DRAFT – SUBJECT TO CHANGE … · Web viewbeen received. In the new academic year the Bishop Kenny will be visiting the school. Staff attended a joint Mass with Woodstock and others,

ST THOMAS MORE R.C. PRIMARY SCHOOLOxford Road, Kidlington, Oxford. OX5 1EA

Telephone: 01865 373674Fax: 01865 849821

[email protected] Principal: Mrs B Bowles

Minutes of the Academy Committee held at the School onTuesday 17 July 2018 at 3.30 pm

Present : John Bellasis (JB) (Foundation) (Acting Chair), Breda Bowles (BB) (Executive Principal), Anna Capilli (AC) (Foundation), Lucy Coleman (LC) (Staff), (Parent), Sally-Ann Reckless (Foundation), (SAR), Sophie Uppellini (SU) (Staff)

In attendance : Judy East (Clerk) (JE), Gabriel Nicolaou (Co-opted) (absent 4.00-4.35 pm), Emma Rhodes (EJW) (Observer) (4.10 pm – 4.45 pm ), Chris Robins (CR) (Co-opted)

The quorum of six was met. The meeting was opened at 3.40 pm by JB.

1. Opening PrayerJB conducted the opening prayer.

2. Apologies, Welcome and Thank you’s Apologies for absence were received and accepted from Eamonn Bennet (Parent), Julia Hamper (Co-opted) and Peter Morrissey (DBAC Link Director). Stephen Finn (Parent) was not present.

Emma Walsh was welcomed as an Observer for her last meeting and presented with gifts as a token of the Governors’ appreciation for all her support as a Parent Governor over several years.

3. Declarations of Interest No declarations of interest were declared. A copy of the Register is kept in school and is

published on the Website.

4. Urgent items – Confidential Minute 5. Minutes of the meeting held on 22nd May and Matters Arising

Minutes of 22 May were approved.

Matters Arising :(i) Co-optative appointments : CR was confirmed as a Co-opted Governor. SAR will

chase up/seek clarification re other appointments.Action : SAR

(ii) Budget feedback & amendments : Taken under item (7) (Budget update).

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(iii) CIF bids : BB reported that a bid for £10K for roof repairs was put in to the DBMAC. The plan is to get the school water-tight over the Summer so an assessment can be made of what needs to be done : this would put the school in a good position for a CIF bid next year for a pitched roof rather than a flat roof. There was need to appoint a Governor to ensure due diligence : GN volunteered to come in over the holiday when a date is fixed. If any other projects come up there needs to be a nominated Governor to take forward

Action : GN

GN left at 4.00 pm

(iv) New Kitchen : Noted that the children are being let down by not being provided with good quality dinners. BB reported that CaterLink and D3 had been looking at the school’s kitchen space, which at first they said was too small. A quote of £45K was received. Some weeks later, following a further meeting, BB was told that to make the PE cupboard useable space, the cost would be £79K. BB invited Fraser Long’s assistant, Christine, from Banbury, to look at the kitchen – she said it was not too small and the school would be looking at a cost of c£20K to make it useable. Noted that CaterLink are contracted to provide healthy, good quality meals, which has not been the case : LC will monitor, and SAR will take forward matter of new kitchen with Paul Colcannon, Fraser Long, and Christine.Action : SAR/LC

EJW arrived at 4.10 pm

(v) Road Safety : LC reported that Y3 have come up with some interesting ideas and said she will circulate details : agreed school staff should take forward.Action : LC

6. Mission StatementGovernors approved the Mission Statement.

Noted that children have had input re the school logo and this will be looked at again in September. It was agreed that for special events, school outings, etc. all children should wear the same uniform, Summer or Winter as appropriate.

7. Budget updateThe Budget spreadsheet had previously been circulated. Although the DBMAC had said they would finance some of the CPD, when they did not BB decided it should be continued anyway because the school has to have it; she said she will continue this into next year as well. Monthly budget updates are essential, and there has been some overspend on CPD. SAR had raised the issue with the DBMAC, who promised funding of £20K, which was budgeted for, but then it had been taken away. Staff development needs to be in the region

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of 20% of salaries : this is such an important area it should be dealt with at Academy level. BB confirmed that although the school started with 20% because the DBMAC had put in money for T&L, it had later been removed. SAR pointed out that the school has progressed in terms of results due to staff development which the school funded; SU confirmed just how valuable the training is. Governors agreed that they expect to receive monthly budget updates in order to make informed decisions.

GN returned at 4.35 pm

BB reported that there will be a Health & Wellbeing training course which Governors are invited to attend on 4 September - other schools will also be attending.

Noted that the Academy has put in a request to Tesco for money for MUGA (Multi-Use Games Area). Governors agreed there is need to look at the Playground and also other areas within the school which would then become a 5-Year Plan : there should be a Governor lead with the Architect on this.

EJW was thanked for all her hard work and support over the last 4 years and presented with a gift and card from the Governors.

EJW left at 4.45 pm

8. Principal’s Report

Previously circulated and attached at Appendix A.

There had been an excellent recent Staff Meeting when the need to increase time with support staff had been emphasized. A MUGA area for Soft Play was proposed. All teachers are now working on the new Marking Policy. Prayer spaces are being introduced this week, as well as Growth Mind Sets for PE and Sport across the school. Partnerships with other schools are improving. Helen Skertchly had given a talk about Special Needs : BB undertook to circulate.

West Kidlington – noted that there is a Covenant on the land to allow STM access but this was stopped when the gate was taken away. A previous Head will know about details of the Covenant and it was agreed that SU/AC should take forward with her.

Foundation Stage, KS1 including Phonics and KS2 were broadly in line or above.

Q. Will this data provide evidence that we are stretching the pupils of middle and lower abilities as well as high achievers?

A. They far exceeded the expectation, and some of the SEN children did really well.

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9. Staffing update BB reported that Tim is leaving and an advert for Deputy has gone out – noted that

whoever is employed in September will be on a temporary contract. There was also the possibility of losing an HLTA.

10. Committee ReportsNoted that Finance and Curriculum Committees have not met since the last meeting.

11. Policies for approvalThe Maths Calculation Policy, previously circulated, was approved.

12. Standing items(i) Safeguarding : No update.

(a) Keeping Children Safe in Education : Noted that Staff Training will need to be done on the updates to the policy.

(ii) Health and Safety : (a) Pathway –this is not school ground, access is blocked – no easy solution.

(b) Collapsed tree – Noted that a survey is being done.

(iii) Pupil Premium : BB will update the Report for the next meeting. Action : BB

Q. How did they fare in results? A In terms of progress, there was .04 difference in Reading and Maths between Pupil Premium and other children.

(iv) Catholic Life and Catholicity : Noted that the Section 48 Inspection Report has not yet been received. In the new academic year the Bishop Kenny will be visiting the school. Staff attended a joint Mass with Woodstock and others, which was a lively celebration.

(v) Draft Calculation Policy : Taken under item (11) above.

13. DBMAC NewsNothing to report.

14. Governors(i) Vacancies : (a) Parent Governor vacancy : Noted that 5 prospective Parent Governors came forward and votes closed on Monday; those not appointed will be asked to help in other areas.

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(b) Re-appointment of SAR as Foundation Governor : Noted in hand.

(ii) Visits/Learning Walks/Prayer spaces : LC will do a walk with the Foundation Stage. LJW came in for a Pupil Voice visit and spoke to the new Subject Ambassadors. JH did a Maths Walk. Prayer Spaces – taken under item (8).

(iii) Governor impact : Work has been done on Section 48 – SAR will circulate a summary for comment : Governors were asked to write a short paragraph on why they are/what it means to be a Governor and sent to SAR before September.

Action : All Governors

(iv) Training : AC had attended Induction training. Governors were reminded to undertake at least one training course every year. Action : All Governors

15. Diary DatesHealth & Well-being Training Course :Tuesday 4 September, 9.00 am – 3.00 pm

School Development Plan :Monday 19 September, 3.30 pm

Academy Committee (all meetings at 3.30 pm) :Monday 24 SeptemberTuesday 27 NovemberTuesday 5 MarchTuesday 21 MayTuesday 16 July

16. Other Businesss(i) WhatsApp – JB felt it was not very secure although EB pointed out that it is an encrypted

system. It was pointed out that confidential or personal matters should never be talked about on social media, and agreed that advice should be taken from the school’s IT Manager.

(ii) Curriculum and Finance Committees : The Committees should meet before 24 September – SAR will contact JH. Action: SAR

(iii) Chairing of Academy Committee Meetings : All Governors were asked to consider chairing meetings.

Action : All Governors5

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The meeting finished at 5.40 pm.

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Appendix A

Principal’s Report to Representative Committee

School: St Thomas More Catholic Primary School logo

Date: July 2018

SCHOOL CONTEXT

Report on significant changes in: Pupil numbers

Number of pupils on roll Special Educational Needs Pupil Premium numbers Other identified different

groups Exclusions Staffing (teaching and non-

teaching New Year)

Nursery numbers March 2018 = 23

Number on FS Y1 Y2 Y3 Y4 Y5 Y6 Total

January 25 25 29 29 27 28 29 192March 25 27 30 30 30 28 28 198AprMayJuly 24 25 30 29 30 29 28 195

Number of Catholic Children in each classFS Y1 Y2 Y3 Y4 Y5 Y63 11 15 19 20 12 19

Groups:SEND Education and PPG EAL Exclusions

Autumn 15 3 15 80 0Spring 15 3 15 83 0Feb 15 3 15 83 0April 15 3 15 82 0July 15 3 15 82 0

Attendance:% Attendance Unauthorised SEND PPG EAL Pers

Autumn 97.1% 0.43% 93.7% 95.4% 95.2% 9Spring 96.4% 0.47% 95.8% 95.8% 96.1% 4Summer 96.9% 0.46% 96.1% 96.3% 96.3% 4

THE ACHIEVEMENT OF PUPILS AT THE SCHOOL

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Current data

Trends by year group

By different groups

By subject

Target pupils

Reading-Phonics-Grammar

SPAG

PPG chn

EYFS GLD 75%

Keystage 1 SATs expectedReading 76%Writing 74%Maths 79%Year 1 Phonics 86%

Keystage 2 SATs expectedReading 93%Writing 85%Maths 96%SPAG 85% RWM combined 85%

Maths

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Reading

Writing

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PE Funding

received Actions

to improve outcomes

Impact on pupil achievement

Actions to comply with website regulations

See attachedThe report 2016/17 is on the website for parents for with impact review

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HOW EFFECTIVE IS THE QUALITY OF TEACHING?

Report on how well teaching promotes learning, progress and enjoyment for all pupils Outcomes of monitoring and

evaluation e.g. curriculum audits / reviews, learning walks, lesson observations, work scrutiny, pupil voice.

Lesson observations, book trawls in literacy and data indicate that progress overtime for the majority of children is good.

Feedback to staff individually and as a school have taken place. Differentiation for less able and more able highlighted as continued area for development

Feedback to staff individually and as a school have taken place on lesson observations in Maths and Literacy. Differentiation for less able and more able highlighted as continued area for development. Pupil Premium and SEN groups book trawl

EYFS Consultant validated that teaching and learning is good. Primary Support Team to continue to support alongside the SLT for areas that need to be

developed further (understanding progression within a lesson, text based planning, support for spelling, phonics training for support staff, use of CLICK in maths, challenge within a lesson in maths

The Maths Calculation Policy is in the process of being updated with all staff (see staff meeting minutes)

Work scrutiny targeting PP AND SEN has taken place in literacy and maths and science takes place this term. Feedback to staff on main findings followed up and further monitoring to take place later next term as a follow up in literacy

The recent Section 48 indicate that teaching and learning needs to be developed in relation to AT2 which identifies how the children relate to the teachings of Jesus on their lives and on those around them

Whilst data at each keystage has improved, writing in particulary has significantly improved showing impact on strategies implemented this year, children need to take more ownership of their curriculum and it needs to be differentiated more effectively to maximise learning across the school

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How well does teaching promote Spiritual, Moral, Social and Cultural Development? Outcomes and impact of

classroom practice & curriculum, activities, visitors etc.

Trips/experiences Terms 1 and 2: Whole school D&T Lego workshop building a village and an Olympic stadium Topic WOW events such as a visit to the Steam Museum for Y5/6, the Moon Zoom topic with

the planetarium dome for Y1/2 have really engaged the children. The LEGO day recently wasa great success with the children really enthused about how they created the Olympic SportsVillage (KS2) and the Kidlington Village (KS1). Y3 and 4 visited the Roman Villa in Chedworth

Music Festival Fairtrade Football festival Y6 Beacon Residential Rugby Festival Multicultural Week Y6 IMPS (First Aid) Cross Country Festival Swimming Festival Reconciliation Carol Service at the Church Carol concert at the Town Hall (Big Sing)

Trips/experiences Terms 3 and 4: Sports Festival Y1 and 2 Warwick Castle Trip Y5 and 6 Egyptian Workshop EYFS Chinese New Year Workshop World Book Day Hockey Festival Easter Play

Trips/experiences Terms 5 and 6: Y1 and Y2 Fire of London Workshop and Fire brigade EYFS drama workshop Y6 Tri-Golf Y1 trip to Sainsbury’s First Holy Communion Confirmation Festival of Voices (choir) Y3 and Year 4 HillEnd residential Y1-Y6 Sports Day Foundation Sports Day Y5 and Year 6 visit to Tudor mansion

Assemblies reflect the cycle of British Values and of the Virtues. Children have the opportunity to follow this up in class and record evidence in their Catholic Life books. Last week the children sent ##s to SJC as part of the ‘anti-bullying’ week which was greatly received. Earlier on in the term the children took part in the Music Festival which lasted the full week and culminated in the showcase of talent from each class performance as well as a ‘St Thomas More’s Got Talent’ final. Father Prem visited the school to have lunch with the children which was received very well by the children and staff

Terms 1 and 2 Virtues are Eloquent and Truthful and Learned and Wise Terms 1 and 2 British Values are Rule of Law and Individual Liberty Terms 3 and 4 Virtues are Curious and Active and Intentional and Prophetic Terms 3 and 4 British Values are Mutual Respect and Tolerance (Growth Mindset is also running through the year)

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Catholic Life in our school and progress since last inspection

Training Curriculum sacramental preparation

progress on key issues from last inspection.

RE meetings within the partnership Motto and Logo whole school revisited. Motto ‘With Christ we Achieve, Believe and Create. The logo is yet to be finalised. (key issue

from moderation visit) Preparation for First Holy Communion and Confirmation started Each class has been asked to record evidence of work done throughout the term to highlight

catholicity. RE lead /SLTto monitor (key issue from moderation visit) Lesson observations and book trawls to take place in December Lesson observations and data highlighted that teaching and learning is good overall.

Booktrawls to take place next week Catholic Life file and Catholic learning journeys in each class have raised the profile of what

the children do within school and the community (key issue) First Holy Communion preparation continues in the church Staff meeting on mission statement completed, needs to be shared with all staff and governors RE leader has attended partnership meetings BB has attended partnership meetings with RE subject leader in relation to ofsted Catholic Life and Collective Worship in the school is deemed good (recent Section 48) but RE

quality of teaching and Learning is Requirement to Improve which means that overall we get Requirement to Improve as all 3 sections have to be good to get good in the new framework (see Section 48 report)

First Holy Communion and Confirmation has taken place, thank you to all involved in preparing the children

Continuing Professional Development Inset days Staff meetings Training attended by teachers /

TAs

SDP with staff and governors looking at the review and actions for the year Marking and lesson observation feedback from literacy observations Julie Sargant Literacy consultant led two sessions on Grammar Autism training support staff and teachers Revisit the Motto and Logo whole school Big Maths training support staff and teachers Middle Leader training ongoing this year for one member of staff SENCO training ongoing this year for one member of staff Phonics training for support staff x2 sessions led by a teacher ‘Sparkle and Shine’: Developing an ‘outstanding’ learning environment in EYFS Talk Boost support staff and teachers SENCO led training Calculation policy Mission statement update Assessment (Hello Data and SIMS for SLT) TA training colourful semantics Continuous provision and key skills curriculum Literacy observations and feedback (Julie Sargant) Maths consultant in with Maths lead External monitoring of EYFS and Y6 writing SEN consultant support

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HOW EFFECTIVE IS THE BEHAVIOUR AND SAFETY OF PUPILS?

Pupils’ conduct, behaviour and safety in and around school

monitoring of incidents (exclusions, bullying, cyber-bullying, racist incidents, accidents etc)

Pupils’ attitude to learning Questionnaires

Incidents Sept 2017- July 2018

No. of racist incidentsNo. of bullying incidents

Racist incidents since last report:0

Bullying incidents since last report :0

HOW EFFECTIVE IS THE QUALITY OF LEADERSHIP AND MANAGEMENT?

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In demonstrating highly ambitious vision and outcomes Updates and developments

(e.g. linked to school plan/single plan and Self Evaluation)

Improving teaching and learning

Ensuring a broad and balanced curriculum

Big Maths training INSET with teachers and support staff taken place with SJC, initial feedback very positive. Monitoring of impact to take place in term 3 to include book trawls, pupil voice and lesson observations

Learning walks, observations in literacy, book trawls have taken place this term. Feedback to staff individually and as a school have taken place. Differentiation for less able and more able highlighted as continued area for development

Marking policy adapted and sent to all staff after consultation The EYFS have had new astro turf (SDP) to improve the learning environment No budget report (since July 2017) Links to Parish-meeting with children and plans to do learning walks and reflections with staff

(Father Prem) (key issue from RE monitoring) Topic WOW events such as a visit to the Steam Museum for Y5/6, the Moon Zoom topic with

the planetarium dome for Y1/2 have really engaged the children. The LEGO day recently was a great success with the children really enthused about how they created the Olympic Sports Village (KS2) and the Kidlington Village (KS1). Y3 and 4 visited the Roman Villa in Chedworth and the whole school took part in the Multi-cultural week.

Updates from SDP Big Maths training INSET with teachers and support staff taken place with SJC, initial feedback

very positive. Monitoring of impact to take place in term 3 to include book trawls, pupil voice andlesson observations

Learning walks, observations in literacy, book trawls have taken place this term. Feedback tostaff individually and as a school have taken place. Differentiation for less able and more able highlighted as continued area for development

Marking policy adapted and sent to all staff after consultation The EYFS have had new astro turf (SDP) to improve the learning environment No budget report (since M 2017) Links to Parish-meeting with children and plans to do learning walks and reflections with

staff (Father Prem) (key issue from RE monitoring) Support for differentiation ongoing with LA lead Leadership training for staff are SEN, EYFS, Middle Learner and support for SLT with the

Primary Support Team Governor training ongoing (see training record) Writing and Big Maths. Little Big Maths completed New software for assessment ready to be used Targeted children for intervention now in place (impact to be measured at Easter) Mission statement has been reviewed and now needs to be shared with all stakeholders One additional Smart TV has been purchased to replace the old projector The Nursery staff have done a great job on developing the outside area where they have

created a racing circuit, giving up their time to ensure it is completed. The Nursery toilets have been resized in line with their age group

Two staff members have completed their Minibus training Well being INSET scheduled for September 2018

Outstanding issues from SDP Need to develop more sharing of practice between staff including support staff to share good

practice and to develop a culture of sharing Attendance of the minority needs to be systematic with additional staffing in office this should

become more manageable. Attendance % currently within guidelines of acceptable Regular budget monitoring needs to be in place Introduce Active Thinking and Active Learning Regular shadowing of teachers and support staff to be put in place

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[email protected] Principal: Mrs B Bowles Coaching model to be implemented in September Cross curricular and keyskills curriculum to be introduced in September

Feedback on work with Outside agencies Local and other partnerships

The school has worked with: The SEN team providing training for staff on differentiation as well as support for the new

SENCO lead The DBMAC partnership, headteachers have agreed and purchased the new software Hello

Data to improve effectiveness and efficiency of data across the schools, enabling the Executive Principal to access all schools data remotely

Software for Safeguarding is also in the process of being ordered and should improve effectiveness of all safeguarding procedures (it was trialled at OL)

The school’s engagement with parents and carers Information on pupil progress,

behaviour, curriculum, home-learning etc

Questionnaires / feedback Meetings / focus groups

parental complaints, and outcomes of actions

Questionnaires completed with parents-analysis will highlight strengths and areas for improvement

Two sets of parents have met with me to discuss behaviour of their children as it is continuing to impact on their learning. Action plan for one child to be put in place with SENCO and advise from SENCO consultant

Dinnertime supervision needs to be improved and therefore the SLT will change the TA timetable to support at lunchtimes

One prospective parent complained that they didn’t feel the school welcomed them sufficiently (I have discussed this with the Chair) . I have written to Father Veasey and added a question to the questionnaire for parents evening to determine if this was a bigger issue. The question added was ‘Do you think that the school is approachable? Hopefully this will help us see what the parents experience of interaction with the school is like.

The children have focussed on anti-bullying this week where they have learnt songs, made posters, discussed what this means in the various forms, such as cyber bullying, taken part in assembly and sent prayers to SJC to each class from them.

The effectiveness of safeguarding procedures

Safeguarding Child protection Welfare Confirmation of named

person/governor Policy development or new

initiatives Confirmation that the Single

Central Record is complete and up to date

The central record is up to date Children have been told about the importance of adults with badges and that they can

challenge staff to show them (I explained this as a supportive approach) Children understand not to ask adults they don’t know but to highlight this with school staff.

Nickie Rogan is the named Safeguarding Officer for the governors.Training for the Lead and deputy Safeguarding Leads took place last June 2017 which means that our training is due in 2019.

The start time of support staff doesn’t help keep the school safe because there isn’t anyone on the doors until 9am. I would like to have support staff start at 8:45 so that I can timetable support staff to be on the main entrances from the playground

We need a new Safeguarding governor due to recent one retiring We have one new family on a Child Protection Plan

Health and Safety

Health and safety, audits training issues and concerns,

Site security

Health and Safety Audit due in Spring 1 The start time of support staff doesn’t help keep the school safe because there isn’t anyone on

the doors until 9am. I would like to have support staff start at 8:45 so that I can timetable support staff to be on the main entrances from the playground

BB on the gate where possible to meet and greet and to lock at 9am Ongoing issues with the roof

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The effectiveness with which the school manages resources

Current budget situation and issues arising (including pupil premium)

Premises, learning equipment and resources accommodation issues

Staffing

I haven’t had an updated budget as of Monday 20th November

One member of support staff on maternity has chosen not to returnOne member of admin staff has resigned due to an opportunity given to her in her role at the university

CIF bids being looked at for the roof and for a kitchenRecent budget report highlighted a potential deficit for £27000. There still needs to be a proper budget

report including where any income projected will impact on the budget. This is the first time we have seen our budget in any form for the coming year.

New teacher/deputy needed for September

DBMAC PRIORITIES AND UPDATES

Report on progress since the last inspection in relation to: Updates from Director’s

meetings

Frazer Laing has been appointed Executive Principal for the DBMAC.

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Documents

DRAFT – SUBJECT TO CHANGE … · Web viewbeen received. In the new academic year the Bishop Kenny will be visiting the school. Staff attended a joint Mass with Woodstock and others,