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West Chester TownshipTrustees Meeting Agenda

January 13, 2009

Trustees Fiscal Officer

George Lang Patricia WilliamsCatherine Stoker AdministratorLee Wong Judith C. Boyko

6:00 P.M.

Organizational Meeting &Regular Trustees Meeting

Mrs. Williams Call the meeting to order Conduct election of Officers

Convene Regular Meeting

President Convene Roll Call Pledge

Citizens Comments

(2 minutes per person limited to a total of 10 minutes)

Mrs. Boyko PresentationsA. Proclamation Live the Dream: Our Declaration of Unity Celebration of

Dr. Martin Luther King, Jr.

Mrs. Williams Action Items For approval by motion

B. Motion to set meeting dates for 2009 Trustees Meetings

C. Motion to approve Trustees Meeting Minutes December 16, 2008

D. Motion to approve payment of bills

Mrs. Boyko E. Requisitions $1500.00 and over

1. Adm $26,985.58 Frost Brown Todd Legal services through November 2008

2. Comm.Dev.

$2,727.00 Gary E. Powell Zoning legal services through November 2008

3. Fire $14,659.50 Clarke Power Services, Inc. Repair diesel engine on vehicle 222, 1985 Sutphen

4. Police $1,599.29 Jason Flick Tuition reimbursement in accordance with Article 20, section 2 ofcurrent labor agreement

5. Services $22,672.20 ATC Associates, Inc. Professional services for construction materials testing foPhase II construction of the West Chester Library

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Mrs. Boyko F. Personnel Items

6. Comm.

Dev.

Motion to create the part-time Community Development Specialist position and hire JaniceGerding to said position effective January 14, 2009 at the hourly rate of $15.64 with a one yearprobationary period and contingent upon successful completion of applicable testing andprocedures

7. Fire Motion to hire four career Firefighter/Paramedics, Christopher Andrews, Benjamin Barnhorst,Sean Connelly, and David Moberly effective January 25, 2009 at the annual salary of $46,199.4per labor agreement with a one year probationary period contingent upon successful completionapplicable testing and procedures

Mrs. Boyko G. Business Items

8. Adm Motion to set date for work session for the proposed 2009 budget (suggested date and timeJanuary 20, 2009 5:30 p.m. 7:30 p.m.)

9. Adm Motion to continue Township committees and volunteer groups

10. Adm Motion to appoint one Trustee as a representative to the Butler County Emergency ManagemenAgency (BCEMA) Advisory Council

11. Adm Motion to approve a five (5) year contract with Joseph Decosimo and Company, LLC forprofessional accounting services for GAAP Conversions and for Comprehensive Annual FinancReports (CAFR) preparation and to authorize the Township Administrator to execute said contr

12. Roads Motion to accept the following streets in Bethany Station, Phase 2: Hopewell Drive (205.73),Pleasure Drive (304.11), Happiness Way (304.34), and Farm Acre Drive (332.55) to be dedicatand journalized at 25 MPH with notation that all landscaping and decorative signs be theresponsibility of the HOA where applicable

13. Services Motion to approve extension of current agreement between West Chester Township and VioxServices for predictive and preventative maintenance services for the 9113 Cincinnati-Dayton

Road building not to exceed $10,200.00 and 9577 Beckett Road building not to exceed $42,000until March 1, 2009 and authorize the Township Administrator to execute said agreement

14. Services Motion to approve extension of current agreement between West Chester Township and NSG, IServices for custodial services for the 9113 Cincinnati-Dayton Road building at a monthly cost not to exceed $1,672.00 plus the cost of janitorial supplies and 9577 Beckett Road building at amonthly cost not to exceed $10,560.00 plus the cost of janitorial supplies until March 1, 2009 anauthorize the Township Administrator to execute said agreement

First Reading of Resolutions& Reading of Emergency Resolutions (if any)

15. 1st Reading Resolution No. 01-2009 approving changes to the proposed land use map as contained in

the Comprehensive Land Use Plan for the Hamilton-Mason Road corridor, east of I-75for Case #LUP 07-08

16. 1st Reading Resolution No. 02-2009 denying a zoning map amendment from A-1 to O-2 for

Case #05-0817. 1

st Reading Resolution No. 03-2009 acknowledging speed zone listings for Ohio Department ofTransportation (ODOT) for certain roads located in West Chester Township

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Citizens Comments

Second Reading & Vote on Pending Resolutions& Vote on Emergency Resolutions (if any)

None

Discussion Items & Trustees Comments

Electric AggregationReuse of Existing Library

JEDD

Adjourn

Executive Session

Property, personnel & pending litigation w/Legal Counsel

7:00 P.M.Public Hearings

Recommended Revisions to Proposed Land Use Map Case #LUP 07-08

Zoning Map Amendment Case #05-08

FYI

Month of Jan. 2009 West Chester Township residents may drop off their Christmas trees to be chipped.Trees may be left at the designated locations of Beckett Park (enter on Union CentreBoulevard and follow signs) and Keehner Park (near the tennis courts)

Monday, Jan. 19 TownshipOffices Closed

In Observance of Dr. Martin Luther King, Jr. Day

Monday, Jan. 19 12 Noon MLK - March for Unity Union Elementary School onCincinnati-Dayton Road to West Chester Presbyterian Church

Monday, Jan. 19 7:00 p.m. MLK Community Celebration Cornerstone United MethodistChurch, 7600 Princeton-Glendale Road

Friday, Jan. 23 7:00 p.m. Armchair Program Presentation on The Amazon by MarinoHaensel - Held in the Township Hall, 9113 Cincinnati- DaytonRoad