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Dr. Morgan CIS 480
MS Project Concepts
CIS 480
Systems Analysis and Design
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Outline• Project Configuration
– Setting the project start date
– Setting the calendar
• Creating tasks– Task
– Summary task
– Milestone task
• Creating dependencies– Type of dependency
– Calculation of slack time
• Gantt Chart• Pert Network
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Setting Up the Project
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Project->Project Information…
ProjectStart date
A Standard calendar
has weekends
off
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Creating a Task
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Type inthe task name
Adjustthe taskduration
The start andfinish are
calculated basedon the project start
Date and dependencies
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Creating a Summary Task
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Use pointer torearrange
tasks
Use doubleended arrow
to subordinate tasks
Note summary task
shownin black
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Creating a Milestone
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Makemilestone
Milestones have zero duration
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Task Dependencies
• Finish-to-Start (FS)– Task B cannot start until task A finishes (most
common)
• Start-to-Start (SS)– Task B cannot start until task A starts (both start the
same time)
• Finish-to-Finish (FF)– Task B cannot finish until task A finishes (both finish
at the same time)
• Start-to-Finish (SF)– Task B cannot finish until task A starts
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Dependency Gantt Examples
FinishStart(FS)
StartStart(SS)
FinishFinish(FF)
StartFinish(SF)
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Lead and Lag Dependencies
1 day Lag
1 dayLead
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Adding Dependencies
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Detail Dependency Information
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Setting for dependency type and lag
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Adding Display Columns
• Right click on a column heading to add a new column of data before it
• Select the column you want to add to the display and click OK
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Understanding Calculations
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Take the following project with the predecessors (dependencies) listed
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How are Calculations Performed?
• Early Start times are determined by a forward pass analyzing the predecessor. The calendar is used to skip the weekends.
• Late Start is determine by looking at the end finish date and making a backward pass to calculate when the latest time the task can start without effecting the project timeline.
• Slack Time is the difference between early start and late start
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Dr. Morgan CIS 480
Task List
EarlyStart
LateStart
SlackDifferenceEarly-Late
CriticalPath
A difference betweenEarly-start and late-startIndicates slack time
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Gantt Chart
1,2 & 3 all start at
beginning
Note the predecessors
3
7
9
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Calculation of EarlyStart,LateStart,Slack• Task Three (3 days)
– EarlyStart (Project Start on 6/1/06)– LateStart = Task 7 LateStart – Task 3 duration: 6/2/06
• Task Seven (6 days)– Task 7 StartFinish predecessor of Task 3– EarlyStart =Task 3 Finish 6/5/06 + 1 day: 6/6/06– LateStart = Task 9 LateStart – Task 7 duration: 6/7/06
• Task Nine (3 days)– Task 9 StartFinish predecessor of Task 7– EarlyStart = Task 7 Finish 6/13/06 + 1 day: 6/14/06– LateStart = Task 10 Start – 3 days: 6/15/06
Forward Calculation
Backward Calculation
Slack1 day
Task 9 has predecessor of 7
and 7 has predecessor of 3
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Pert NetworkView->Network Diagram
Red task boxes
represent the critical path
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Working Backward from a Completion Date
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from Project Menu select - Project Information
In dialog box pick schedule from Project Finish Date Enter the target finish date
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Highlighting the Critical Path
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From the Format Menu select the Check the Critical Tasks Check box
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Creating and Assigning Resources
• Select the Resources main menu choice and click on the Assign Resources Tab
• Double click on new resource on the dialog box that appears.
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Creating and Assigning Resources (Continued)
• Add your resources name and any other appropriate information on the general tab,
• Move to the costs tab and enter at least a standard rate and look at the other options
• The Notes tab is used for any descriptive info needed,: about skill sets, etc.
• When finished click OK to save
• Repeat for as many resources as you will be using for the project.
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Creating and Assigning Resources (Continued)
• With the assign resources dialog displayed• Click on a task on the Gantt chart• You are now ready to assign resources to the selected
task.• The R/D column stands for Request/Demand and those
are the 2 choices• The Units column allows you to specify the percentage
of effort of the resource that will be allocated to the task• You do not fill in the cost column that value is calculated• Click on assign when you have specified the units you
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Adjusting Duration by Adding Resources
• If more than 100% of person’s time is assigned to a task, an icon appears in the task mode allowing you options for adjusting the schedule
• Pick reduce duration if workers were added to speed up a task on the critical path.
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