Displaying & Printing Class Rolls Tutorial v2 1

Displaying and Printing Class Rolls

Displaying & Printing Class Rolls Tutorial v2 2

Learning ObjectivesLearning Objectives

As a vital part of the Provost’s efforts to promote student retention and graduation, all instructors and administrative staff members (including part-time instructors and graduate teaching assistants) must be able to enter mid-term grades directly to the Registrar via web-based procedures.

This online tutorial will describe the process by which class rolls can be viewed, printed, and downloaded via the myUK portal.

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Learning ObjectivesLearning Objectives

• After completing this tutorial, you should be able to:

Display class rolls

Print class rolls

Export class rolls to Excel

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myHelp CM Portal AccessmyHelp CM Portal Access

•In order to access electronic class rolls, the user needs: To be designated as either the instructor of record

for the course or identified as a valid appraiser of the course

To sign a Statement of Responsibility (SOR) form located at http://www.uky.edu/IRIS/

•If you do not have access, please work with your college contact to get this access assigned The college contact list is located at

http://www.uky.edu/IRIS/CM/cm_group.html

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myHelp CM Portal AccessmyHelp CM Portal Access

• Establishing access is a one-time process for each user

• After reviewing this tutorial, please complete the brief survey available on the myHelp website

http://myhelp.uky.edu/rwd/HTML/CM/Mid-term_Survey.html

Comments are welcome and are used to improve this tutorial

Questions or suggestions may be directed to:

IRIS Training

iristraining@email.uky.edu

257-3943

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Web Portal NavigationWeb Portal Navigation

To use the To use the myUKmyUK Campus Campus Management portal, go to Management portal, go to

https://myuk.uky.edu/irj/portalhttps://myuk.uky.edu/irj/portal

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Web Portal NavigationWeb Portal Navigation

Enter your AD (or Enter your AD (or MC) MC) User IDUser ID and and

PasswordPassword, then click , then click on the on the Log OnLog On

buttonbutton

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Web Portal NavigationWeb Portal Navigation

Depending upon your Depending upon your access role in the access role in the system, your login system, your login screen may look screen may look

different than this different than this oneone

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Student Administration NavigationStudent Administration Navigation

On the Menu bar at the top On the Menu bar at the top of the of the myUKmyUK portal screen, portal screen,

click the click the Student Student AdministrationAdministration tab tab

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Student Administration NavigationStudent Administration Navigation

The The Student Student Administration Administration WelcomeWelcome page page

provides current news provides current news for Campus for Campus

Management usersManagement users

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Electronic class rollsElectronic class rolls

• Electronic class rolls can be viewed and printed by authorized faculty and staff from the myUK portal

• Procedure may be performed at various times before and during the semester to have up-to-date information about students who are officially enrolled in a course

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Electronic Class Rolls NavigationElectronic Class Rolls Navigation

Click Click Faculty Faculty ServicesServices

Displaying & Printing Class Rolls Tutorial v2 13

Electronic Class RollsElectronic Class Rolls

Click Click Class Class RollsRolls

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Electronic Class RollsElectronic Class Rolls

To choose the To choose the appropriate appropriate

Academic Year and Academic Year and Term, click on the Term, click on the Drop-down ListDrop-down List

iconicon

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Electronic Class RollsElectronic Class Rolls

Double-click on Double-click on the appropriate the appropriate year and termyear and term

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Electronic Class RollsElectronic Class Rolls

Type the course Type the course subject and number subject and number into the into the Course Course Subject & NumberSubject & Number fieldfield

RememberRemember::

When typing a two-digit When typing a two-digit Course SubjectCourse Subject, you , you will need to type will need to type twotwo spaces before you type spaces before you type the the Course NumberCourse Number

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Electronic Class RollsElectronic Class Rolls

Click on the Click on the SearchSearch button button

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Electronic Class RollsElectronic Class Rolls

Click on the Click on the SW 505SW 505

linklink

A list of courses that A list of courses that match the criteria match the criteria will displaywill display

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Electronic Class RollsElectronic Class Rolls

A list of all possible class rolls A list of all possible class rolls for the course will display. for the course will display.

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Electronic Class RollsElectronic Class Rolls

Section information includes:Section information includes:•Meeting TimesMeeting Times•Event Type (Lecture, Lab, etc.)Event Type (Lecture, Lab, etc.)•InstructorInstructor•Room CapacityRoom Capacity•Course CapacityCourse Capacity•Number of Students EnrolledNumber of Students Enrolled•Course Waitlist AvailabilityCourse Waitlist Availability•Number of Students on WaitlistNumber of Students on Waitlist

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Electronic Class RollsElectronic Class Rolls

Click on the Click on the SectionSection link link

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Electronic Class RollsElectronic Class Rolls

To print, click To print, click on the on the Printer Printer FriendlyFriendly link link

Information includes:Information includes:•Last NameLast Name•First NameFirst Name•Student IDStudent ID•UsernameUsername•DegreeDegree•Major (Minor)Major (Minor)•ClassificationClassification

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Electronic Class RollsElectronic Class Rolls

When the roll When the roll displays, click on displays, click on the the PrinterPrinter icon icon

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Electronic Class RollsElectronic Class Rolls

Click on the Click on the CloseClose icon to icon to close the rollclose the roll

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Electronic Class RollsElectronic Class Rolls

To export the data to To export the data to Excel, click on the Excel, click on the

Export to ExcelExport to Excel link link

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Electronic Class RollsElectronic Class Rolls

Click on the Click on the Save Save linklink

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Electronic Class RollsElectronic Class Rolls

Save the file by Save the file by choosing the choosing the appropriate appropriate folder on your folder on your computer, computer, changing the changing the File NameFile Name, , then click on the then click on the SaveSave button button

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Electronic Class Rolls SummaryElectronic Class Rolls Summary

• Display Class Rolls

• Print Class Rolls

• Export Class Rolls to Excel

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HelpHelp

• Questions or suggestions about the Class Rolls and Mid-

term Grading Tutorials may be directed to:

IRIS Training

iristraining@email.uky.edu

257-3943

• Additional Resources may be found on myHelp:

http://myhelp.uky.edu/rwd/HTML/CM/Mid-Term_Grading.html

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Electronic Class Rolls SurveyElectronic Class Rolls Survey

• After reviewing this tutorial, please complete the brief survey available on the myHelp website

http://myhelp.uky.edu/rwd/HTML/CM/Rolls_Survey.html

Comments are welcome and are used to improve this tutorial