Embed Size (px)
Citation preview
Register Your Business
Central Contractor Registration Database (CCR) Keep Current (Update yearly at
minimum) www.ccr.gov
Online Representations and Certifications Application (ORCA)
Self-CertificationsSmall Business – NAICS CodesWoman-owned BusinessVeteran-owned BusinessService Disabled Veteran-owned
Business
Formal Certification Programs8(a) Business Development HUBZone Small Disadvantaged Business (SDB)
Know the FederalContract Certifications
Formal Certifications
Requires SBA Approval– 8(a) - Socially and economically disadvantaged firms enrolled in a 9-year business development program.
– HUBZone - Small businesses located in areas identified as historically underutilized business zones,and with 35% of its employees living in HUBZones.
– SDB - Three-year certification for small, socially and economically disadvantaged firms eligible to receive prime and subcontract preferences.
8(a) & SDBSBA 8(a) program Applies to all purchases Must be certified by the SBA Non-competitive and
competitive program 9-year term - no renewals All 8(a) firms are SDBs Award must be made at fair
market price FAR 19.8
SDB program Applies over $100,000 Must be certified by the SBA Competitive program 3-year term with renewals Not all SDBs are in 8(a)
program 10% price evaluation credit
(limited to select agencies) FAR 19.11 and 19.12
HUBZone Program HUBZone Program Applies to purchases over $3,000; Must be certified by SBA - no term limits; Recertification required every 3 years; Competitive and sole-source program benefits; 10% price evaluation preference Principal office must be in a HUBZone 35% of employees must live in a HUBZone FAR 19.13
Veteran’s Program
Applies to purchases over $3,000
Self Certified on CCR VA determines Service Disability Competitive and sole-source program benefits Subcontracting and Prime Contracting goals FAR 19.14
Service Disabled Veteran Owned Small Business
Know the Rules
Federal Acquisition Regulations (FAR) www.arnet.gov/far
Part 19 – Small Business Programs
Finding Prime Contract Opportunities
Identify Current Procurement Opportunities‒ Federal Business Opportunities (FBO)
www.fbo.gov
FedBizOppsIdentify Opportunities – Follow the MoneyIdentify Opportunities – Follow the Money
www.fedbizopps.gov www.fedbizopps.gov or www.fbo.govor www.fbo.gov
Finding Subcontracting Opportunities
Subcontracting Opportunities Directory of Large Prime Contractors
www.sba.gov/gc/sbsd.html
SUB-Nethttp://web.sba.gov/subnet
www.fbo.gov and go to subnet,directory
SUB-Nethttp://web.sba.gov/subnet/
Market Your Firm Present your capabilities directly to the
federal activities and large prime contractors that buy your products and services
Attend procurement conferences and business expos
Attend Business Matchmaking events
View Solicitations www.fbo.gov Request or download a bid package Obtain copies of relevant specifications
& drawings
Sign up for modifications Federal Acquisition Regulations:
Contract clauses
Prepare Your Offer 3 Rules for a solicitation:
-Read it…Read it…Read it!!! Request a Procurement History Attend Pre-Bid Meetings
& Walk-Throughs Get clarification on items you don’t understand Proofread your proposal Submit it on time!
Contract Proposal
Are you responsive - non-responsive? Deliver on time (your proposal)
Are you responsible - non responsible?‒ Pre-Award Survey: Technical capability & production capability‒ Quality Assurance (QA) (ISO 9001)‒ Financial: accounts receivable, net worth, cash flow‒ Acceptable Government Accounting System
‒ System for Qualifying Suppliers (subcontractors)‒ Packaging, Marking, Shipping
Contingency Plans Have a back up plan if something goes
wrong Give yourself enough time to react Anticipating Final Inspection or first article
approval Make an appointment before shipping date On-Time delivery Establish a good track record Subcontracting – subcontractors
Contract Performance
Know the paperwork process
Keep good records
Know your options‒Progress payments
EFT (electronic funds transfer)
Why you registered on ccr
Accept government credit cards
Getting Paid
Seek Additional Assistance
Procurement Technical Assistance Center Small Business Specialists
Local SBA District Offices
Local Small Business Development Centers
SCORE
Women’s Business Development Centers
More Helpful Web Sites
SBA’s Home Page: www.sba.gov
Government Contracting: www.sba.gov/GC
Site includes links to all major government contracting programs discussed here plus much, much more.
Things To Remember
TARGET YOUR CUSTOMER: Who buys your product or service? How do they buy?
When do they buy?
KNOW THE RULES:
Federal Acquisition Regulations Contract requirements and specifications PERFORM AS PROMISED: On-time delivery,
Good Quality, at a Fair Price
SBA Programs• Small Business Act 1953
– Implements Congressional Policy to aid, counsel, assist & protect the interests of small business concerns (loans)
– Goal of policy is to ensure that a fair proportion of purchases, contracts & subcontracts be placed with small businesses
Procurement Center Representative
PCR
What PCRs Do Coordinate with contracting
activities Review acquisitions
Recommend Set-asides
Review Solicitations
Support the Small Businesses
With government contracting
OFFICE OF GOVERNMENT CONTRCTING
• Four Programs (Offices)
– Size Determination – Certificate of Competency - COC– Commercial Marketing Representative - CMR– Procurement Center Representative - PCR
Size Determination
• A Contracting Officer can at anytime request an informal size determination in he or she feel that a company is not a small business. Code of Federal Regulations title 13 Para 125
Certificate of Competency
• Must be found non responsible by Contracting Officer
• Must be a small business
• Must be low bidder on the solicitation
• Referred to SBA by Contracting Officer
• for either capacity, credit or integrity
Certificate of Competency
• Capacity means the CO determines that the small business cannot perform on the solicitation. Cannot deliver on time, manufacturer the part or a variety of reason related to performance.
• Credit, does not have the finances to perform on the contract
• integrity, is debarred, not in good standing with the federal government
Certificate of Competency
SBA’s Industricial Specialist (IS), conducts a complete analyses of the small business to see if the contracting officer is correct in his/her assessment of the firm.
The SBA has 15 working days to complete the COC. The IS makes a recommendation to whether the small business get the COC or not. Final decision is made by the Area Director.
5 days firm, 5 days IS and 3 days COC committee 2 day AD decision is final.
Commercial Marketing Representative CMR are responsible for prime contractors
sub contracting plans, for contracts over $550,000 manufacturing and $1M for construction.
CMR's make sure primes contractors meet their sub-contracting goals. CMR do what we call compliance review of the large prime contractors.
SBA’s Role in Subcontracting SBA’s Role in Subcontracting Types of ReviewsTypes of Reviews
Pre-Award Subcontracting Plan Reviews
SBA’s PCRs review subcontracting plans prior to contract award (advisory)
Post-Award Compliance Reviews
SBA’s CMRs monitor goal achievement after contract award
SubcontractingAssistance
Statutory Subcontracting GoalsStatutory Subcontracting Goals Small Business Act: Section 15(g)Small Business Act: Section 15(g)
Small Business (SB) – 23% Small Disadvantaged Business (SDB) - 5% Women-Owned Small Business (WOSB) - 5% HUBZone Small Business - 3% Veteran-Owned Small Business - negotiable Service-Disabled Veteran-Owned SB - 3%
SubcontractingAssistance
Procurement Center Representatives
PCR’s work with Government Agencies, Directors of Small Businesses, Head of Contracting and Contracting Officers to assist them in meeting their small business goals.
My authority comes from the FAR Part 19.4
I work with 28 Government Agencies
Agencies I oversee(FY2008)
Vandenberg AFB (160M)
Naval Air Warfare Center, China Lake(569M)
NASA Dryden, Edwards AFB (100M)
Edwards AFB (224M)
Corps of Engineers (929M)
Space & Missile Center, El Segundo (6.7B)
VA Medical Center, Long Beach
Just to name a few
Procurement Center Representative
As a PCR is my responsibility to review all requirement that are going to set as full and open competition. I make recommendations to see if they can be set-aside for small businesses.
What are Small Business: Firms that are small business, 8(a) firm, HUBZone, Small disadvantage businesses, women owned businesses, Service Disable Veteran owned business and Veteran owned business.
I receive from the government agencies a Form DD
2579, or Small Business Coordination Record. Any solicitation over $10,000 must have a this Form This form must be first signed by the contracting
officer, then the small business specialist and must be coordinated by the PCR.
Form informs me of several things, solicitation number, dollar amount, method of solicitation, NAICS code, full and open, SBSA, HUBZone, etc.
Procurement Center Representative
I have 30 days to review this form concur with method of contracting or make a recommendation.
Rules are simple If I find that there are two or more small business that can meet the requirement, I can make a recommendation to set that aside as a small business set aside.
Procurement Center Representative
Two or More small businesses Where do I find two or more small businesses,
first I go to the SBA web site, located on the CCR web site and it’s called the Dynamic Small Business Search.
I usual know the NAICS code for the requirement so its easy for me to locate two or more.
So if your not registered on CCR or Dynamic Small Business Search I can’t find you.
Two or More small businesses
If I find two or more QUALIFIED small business, I can make a recommendation for that solicitation to go small business set aside.
What PCRs Report
Monthly report * Set-asides 8(a) awards HUBZone awards SDVOSB awards WOSB awards Full & open awards
PCRs are Unique!Support Small Businesses
Special Authority - FAR Part 19.4
No signature no solicitation
If we error we error on the
side of small business
M. Leonard Manzanares Procurement Center Representative
(818) 552-3296
www.sba.gov
www.ccr.gov
www.fbo.gov
