DOD (Def Sec & SANDF) 3 rd Quarterly Performance Report for FY2012/13

DOD (Def Sec & SANDF) 3rd Quarterly Performance Report for FY2012/13

Presentation to the Portfolio Committee on Defence and Military Veterans (PCD&MV)

13 March 2013

3rd QUARTERLY PERFORMANCE REPORT

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AIMAIM

Information Brief on the Department of Defence (Def Sec & SANDF) 3rd Quarterly Performance

Report for the FY2012/13


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SSCOPECOPE

Legislative Requirements

Summary of Quarterly Performance Targets


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LEGISLATIVE REQUIREMENTSLEGISLATIVE REQUIREMENTS In terms of Section 38(1) (a) (i) and (ii), of the Public Finance

Management Act (PFMA), Act 1 of 1999 as amended, the “Accounting Officer for a department must ensure that the department has and maintains effective, efficient and transparent systems of financial and risk management and internal control; and a system of internal audit under the control and direction of an audit committee”.

The Treasury Regulations, par 5.3.1 states that, “the accounting officer of an institution must establish procedures for quarterly reporting to the executive authority to facilitate effective performance monitoring, evaluation and corrective action.”

The Framework for Strategic Plans and Annual Performance Plans, states that the quarterly report “provides the Accounting Officer with an opportunity to indicate measures that will be taken to ensure that implementation of the Annual Performance Plan remains on track” and that quarterly reports must be submitted to the National Treasury and the Auditor-General for auditing purposes.


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Appendix A: Appendix A: Summary of Quarterly Summary of Quarterly Performance TargetsPerformance Targets

Red – high risk / certainty (major action is required)Amber – moderate risk (remedial/corrective action required)Green – low risk / on course (No major action is required)

Note: “-” in tables indicates no quarterly targets published in APP


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DEFENCE SECRETERIATDEFENCE SECRETERIAT


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OVERVIEW OF THE OVERVIEW OF THE DEFENCE SECRETERIAT DEFENCE SECRETERIAT

The Def Sec consists of the following Sub-Programmes: Departmental Direction Government Information Technology Officer (GITO) Policy and Planning (Defence Policy, Strategy and

Planning) Financial Services Acquisition Services (Defence Matériel) Defence Supply Chain Integration Defence International Affairs


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SN Performance Indicator

Annual Target

1st QuarterTarget as per APPApr – Jun 12

1st Quarter Actual output – validated

2nd Quarter Target as per APPJul – Sep 12

2nd Quarter Actual output – validated

3rd Quarter Target as per APP Oct – Dec 12

3rd Quarter Actual output – validated

4th Quarter Target as per APPJan – Mar 13

4th Quarter Actual output – validated

Overall progress of indicator

GOVERNMENT INFORMATION TECHNOLOGY OFFICER (GITO)

1 Percentage (%) compliance with the six DOD ICT Portfolios of the Defence Enterprise Information Systems Master Plan. 1

100% 5% 1.57% 15% 8.86% 25% 41.69% 55% Green

2 Promulgated Department of Defence Information Strategy. 2

Monitor & Review

Monitor Monitored Monitor Monitored Monitor Monitored Monitor & Review

Green

3 Promulgated Information and Communicating System Policy Development plan.

Monitor & Review

Monitor Monitored Monitor Monitored Monitor Monitored Monitor & Review

Green

1 SANDF (CMIS) is responsible for Indicator and target and will report accordingly.2 A promulgated Department of Defence Information Strategy must be in place to guide the department and the Department of Defence Information and Communication Technology Strategy to enable Information to realise as a strategic resource. Continuous scanning of the external environment is done to determine the validity of the Department of Defence Information Strategy and will indicate when it should be revised and tabled for promulgation.

Summary of Quarterly Performance TargetsSummary of Quarterly Performance Targets


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Annual Target










DEFENCE POLICY, STRATEGY AND PLANNING (DPSP)

4 Co-ordinated Defence engagement in clusters

Cluster related submissions by defined target dates

Cluster related submissions in this quarter by defined targets dates



Cluster related activities were successfully done by defined target dates



Green

5 Support and Resource the Defence Review Process

HR requirements are met at 100% according to client’s demand




HR requirements have been met at 100% according to client’s demand.

NilHR requirements have been met at 100% according to client’s demand.

HR requirements have been met at 100% according to client’s demand.

Nil Green

6 % Departmental policies authorised for promulgation

70% 70% 50% 70% 100% 70% 0%3 70% Red

7 Tabling of DOD (Def Sec & SANDF) APP in Parliament in line with the national prescripts on planning

Tabled by February 2013

Develop DOD draft APP

Draft Def Sec APP for FY2013/14 developed

Submit 1st draft DOD APP to NT and AG

1st draft Def Sec APP for 2013 was submitted to NT and Presidency on 31 August 2012 in line with national prescripts on planning.

Submit 2nd draft DOD APP to NT and AG

2nd draft Def Sec and SANDF APP for 2013 was submitted to NT and Presidency on 30 Nov 12 and 3 Dec 12 in line with national prescripts on planning.

Table DOD APP in Parliament

Green

3 Ten (10) Policies at the office of the C SANDF awaiting approval.9


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Annual Target 1st QuarterTarget as per APPApr – Jun 12









DEFENCE POLICY, STRATEGY AND PLANNING (DPSP) (cont)

8 DOD enterprise risk management maturity level status

Level 4 - - - - Level 4 Level 4 Green

9 Tabling of the DOD Annual Report in Parliament in line with national prescripts

Tabled by 31 August 2012

- - Submit by 15 August 4

The DOD Annual Report for FY2011/12 was tabled in Parliament on 28 September 2012 in line with national prescripts.

- - - Green

10 DOD research capability status

Organisational structure design investigation conducted

Strategic analysis and business process concluded

Not achieved Finalisation of the investigation report

Not achieved Submitted for approval

Not achieved5

Approved structure

Red

4 AG Report only received end of August by AGSA – automatic extension of target date by one month as per policy.5 The further development of the DOD Policy Research capability is on hold until the employees critical to the development of the capability are released from their responsibility to the Defence Review process.


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Annual Target










FINANCIAL SERVICES

11 Number of adverse audit findings

0 0 0 0 0 0 0 0 Green

12 Approved DOD policy regulating resource unit costing

Approved Policy

Conceptualisation Conceptualisation Development of Draft Strategy

A chapter has been included in the Budget Preparations Policy which is due for promulgation in December 2012.

Stakeholder consultation

A chapter has been included in Budget Preparation Policy which is due for promulgation in June 2013

Policy Approved

Green

13 Defence fiscal Framework status

Review of Defence fiscal framework in line with Defence strategy

- - - - - - Defence fiscal framework reviewed in line with Defence strategy

Amber

14 Percentage (%) payments in accordance with invoices/claims/charges etc

100% - 70% - 80% - 79% 100% Amber


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Summary of Quarterly Performance TargetsSummary of Quarterly Performance TargetsSN Performance

IndicatorAnnual Target










ACQUISITION SERVICES (DEFENCE MATÉRIEL)

15 Strategy of Defence Industry Status

Approved White Paper on Defence Industry

- Waiting for the approval of the Defence Review and guidance from the Chairperson of the SA Defence Industry Council

- Waiting for the approval of the Defence Review and guidance from the Chairperson of the SA Defence Industry Council

- Sec Def' authority was obtained to draft the 1st Draft SA Defence Industry Strategy by 01 April 2013

Approved Amber

16 Percentage (%) budget allocation received for renewal of the DOD main equipment in relation to the total DOD vote

30%6 - 9,49% as at 01 Apr 127

- 9,49% as at 01 Apr 12

- 9,49% as at 01 Apr 12

30% 9,49% as at 01 Apr 12

Red

17 Percentage (%) DOD expenditure on research and development (in relation to the total DOD vote)

25%8 - 14% as on 01 Apr 129

- 14% as on 01 Apr 12

- 14% as on 01 Apr 12

25% 14% as on 01 Apr 12

Red

6 The White Paper on the South African Defence Related Industries, December 1999, states inter alia that one of the initiatives launched to sustain strategic technologies and capabilities was to increase the capital equipment replacement to approximately 30% by 2001.7 Comparison between DOD Budget Vote and Def Mat Div (SCAMP: Capital SDA+SDP) Budget Vote – Not including SDA rollovers and maintenance & support at Services & Divisions.8 Based on international best practice and benched marked with BRICSA countries.9 Comparison between Def Mat Div (SCAMP: Capital SDA+SDP) Budget Vote and Technology Development Budget Vote.


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Annual Target










ACQUISITION SERVICES (DEFENCE MATÉRIEL) (cont)

18 Approval of Defence Intangible Capital Assets (ICA) policy

Approval, ratification and roll out of Defence ICA Management policy

Discuss policy requirements with relevant stakeholders

Discussed policy requirements with relevant stakeholders. Developed Draft Policy and awaiting inputs from SA Army and CMIS.

Obtain first draft inputs for the policy

Busy with 3rd Draft Policy

Obtain second draft inputs for the policy

Policy completed and ready for approval

Consolidate all inputs and prepare for policy approval process

Green

DEFENCE SUPPLY CHAIN INTEGRATION

19 White Paper on Defence Industry Status

Approved White Paper on Defence Industry

Finalised draft and approval process

Draft White Paper on Defence Industry

Discussion Document

Consultation with stakeholders

Draft White Paper on Defence Industry available and consultation has taken place.

Development phase

Green

20 Percentage reduction in non compliance with supply chain regulatory framework

4%10 1% 1% 1% 1% 1% 1% 1% Green

10 The annual target of 4% contains development of a policy on GRC, improvement on supply chain monitoring systems, and successful mitigation of risks. It is believed that non-compliance will be reduced by 4% should all these mechanisms are put in place


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Annual Target










DEFENCE INTERNATIONAL AFFAIRS

21 Percentage (%) Compliance with AU and UN Requirements Rules and Regulations for peace missions

100% - - - - - - 100% Green

22 Percentage (%) MOU Compliance with agreed force level for deployment in UN Missions

85% - - - - - - 85% Green

23 Percentage (%) compliance with outputs of diplomatic missions in line with SA foreign policy

75% - - - - - - 75% Green

24 DOD Foreign Relations strategy status

Policy Approved

Submit policy to stakeholders for inputs.

Waiting for appropriate slot to brief the Command Bodies of DOD.

Present Policy to senior officers for advice.

Not Achieved

Present Policy to senior officers for approval.

Presented to some of the Command Bodies

Policy approved.

Amber

25 % of positions filled against allocated quota for international institutions

20% - - - - - - 20% Green


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Annual Target










HUMAN RESOURCE SUPPORT SERVICES

26 Percentage of PSAP Disciplinary Cases Finalised Within 120 Days in the DOD.

40% - - - - - - 40% Green

27 Number of National Youth Service Programme (NYSP) participants trained per year.

2000 - - - - - - 2000 Green

28 Number of the MSDS members in the system per year

6673 - - - - - - 6673 Green

29 Defence Force Service Commission Status

Fully Functional and recommendations submitted to the MOD&MV

Fully Functional Established offices in SAMHS.

Fully Functional

Office infrastructure is now 90% complete.

Fully Functional

Office infrastructure is now 99% complete

(internet connection only remaining issue)

Fully Functional

Amber

30 Human Resource Development Strategy and Plan status.

Strategy Piloted

Piloting of Strategy

Piloting of Strategy 25% completed.


Piloting of Strategy 50% completed.


Piloting of Strategy 75% Completed.


Green


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Annual Target










HUMAN RESOURCE SUPPORT SERVICES (cont)

31 Armed Forces Day Policy Framework

Approved Conduct Research

Research conducted

Develop Draft

Developed a draft framework.

Consult Draft Document

Draft Document Consulted.

Obtain Approval

Green

32 Percentage of DOD collective grievances and disputes resolved.

80% - - - - - - 80% Green

33 DOD HR Retention Strategy status.

Strategy Approved

- - - - - - Strategy Approved

Green

34 DOD HR Performance Management System status.

1 new comprehensive system implemented and monitored

- - - - - - 1 new comprehensive system implemented

Green

35 Percentage compliance with annual submission and recording of SMS financial disclosures.

95% 95% 95% - - - - - Green

36 Level of morale within the Def Sec.

≥3 - - - - - - ≥3 Green


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Annual Target










LEGAL SERVICES

37 % litigation settled in favour of the DOD.

100% - 100% - - - - 100% Green

OFFICE OF THE MILITARY OMBUD

38 Office of the Military Ombud status

Establishment of the Military Ombud office

- Established the Military Ombud office

- - - Established the Military Ombud office.

Office Established

Green


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SANDF

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OVERVIEW OF THE SANDF The outputs, performance measures and targets of the Enablement and

Service Delivery Programmes (Programmes 2 - 8) reflect the core outputs of the SANDF. These programme are as follows:

2 - Force Employment

3 - Landward Defence

4 - Air Defence

5 - Maritime Defence

6 - Military Health Support

7 - Defence Intelligence

8 - General Support

It must be noted that although the quarterly report serves to account for performance against the unclassified SANDF APP, some of the information provided to describe the reasons for deviation are sensitive.

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SANDF STRATEGIC OUTCOMES AND OUTPUTS

Performance Indicator Target12/13

Responsible Quarter Achievement YTDQ1 Q2 Q3 Q4

Output 1: Prepare forces as stipulated in the Joint Force Employment RequirementActivity 1.2: Ensure Combat-ready Defence Capabilities

Broader DOD Health/Fitness Status Positive trend Surgeon General Negative Negative Negative Negative

Trend of deployable status on concurrent health assessments (CHA)

Positive trend Surgeon General Negative Negative Positive Positive

% of approved Capital Works Plan Projects completed as scheduled per year

100 Chief Logistics4 100 (0) 100 (0) 0 0

% compliance with DOD Refurbishment Programme annual schedule

65 Chief Logistics5 100 (24.14)

100 (34.48)

37.93 37.93

Activity 1.3: Ensure Matériel to satisfy the requirements of the SANDFOverarching Logistic Strategy Approved Chief Logistics 15 20 25 25

Prepare Mission-ready Capabilities

CONFIDENTIAL

4 and 5. Incorrect reporting during the first two quarters


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Execute Ordered CommitmentsPerformance Indicator Target

12/13Responsible Quarter Achievement YTD

Q1 Q2 Q3 Q4

Output 2.1: Border SafeguardingNumber of landward sub-units deployed 11 Force

Employment11 11 11 11

Output 2.2: Regional Security% compliance with force levels for external operations 96 Force

Employment99.5 98.8 95.6 97.6

% compliance with serviceability of equipment for external operations

675 Force Employment

67 67 - 67

% of the value of claims reimbursed by the UN/AU 756 Force Employment

92.58 72.41 - 82.50

Activity 1: Employ the SANDFNumber of internal operations 4 Force

Employment4 4 4 4

Number of external operations 4 Force Employment

4 4 4 4

CONFIDENTIAL

5 and 6. No verification reports received from UN.


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Provide Defence and Strategic DirectionPerformance Indicator Target

12/13

Responsible Quarter Achievement YTD

Q1 Q2 Q3 Q4

Activity 1: Administer the DOD (Direction)

Total number of Defence attaché offices 40 DFR 39 39 40 40

CONFIDENTIAL


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Compliance with the Regulatory Framework

Performance Indicator Target

12/13


Q1 Q2 Q3 Q4

Activity 1: Administer the DOD (Control)

% increase in military court docket readiness rate 14 CDLS 100 100 100 100

% reduction in military court case backlogs 14 CDLS 15 20 20 18.33

% of disciplinary cases in the DOD finalised within 120 days as per SANDF Order 40 CDLS 32 36 48 38.67

% litigation settled in favour of the DOD 60 CDLS 15 12.5 15.6 14.37

CONFIDENTIAL


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Strategic Outputs and Annual Targets for MTSF Outcome 2

SANDF Outputs Performance Indicator Target12/13


Q1 Q2 Q3 Q4

Mission-ready defence capabilities

Trend of broader SANDF health/fitness status

Positive Surgeon General

Negative Negative Negative Negative

Ordered defence commitments

Trend of deployable status on concurrent health assessments

Positive Surgeon General

Negative Negative Positive Positive

Number of internal operations

Targets depend on resource allocation

Force Employment

4 4 4 4

CONFIDENTIAL


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SANDF Outputs Performance Indicator Target

12/13


Q1 Q2 Q3 Q4

Ordered Defence Commitments

Number of internal operations

4 Force Employment

4 4 4 4

CONFIDENTIAL


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Outputs and Annual Targets for MTSF Outcome 5



Q1 Q2 Q3 Q4

Military direction % compliance with DOD training targets (non-combat professional military development)

100 Human Resources

99 87 70 85

% compliance with DOD training targets (re-skilling)

72 Human Resources

0 0 0 0

% compliance with DOD training targets (National Youth Service)

100 Human Resources

0 48.65 96.70 145

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Responsible Quarter Achievement YTDQ1 Q2 Q3 Q4

Defence direction Approved force design Approved CCS (MPSPO) In progress In progress In progress In progressApproved force structure Approved CCS (MPSPO) In progress In progress In progress In progressTotal number of defence attaché offices

40 DFR 39 39 40 40

Ordered defence commitments % compliance with force levels for external operations

96 J Ops 99.5 98.8 95.6 97.6

% compliance with serviceability of equipment for external operations

67 J Ops 67 67 - 67

% of the value of claims reimbursed by the UN/AU

75 (DefSec) FMD 92.58 72.41 - 82.50

DOD Morale Level of DOD morale Positive Def Insp Ongoing Ongoing Ongoing Ongoing

CONFIDENTIAL


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THANK YOUTHANK YOU

Documents

DOD (Def Sec & SANDF) 3 rd Quarterly Performance Report for FY2012/13