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Monthly Newsletter July 2019
Little Known Facts About the Tuition Assistance Program (TAP)There are absolutely NO exceptions to the TAP application deadline.
TAP is only available to full time employees (1.0 FTE) that have worked for at least six (6) months prior to the applicable
TAP deadline for that semester.
If you register for a course prior to the designated time period established by the teaching institution, you will forfeit
TAP eligibility. Please check registration periods. (https://www.usg.edu/hr/bene�its/tap_dates)
An employee must generally pay taxes on employer-provided educational assistance bene�its in excess of $5,250.
There are several programs that are not eligible for TAP. Those programs include academic courses in the following
professional schools: dental, law, medical, pharmacy, veterinary, or executive total cost programs.
You must submit a new TAP application to UNG by the designated deadline for each term in which the waiver is
desired.
An employee who is eligible for Pell Grants must apply his/her Pell Grant monies toward tuition and fees before
receiving a TAP waiver
Eligible USG employees may participate in TAP on a space-available basis, only. Therefore, the employee registration
period follows the regular registration period.
The Fall Semester deadline is July 15th. Please campus mail, email or drop off (Please do not send multiple copies) yourcompleted TAP application to Sabrina Wall on the Gainesville Campus. The policy, TAP application, FAQs, and
registration dates can be found on the USG website.
Summer End Dates - Student employees rehired or newly hired on or after May 5th will be terminated at
the end of the summer term. To rehire for the Fall semester, please submit a Student Worker Agreement
and list the start date at the beginning of a pay period. Payroll dates can be found .
Summer Hiring Process - Hiring procedure updates are in the works regrading Student Employment
during the summer semester. We will continue to provide updates in future newsletters.
Federal Work Study Job Postings - Federal Work Study positions will be posted to Hire Touch
on July 8th. Email noti�ications will be sent via Hire Touch once the positions are made available. Federal
Work Study new hires cannot begin working before the �irst day of classes.
HR Spotlight: Employee Relations
Erica Delana
Deborah Godwin, SHRM- SCP
Areas of Expertise: Coaching and guiding employees,administrators, managers, and supervisors on a variety
of employee relations practices and approaches toproblem solving, workplace con�licts, performance
concerns, employee assistance resources
Sr. Employee Relations Specialist
Employee Relations Specialist
2019 Dependent Audit InformationUSG will be conducting a dependent audit to ensure that all dependents enrolled in the health plans areeligible under the plan rules. This helps USG be able to continue to offer healthcare at reasonable costs.Any dependents who were enrolled in the USG health plans prior to July 2017, and therefore not yetveri�ied, you will be re�uired to verify eligibility for. You will be responsible for providing the re�uireddocumentation to verify the eligibility of your dependent(s), or risk coverage for your dependents beingremoved. The OneUSG Connect - Bene�its Dependent Veri�ication Center will mail you a notice on July22nd to re�uest copies of documents that validate the dependent(s) you currently have enrolled are eligibledependent(s), which will be due by September 6, 2019. If your home address re�uires an update, please doso in OneUSG self-service as soon as possible. If you have �uestions about the dependent audit, on or afterJuly 22, 2019, please call the OneUSG Connect - Bene�its Dependent Veri�ication Center at 1-844-587-4236.
Student Employment Announcements
Click HERE to �ind the answer to last month’s Flashbackphoto AND guess the employees in this month's
�lashback!
Guess who!
Spotted Nigel? Click here to let us know where he'shidden in the newsletter.
Diversity and Inclusion in the Workplace at UNG
Universities and large corporations are increasingly aware that search committeecomposition may have an impact on the hiring of new staff and faculty. Theimpact is generally selecting, interviewing, and hiring candidates that look likethe current search committee members. Another impact is replicating searchcommittee member research and teaching interests. A key component ofassembling search committees and ensuring inclusion of candidates from diversebackgrounds is to make search committee members aware of implicit bias theymay possess. Recognizing the profound impact of implicit bias in searchprocesses, the Association of American Medical Colleges has developed an onlinetraining to assist faculty and administration professionals with moving towardsdiminishing this effect.
Additionally, research has shown that socially diverse groups are moreinnovative, incentivize group members to better prepare, encourage groupmembers to anticipate alternative viewpoints and expect that reachingconsensus will take effort (Phillips, 2014). Studies have also shown that thepresence of people of color and women results in more careful and positiveassessment of the evidence presented in candidates’ materials (Kang et al.,2012; Sommers, 2006) and decreases discrimination against candidates(Heilman, 1980). As the University of North Georgia moves forward,training around implicit bias will be implemented in the near future. If youhave any further �uestions, please contact the Director of Diversity andinclusion, Dr. Pablo Mendoza.
Areas of Expertise: Providing guidance to promotepositive employee-employer relations; serving as a
professional resource to foster a culture of leadershippreparedness in alignment with the UNG Mission;working with employees to assist with work-related
�uestions and concerns
HERE
NighthawkWellness
Heather Rose
Patrick Miles
Preston Esco
Daniel Johnson
�uantavious Carter
Derrick Fookes
Anna Knight
Keri McClain
Amelia McCollum
Joel Robinson
Mario Ramirez
Lisa Brodeki
Benjamin Powell
Jaythan Burrell
Mallia Her
Sarah Strickland
�UNE NEW EMPLOYEE WELCOME!
Obtain and complete the form. This will re�uire signatures from variouso��ices as you return your ID, keys, parking permit, P-card, etc.). Submitit to Employee Relations during your exit interview.
Provide your supervisor with a resignation letter and send a copy toHuman Resources.
Employee Departure Clearance Form
Schedule an exit interview with Employee Relations to to address anyemployment �uestions or concerns you may have regarding youremployment at UNG.
Exit Interview
Contact HR concerning your health bene�its, retirement accounts,Flexible Spending Account/Health Savings Account, and continuationof bene�its under COBRA.
Discuss Bene�its with Human Resources
Contact payroll concerning your vacation payout at [email protected] is no payout for sick leave earned but not taken unless a retiree.
Vacation & Sick Leave Payout
Last Day ObligiationsDiscuss with supervisor information that may be lost in transition such as upcoming, open, or outstanding assignments/deadlines. Clear out youro��ice or work space and update your mailing address via OneUSG forW-2 delivery.
Notify HR to switch any employees reporting to the exiting employee to adesignated timecard approver. Develop an “out of o��ice reply” and determinehow emails and calls should be handled after the employee’s departure.
Collect formal resignation letter from the exiting employee.
Complete a Personnel Action Form (PAF) as soon as you are noti�ied ofthe resignation and attach the resignation letter. It is important that thePAF be received by HR to ensure proper and timely out-processing.
Repost the Position
Ensure the exiting employee has returned all university property (e.g.electronics, materials).
Update "Reports To" & IT Network
Submit a PAF
University Assets
Assist the Exiting EmployeeRemind employee of their re�uirement to ac�uire sign-off from allapplicable departments on the Departure Clearance Form and their needto turn this form into HR & to consult with HR regrading their bene�its.
If the position needs to be re�illed, please contact the Talent Ac�uisitionteam in Human Resources: Lisa M. Howard (Faculty); Morgan Stovall(Sta��); Oneshia Willis (Student/Graduate Assistant).
There are a few items to remember before terminating your employment at UNG. Supervisors, and their employees, should be familiar with their responsibilities during
this transition to ensure the process goes smoothly.
LeavingUNG?
EMPLOYEE CHECKLIST DIRECT SUPERVISOR CHECKLIST
Resignation Letter Collect a formal resignation letter
Title IX provides that no person shall, on the basis of sex, be excludedfrom participation in, be denied bene�its, or be subjected todiscrimination under any education program or activity receivingfederal �inancial assistance. Pursuant to Title IX and its regulations (34 C.F.R. Part 106), theUniversity of North Georgia's (UNG) Title IX Coordinator is thedesignated university o��icial with primary responsibility forcoordinating the university's compliance with Title IX and otherfederal and state laws and regulations relating to sex-baseddiscrimination. UNG's designated Title IX Coordinator is DavidMarling and the Title IX Investigator is Misty McDonald. The TitleIX Coordinator and Deputies are trained in college sexual misconductand will provide expert and empathetic counsel. For furtherinformation please visit the HR Website.
UNG has partnered with E�uifax tocomplete the re�uired Form I-9
electronically!
When to Contact a Title IX Coordinator or Deputy?
As a mandatory reporter, you must contact David Marling if a
student noti�ies you of possible sexual misconduct.
If you wish to understand your options and think you may
have encountered sex discrimination or sexual misconduct.
If you learn of a situation involving faculty, staff, or students
that you feel may warrant a University investigation for sex-
based discrimination or harassment.
If you need help on how to handle a situation involving
possible sexual discrimination or sexual misconduct by which
you are indirectly affected.
If you have �uestions about the University’s Title IX policies
and procedures.
Now that the warm weather’s �inally upon us, it’s important to rememberthat while we may love the outdoors, going to the beach and how we lookwith a tan, there are serious conse�uences when we get too much sunexposure. Sunlight consists of ultraviolet (UV) rays which are mostintense from 10 a.m. to 4 p.m. Overexposure to the sun causes sunburn,premature aging of the skin, wrinkling, and skin cancer, includingmelanoma. Here are tips to help you enjoy the outdoors without hurtingyourself.
Apply 30 minutes before being in the sunReapply after swimming or strenuous exercise. Be aware of the expiration dateUse a water-based sunscreen if you have oilyskin or are prone to acne.Pick a broad-spectrum sunscreen that protectsagainst UV�A and UV�B rays and has a sunprotection factor (SPF) of at least 15.Buy a non-stinging product or one speci�icallyformulated for your face.
The National Minority Mental Health Awareness Month in Julywas founded in 2008 to bring awareness, support, and advocacy tomental illness in underrepresented racial and ethnic minoritygroups. Mental health conditions do not discriminate based onrace, color, gender or identity. If you or a loved one is strugglingwith a mental illness, help is nearby. You can talk to a licensedpsychologist or therapist through video using LiveHealth OnlinePsychology. It’s easy to use, private and, in most cases, you can seea therapist within four days or less. All you have to do is sign up atlivehealthonline.com or download the app to get started.
"USGCares" or call 1-888-960-3305.Online therapy appointments areavailable in all 50 states and DC.
July is Minority Mental Health Awareness Month
July Faculty/ Staff Well- Being EventsJuly 10th - Well-being Wednesday: 5 Creative Ways To Hydrate
July 29th - Money Monday: Managing Risk With Life Insurance
July 1st, 8th, 15th, 22nd & 29th - FREE Yoga at The Battery Atlanta
Staying In Compliance: Title IX
Contact your Employee Assistance Program for resources availableto help you and your family to build resilience and get answers to
Let us know what you would like to see in ournewsletters by emailing us at [email protected]!
Merit Increases and staff e�uity adjustments to eligibleemployees become effective on July 1, 2019. To view your salaryinformation, go to : https://salary.ung.edu and sign in usingyour single-sign-on network credentials and UNG 2FA. If youhave any �uestions, please contact your manager or the O��iceof Human Resources. Thank you for your service to theUniversity of North Georgia!
Merit Increases 2019-20
HR O��ice Closure Dates & Times
Biweekly EmployeesMonthly Employees:
July Payroll Dates
Starlight Celebration & Fireworks Volunteers are needed to help alongside the UNG team to coverthe Starlight Celebration. Each year, thousands gather at ourcampus to enjoy an evening of music, fun, and �ireworks! Thisyear's event will be on Saturday, Aug. 24th (rain date: Sept.7th).A complimentary Starlight T�Shirt & a VIP parking pass areavailable to volunteers. Interested? Contact Shannon Shockley(ext.3947) for more info. The deadline to respond is July 15th.
1st Biweekly:Employee due: 7/12 before closing Manager due: 7/15 Before 9am
2nd Biweekly:Employee due: 7/26 before closingManager Due: 7/29 before 9am
Monthly:Employee due: 7/22Manager due: 7/23
*paygroups have to besubmitted before 9am the 24th)
�uestions? Please contact Payroll.
some of life’s toughest �uestions. Visithttps://espyr.com/and sign in using password
The process takes 10 minutes or less! New hireswill now complete section 1 of the I-9 fromanywhere using any device. Built-in guidancehelps safeguard against errors. They will select which campus they wish to meetwith an authorized Section 2 completer. There are Section 2 completers on each campuswho they can meet with to present IDs andcomplete the process. It’s that simple!”
Administrative Assistant
Academic Success Coach - Title III
Coord. Orientation & Trnsfr Prg
Cont. Ed. Instructor
Custodian
Coord. Orientation & Transition
Academic Advisor
Marketing/Graphic Design Specialist
Academic Advisor I
Groundskeeper
Cont. Ed. Instructor
Cont. Ed. Instructor
Coord. Student Leadership and Frat. & Soro
Professional Advisor - College of Business
Coord. Student Disability Services
Administrative Assistant III
COMING SOON!
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
Deadline for Eleanor Crawford and
Presidential Excellence Award Nominations
Staff Training: Truth, Justice, and the
American Way: A Look at Modern Social
Justice (Panel Discussion)
10 am -11 a.m
DAH LTC 382; VTC on all campuses
21 22 23 24 25 26 27
28 29 30 31
If you need this form in an additional format, please reach out to Michael McLeod - [email protected]
Employee Training & Staff Development Calendar July 2019
2019 Faculty & Staff Awards
Annual North Star Award: The North Georgia Star Award Employee Recognition Program recognizes meaningful accomplishments of University of
North Georgia staff employees who embody the University’s standards for excellence, efficiency, and outstanding customer service to internal or external constituents. Each year we also recognize an Annual North Star Awardee, selected from all of the year’s recipients.
Eleanor Crawford Award: The Eleanor Crawford Award, named after the first staff member employed by the University System of Georgia Board of Regents after Gainesville Junior College was founded in 1964, recognizes an outstanding staff member for extraordinary loyalty, dedication, and service to the University, their fellow employees, and students.
The Presidential Excellence Award: The UNG Presidential Excellence Award is designed to recognize and award staff members who have a
demonstrated commitment to “go above and beyond”. Each year six (6) staff members will be selected as a Merit Award of Excellence Recipient, each representing one of the following job classifications: Service/Maintenance; Office/Clerical Support; Technical/Paraprofessional; Skilled Crafts; Other Professionals; Administrative Managers/Lower Level Directors.
Nomination forms and instructions for the Eleanor Crawford and Presidential Excellence Award will be available on the Notice Board and will be emailed to All Faculty/Staff from Human Resources.
