Phase: Implementation Project Status: • Twenty-four of the 24 construction sites have been completed. Service transition is underway from

legacy towers to new towers. Antenna, waveguides, and routers/radios have been installed in over 65 sites and over 3400 miles have been activated.

• The contract for LTE Vendor evaluation complete. Selection pending contract negotiations and approval. Evolved Packet Core (EPC) connectivity will be provided through Adams County, CO.

• 700MHz LTE construction to begin early Spring, 2015. Budget Status: • Project has expended over $49M (including $11.6M in kind match). Estimate to complete include

the funds for the LTE pilot project. Schedule Status: • DMW - Construction at 24 of 24 sites have been completed. Construction activities on schedule. • LTE - Evaluation of LTE Vendor responses complete and pending contract execution. DOI and CBP

MOUs are signed. FLETC MOU, Adams County and follow-on agreement with Federal, State and Local entities detailed discussions are on-going.

Projected Finish Date : 9/30/2015

Project Description:

The Statewide Integrated Radio Communication Internet Transport System (SIRCITS) has two major components: 1) Analog to Digital Microwave conversion of State sites to provide Middle Mile Broadband service, and 2) Design and build a Public Safety 700Mhz LTE Last Mile service in the Middle Rio Grande Corridor.

Overall Analysis/Trend:

Project tracked within scope, budget and schedule. Construction at 24 of 24 sites have been completed. Award announcement resulting from LTE RFP. MOU with DOI and CBP has been signed. 700MHz LTE construction to begin early spring 2015.

DoIT EPMO Project Reports

DoIT SIRCITS

Risks / Issues

DMW - Service Digital Microwave transition is nearly complete as is the transition of existing Land Mobile Radio (LMR) to the new DMW backbone. Incoming winter weather may delay completion until spring.

LTE/700 Mhz - Timely review of responses to the LTE SOW and presentation scheduling from vendors critical to LTE timeline. Memorandum of Understanding (MOU) with (Department of Interior (DOI) and Custom Border Protection (CBP) has been signed. Negotiations continue with Federal Law Enforcement Training Center (FLETC). Need to obtain agreements with State and Local entities.

Weather and Fires continue to be tracked as an issue in addition to site leases and FCC permits. The project team remains in touch with US Forest Service (USFS) on closures.

$40,000

$50,000

$60,000

Spent Budget

Amount $49,244 $55,700

SIRCITS Project Financials (in thousands)

1

Project Milestone Title %

Complete Project $

spent to date Total Costs

Administrative and legal expenses

88% $2,387,812 $2,708,999

Land, structures, right-of-ways, appraisals, etc.

100% $2,376,245 $2,384,958

Relocation expenses and payments

0% $0 $0

Architectural and engineering fees

75% $6,805,315 $9,050,224

Other architectural and engineering fees

0% $0 $0

Project inspection fees 0% $0 $0

Site work 79% $1,703,891 $2,157,993

Demolition and removal 17% $258,000 $1,500,000

Construction 97% $6,329,656 $6,501,107

Equipment 90% $17,723,337 $19,736,715

Miscellaneous 100% $11,660,004 $11,660,004

Contingencies 0% $0 $0

$49,244,260 $55,700,000

Phase: Implementation Project Status: Project on time and on budget. System Testing is in progress. The team will Signoff most of the requirements by May 15. End-to-end testing began 02/16/2015. The team has completed two full mock conversions without any conversion errors, though there are some reconciliation errors that are being resolved. MVD leadership is making it a priority to visit as many field offices as possible before April 20. The training team is completing development of the curriculum. Budget Status: TRD received $5,171.5 in General Fund and $3,690.0 in Other State Funds for FY16 project expenses. Budget included only represents implementation and through the end of FY17. Schedule Status: Project’s baseline scheduled for rollout of Implementation is Phase 1 (Drivers) in July 2015 and Phase 2 (Vehicles) in September 2016. Project is on schedule. Projected Finish Date: 9/5/2016

Project Description:

MVD System Modernization is a complete replacement of the current MVD Application Systems. The project will move the current system off of a multi-platform, hybrid system into a single-platform, customer-centric model that will utilize current technology.

Overall Analysis/Trend:

The project is tracking within scope, schedule and budget. Activities related to development, conversion, testing and training progress according to plan. MVD are providing extra support to the project team to ensure administrative tasks are processed timely. The agency continues to work closely with DoIT EPMO to ensure best practices are being followed.

DoIT EPMO Project Reports

TRD MVD System Modernization Tapestry

Risks / Issues Initial project risks identified: The high risks on the register - Risk1 – Vehicle data cleanup has not started. The project has not yet achieved SSA certification, which is required by the SSA for go-

live to ensure the safety of the data passed between the SSA and Tapestry. This poses a risk that go-live could be delayed if the certification is not completed.

DoIT EPMO has regular interaction with the IV&V consultants to ensure best proactive strategies for the project. The project is actively managing issues. Every week, decisions escalated by the five project teams are taken to the Weekly Executive Meeting and approved, modified, or amended.

2

Major Milestones 100% Completed

Planning Phase

Deliverable #1

FastDS-VS SWR

Deliverable #3

PMP Preliminary

Deliverable #4

DS Definition

Equipment/Furniture/

Team Computers

$0

$50,000

Spent Budget

Amount $12,128 $45,618

FY15 Q3 TRD System Modernization Tapestry

(in thousands)

Phase: Implementation

Project Status:

The New Mexico Health Information Exchange (NMHIX) Board of Directors voted to remain on the Federally Facilitated Marketplace (FFM) for another year. All contract work has been completed and approved for this project.

Budget Status:

Project is within budget. Two invoices awaiting payment by NMHIX to HSD (hardware pass thru and facility pass thru)

Schedule Status:

UAT Deliverable accepted. Final acceptance deliverable accepted. All work completed that can be based on NMHIX Board decision. Risk/Issues: N/A Project Finish Date : TBD

Project Description: To enhance the ASPEN integrated Public Assistance eligibility determination system to accommodate the transition from the Federally Facilitated Marketplace (FFM) to a SBM that will be implemented by the New Mexico Health Insurance Alliance. Overall Analysis/Trend: The HIX voted to delay Go-live for one year. Agency awaiting payment on two invoices by NMHIX to schedule Project PCC closeout. EPMO will work with the agency to analyze and determine best path forward.

DoIT EPMO Project Reports

HSD State Based Marketplace (SBM)

3

$13,600

$13,800

$14,000

$14,200

$14,400

$14,600

$14,800

$15,000

$15,200

Spent Budget

Amount $14,163 $15,102

State Based Marketplace (SBM) (in thousands)

Phase: Close out

Project Status:

• All project objectives were accomplished and the project was certified for Closeout on 3/25/2015.

Budget Status:

• All project invoices received have been paid. In December 2014 the Agency was still confirming that there are no other Contractor invoices pending.

Schedule Status:

All Deliverables were completed including:

• Electronic Document Management System Workflow

• Support for HIPAA 270/271, 276/277, 820 & 834

• Initial compliance stages for the HIPAA Operating Rules

• ICD-10 Remediation

• Pharmacy Benefits Management System upgrade

• Fraud and Abuse Detection System

• Web Portal upgrade

• PPACA Centennial Care implementation.

Projected Finish Date: 02/25/2015

Project Description: The purpose of this project is to design, develop and implement 14 subsystem enhancements of New Mexico's existing Medicaid Management Information System (MMIS). The MMIS (also known as "Omnicaid") is owned by New Mexico’s Human Services Department (HSD) and hosted by the current State Fiscal Agent, Xerox State Healthcare. The project is coordinated by the HSD Medical Assistance Division. Federal matching funds vary from 90% to 50% of costs, depending on the type of MMIS work. Overall Analysis/Trend: This project was completed within scope, schedule, and budget. Project Closeout was certified 3/25/2015

DoIT EPMO Project Reports

HSD MMIS Enhancements Project

4

$10,000

$12,500

$15,000

Spent Budget

Amount $13,477 $13,477

HSD MMIS Enhancements (in thousands)

Phase: Implementation Projected Finish Date: 06/30/18 Project Status: Goals, objectives, and scope are clearly defined and under the control of the Project Management team. The project is progressing according to schedule, within budget and with key milestones delivered on time. Funded project phases/modules are: Phase 1 Provider Mgmt. - Implementation complete with "Go Live" achieved Nov 2013 Phase 2 Client Mgmt. - Implementation complete with "Go Live" achieved Aug 2014 Phase 3 Service Mgmt. - Implementation 86% complete. Phase 3 Race to the Top - Implementation 49% complete. Budget Status: Phase 1 Provider Mgmt. 100% funded 100% expended Phase 2 Client Mgmt. 100% funded 100% expended Phase 3 Service Mgmt. - Implementation Phase 100% funded 86% Expended Phase 3 Race to the Top - Implementation Phase 100% funded 86% Expended Schedule Status: Phase 1: Provider Mgmt. - Complete Phase 2: Client Mgmt. - Complete Phase 3: Service Mgmt. - Implementation Phase Status: Target Version 3/31/15 – Completed - Next Target Version 6/30/15 will begin 4/1/15. Work includes: (1) Juvenile Justice Facilities: Incident Management, Roster Management, Log Management, Navigation Enhancements (2) Community Contract Services: Contracts, Provider Management, Client Management, Intake and Discharge, Service Management, Surveys, Bill, FVPSA, Procurement (3) Background Check for Human Resources and Protective Services Phase 3: Race to the Top - Implementation Phase Status: Target Version 3/31/15 – Completed - Next Target Version 6/30/15 will begin 4/1/15. Work includes: Eligibility, Contracts, Assignments, Approvals, Reminders, Narrative.

Project Description:

EPICS is a multi-phase/multi-year project to consolidate CYFD's legacy system (FACTS) and 25+ standalone systems into one, enterprise-wide web application. Capitalizing on an enterprise web-based system, CYFD IT will be better able to support CYFD's program efforts to build a rapid response to federal, state and local requirements. CYFD staff and external agencies will benefit from having a comprehensive view of clients and providers, increasing productivity, direct client care and client safety.

Overall Analysis/Trend:

The EPICS Master Project is progressing as scheduled, operating within the established budgets. CYFD is working through the transition of leadership. DoIT Enterprise Project Management Office meets regularly with the agency's project governance team.

DoIT EPMO Project Reports

CYFD EPICS

Risks / Issues

• Organizational Risk: Completion of deliverables within time period

• Risk Response: Regularly scheduled meetings monitor progress.

• Status: No Issues as of 4/10/15.

• External Risk: Funding for the project received timely • Risk Response: Project Funding is encumbered per state

fiscal year for contracts. • Status: No Issues as of 4/10/15.

5

$0

$5,000

$10,000

$15,000

Spent Budget

Amount $7,634 $10,507

CYFD EPICS (in thousands)

Phase: Implementation Project Status: Segment 1 sub-release planned for May. For Seg 2: data model, functional requirements document and conversions/pull interfaces completed. . For Seg 3: functional requirements document final review to take place in April/May. Backfile conversion began last month for scanning/indexing. Transition members appointed to LIMS ESC due to change in Agency administration as of 1/2015. Budget Status: No budget issues at this time. DoIT PCC Request for Release of remaining appropriation planned for May 2015. Schedule Status: Project timeline being rebaselined for 2015 but not finalized yet. Upcoming deliverables and major tasks: Complete Seg 1.1 interface testing; Seg 2 PCC-20 Customization, UAT and Training; For Seg 3: PCC-13 FRD; Data Model. Interfaces, Conversion planning and financial integration design . Project Finish Date: 1/31/2016

Project Description:

LIMS will replace the existing surface and minerals land management, leasing, and associated financial functionality of ONGARD. LIMS will integrate with ONGARD, the Agency's FileNet ECM, and ESRI GIS. LIMS will also automate the 100-year old paper Tract Books with a Digital Tract Book component, and include a back file conversion.

Overall Analysis/Trend:

The project took necessary steps to document key decisions and ensure smooth transition due to the administrative changes resulting from the election of a new Land Commissioner. The project continues within scope, schedule and budget. Risk and issue logs are populated and reviewed weekly by the project team. Integration planning began. EPMO continues to meet with the agency regularly and to closely monitor progress.

DoIT EPMO Project Reports

SLO Land Information Management System (LIMS)

Risks / Issues

Risks are mitigated and Agency continues to work with vendor on improving quality of deliverables. Vendor has restructured their project team and added new resources to work on improvement. Vendor will provide software trainer resource for future segments.

6

$0

$2,000

$4,000

$6,000

$8,000

Spent Budget

Amount $3,012 $6,800

Land Information Management System (LIMS) (in thousands)

Project Status: The majority of PMO Plans have been accepted with the balance under final review by HSD. The MITA State Self Assessment was submitted to the State for review on 3/23/15. MMISR business requirements are being defined. MMISR IV&V RFP and SOW are being defined. Budget Status: • This project is supported by Federal matching of 90% Federal Funding Participation

to 10% State General Fund. • Project Planning budget is currently certified at $2, 889,900. • On March 25, 2015 the PCC approved budget change request to align SFY15 funds. Schedule Status: Business and systems planning activities are in progress. Deliverable 7 and 9 are currently being re-scoped. Baseline 1 draft schedule is being defined. • Deliverable 7 re-scope of CMS IAPD to IAPDU process needed. Mitigation: HSD and

the PMO contractor are negotiating a contract amendment 1 to address. • Deliverable 9 re-scope of Systems Integrators development RFP process needed.

Mitigation: HSD and the PMO Contractor are negotiating a contract amendment 1 to address.

• Agency amending Deliverable 7 and 9 in the PMO contract to align with the multiple procurements related to the HHS Enterprise Framework in support of MMISR

Projected Finish Date: 12/30/2019

Project Description: The purpose of this project is to design, develop and implement a New Mexico Medicaid Management Information System (MMISR), replacing the existing MMIS (a.k.a. "Omnicaid"), and supporting applications. The project will start with an RFP to select a PMO to oversee and plan the replacements of the MMIS and CSES projects. The PMO will work alongside the HSD to plan and generate project requirements. A Systems Integrator via RFP will come onboard to implement the new system. All project work will follow a Medicaid Information Technology Architecture (MITA) concept, with IV&V review. Overall Analysis/Trend: Business Requirements Document (BRD) to be completed on 5/31/15 PMO Deliverable 7 - MMISR Implementation IAPDU to be completed on 5/31/15 but is currently being re-scoped. Baseline 1 draft schedule is being defined. HSD and the PMO contractor are negotiating a contract amendment 1. HSD is in the process of amending the PMO contract to align with the multiple procurements related to the HHS Enterprise Framework in support of MMISR MITA State Self Assessment was submitted to the State for review on 3/23/15. EPMO continues to meet with the agency regularly and to closely monitor progress.

DoIT EPMO Project Reports

HSD Medicaid Management Information System Replacement (MMISR)

Risk/Issues

This project will take approximately five to six years to complete, which

will require extensive resources and funding, competing with other projects and daily operations. The project mitigation approach is to thoroughly and continuously define project resources early (at least 6 months in advance) and lock them in place during their need on the project.

Phase: Planning

7

$0

$2,000

$4,000

Spent Budget

Amount $223 $2,667

MMISR Project Financials (in thousands)

Project Status: • PCC Initiation for this project was approved in December 2014. The Planning APD was

submitted to the Federal Office of Child Support Enforcement (OSCE) 7/14/2014 and final approval was received 8/18/2014. The Project Management Office (PMO) contract was executed on 10/3/2014.

• PMO Plans are under final review and project work is under way. The National Human Services Interoperability Architecture assessment is on track with a forecasted completion of May 2015. The Needs Assessment deliverable was approved and is with the OSCE for review. Business requirements sessions are complete. Feasibility study activities have also begun and sites visits have been arranged.

• Budget Status: • State received SFY15 legislative and executive approval at a federal match participation rate of

66% to 34% State General Funds. • PCC Certified $527.3 (GF) + $1023.7 (FF) = $1,551.0 Total to date. • State incentive and operating funds will cover additional SFY15 and SFY16 costs over

appropriated and matched funds ($1,551,000). SFY16 request for $3,400,000 OSF was approved.

Schedule Status: • The project is tracking as forecasted with regular weekly status meetings occurring and

reporting of weekly activities (completed and projected). • CSESR Needs Analysis sessions and NHSIA visioning sessions completed December 2014. Needs

Analysis draft expected in early January 2015. Initial NHSIA documentation has been collected and information gaps identified. Supporting Project Management Plan ( Interface Management and Data Cleanup and Conversion) drafts expected submission early March 2015. Vendor system demonstrations have been scheduled for January 2015.Completed monthly status call with OCSE (Federal Partner) with supportive results.

Projected Finish Date: 11/30/2019

Project Description: The purpose of this project is to enhance or replace New Mexico's existing Child Support Enforcement System (CSES). The CSES application supports the HSD Child Support Enforcement Division (CSED) and is hosted by the NM Department of Information Technology. Overall Analysis/Trend: Agency planning continues to progress and project work is under way. The National Human Services Interoperability Architecture assessment is on track with a forecasted completion of May 2015. Feasibility Study activities are progressing as planned.

DoIT EPMO Project Reports

HSD Child Support Enforcement System Replacement (CSESR)

Risk/Issues

Planning Phase Funding: Will require additional funding to complete planning phase. Resolution: State and incentive funds will cover planning costs (over state appropriated and federal matched funds) for SFY15 and SFY16. C2 request was approved.

Phase: Planning

8

$0

$1,000

$2,000

Spent Budget

Amount $223 $1,551

CSESR Project Financials (in thousands)

Phase: Planning

Project Status: • Business Process Analysis is fully underway and all three agencies are engaged.

The BPA effort started at TRD (Deliverable 3 - Process Mapping) to mitigate risk due to key retirement at EOM February. Deliverable 3 has been completed and submitted and is under OSC review. Deliverable 1 (Vision) has been delivered and accepted. MOU to support Agency backfills in TRD and SLO was approved, TRD jobs were filled in April; SLO jobs are approved to move forward as of April 8th. Contracts for RFI support and Disaster Recovery are in final approval stage.

Budget Status: • $6 million appropriated in Laws of 2012, Chapter 19, Section 7, Item 5 for

ONGARD Modernization (including the ONGARD Mainframe Stabilization Project). C-2 request submitted for $33 million for the implementation of ONGARD 2 was not included in HB 4 in 2015 Legislative Session. ONGARD team plans to use RFIs to narrow the price estimates and will resubmit C-2 in FY17 planning cycle--summer 2015.

Schedule Status: • Continued ONGARD Modernization IV&V Assessments all show a green status.

Replacement of mainframe printing services backend is complete--continuing to transition forms to the new workflow. Support of the SLO LIMS project continues. The BPA project was started on December 1, 2014. Deliverable 1 has been completed and accepted; Deliverable 2 is underway and expected to be completed in April; Deliverable 3 has been accepted; Deliverable 4 (SLO As IS & To Be) was submitted for approval on April 9, 2015. Update of other states current state report is underway.

Projected Finish Date : 01/15/2019

Project Description: The project is to modernize the Oil and Natural Gas Administration and Revenue Database (ONGARD) system. The major goals: 1) Conduct a thorough analysis to develop a comprehensive business process 2) Overhaul the notice printing and archiving process 3) Data Warehouse planning 4) LIMS support for SLO 5) Oil and Gas Industry Outreach 6) RFP for replacement of ONGARD. 7) ONGARD Modernization Overall Analysis/Trend: Project activities within scope, schedule, and budget. Transition activities are underway at the SLO. Contracts for RFI support and Disaster Recovery are in final approval stage. DoIT management continues to work closely with project stakeholder agencies.

DoIT EPMO Project Reports

TRD ONGARD Modernization

Risks / Issues

The current risk for the project revolves around the availability of Tri-Agency Subject Matter Experts to participate. Risk mitigation has been addressed via the allocation of project funds to facilitate contract backfill during the BPA project. New leadership at the State Land Office also presents some new risk although that has been mitigated by ongoing interaction. ONAGRD PM replacement is well underway. First round of interviews scheduled for 4/10. Target is to hire project manager in April 2015.

9

$0

$2,000

$4,000

$6,000

Spent Budget

Amount $912 $4,205

TRD ONGARD Financials (in thousands)

Phase: Implementation

Project Status: • Phase One of LMR antenna systems installation has been completed.

Initial phase of network equipment replacement has bee initiated. Core console equipment implementation has been initiated. Contracts for professional services have been initiated.

• Budget Status: • Project is within Budget. • $5,000,000 appropriated by Laws of 2014, Ch.66, Sec22 (2). Schedule Status: • Installation of Phase One pf LMR antenna systems infrastructure has

completed. Installation of fiber at Roswell DOT has completed. Network equipment on core console equipment has been received. Network equipment implementation has been initiated. Console core equipment implementation has been initiated.

Project Finish Date : 06/30/2015

Project Description: The objective of the Statewide Infrastructure Replacement & Enhancement (SWIRE) project is to plan, design, acquire, purchase and implement infrastructure for public safety communications statewide for improved communication equipment affecting all emergency responders. Overall Analysis/Trend: Project activities are within scope, schedule, and budget.

DoIT EPMO Project Reports

DoIT Statewide Infrastructure Replacement & Enhancement

Risks / Issues

Constraints include weather, resource availability both internal and external.

10

$1,000

$2,000

$3,000

$4,000

$5,000

Spent Budget

Amount $4,020 $5,000

DOIT SWIRE (in thousands)

Project Milestone Title

% Complete Project $

spent to date

Total Costs

Professional Services 57.69% $173,059 $300,000 Phase 1 LMR Antenna procurement

100.00% $240,257 $240,257

Phase 1 LMR Antenna installation services

100.00% $793,976 $793,976

Network Equipment refresh

100.00% $1,001,855 $1,001,855

Other Equipment & Services

67.99% $1,811,077 $2,663,912

Total Milestones: $4,020,224 $5,000,000