DOING BUSINESS WITH THE VADOING BUSINESS WITH THE VA

Network Contracting Office 18Cathy Fernandez

Small Business Specialist

1

AgendaAgenda

Introduction to VA What VA Purchases Order of Precedence Public Law 109 and Verification How We Purchase Items/Services Prime & Subcontracting Opportunities FSS/GSA Schedules Top 10 NAICS VISN 18 Forecast of Contracting Opportunities Overview Under $25K – Top Recurring NAICS FSS and GSA Contracts WSNC Contracts 2014 Vendor Fairs and Other Events 2013 Final Socio-Economic Goals Report Improving Your Chances to Receive an Award Site of Interest

VA’s MissionVA’s Mission

“To care for him who shall have borne the battle, and for his widow and orphan, by serving and honoring the men and women who are America’s Veterans.”

Abraham Lincoln

VHA Structure – “VISNs”Veterans Integrated Service Networks

6

» Square Miles: 349,615

» Veteran Enrollees: 374,173

» States: 05

» Senators: 10

» Congressional Districts: 18

» VAMCs: 06

» CBOCs**: 44

» Vet Centers: 13

» VBA Regional Offices: 02

» National Cemeteries: 05

» State Veterans Cemeteries: 02

VISN 18 Footprint

VA ProfileVA Profile

• FY 2014 Budget Request - $152.7 Billion• FY 2013 Budget – $150 Billion • FY 2012 Budget - $132 Billion• 23.8 Million+ Veterans; 39.1 Million

Families• 286,000 Employees – 2nd Largest • 85,428 Volunteers- 11.6 million hours

Small Business Specialist Small Business Specialist Duties Duties

Oversight of Small Business Program

Contact for Small Businesses

Liaison between contractors and the VA

Assist Customers, Contracting/Acquisition staff

Who BuysWho Buys

• VA Medical Centers• Veterans Integrated Service Networks• VA National Acquisition Center (NAC)• Office of Acquisition, Logistics & Construction• VA National Cemetery Administration• VA Franchise Data Center, Austin, TX• VA Office of Administration• VA Acquisition and Logistics Center• VA Technology Acquisition Center

What VA PurchasesWhat VA Purchases

• Information Technology

- Hardware, Software, Maintenance & Other Services

• Medical, Dental and Veterinary Equipment & Supplies, Pharmaceuticals (FSC 65)

• Instruments & Laboratory Equip (FSC 66)• Perishable and Non-Perishable Subsistence

(i.e., bread, dairy and produce)

What VA PurchasesWhat VA Purchases

• Trash, Garbage & Infectious Waste Disposal• Architect & Engineer Services• Construction Services• Office Supplies & Equipment• Office/Medical Equipment Maintenance• Consulting & Advisory Services• Transportation Services• Other services (physician, maintenance, pest

control, medical services (MRI/CT, lab testing)

Public Law 109-461Public Law 109-461 Order Of Precedence Order Of Precedence

1. Federal Prison Industries2. Javits-Wagner-O’Day (JWOD)/AbilityOne3. Federal Supply Schedules

4. OPEN MARKET5. SDVOSBs6. VOSBs7. 8a/HUB Zone (tied)8. All Other Small Businesses

9. Full and Open Competition

VA PL-109 VerificationVA PL-109 Verification

• Responsible Organization– VA’s Center for Veterans Enterprise– Contact: VACVE@va.gov

• Locate Program Application Information:– www.VetBiz.gov – click on Vendor

Information Pages database• Fully electronic and secure application

process

PL-109 Verification ProgramPL-109 Verification Program

Who may apply:Owners who are veterans, service-disabled veterans, or eligible surviving spouses

Eligible Term: One year with no change in ownership

CVE VERIFICATION PROCESSCVE VERIFICATION PROCESS

Process has 3 stepsFirst, application is checked to ensure all required

documents are submittedSecond, the documents are carefully checked to

verify information an authenticityThird, a site visit is conducted to ensure that

business location exists and verify other information pertinent to company and records

What’s New with What’s New with CVECVE

CVE has now extended the one year re-verification to two years before a company needs to re-verify.

CVE has joined forces with the PTACs and the Veterans Small Business Coalition to assist SDVOSB/VOSB companies with the verification process.

Verification Logos

Steal this at your own risk!!

How VA Buys Construction How VA Buys Construction ServicesServices

• Traditional competitive procurements• MATOCS (Multiple Award Task Order

Contracts)

- Phoenix/Prescott (active)

- Tucson/Big Spring (active)

- Albuquerque/El Paso/Amarillo (active)• USACE (US Army Corps of Engineers

How VA Buys Medical NeedsHow VA Buys Medical Needs

• Prime Vendor Programs

- Medical/Surgical

- Pharmaceutical

- Subsistence• National Contracts• Open Market

How VA Acquires ITHow VA Acquires IT

• NASA SEWP* (www.sewp.nasa.gov)

• VETS-GWAC** (www.gsa.gov/vetsgwac)

• GITSS** (www.buyit.gov)

• FSS (www.fss.gsa.gov) • Open Market (FAR Parts 12, 13, 14 & 15)

*Mandatory Use

**Preferred Acquisition Method

Prime and Subcontracting Prime and Subcontracting Opportunities Opportunities

• Open market acquisitions & contract awards published

in the Federal Business Opportunities System (www.fbo.gov)

• VA Forecast of Contracting Opportunities (www.va.gov/osdbu)

• VA subcontracting opportunities (www.va.gov/osdbu)

• Federal Procurement Data System (FPDS) (https://fpds.gov)

• Small Business Administration’s Sub-Net (http://web.sba.gov/subnet/)

Limitations on SubcontractingLimitations on Subcontracting

SDVOSBs and VOSBs may subcontract to businesses of any size

Must abide by 52.219-27(c), which spells out the burden of the costs of personnel or manufacturing

Services: 50%Supplies: 50%Construction: 15%Special Trades: 25%

Top 10 NAICS CodesTop 10 NAICS Codes

236220 – Commercial & Institutional Building Construction 238390 – Office/Laboratory Furniture and Installation 339112 – Surgical/Medical Instrument Manufacturing 339113 - Surgical Appliance/Supplies Manufacturing 811412 – Appliance Repair & Maintenance 561320 - Temporary Staffing (physicians) 561 Series – Administrative/Support Services

(janitorial/security/landscaping/office support) 621 Series – Health Care & Social Assistance

(physicians/ambulance/labs/blood banks/home health care) 623 Series – Nursing & Residential Care Facilities 624 Series – Social Assistance (temporary shelters/services

for elderly/disabilities)

Forecast of Contracting OpportunitiesForecast of Contracting Opportunities (FBO) (FBO)

The VA FCO site contains proposed procurements for the current fiscal year

This information is located on the VA OSDBU siteThe site is www.va.gov/osdbu Check the site regularly and set up alerts on particular

NAICS code and area you are interested inThe FCO site can be drilled down to each facility, state,

VISN, etc.Remember that the FCO is only a forecast

End of Year PurchasesEnd of Year Purchases

Many rumors are out there regarding end of year purchases

All purchases regardless of time of year are competitive

All that end of year indicates is that the monies must be obligated before 9/30

Keep an eye out for GSA e-buy, FBO and FCO for upcoming procurements

Under $25K Top Purchases by NAICSUnder $25K Top Purchases by NAICS

339112 Surgical/Medical Instrument339113 Surgical Appliances/Supplies325412 Pharmaceutical Prep Manuf325413 In-Vitro Diagnostic Substance

Manufacturing561613 Armored Car Services541310 Architectural Services337127 Institutional Furniture541519 Other Computer Related Svcs

Upcoming Procurements Upcoming Procurements for Arizona Areafor Arizona Area

VISN wide – Artificial limbs - $16M/5 yrsAZ wide – Nursing Homes - $3M/5 yrsVISN wide – A/E - $10M (SB set aside)MATOC for Phx and Prescott – 3rd quarterAZ wide – lab testing - $8-9M/5 yrsPhoenix – ambulance svcs - $6M/5 yrsTucson – ambulance svcs - $10M/5 yrsTucson – healthcare for homeless vets -$4.1MVISN wide – bread - $362K/5 yrs – SB set aside –

est. issue date 12/16/13 – est. award 3/1/14

FSS ContractsFSS Contracts

Mandatory source of long term contracts for medical supplies, services and pharmaceuticals

Multiple award program with IDIQ supply contracts

These contracts support recurring requirements for VA and other agencies

Goal is to establish terms/conditions equal to or better than vendor’s most favored customer

VA FSS manages 9 multiple award schedule programs under Groups 62, 65 and 66

Provide countless opportunities for both small and large businesses but requires a considerable amount of both time and capital resources

Check www.fss.va.gov for more information

GSA ContractsGSA Contracts

GSA established non-mandatory long-term government wide contracts with commercial firms to provide access to millions of commercial products and services at volume discount pricing

To become a GSA vendor, vendor must submit an offer in response to applicable GSA schedule solicitation via eOffer

Awards to responsible companies offering fair and reasonable prices that fall within the generic descriptions in GSA solicitations

Fair and reasonable determination based on comparison of price and non-price factors that a company offers the government with those offered to commercial customers

Requires offerors to disclose all information regarding their commercial and non-commercial pricing and discounting practices

For more information see www.gsa.gov

Western States Network Consortium(WSNC)

WSNC Sites

• Comprised of VISN 17,18,19,20, 21 and 22

• VISN 17 covers the Northern, Eastern and Southern Texas.

• VISN 18 covers the states of Arizona, New Mexico and Western Texas.

• VISN 19 covers Montana, Wyoming, Colorado and Utah.

• VISN 20 covers Alaska, Washington, Oregon, and Idaho.

• VISN 21 covers Central and Northern California, Hawaii, Philippines, Guam, American Samoa and Northern Nevada.

• VISN 22 covers Southern California and Southern Nevada.

• Leadership from each these VISN come together to develop potential collaborative efforts to reduce costs and increase efficiencies across all the VISNs.

PROCUREMENT STRATEGIES

• WSNC is looking at awarding BPAs off existing FSS Contracts. Seeking additional price discounts based on projected usage.

• Seeking to award multiple BPAs for supplies and services whenever possible.

• When FSS contracts are not available we will award Open Market BPAs and/or IDIQ contracts in order to meet the needs of our WSNC partners.

• Seek Small Business Opportunities to meet the requirements either on FSS or Open Market.

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PROCUREMENT OPPORTUNITES

• Reference Laboratories

• Hepatitis Testing

• Blood Glucose Monitors and Test Strips

• Locum Tenens for Physicians

• Nursing and Allied Health Professionals

• Specialty Bed and Mattress Rentals

• Sleep Lab Testing

• Patient Lifts

• Air Ambulance

• Isolation Gowns

• Negative Pressure Wound Therapy

• Instrument Sharpening

• Medical Gas Cylinders

• Sterrad Sterilizer Services

• Custom Packs

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2014 VENDOR FAIRS2014 VENDOR FAIRS

DATE Location

February 13 Phoenix, AZFebruary 27 Tucson, AZMarch 5 El Paso, TXMarch 13 Albuquerque, NMApril 16 Prescott, AZMay 8 Amarillo, TXMay 22 Big Spring, TX

OTHER EVENTSOTHER EVENTS

Industry Days – held for specific needsNational Veterans Conference – annual (targets

veteran businesses)One-on-One Meetings (meet with SBS)Events advertised on OSDBU siteOther organization/agency functions

FY 2013 SOCIO-ECONOMIC GOALSFY 2013 SOCIO-ECONOMIC GOALS

      Total Small Business Eligible Dollars

Service Disabled Veteran Owned Small Business

Veteran Owned Small Business

s8a Procedure Small Disadvantaged Business

Women Owned Small Business

Certified HUBZone Small Business

Small Business Small Disadvantaged Business + s8a Procedure

      Goal 10.00% 12.00%   5.00% 5.00% 3.00% 47.50% 5.00%

SAO 

VISN Station Yellow 8.50% 10.50%   3.50% 3.50% 1.50% 34.00% 3.50%

SAO West NCO 17 VISN $453,260,175.68 $77,295,051.29 $89,944,550.30 $890,479.07 $51,607,071.81 $23,690,185.90 $22,983,755.62 $167,657,886.92 $52,497,550.88

  17.05% 19.84% 0.20% 11.39% 5.23% 5.07% 36.99% 11.58%

NCO 18 VISN $387,735,172.98 $86,091,899.25 $97,282,889.35 $339,923.61 $24,798,512.94 $11,204,852.56 $3,439,419.70 $157,861,167.22 $25,138,436.55

  22.20% 25.09% 0.09% 6.40% 2.89% 0.89% 40.71% 6.48%

NCO 19 VISN $308,425,410.15 $56,741,094.24 $60,354,041.63 $11,228,691.96 $22,614,991.60 $11,363,925.78 $565,898.26 $109,256,507.09 $33,843,683.56

  18.40% 19.57% 3.64% 7.33% 3.68% 0.18% 35.42% 10.97%

NCO 20 VISN $467,382,847.28 $61,811,856.98 $70,653,435.18 $233,066.32 $26,318,374.64 $26,811,503.36 $17,282,148.38 $194,332,892.11 $26,551,440.96

  13.23% 15.12% 0.05% 5.63% 5.74% 3.70% 41.58% 5.68%

NCO 21 VISN $550,989,630.94 $111,167,796.86 $123,136,835.22 $6,231,147.80 $89,607,097.91 $57,413,906.27 $45,834,688.07 $250,498,190.72 $95,838,245.71

  20.18% 22.35% 1.13% 16.26% 10.42% 8.32% 45.46% 17.39%

NCO 22 VISN $642,575,241.68 $94,933,519.20 $111,736,678.64 $6,247,399.02 $70,548,025.24 $34,102,865.77 $6,461,619.11 $233,365,760.51 $76,795,424.26

  14.77% 17.39% 0.97% 10.98% 5.31% 1.01% 36.32% 11.95%

SAO West Office

VISN $34,762,582.45 $921,124.49 $990,521.19 $0.00 $696,453.22 $1,186,403.66 $132,045.41 $4,571,350.27 $696,453.22

  2.65% 2.85% 0.00% 2.00% 3.41% 0.38% 13.15% 2.00%

SAO   $2,845,131,061.16 $488,962,342.31 $554,098,951.51 $25,170,707.78 $286,190,527.36 $165,773,643.30 $96,699,574.55 $1,117,543,754.84

$311,361,235.14

  17.19% 19.48% 0.88% 10.06% 5.83% 3.40% 39.28% 10.94%

VHA $10,460,189,028.84 $2,177,989,410.49 $2,451,549,505.20 $52,629,056.90 $968,680,134.51 $490,162,322.47 $248,754,966.17 $4,527,739,386.01

$1,021,309,191.41

  20.82% 23.44% 0.50% 9.26% 4.69% 2.38% 43.29% 9.76%

Improve Your ChancesImprove Your Chances

• Service-Disabled Veteran-Owned &◦ Veteran-Owned Rep/Verification*• Register in VIP Database*• 8(a) Certification• HUBZone Certification/WOSB Repository• Federal Supply Schedule (FSS) Contract• Accept Purchase Cards• Competitive Pricing• Take Advantage of Marketing Assistance

Sites of InterestSites of Interest

◦ Forecast of Contracting Opportunities www.va.gov/osdbu

◦ GSA E-Buy https://www.ebuy.gsa.gov

◦ FedBid https://sellers.fedbid.com

◦ FedBizOpps (FBO) www.fbo.gov

◦ Central Contractor Registration www.sam.gov

◦ VetBiz www.vip.vetbiz.gov

◦ OSDBU www.va.gov/osdbu

Contact InformationContact Information

Cathy Fernandez NCO 18 Small Business Specialist

11495 Turner Road El Paso, TX 79936-1372

(915) 217-1244 office (915) 433-7348 blackberry e-mail: Catalina.Fernandez@va.gov

QuestionsQuestions