Dr. Jana Jagodick Polytechnic of Namibia, 2012 Project Management Chapter 5 Project Integration Management

Dr. Jana Jagodick Polytechnic of Namibia, 2012

Project Management

Chapter 5

Project Integration Management


Project integration management• Definitions of project integration

management

• Why this is important

• Processes in integration management– Project plan development– Project plan execution– Integrated change control


Project integration managementProject integration

management is about making sure that all the various elements of a project are properly

co-ordinated


Project integration managementInvolves making trade offs

amongst competing objectives and alternatives


Making sure that these stages of the project are ‘integrated’

Project Initiation

Project Planning

Project execution and control

Project closing

Scope identification

Team set up

Project definition

WBS

OBS

Scheduling

Network diagrams

Reporting

Hand over

Commission

Project life cycle


Project Integration management

Project Integration Management

Project plan development

Project plan execution

Integrated change control

• Project plan development – taking results of other planning processes and putting them into one coherent document

• Project plan execution – carrying out the project plan by performing the activities contained in it

• Overall change control – co-ordinating changes across the entire project


Integration– The project must be integrated with the

ongoing operations of the performing organisation

– Product scope and project scope must be integrated

– Deliverables from different functional specialties must be integrated

No decision about the project can be taken in isolation



ProjectIntegration

Management




Project planSupporting detail

Work resultsChange requests

Project plan updatesCorrective actionLessons learned



ProjectIntegration

Management









• A project planning methodology is used for developing the plan, includes:•project planning software like MS Project• facilitated meetings with project team•contributions from stakeholders

• The main output is the Project Plan which guides project execution and control

• Supporting detail - sometimes an output can be an organisation chart for the project



• A project plan is a document or collection of documents that should be expected to change over time as more information becomes available about the project

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What does a Project plan do?

• Guide project execution• Document project planning assumptions• Document project planning decisions

regarding alternatives chosen• Facilitate communication between

stakeholders• Define key management reviews on content,

extent and timing• Provide a baseline for progress measurement

and project control


What’s in a project plan?• The project charter or reference to it• A description of the project management approach• A scope statement – what is in and what is out

• Work breakdown structure to the level at which control will be exercised

• Cost estimates, scheduled start dates and responsibility assignments

• Major milestones and target dates• Key staff required to conduct the project



ProjectIntegration

Management









Most of the budget and the time spent on the project will be in the

Project Execution Stage

Initiation Planning Execution and control Closing

time

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Project plan execution - tools & techniques include:

• General management skills• Specialist skills/knowledge about the

project• Status review meetings• Project management information system

• The outputs are the work results (the product) and possibly change requests to expand or change the project scope



ProjectIntegration

Management








Integrated Change Control

This is concerned with:- influencing the factors that create change to make sure that changes are beneficial- determining that change has occurred- managing the actual changes when and as they occur


Integrated Change Control

performance reporting Integrated change control

Subsidiary change control

Scope change controlSchedule change controlCost change controlQuality controlRisk change controlContract administration


Integrated Change Control – Tools & Techniques

Change control system (collection of procedures that define the steps by which

official project documents may be changed)

Sometimes a change control board (CCB) will exit to enforce change control and to make provision for emergency situations.

Configuration management


Integrated Change Control – Output

Outputs form change control are : • updated project plans• corrective action taken • lessons learned


Mock TestQ1: What are the 3 main phases to Project Integration Management?

Q2: Name 3 things that need to be integrated in a project

Q3: What does a Project Plan do?

Q4: What is integrated change control?


Mock TestQ1: What are the 3 main phases to Project Integration Management?

Q2: Name 3 things that need to be integrated in a project

Project plan development – taking results of other planning processes and putting them into one coherent documentProject plan execution – carrying out the project plan by performing the activities contained in itOverall change control – co-ordinating changes across the entire project

The project must be integrated with the ongoing operations of the performing organisationProduct scope and project scope must be integratedDeliverables from different functional specialties must be integrated


Mock TestQ3: What does a Project Plan do?

Q4: What is integrated change control?

Guide project executionDocument project planning assumptionsDocument project planning decisions regarding alternatives chosenFacilitate communication between stakeholdersDefine key management reviews on content, extent and timingProvide a baseline for progress measurement and project control

This is concerned with: influencing the factors that create change to make sure that changes are beneficial- determining that change has occurred managing the actual changes when and as they occur

Documents

Dr. Jana Jagodick Polytechnic of Namibia, 2012 Project Management Chapter 5 Project Integration Management