on Request for Proposal (RFP),
• Invitation for Bid (IFB), Request for Quote (RFQ), Grants, etc
• RFP, RFQ or IFB Response Review (“Red Team”)
• Post Award issues, Contract Administration, Payment Support, etc
• Training, Outreach, Networking – Agencies & Primes.
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1. Register: Get the Right Registrations
2. Research: Find the Right Opportunities
3. Respond: Write Persuasive Proposals
4. Retain: Support in Performance &
contract administration actions
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►Get the Right Registrations
◦ PTAC – www.ColoradoPTAC.org
◦ DUNS #, NAICS codes, SAM.gov, SBA
◦ Preference Program Certifications• - Federal: 8(a), SDVOSB (CVE), HUBZone, WOSB
• - Local: CDOT DBE, City/County of Denver
◦ Subcontractor to Prime Contractors
◦ FBO.gov – Federal Business Opportunities
◦ FEBBID.com – Reverse Auction Purchases
◦ Others—ColoradoBIDS, Rocky Mountain ePurchasing, etc
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� Find the Right Opportunitieso Know your Market—Research
o Who Buys What You Sell?
o What Opportunities are out there?
o FBO, BidsColorado, RM e-Purchasing
o Grants, SBIR, STTR, RFI, Solictations
o PTAC Bid Match search service
o Prime Vendor Registrations
o Is it Right for my Company?
o Sub vs Prime
o Teaming, Joint Ventures, Mentor/Protégé Programs
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• 2000 plus Sites Searched Worldwide
• 145 Sites Searched across Colorado
• Your 3-Way Search Criteria—tailorable by state, agency, code
• Keywords for business capabilities
• NAICS Codes (North American Industry Classification System)
• Geographic Region (Domestic, International, Regional)
• Free service from CO PTAC to all clients
Search engine tailored to company profile
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� Target Connecting:◦ Federal SB Specialists – PTAC part of process
� Agency Web Pages – PTAC Listing
◦ Program Managers/Project Officers/ End Users
◦ Prime Contractors
� SBLO’s, Business Development
◦ Other Sub Contractors – Teaming or Joint Ventures
◦ Local / City / County / State Agency Purchasing Agents
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� Capable, Responsible, and Responsive
� Prime NDA / Teaming Agreement support
� Competition Required FAR Part 6
� Solicitation Process
• Sources Sought
• Request for Information
• Industry days
• RFP Review
• Proposal review
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• Support throughout contract performance
• Post award debrief – Gov’t & Primes
• Review of Contract Terms & Conditions, Clauses
• Review of SOW/PWS
• Review Business Practices for Contract
Compliance
• - Contract/Subcontract Management- FAR, T&C’s, etc
• - Prompt Payment w/ Valid Invoice (WAWF)
• - Accounting System compliance
• Execute the SOW, PWS or SOO
• - “Scope Creep”
• Reporting, Compliance Requirements
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• SME In-Kind Support – Part of PTAC budget
• Additional “no-cost” expert consultation
• Proposal Management
• Cost Accounting
• DCAA Audits
• GSA Schedules
• DCMA Systems
• Contract Law
• Insurance Requirements
• Capped hours – based on In-Kind agreements
• Additional support direct contract with SME, if required
• By appointment only – Contact Colorado PTAC for referral
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1. Register: Get the Right Registrations
2. Research: Find the Right Opportunities
3. Respond: Write Persuasive Proposals
4. Retain: Support in Performance &
contract administration actions
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� PTAC clients have passed “Contracting 101”� Educated in procurement process – from registrations to clauses
� Understand your requirements better – fewer “dumb” questions
� Responsive, responsive, compliant proposal response
� Have the continuous support of PTAC throughout contract life cycle
� Source of supply of capable and prepared small business Colorado based subcontractors in all industries
� Support in meeting socioeconomic goals - PTAC clients
are in all small business preference categories
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� Supports market research, increases competition � Increases the efficiency of contracting office/requiring activity
� Support to existing contractors/vendors – PTAC counseling to understand/manage their contract � Reduction of contracting issues / questions
� Industry/Outreach events – targeted to connect
agencies/prime contractors with capable subcontractors
� Force multiplier – end-to-end support, improving contract compliance, increasing contract performance
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� Colorado / local businesses competing for and winning government contracts grows economy – OEDIT program
� Government contracts result in higher paying positions -improves local share employment growth
� Primary employer connection – source of supply
of capable and responsible subcontractors/vendors
� Industry specific outreach events – targeted to connect prime contractors with capable subcontractors
� PTAC community partners - recognized by agencies & companies in outreach events and other efforts
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� Login/Register at: www.coloradoptac.org
� Contact by Phone – 719-667-3845◦ Basic company information
◦ Set up initial counseling sessions
◦ Develop company assessment
◦ Individual plan for government contracting
� Exposure to our training/outreach events
� Support connection to partner events
� BidMatch System set up
� Continued Support as you grow
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SCOPEVision
www.coloradoptac.org
Adams County Economic Development Aurora Chamber of Commerce
Colorado Springs Business Incubator Fairfield Inn & Suites, USAFA
Grand Junction Business Incubator Institute for Civic Achievement
Jefferson County EC Northern CO EDC
Kavley’s
Pueblo BTC
Pueblo Albany
TechWise
Trinidad Las Animas Chamber of Commerce Acquisition & Management Resources
Analytical Systems Incorporated Certify to Success
Holland & Hart
National Fringe Benefits
McNew & Associates
PDS Business Solutions, LLC
Perini & Associates
Six & Geving Insurance
Microsoft
SCOPEVision
McKenna, Long & Aldridge
Our Colorado PTAC Partners
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Gary L. Henry, Executive Director
719-667-3845
www.coloradoptac.org
