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F.No.12040/45/2017-FTCIlRGovernment of India
Ministry of Personnel, Public Grievances and PensionsDepartment of Personnel and Training
[Training Division]*****
Block-4, Old JNU Campus, New Delhi-67Dated: 30.10.2017
TRAINING CIRCULAR
Sub: Knowledge Co-Creation Program on "Global Seismological Observation" to be heldin Japan from 14.01.2018 to 10.03.2018 under technical cooperation program of theGovernment of Japan (Submission Deadline -02.11.2017).
The undersigned is directed to state that the Japan International Cooperation Agency(JICA) has invited applications for Knowledge Co-Creation Program on "GlobalSeismological Observation" to be held in Japan from 14.01.2018 to 10.03.2018 undertechnical cooperation program of the Government of Japan.
2. The program aims to provide participants training opportunities to acquire knowledgeand advanced techniques of global seismological observation and to enable them to play animportant role in the monitoring system for nuclear tests.
3. The applying organizations are expected to nominate officials who are engaged inrelevant field with more than 3 years' experience. The applicant should be universitygraduate or equivalent; have competent command over spoken and written English; be ingood health (both physically and mentally); be well versed in basic mathematics such asdifferentiation and integration. The recommendable age of the applicant is under 45 years.More details may be seen in the general information brochure.
4. In addition, the following information in respect ofthe nominated officers may pleasebe mentioned while furnishing the nomination:-
(a) Whether attended any foreign training program in the past? If so, the duration/detailsthereof;
(b) Whether cleared from vigilance angle;(c) Age;(d) Whether working in North East State/J&K;(e) A brief in 50-100 words justifying the nomination.
5. The course covers the cost of a round-trip air ticket between international airportdesignated by JICA and Japan; travel insurance from the time of arrival in Japan to departurefrom Japan; allowances for (accommodation, living expenses, outfit and shipping); expensesfor JICA study tours and free medical care for participants who may fall ill after reachingJapan (costs relating to pre-existing illness, pregnancy, or dental treatment are not included).
6. It is, therefore, requested that the nomination of suitable candidates may please beforwarded (in two copies) to this Department in JICA's prescribed format duly authenticatedby the HOD of the concerned MinistrylDepartment in accordance with the eligibility criteria.
7. The applications should reach this Department through the AdministrativeMinistrylDepartment not later than 02.11.2017. Nominations received after the prescribeddate may not be considered. An advance copy from the applying organization fornomination(s) and the application form(s) can be sent to the JICA India Office via courier orem ail [email protected]. The details of the program (General InformationBrochure) and application form may be drawn from the website of DoPT at linkhttp://persm in. gov. in/otraining/index.aspx.
~. atk)Under Secretary to the ~J of India
Tele no: 26165682
Copy to:
a) Secretary, Ministry of Earth Sciences, Mahasagar Bhavan, Block - 12, C.G.OComplex, Lodhi Road, New Delhi - 110003.
b) Secretary, Department of Atomic Energy, Anushakti Bhavan, Chatrapathi ShivajiMaharaj Marg, Mumbai - 400001.
c) Chief Secretaries to State Governments/Union Territories with request to circulate thesame amongst related Departments/Organizations under them (through the website ofthis department)
d) Senior Representative, JICA India Office, New Delhi.e) NIC with request to post the circular along with the JICA's brochure and application
format on this Department's website.
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Knowledge Co-Creation Program
(Group & Region Focus)
GENERAL INFORMATION ON
GLOBAL SEISMOLOGICAL OBSERVATION
課題別研修「グローバル地震観測」
JFY 2017
NO. J1704454/ ID. 1784998
Course Period in Japan: From January 14, 2018 to March 10, 2018
This information pertains to one of the JICA Knowledge Co-Creation Program (Group &
Region Focus) of the Japan International Cooperation Agency (JICA), which shall be
implemented as part of the Official Development Assistance of the Government of
Japan based on bilateral agreement between both Governments.
‘JICA Knowledge Co-Creation Program (KCCP)’ as a New Start
In the Development Cooperation Charter which was released from the Japanese
Cabinet on February 2015, it is clearly pointed out that “In its development
cooperation, Japan has maintained the spirit of jointly creating things that suit partner
countries while respecting ownership, intentions and intrinsic characteristics of the
country concerned based on a field-oriented approach through dialogue and
collaboration. It has also maintained the approach of building reciprocal relationships
with developing countries in which both sides learn from each other and grow and
develop together.” We believe that this ‘Knowledge Co-Creation Program’ will serve
as a center of mutual learning process.
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I. Concept
Background
In September 1996, after difficult and exhaustive discussions/negotiations over a
period of two and a half years, the Comprehensive Nuclear-Test-Ban Treaty (CTBT)
was adopted with the support of an overwhelming majority of the international
community.
CTBT stipulates that International Monitoring System (IMS) which include
seismological monitoring is to be established in order to verify the compliance of the
Treaty for monitoring nuclear tests. The data obtained at 321 stations under the IMS all
over the world are sent to the International Data Center in Vienna to be processed.
Towards an entry into force of the treaty, the Government of Japan decided to initiate
an international cooperation in 2004 with the group training course called "Global
Seismological Observation," which deals with seismological observation and its
application for nuclear test monitoring technology ("Global Seismological Observation"
and "Global Seismological Observation Ⅱ" were held during 1995-1998 and 1999-2003,
respectively).
This course is designed to introduce up-to-date technologies and knowledge in the
field of global seismological observation to participants who are expected to play an
important role in the global monitoring network for nuclear tests.
Aim
This program aims to provide participants training opportunities to acquire knowledge
and advanced techniques of global seismological observation and to enable them to
play an important role in the monitoring system for nuclear tests.
For whom?
This program is offered to administrative officers who are expected to play an important
role in the monitoring system for nuclear tests.
How?
Participants will have opportunities in Japan to acquire knowledge and advanced
techniques of global seismological observation. Participants will also make an Action
Plan on future activities at their institution in their home countries putting the knowledge
and ideas acquired and discussed throughout the course.
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II. Description 1. Title (J-No.): Global Seismological Observation (J17-04454) 2. Course Period in JAPAN
January 14 to March 10, 2018
3. Target Regions or Countries
Thailand, Myanmar, Pakistan, India, Nepal, Bhutan, Bangladesh, Timor-Leste, Fiji, Papua New Guinea, Solomon Islands, Samoa, Iran, Egypt, Algeria, Dominica, Cuba, Zimbabwe and Namibia
4. Eligible / Target Organization This program is designed for governmental organizations which are expected to play an important role in the global monitoring network on nuclear tests. *Please refer to the ANNEX- III,
"Relevant organization list in the field of CTBT" (page.24-25)
5. Course Capacity (Upper limit of Participants)
19 participants
6. Language to be used in this program: English 7. Course Objective:
The program objective is to acquire knowledge and advanced techniques of global seismological observation for playing an important role in the monitoring system of nuclear tests under the CTBT
8. Overall Goal
The overall goal is to understand global seismological observation technologies for monitoring nuclear tests and earthquakes, and to strengthen the capacities of National Data Center (NDC) in the field of seismology and/or International Monitoring System (IMS) for contributing to the promotion for taking effect of Comprehensive Nuclear Test Ban Treaty (CTBT) in each country.
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9. Expected Module Output and Contents:
Participants are expected to achieve the following outputs;
(1) To acquire knowledge of the CTBT regime and the role of seismology in the
International Monitoring System (IMS).
(2) To understand global seismological observation technologies for monitoring
nuclear tests and earthquakes.
(3) To acquire data analytical techniques to discriminate nuclear tests from natural
earthquakes.
(4) To make an Action Plan that they will implement in their countries.
10. Expected Module Contents:
This program consists of the following components.
Details on each component are given below;
(1) Preliminary Phase in a participant’s home country;
(December 2017 to January 2018)
Participating organizations make required preparation for the Program in the respective
country.
Activities
Formulation and submission of an Inception Report.
Preparation for some lectures
(2) Phase in Japan;
(January 14 to March 10, 2018)
Participants dispatched by organizations attend the Program implemented in Japan.
Output Subject Lecture/Exerci
se
Contents Methodology
To acquire
knowledge
of the CTBT
regime and
the role of
seismology
in the
International
Monitoring
System
(IMS)
CTBT & IMS Introduction of
CTBT Regime
concerning
seismology
Review of verification of
nuclear tests and
seismology.
Explanation of present
status and future plan of
CTBT concerning
seismology.
Japan’s Perspective on
Nuclear Disarmament
and Non-Proliferation and
its political initiative
towards early entry into
force of the CTBT.
Lecture
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Overview on
CTBT and
International
Monitoring
System (IMS)
Overview on
International
Data Center
(IDC)
Overview on the CTBT
and four different
technologies form the
basis used by the IMS to
verify compliance with the
CTBT.
Collection of data,
analytical methods,
output flow, roles of
National Data Center
(NDC) and coordination
with NDC will be
explained.
Lecture
To
understand
global
seismologic
al
observation
technologies
for
monitoring
nuclear tests
and
earthquakes
Seismologic
al
Observation
Seismometer Basic theory of
electro-magnetic
seismometer and specific
explanation for some
broad band
seismographs.
Lecture
and
Practice
Seismic
Network
Data acquisition and
telemetry systems are
overviewed.
Lecture
Design of
Seismic
Network I & II
General guidelines for
designing seismic
network are given on the
first day. Participants will
then make a plan to
upgrade the seismic
network of their countries
during the training course
to make a presentation on
the last day.
Lecture
and
Presentati
on
Noise survey
and site
selection I & II
Practice in measurement
of ground tremor will be
given with short-period
sensors and a broadband
sensor.
Lecture
and
Practice
National
Data Center
Auto Data
Request
The auxiliary stations
under the IMS network
Lecture
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Manager should send
seismograms by e-mail
upon request from the
IDC. To realize this data
transmission
automatically, it is
required to install Auto
Data Request Manager
(AutoDRM) at stations or
National Data Center. In
this lecture, we will review
the Swiss AutoDRM
system, which has been
widely used around the
world since GSETT-3.
The lecture includes the
installation and
maintenance of this
AutoDRM system.
National Data
Center (NDC)
System and operation in
National Data Center
(NDC) will be introduced.
Lecture
To acquire
data
analytical
techniques
to
discriminate
nuclear tests
from natural
earthquakes
Data
Processing
Retrieval of
Digital Seismic
Data and
Disposal of
Format
Practice of data retrieval
and plotting seismograms
will be given. Then basic
theory and practice of
data processing used
frequently in the field of
global seismology will be
given. Participants will
practice using broad and
short-period
seismograms of nuclear
explosions and
earthquakes.
Lecture
and
Practice
Spectral
Analysis
Digital Filter
Data
Analysis
Introduction to
UNIX
The essentials and basic
commands of UNIX will
be explained.
Lecture
and
Practice
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Analysis of
Teleseismic
waves
Explanation of principles
underlying the
interpretation of
seismograms reading
practice
Lecture
and
Practice
Hypocenter
Location
A method for determining
a hypocenter of a
teleseismic event will be
explained as well as that
of a local one. Practice of
the hypocenter
determination will be
given using PC.
Lecture
and
Practice
Source
Mechanism
The purpose of this
lecture is to provide
participants with
necessary basic
knowledge for
determination of focal
mechanism by seismic
wave analysis. It includes
a manual P-wave first
motion method and
moment tensor inversion.
Lecture
and
Practice
Seismic Array
Data Analysis
Objectives and history of
seismic arrays
Signal and noise in space
and time
Arrival time analysis
Beamforming in time
domain
Frequency-wavenumber
power spectrum
Resolution
Spatial sampling
Design of an array station
Lecture
Observation of
Matsushiro
Seismological
Observatory
Introduction of Matsushiro
Seismological
Observatory
Practice
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Analysis using
GEOTOOL
Practice of analyzing the
IDC waveforms using
GEOTOOL software.
Lecture
and
Practice
Seismicity and
Tectonics
The characteristics and
tectonic background of
the seismicity in the world
are introduced and
practice on analyzing
seismicity is given by
using personal computer.
Lecture
and
Practice
The nuclear
test
identifying
method
Discrimination
by mb-Ms
General introduction on
magnitudes, practice of
determination of mb and
Ms, and discrimination by
mb-Ms
Lecture
and
Practice
Discrimination
by short-period
seismograms
Explanation of short
period discriminants,
practice of discrimination
by short period
discriminants
Lecture
and
Practice
General
discrimination
technique
Practice of the screening
procedure along the
stream line by using all
knowledge in this lecture
course.
Practice
To Make an
Action Plan
(Project
Proposal)
which they
should
implement in
their
countries
after
returning
home
Action Plan Making Action
Plan
Making Action Plan Practice
Presentation Making the Presentation
of the Action Plan
Presentati
on
and
Discussion
9/27
(3) Monitoring Phase after returning home country;
(March to April, 2018)
Participating organizations make required preparation for the Program in the respective
countries.
Activities
* Participants will share the Action Plan prepared in Japan, and the acquired
knowledge and techniques in this training course to their organizations and/or
countries.
* Participants will elaborate/revise the Action Plan for solving the problem in their
countries through the results of above-mentioned presentation in their organizations
and/or countries.
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【Structure of the Program】
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III. Conditions and Procedures for Application 1. Expectations from the Participating Organizations:
(1)This program is designed primarily for organizations that intend to address
specific issues or problems identified in their operations. Applying organizations are
expected to use the Program for those specific purposes.
(2)In this connection, applying organizations are expected to nominate the most
qualified candidates to address the said issues or problems, carefully referring to
the qualifications described in sectionⅢ-2 below.
(3)Applying organizations are also expected to be prepared to make use of
knowledge acquired by the nominees for the said purpose.
2. Nominee Qualifications:
Applying Organizations are expected to select nominees who meet the following
qualifications.
(1) Essential Qualifications
Applicants should:
・ be nominated by their governments.
・ be university graduates or equivalent, with professional experience of more than
three (3) years in the field of seismology.
・ be well versed in basic mathematics such as differentiation and integration.
・ have good knowledge of computer.
・ be under forty-five (45) years of age.
・ have a competent command of spoken and written English which is equal to
TOEFL CBT 173, iBT61 or its equivalent. (This training program includes
active participation in discussions and development of the action plan, thus
requires high competence of English ability both in conversation and
composition. Please attach an official certificate for English ability such as
TOEFL, TOEIC etc, if possible)
・ be in good health, both physically and mentally, to participate in the Program in
Japan. Pregnant applicants are not recommended to apply due to the potential
risk of health and life issues of mother and fetus.
3. Required Documents for Application
(1) Application Form: The Application Form is available at the JICA office (or the
Embassy of Japan).
(2) Photocopy of passport: to be submitted with the application form, if you
possess your passport which you will carry when entering Japan for this
program. If not, you are requested to submit its photocopy as soon as you
obtain it.
*Photocopy should include the followings:
12/27
Name, Date of birth, Nationality, Sex, Passport number and Expire date.
(3) Nominee’s English Score Sheet: to be submitted with the application form. If
you have any official documentation of English ability. (e.g., TOEFL, TOEIC,
IELTS)
(4) Inception Report:
Each applicant should prepare a report on the present situation of the following
subject in his/her own country in accordance with ANNEX I. This Inception
Report should be typewritten and submitted to JICA Office (or the Embassy of
Japan) together with the application form.
4. Procedures for Application and Selection:
(1) Submission of the Application Documents:
Closing date for applications: Please inquire to the JICA office (or the
Embassy of Japan).
(After receiving applications, the JICA office (or the Embassy of Japan) will
send them to the JICA Center in JAPAN by November 10, 2017)
(2) Selection:
After receiving the documents through proper channels from your government,
the JICA office (or the embassy of Japan) will conduct screenings, and then
forward the documents to the JICA Center in Japan. Selection will be made by
the JICA Center in consultation with concerned organizations in Japan. The
applying organization with the best intention to utilize the opportunity of this
program will be highly valued in the selection. Qualifications of applicants who
belong to the military or other military-related organizations and/or who are
enlisted in the military will be examined by the Government of Japan on a
case-by-case basis, consistent with the Development Cooperation Charter of
Japan, taking into consideration their duties, positions in the organization, and
other relevant information in a comprehensive manner.
(3) Notice of Acceptance
Notification of results will be made by the JICA office (or the Embassy of Japan)
not later than December 6, 2017.
5. Document(s) to be submitted by accepted candidates:
Before coming to Japan, only accepted participants are required to prepare the
following materials;
(1) Presentation material on Inception Report:
Participants will be requested to make a presentation (about 15 minutes) and
discuss on their Inception Report in a group discussion session at the beginning of
the training program.
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6. Conditions for Attendance:
(1) to strictly adhere to the program schedule.
(2) not to change the program topics.
(3) not to extend the period of stay in Japan.
(4) not to be accompanied by family members during the program.
(5) to return to home countries at the end of the program in accordance with the
travel schedule designated by JICA.
(6) to refrain from engaging in any political activities, or any form of employment for
profit or gain.
(7) to observe Japanese laws and ordinances. If there is any violation of said laws
and ordinances, participants may be required to return part or all of the training
expenditure depending on the severity of said violation.
(8) to observe the rules and regulations of the accommodation and not to change
the accommodation designated by JICA.
14/27
IV. Administrative Arrangements
1. Organizer:
(1) Name: JICA Tsukuba
(2) Contact: [email protected]
2. Implementing Partner:
(1) Name:
International Institute of Seismology and Earthquake Engineering (IISEE) at
Building Research Institute (BRI)
(2) Address: 1 Tachihara, Tsukuba-Shi, Ibaraki-ken, 305-0802 Japan
(3) TEL: +81-29-879-0679, FAX: +81-29-864-6777
(4) E-mail: [email protected]
(5) URL: http://www.kenken.go.jp/english/index.html
(6) Remark:
IISEE is an organization that trains participants from earthquake-prone developing
countries on seismology, earthquake engineering and tsunami disaster mitigation.
The Global Seismological Observation Training Course is conducted in cooperation
with the Ministry of Foreign Affairs of Japan (MOFA), JICA, Japan Meteorological
Agency (JMA) and IISEE. The lecturers are from the Comprehensive
Nuclear-Test-Ban Treaty Organization (CTBTO), JMA, Japan Weather Association
(JWA), and other institutions/universities.
3. Travel to Japan:
(1) Air Ticket: The cost of a round-trip ticket between an international airport
designated by JICA and Japan will be borne by JICA.
(2) Travel Insurance: Coverage is from time of arrival up to departure in Japan.
Thus traveling time outside Japan will not be covered.
4. Accommodation in Japan:
JICA will arrange the following accommodations for the participants in Japan:
JICA Tsukuba International Center (JICA TSUKUBA)
Address: 3-6 Koyadai, Tsukuba, Ibaraki 305-0074, Japan
TEL: +81-29-838-1111, FAX: +81-29-838-1790
(where “81” is the country code for Japan, and “29” is the local area
code)
Please refer to facility information of JICA Tsukuba at its URL:
http://www.jica.go.jp/english/contact/domestic/information.pdf
If there is no vacancy at JICA TSUKUBA, JICA will arrange alternative
accommodations for the participants.
15/27
5. Expenses:
The following expenses will be provided for the participants by JICA:
(1) Allowances for accommodation, meals, living expenses, outfit, and shipping
(2) Expenses for study tours (basically in the form of train tickets.)
(3) Free medical care for participants who become ill after arriving in Japan (costs
related to pre-existing illness, pregnancy, or dental treatment are not included)
(4) Expenses for program implementation, including materials
For more details, please see “III. ALLOWANCES” of the brochure for participants
titled “KENSHU-IN GUIDE BOOK,” which will be given before departure for
Japan.
6. Pre-departure Orientation:
A pre-departure orientation will be held at the respective country’s JICA office (or
Japanese Embassy), to provide participants with details on travel to Japan,
conditions of the workshop, and other matters.
16/27
V. Other Information 1. Computer:
The participants are recommended to bring their own laptop/notebook computers
and a conversion adapter to prepare the Action Plan, presentation slides and to
communicate by e-mail. The electrical current in Japan is 100 volts, 50 cycles, and
the plug shape is A type.
2. Data for global seismological observation in your country:
The participants are recommended to bring the relevant data concerning global
seismological observation of their countries in laptop/notebook computers for
preparing the Action Plan and presentation slides.
END
ANNEX-I: Instruction for the Preparation of Inception Report
ANNEX-II: (For your information) Tentative Schedule of the program in Japan
(JFY2017)
ANNEX-III:(For your information) Relevant organization list in the field of CTBT
17/27
VI. ANNEX- I:
Instructions for the Preparation on Inception Report
Knowledge Co-Creation Program on Global Seismological Observation
The Inception Report should be typewritten including items listed below.
(1) Name of Applicant
(2) Name of Organization to which Applicant belongs
(*(1)-(2) are to be written on cover sheet as following sample shows.)
(3) Title and Author’s Name
(4) Summary
The summary should be informative and include the principal findings and
conclusions. References to formulas or figures are not necessary. It should not
consist of more than 200 words.
(5) Affiliation of the Author
Affiliation should appear as a footnote on the first page as following sample shows.
(6) Topic
Sections to be included;
(1) Introduction
(2) Seismicity
(3) Organization
(4) Observational Network and Instruments
(5) Data analyses performed in your organization
(6) Relation between your country/your organization and CTBT/IMS
(7) Current problems relevant to CTBT, IMS, and NDC that your organization is
facing with, and Future Plans corresponding to them.
* You might add Acknowledgements and Appendix after the topic if necessary.
(7) References
References should have numbers in brackets in the order of their citation.
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(8) Attached Document
Applicants are requested to submit attached documents including 3 items,
- Information about the structure of Organization, for example, Organization
Chart,
- Research activity of Organization related to Seismology, Earthquake
Engineering, or Seismic Hazard/Risk Analysis, and a list of governmental or
private organizations related to Seismology or Earthquake Engineering in the
country of Applicant.
- Program for CTBT (Comprehensive Nuclear-Test-Ban Treaty) in your country
(9) Download
The template file that may make your editing task easier from
http://iisee.kenken.go.jp/?p=public
* The participants will be requested to make action plans in which they describe how
they utilize their achievements (e.g., knowledge, techniques, etc.) that they have
obtained in the training course after returning to their countries. In order to make good
action plans through the training course, each applicant should describe current
problems relevant to CTBT, IMS, and NDC that their organizations are facing with in
their inception reports.
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Note;
1. The manuscript must be carefully prepared and should be submitted with the
application form. The total pages of the Inception Report should not exceed 15
pages including tables and figures.
2. Page format: Use A4 white paper sheets (21 cm x 29.7 cm). Leave 2.5 cm margins
at the top, right and left sides of the text and 3.5 cm margin at the bottom. Special
attention has to be paid in preparing papers using US letter-size paper. It should be
appropriately arranged so that it conforms to the above requirements in appearance,
namely the manuscript should occupy 16 cm x 23.7 cm in each page. All main text
should be single spaced, Times New-Roman types. Use 18pt in capital letters and
boldface for TITLE, 12pt for authors, and 11pt for the rest, including affiliations,
abstract, main text, headings, sub-headings, sub-subheadings, acknowledgements,
appendix, references, and captions for figures, photos and tables.
3. Organization of the papers: Write the TITLE of your paper, centered and in 18pt
capital letters and boldface types at the top of the first page. After two more line
spaces, write your names in 12pt. Surnames should be in capital. Affiliations should
be cited by superscripts. Leave two lines, and then write abstract in 11pt.
“ABSTRACT” should be in capital letters and boldface and be followed by the text of
Abstract. After three lines, start main body of your paper in 11pt. The ordinary pages,
starting from the second page, contain the main text from the top line. Avoid
footnotes and remarks. Explain in the main text, or in Appendices, if necessary.
Affiliation itself should be put at the bottom of the first page, cities, countries and
e-mail addresses of all authors, as indicated above.
4. Headings: Use at most three levels of headings, i.e., headings, subheadings and
sub-subheadings. Headings shall be written in capital letters, boldface types, and
centered of your text. Leave two lines space before headings and one after them.
Do not indent the first line after headings, subheadings and sub-subheadings. First
lines of the other text paragraphs should be indented as indicated here. Do not
leave blank lines between paragraphs. Subheadings: Subheadings shall be written
in lower-case letters and boldface types, right against the left side of your text, as
indicated here. Leave one line space before and after subheadings. Use the above
mentioned rules for indentation. Sub-subheadings: The only difference with
respect to subheadings is that sub-subheadings shall be in Italic and no lines space
shall be left after sub-subheadings. Don’t put numbering to heading of any level.
5. Equations and symbols: Use high quality fonts for both mathematical equations
and symbols. Papers with hand-written mathematical equations and symbols are
not accepted. Equations should be centered and numbered. Leave one line above
and below equations. The equation number, enclosed in parentheses, is placed
flush right. Equations should be cited in the text as Eq. (1).
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6. Figures, tables and photos: Figures and tables shall be legible and well
reproducible, and photos shall be clear. Colored figures, tables and photo will be
printed in Black and White. Captions shall be written directly beneath figures and
photos and above tables, and shall be numbered and cited as Figure 1, Table 1 or
Photo 1. They should be written in 11pt, and centered. Long captions shall be
indented. Do not use capital letter or boldface types for captions. Figures, tables and
photos shall be set possibly close to the positions where they are cited. Do not place
figures, tables and photos altogether at the end of manuscripts. Figures, tables and
photos should occupy the whole width of a page, and do not place any text besides
figures, tables and photos. Leave one line spacing above and bottom of figures,
tables and photos. Do not use small characters in figures and tables. Their typing
size should be at least 9pt or larger.
7. Unit: Use SI unit in the entire text, figures, and tables. If other units are used,
provide it in parentheses after the SI unit as 2MPa (19.6 kg/cm2).
8. CONCLUSIONS: Write a CONCLUSIONS section at the end of your paper,
followed by ACKNOWLEDGEMENTS, APPENDICES and REFERENCES.
9. ACKNOWLEDGMENTS: Acknowledgments should follow CONCLUSIONS.
10. APPENDIX: Appendixes should be placed between Acknowledgments and
References, if any.
11. REFERENCE: All references should be listed in alphabetical order of the first
author’s family name. They are referred in the main text like (Gibson 1995a). Write
the reference list as;
Gutenberg, B., and Richter, C. F., 1954, Seismicity of the Earth and Associated
Phenomena, 2nd ed. Princeton Univ. Press, Princeton, NJ.
Richter, C. F., 1935, an instrument earthquake magnitude scale, Bull.Seis.
Soc.Am.25, 1-32.
12. Date of acceptance: This will be assigned after accepted for publication and added
to the end of manuscript by Editorial Board. They should be written in parentheses
in 9pt in boldface types.
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<Sample for Inception Report>
【Sample for the cover sheet】 【Sample for the first page】
Knowledge Co-Creation Program on
Global Seismological Observation
2017
(COURSE ID: J17-04454)
INCEPTION REPORT
ON
1. Name of Participant
2. Name of Organization
TITLE OF THE INCEPTION REPORT
by
AUTHOR*
ABSTRACT
__________________
__________________
INTRODUCTION
__________________
__________________
* The Author’s organization and occupation
are to be written here.
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VI. ANNEX- II:
(For your information) Tentative Schedule of the program in Japan (JFY2017)
Global Seismological Observation Course
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24/27
VI. ANNEX- III:
(For your information)
Relevant organization list
Thailand ・ Seismological Bureau, Thai Meteorological Department
Myanmar ・ Department of Meteorology and Hydrology
Pakistan ・ Micro Seismic Studies Program
・ Pakistan Meteorological Department
India ・ National Centre for Seismology (NCS), Ministry of Earth
Sciences
・ Seismological Observatory, National Geophysical
Research Institute
Nepal ・ National Seismological Center, Department of Mines and
Geology
Bhutan ・ Department of Geology and Mines, Ministry of Economic
Affairs, Royal Government of Bhutan (DGM)
Bangladesh ・ Bangladesh Meteorological Department (BMD)
Timor-Leste ・ Institute of Petroleum and Geology (IPG)
・ National Directorate of Meteorology and Geophysics of
Timor-Leste
Fiji ・ Fiji Seismology Section of the Mineral Resources
Department (MRD)
Papua New Guinea ・ Department of Mineral Policy and Geohazards
Management
Solomon Islands ・ Geology Department, Ministry of Mines, Energy and Rural
Electrification
Samoa ・ Geosciences Section of the Samoa Meteorological
Services
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Iran ・ International Institute of Earthquake Engineering and
Seismology
Egypt ・ National Research Institute of Astronomy and Geophysics
Algeria ・ Centre de Recherche en Astronomie Astrophysique et
Géophysique (CRAAG)
・ National Earthquake Engineering Center of Algeria
Commonwealth of
Dominica
Cuba ・ Centro Nacional de Investigaciones Sismológicas
(CENAIS)
Zimbabwe ・ Goetz Observatory
Namibia ・ Geological Survey of Namibia
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For Your Reference JICA and Capacity Development
The key concept underpinning JICA operations since its establishment in 1974 has been the
conviction that “capacity development” is central to the socioeconomic development of any country,
regardless of the specific operational scheme one may be undertaking, i.e. expert assignments,
development projects, development study projects, training programs, JOCV programs, etc.
Within this wide range of programs, Training Programs have long occupied an important
place in JICA operations. Conducted in Japan, they provide partner countries with opportunities to
acquire practical knowledge accumulated in Japanese society. Participants dispatched by partner
countries might find useful knowledge and re-create their own knowledge for enhancement of their
own capacity or that of the organization and society to which they belong.
About 460 pre-organized programs cover a wide range of professional fields, ranging from
education, health, infrastructure, energy, trade and finance, to agriculture, rural development, gender
mainstreaming, and environmental protection. A variety of programs and are being customized to
address the specific needs of different target organizations, such as policy-making organizations,
service provision organizations, as well as research and academic institutions. Some programs are
organized to target a certain group of countries with similar developmental challenges.
Japanese Development Experience
Japan was the first non-Western country to successfully modernize its society and
industrialize its economy. At the core of this process, which started more than 140 years ago, was
the “adopt and adapt” concept by which a wide range of appropriate skills and knowledge have
been imported from developed countries; these skills and knowledge have been adapted and/or
improved using local skills, knowledge and initiatives. They finally became internalized in Japanese
society to suit its local needs and conditions.
From engineering technology to production management methods, most of the know-how
that has enabled Japan to become what it is today has emanated from this “adoption and adaptation”
process, which, of course, has been accompanied by countless failures and errors behind the success
stories. We presume that such experiences, both successful and unsuccessful, will be useful to our
partners who are trying to address the challenges currently faced by developing countries.
However, it is rather challenging to share with our partners this whole body of Japan’s
developmental experience. This difficulty has to do, in part, with the challenge of explaining a body
of “tacit knowledge,” a type of knowledge that cannot fully be expressed in words or numbers.
Adding to this difficulty are the social and cultural systems of Japan that vastly differ from those of
other Western industrialized countries, and hence still remain unfamiliar to many partner countries.
Simply stated, coming to Japan might be one way of overcoming such a cultural gap.
JICA, therefore, would like to invite as many leaders of partner countries as possible to
come and visit us, to mingle with the Japanese people, and witness the advantages as well as the
disadvantages of Japanese systems, so that integration of their findings might help them reach their
developmental objectives.
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CORRESPONDENCE
For enquiries and further information, please contact the JICA office or the Embassy of
Japan. Further, address correspondence to:
JICA Tsukuba International Center (JICA TSUKUBA)
Address: 3-6 Koyadai, Tsukuba, Ibaraki 305-0074, Japan
TEL: +81-29-838-1117 FAX: +81-29-838-1776
CONFIDENTIAL
Guidelines of Application Form for the JICA Training and Dialogue Program
The attached form is to be used to apply for the training and dialogue programs of the Japan International Cooperation Agency (JICA), which are implemented as part of the Official Development Assistance Program of the Government of Japan. Please complete the application form while referring to the following and consult with the respective country’s JICA Office - or the Embassy of Japan if the former is not available - in your country for further information. 1. Parts of Application Form to be completed 1) Which part of the form should be submitted? It depends on the type of training and dialogue program you are applying for. >Application for Group and Region Focused Training Program Official application and Parts A and B including Medical History and Examination must be submitted. >>Application for Country Focused Training Program including Counterpart Training Program Part B including Medical History and Examination will be submitted. Official application and Part A need not to be submitted 2) How many parts does the Application Form consist of? The Application Form consists of three parts as follows; Official Application This part is to be confirmed and signed by the head of the relevant department/division of the organization which is applying. Part A. Information on the Applying Organization This part is to be confirmed by the head of the relevant department/division of the organization which is applying. Part B. Information About the Nominee including Medical History and Examination This part is to be completed by the person who is nominated by the organization applying. The applicants for Group and Region Focused Training Program are required to fill in every item. As for the applications for Country Focused Training Program including Counterpart Training Program and some specified International Dialogue Programs, it is required to fill in the designated “required” items as is shown on the Form. Please refer to the General Information to find out which type the training and dialogue program that your organization applies for belongs to. 2. How to complete the Application Form In completing the application form, please be advised to: (a) carefully read the General Information (GI) for which you intend to apply, and confirm if
the objectives and contents are relevant to yours, (b) be sure to write in the title name of the course/seminar/workshop/project accurately
CONFIDENTIAL
according to the GI, which you intend to apply, (c) use a typewriter/personal computer in completing the form or write in block letters, (d) fill in the form in English, (e) use or “x” to fill in the ( ) check boxes, (f) attach a picture of the Nominee, (g) attach additional page(s) if there is insufficient space on the form, (h) prepare the necessary document(s) described in the General Information (GI), and
attach it (them) to the form, (i) confirm the application procedure stipulated by your government, and (j) submit the original application form with the necessary document(s) to the responsible
organization of your government according to the application procedure. Any information that is acquired through the activities of the Japan International Cooperation Agency (JICA), such as the nominee’s name, educational record, and medical history, shall be properly handled in view of the importance of safeguarding personal information. 3. Privacy Policy 1) Scope of Use Any information used for identifying individuals that is acquired by JICA will be stored, used, or analyzed only within the scope of JICA activities. JICA reserves the right to use such identifying information and other materials in accordance with the provisions of this privacy policy.
2) Limitations on Use and Provision JICA shall never intentionally provide information that can be used to identify individuals to any third party, with the following three exceptions:
(a) In cases of legally mandated disclosure requests;
(b) In cases in which the provider of information grants permission for its disclosure to a third party;
(c) In cases in which JICA commissions a party to process the information collected; the information provided will be within the scope of the commissioned tasks.
3) Security Notice JICA takes measures required to prevent leakage, loss, or destruction of acquired information, and to otherwise properly manage such information.
4. Copyright policy Participants of the JICA Training and Dialogue program are requested to comply with the following copyright policy; Article 1. Compliance matters with participants’ drafting of documents (various reports, action plans, etc.) and presentations (report meetings, lectures, speeches, etc.) 1. Any contents of the documents and presentations shall be created by themselves in principle.
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2. Comply with the following matters, if you, over the limit of quotation, have to use a third person’s work (reproduction, photograph, illustration, map, figure, etc.) that is protected under laws or regulations in your country or copyright-related multinational agreements or the like: (1) Obtain license to use the work on your own responsibility. In this case, the scope of the license shall meet the provisions of Article 2. (2) Secure evidential material that proves the grants of the license and specifies the scope of the license. (3) Consult with the third party and perform the payment procedure on your own responsibility regarding negotiations with a third person about the consideration for granting the license and the procedure for paying the consideration,. Article 2. Details of use of works used for training (1) The copyright on a work that a participant prepares for a training course shall belong to the trainee. The copyright on the parts where a third party’s work is used shall belong to the third party. (2) When using texts, supplementary educational materials and other materials distributed for the JICA training courses, participants shall comply with the purposes and scopes approved by each copyright holder.
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Training Programs under Technical Cooperation with the Government of Japan
Application Form for the JICA Training and Dialogue Program
OFFICIAL APPLICATION (to be confirmed and signed by the head of the relevant department / division of the applying organization) 1. Title: (Please write down as shown in the General Information)
2. Number: (Please write down as shown in the General Information)
J 0 -
3. Country Name:
4. Name of Applying Organization:
5. Name of the Nominee(s): 1) 3)
2) 4)
Our organization hereby applies for the training and dialogue program of the Japan International Cooperation Agency and proposes to dispatch qualified nominees to participate in the programs.
Date: Signature:
Name:
Designation / Position
Official Stamp Department / Division
Office Address and Contact Information
Address:
Telephone: Fax: E-mail:
Confirmation by the organization in charge (if necessary) I have examined the documents in this form and found them true. Accordingly I agree to nominate this person(s) on behalf of our government.
Date: Signature:
Name:
Official Stamp Designation / Position
Department / Division
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Part A: Information on the Applying Organization (to be confirmed by the head of the department / division)
1. Profile of Organization 1) Name of Organization:
2) The mission of the Organization and the Department / Division:
2. Purpose of Application 1) Current Issues: Describe the reasons for your organization claiming the need to participate in the training and dialogue program, with reference to issues or problems to be addressed. 2) Objective: Describe what your organization intends to achieve by participating in the training and dialogue program.
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3) Future Plan of Actions: Describe how your organization shall make use of the expected achievements, in addressing the said issues or problems. 4) Selection of the Nominee: Describe the reason(s) the nominee has been selected for the said purpose, referring to the following view points; 1) Course requirement, 2) Capacity /Position, 3) Plans for the candidate after the training and dialogue program, 4) Plan of organization and 5) Others.
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Part B: Information about the Nominee (to be completed by the Nominee)
NOTE>>>The applicants for Group and Region Focused Training Program are required to fill in “Every Item”. As for the
applications for Country Focused Training Program including Counterpart Training Program and some specified
International Dialogue Programs, it is required to fill in the designated “required” items as is shown below.
1. Title: (Please write down as shown in the General Information) (required)
2. Number: (Please write down as shown in the General Information) (required)
J 0 -
3. Information about the Nominee(nos. 1-9 are all required) 1) Name of Nominee (as in the passport)
Family Name
First Name Middle Name
2) Nationality (as shown in the passport)
5) Date of Birth (please write out the month in English as in “April”)
3) Sex ( ) Male ( ) Female Date Month Year Age
4) Religion
6) Present Position and Current Duties
Organization
Department / Division
Present Position
Date of employment by the present organization
Date Month Year Date of assignment to the present position
Date Month Year
7) Type of Organization ( ) National Governmental ( ) Local Governmental ( ) Public Enterprise
( ) Private (profit) ( ) NGO/Private (Non-profit) ( ) University ( ) Other ( ) 8) Outline of duties: Describe your current duties
Attach the nominee’s
photograph (taken within the last three
months) here Size: 4x6
(Attach to the documents to be
submitted.)
CONFIDENTIAL
9) Contact Information
Office
Address:
TEL: Mobile (Cell Phone):
FAX: E-mail:
Home
Address:
TEL: Mobile (Cell Phone):
FAX: E-mail:
Contact person in emergency
Name:
Relationship to you:
Address:
TEL: Mobile (Cell Phone):
FAX: E-mail:
10) Others (if necessary) 4. Career Record 1) Job Record (After graduation)
Organization City/
Country
Period Position or Title Brief Job Description From
Month/Year To
Month/Year
2) Educational Record (Higher Education)(required)
Institution City/
Country
Period Degree obtained Major From
Month/Year To
Month/Year
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3) Training or Study in Foreign Countries; please write your past visits to Japan specifically as much as possible, if any.
Institution City/
Country
Period Field of Study / Program Title From
Month/Year To
Month/Year
5. Language Proficiency (required)
1) Language to be used in the program (as in GI)
Listening ( ) Excellent ( ) Good ( ) Fair ( ) Poor
Speaking ( ) Excellent ( ) Good ( ) Fair ( ) Poor
Reading ( ) Excellent ( ) Good ( ) Fair ( ) Poor
Writing ( ) Excellent ( ) Good ( ) Fair ( ) Poor
Certificate (Examples: TOEFL, TOEIC)
2) Mother Tongue
3)Other languages ( ) ( ) Excellent ( ) Good ( ) Fair ( ) Poor
1 Excellent: Refined fluency skills and topic-controlled discussions, debates & presentations. Formulates strategies to deal with various essay types, including narrative, comparison, cause-effect & argumentative essays. 1 Good: Conversational accuracy & fluency in a wide range of situations: discussions, short presentations & interviews. Compound complex sentences. Extended essay formation. 1 Fair: Broader range of language related to expressing opinions, giving advice, making suggestions. Limited compound and complex sentences & expanded paragraph formation. 1 Poor: Simple conversation level, such as self-introduction, brief question & answer using the present and past tenses.
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6. Expectation on the applied training and dialogue program 1) Personal Goal: Describe what you intend to achieve in the applied training and dialogue program in relation to the organizational purpose described in Part A-2. 2) Relevant Experience: Describe your previous vocational experiences which are highly relevant in the themes of the applied training and dialogue program. (required) 3) Area of Interest: Describe your subject of particular interest with reference to the contents of the applied training and dialogue program. (required) *7. Declaration (to be signed by the Nominee) (required) I certify that the statements I made in this form are true and correct to the best of my knowledge. If accepted for the program, I agree: (a) not to bring or invite any member of my family (except for the program whose period is one year or
more), (b) to carry out such instructions and abide by such conditions as may be stipulated by both the
nominating government and the Japanese Government regarding the program, (c) to follow the program, and abide by the rules of the institution or establishment that implements the
program, (d) to refrain from engaging in political activity or any form of employment for profit or gain, (e) to return to my home country at the end of the activities in Japan on the designated flight schedule
arranged by JICA, (f) to discontinue the program if JICA and the applying organization agree on any reason for such
discontinuation and not to claim any cost or damage due to the said discontinuation. (g) to consent to waive exercise of my copyright holder’s rights for documents or products that are
produced during the course of the project, against duplication and/or translation by JICA, as long as they are used for the purposes of the program.
(h) to approve the privacy policy and the copyright policy mentioned in the Guidelines of Application. JICA’s Information Security Policy in relation to Personal Information Protection
■ JICA will properly and safely manage personal information collected through this application form in accordance with JICA’s privacy policy and the relevant laws of Japan concerning protection of personal information and take protection measures to prevent divulgation, loss or damages of such personal information.
■ Unless otherwise obtained approval from an applicant itself or there are valid reasons such as disclosure under laws and ordinances, etc., and except for the following 1.-3., JICA will neither
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provide nor disclose personal information to any third party. JICA will use personal information provided only for the purposes in the following 1.-3 and will not use for any purpose other than the following 1.-3 without prior approval of an applicant itself.
1. To provide technical training to technical training participants from developing countries.
2. To provide technical training to technical training trainees from developing countries under the Citizens’ Cooperation Activities..
3. In addition to 1. and 2. above, if the government of Japan or JICA determines necessary in the course of technical cooperation.
Date: Signature:
Print Name:
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1. Present Status (a) Do you currently use any drugs for the treatment of a medical condition? (Give name & dosage.)
( ) No ( ) Yes >> Name of Medication ( ), Quantity ( )
(b) Are you pregnant?
( ) No ( ) Yes ( months )
(c) Are you allergic to any medication or food?
( ) No ( ) Yes >>> ( ) Medication ( ) Food ( ) Other:
(d) Please indicate any needs arising from disabilities that might necessitate additional support or facilities.
( ) Note: Disability does not lead to exclusion of persons with disability from the program. However, upon the situation, you may be directly inquired by the JICA official in charge for a more detailed account of your condition.
2. Medical History (a) Have you had any significant or serious illness? (If hospitalized, give place & dates.)
Past: ( ) No ( ) Yes>>Name of illness ( ), Place & dates ( )
Present: ( ) No ( ) Yes>>Present Condition ( )
(b) Have you ever been a patient in a mental hospital or been treated by a psychiatrist?
Past: ( ) No ( ) Yes>>Name of illness ( ), Place & dates ( )
Present: ( ) No ( ) Yes>>Present Condition ( )
(c) High blood pressure
Past: ( ) No ( ) Yes
Present: ( ) No ( ) Yes>>Present Condition ( ) mm/Hg to ( ) mm/Hg
(d) Diabetes (sugar in the urine)
Past: ( ) No ( ) Yes
Present: ( ) No
( ) Yes>>Present Condition ( )
Are you taking any medicine or insulin? ( ) No ( ) Yes
(e) Past History: What illness(es) have you had previously?
( ) Stomach and
Intestinal Disorder
( ) Liver Disease ( ) Heart Disease ( ) Kidney Disease
( ) Tuberculosis ( ) Asthma ( ) Thyroid Problem
( ) Infectious Disease >>> Specify name of illness ( )
( ) Other >>> Specify ( )
(e’) Has this disease been cured?
( ) Yes ( ) No (Specify name of illness)
Present Condition: ( )
3. Other: Any restrictions on food and behavior due to health or religious reasons?
I certify that I have read the above instructions and answered all questions truthfully and completely to the best of my knowledge.
I understand and accept that medical conditions resulting from an undisclosed pre-existing condition may not be financially compensated by JICA and may result in termination of the program.
Date: Signature:
Print Name:
MEDICAL HISTORY AND EXAMINATION