District Leadership Team 2010-11 Stakeholder Involvement in the District Strategic Plan! Session #4 April 12th, 2011

District Leadership District Leadership Team 2010-11Team 2010-11

Stakeholder Involvement in the District Strategic Plan!

Session #4April 12th, 2011

Welcome!Welcome!Introductions

◦Name, Stakeholder Group, SchoolFind someone you don’t know and introduce yourself

Share a reflection/thoughts about participating on the Department Leadership Team this year. How was the experience?

District Leadership Team Session #4 April 12th, 2011 - Dunlap High School; Town Center

6:00pm – 8:00pm

Time Item

6:00 – 6:05 pm Welcome

6:05 – 7:00 pm

Topics for Discussion District balanced scorecard | SMART goals and action plans Effective School Principal Criteria Stakeholder Satisfaction Surveys PLC; Schedule Change Proposals

7:00 – 7:10 pm Break

7:10 – 7:50 pm Continue Agenda Items (above)

7:50 – 8:00 pm Meeting Evaluation Next Steps

Our PurposeOur PurposeThe purpose of the District Leadership Team is to provide oversight and the “voice of the customer” during the implementation of the 3-5 year District Strategic Plan.

2010-11 Key 2010-11 Key tasks/Timelinestasks/Timelines

Monitor the District Strategic Plan◦Review SMART goals & Action Plans◦Review Balanced Score Card

Provide Input on District Initiatives◦Serve as the “Voice of the Customer”◦Stakeholder Satisfaction Surveys

(2010-11)◦Early Release for Teacher Planning

(2011-12)

Core Topics…Core Topics…District balanced scorecard | SMART goals and action plans

Effective School Principal Criteria

Stakeholder Satisfaction Surveys

PLC; Schedule Change Proposals





Goals/Scorecard Goals/Scorecard UpdatesUpdatesDistrict Balanced Scorecard

Created a “calendar” for data point updates

Scorecard posted publicly onlineMoving toward a data warehouse that will provide real time “dashboard” of results

Results presented to the board of education

8 Key Areas8 Key AreasSMART Goals/Action PlansAll SMART goals and action plans

onlineAll action plans are on targetPresentation to the board this summer

◦ 21st Century Learning◦ Curriculum Mapping◦ Data Warehouse◦ District and School Leadership Teams◦ Support Services Leadership Teams◦ Finance◦ Human Resources◦ Special Education





Dunlap School District #323 Hiring Criteria

Elementary School Principal

The successful candidate will have the following qualities: Minimum Qualifications:

Illinois Administrative Endorsement required.

Administrative experience required, elementary experience preferred.

Experience opening a new school preferred.

Proven experience establishing high-achieving academics within a positive school culture.

Preferred Competencies Understands the elementary child and what is developmentally appropriate.

Knowledgeable of best practices in elementary curriculum & instruction, especially Rigby & Harcourt math, special education, gifted, RtI, early literacy skills, assessment.

Understands professional learning communities and continuous improvement and can apply PLC processes & tools.

Knowledgeable of applicable school law.

Knowledgeable of 21st century learning skills.

Possesses excellent communication skills, especially interpersonal communication and conflict resolution.

Skilled at planning, organization, and budgeting and facility management.

Embraces lifelong learning and is able to serve as a model for professional development for staff.

Works well with school community, understanding balance of stakeholder desires and practical abilities.

Skilled facilitator and problem solver.

Skilled at analyzing and interpreting data and applying the conclusions.

Utilizes technologically to enhance instruction.

Student centered, visible, approachable and enthusiastic.

Able to establish and work within a collaborative, team-centered environment.

Clearly sets and communicates direction.

Proactive and flexible, able to foster a positive culture while making difficult decisions.





17

Harris Interactive School Poll Topic Harris Interactive School Poll Topic AreasAreas

Teachers/Staff

School Atmosphere

Equipment/Facilities

Computer Technology

School Leadership/ Administration

Communications/ Involvement

Parental Support

Career

Students

Other Staff

Other Issues

Parents


School Bus

Computer Technology

School Leadership/ Administration

Communications/ Involvement

Child’s Teachers

Curriculum/Training

Budget

Other Issues

Students

School Atmosphere


School Bus

Computer Technology

Main Teacher/ Teachers (five subjects)

School Leadership

Counselor

Other Staff

Other Issues

Voice of the Voice of the CustomerCustomerScorecard measures satisfaction levels

◦ 2.A Increase elementary students overall satisfaction with school

◦ 2.B Increase middle school students overall satisfaction with school

◦ 2.C Increase high school students overall satisfaction with school

◦ 2.E Increase the % of students who feel safe and accepted at school

◦ 3.B Increase certified staff satisfaction ◦ 3.C Increase support staff satisfaction ◦ 4.A Increase parent overall satisfaction ◦ 4.B Increase community member overall satisfaction ◦ 4.C Increase the % of parents who agree that "school is

welcoming and friendly" ◦ 4.D Increase effective communication with parents ◦ 4.E Parents feel positively about school safety and climate

Stakeholder Surveys- Key Stakeholder Surveys- Key InformationInformationStakeholders surveyed:

◦Students grades 3-12 (online)◦All teachers (online)◦All support staff (paper May, 2011)◦All parents (paper/mailed to home)

Dunlap questions includedNewsletter blurbs/blog coming soon!

Website complete with all detailsResults in June, 2011





Process/Timeline To Process/Timeline To Date!Date!October, 2010- PLC subcommittee formed

Meeting held in October, November, December 2010, and January 2011.

Proposal formatted- stakeholder input was obtained in February, 2011.

Subcommittee met in March 2011 to review results and discuss next steps

Stakeholders invited to review results of survey and submit proposals for PLC time

Proposal CriteriaProposal CriteriaProposals must be “system-wide” providing

release time for ALL teachers K-12.Proposals must be “instructional time”

neutral (no reduction in student total instructional minutes per week).

Proposals must be as “teacher work day” neutral as possible (not adding minutes to the current teacher work day).

Proposals must include at least 45 minutes between start/stop times of elementary and secondary schools. The middle and high school schedules need to be on the same/very similar schedule.

PLC ProposalsPLC Proposals18,000 visitors to the PLC proposal page

15 proposals were submittedMost proposals did not meet all criteria

All proposals had good ideasMost proposals had elements that were not feasible (due to cost, logistics or a violation of the teacher contract)

Proposal Common Proposal Common ThemesThemesReduce the number of SIP ½ days◦Put SIP days on the PLC early release day

Keep a consistent start time to the school day

Use existing teacher contract time for PLC time

Zero hour is a nuisance!

Putting Together the “Good Putting Together the “Good Ideas”Ideas”

Proposal 1 is a compilation of all the good ideas combined into a “workable” solution.

Feedback from the stakeholder survey was incorporated into the proposal. ◦No drastic time changes (6 minute earlier start)◦Reduce total number of SIP days◦Only a 30 minute early release on Wednesdays◦Using existing time within the teacher contract◦The proposal meets all the criteria◦All stakeholder groups share the “adjustment”

Proposal Review Proposal Review ProcessProcessProposals have been put into groups that have some similarities

DLT members will review the proposals and apply the criteria to determine their feasibility

Each team will provide written feedback on the proposals reviewed

Teams will report out their findings

Grouped Grouped Proposals/ThemesProposals/Themes

Common characteristics in the proposals…Group A- No schedule change or impact to

the current school schedule (#6, 8, 12, 15)Group B- Changes to the current school

day and/or school calendar (#2, 3, 4, 7, 11, 13)

Group C- Changes to the teacher workday/workweek (#5, 9, 10, 14)

Combined Proposal- includes change in school day schedule, calendar and teacher workday (#1); each group will review

Proposal CriteriaProposal CriteriaProposals must be “system-wide” providing

release time for ALL teachers K-12.Proposals must be “instructional time”

neutral (no reduction in student total instructional minutes per week).

Proposals must be as “teacher work day” neutral as possible (not adding minutes to the current teacher work day).

Proposals must include at least 45 minutes between start/stop times of elementary and secondary schools. The middle and high school schedules need to be on the same/very similar schedule.

PLC Proposal Review Form Directions: 1.) Briefly review all of the proposals in the group independently with no discussion; 2.) As a team, review each proposal and discuss; 3.) Use the form below to capture the team’s thoughts about each proposal; and 4.) Assign someone to report out key findings from the review. Proposal Criteria:

1. Proposals must be “system-wide” providing release time for ALL teachers K-12. 2. Proposals must be “instructional time” neutral (no reduction in student total instructional minutes per week). 3. Proposals must be as “teacher work day” neutral as possible (not adding minutes to the current teacher work day). 4. Proposals must include at least 45 minutes between start/stop times of elementary and secondary schools. The middle and high school schedules need

to be on the same/very similar schedule.

Proposal #

Positives & Strengths

Weaknesses & Feasibility Issues

Proposal Criteria (check each that applies) Other Comments?

1 2 3 4

Group Assignments (A, Group Assignments (A, B, C)B, C)“Letter Off by A, B, and C”ParentsTeachersAdministratorsBoard Members/Community Members/Students

Support Staff and Others

Group A- No schedule change or impact to the current school schedule (#6, 8, 12, 15, 1)

Group B- Changes to the current school day and/or school calendar (#2, 3, 4, 7, 11, 13, 1)

Group C- Changes to the teacher workday/workweek (#5, 9, 10, 14, 1)

Combined Proposal- includes change in school day schedule, calendar and teacher workday (#1); each group will review this proposal

Next StepsNext Steps4-12 District Leadership

Team meeting (scheduled).

Review proposals submitted by stakeholders. Use “rubric” to “score” and determine which

proposals. Select the top proposals for consideration.

4-25 to 5-6 Bring together the District Leadership Team (if needed) to continue proposal selection process (to be scheduled).

Identify the top proposal that will be recommended to the board.

Determine if the recommendation can be implemented in the 2011-12 year or will need to wait until the 2012-13 school year.

Consider “phases” of implementation as appropriate.

5-11 or 6-8 Board of education meeting.

Make recommendation and presentation to the board of education regarding proposal for PLC time (if appropriate).

5-12/6-9 to 8-12

Communicate proposal to stakeholders.

Ensure effective stakeholder communication of any proposed changes.

District Leadership Team Meeting – Participant Feedback

Please Circle One

Strongly Disagree Strongly Agree

1. Overall, the meeting was well organized. 1 2 3 4 5

2. The meeting included an effective level of participation and involvement. 1 2 3 4 5

3. Facilities and accommodations

were conductive. 1 2 3 4 5

4. Plus/Delta comments:

Plus (What did you like about today’s meeting?)

Delta (What could we change/do differently?)

5. Please list any topics you would like to see addressed at future District Leadership Team meetings.

Parent Student Teacher Support Staff Administrator/Board Member Other

Documents

District Leadership Team 2010-11 Stakeholder Involvement in the District Strategic Plan! Session #4 April 12th, 2011