EXHIBITOR’S GUIDE

April 3-4, 2019 │ Palais des Congrès – Montreal

The event is organized by HR TECH Canada Event Management Inc. For more information, contact us at info@hrtechmtl.com.

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TABLE OF CONTENTS INTRODUCTION 3 GENERAL INFORMATION 4

Address Opening hours Exhibition booths Identification badges Event programme (overview)

SERVICES TO EXHIBITORS 6 RULES AND GUIDELINES 7 ACCOMMODATION 8 CHECK-LIST 9 EVENT MAP 10

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INTRODUCTION We are pleased to count you among the exhibitors at HR TECH Montreal! This document provides useful information to help you prepare for the event, install your booth and plan your trip to Montreal, if you are travelling from elsewhere. We encourage you to promote your presence at HR TECH Montreal and to invite your customers and prospects to visit your booth. It is only one click away! You may start now to mention the event in your communications (email, website, social media, etc.) by referring to the following:

Event website: http://www.hrtechmtl.com/en/ LinkedIn page: https://www.linkedin.com/company/hr-tech-montreal/

Hashtags: #HRTechMontreal and #HRTechCanada

NOTE: If you are not responsible for the logistics of this event for your company, please forward this document to the designated person. We would appreciate if you could provide us with his/her contact details. Thank you.

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GENERAL INFORMATION

ADDRESS Palais des Congrès │Room 511 (5th floor)

Main entrance: 1001, square Jean-Paul-Riopelle, Montréal (Québec) H2Z 1X7 Other entrances, please visit the website (Palais des Congrès/Access)

LOADING AND UNLOADING DOCK:

163, Saint-Antoine West - Montréal (Québec) H2Z 1X8

VENDOR FAIR OPENING HOURS: Wednesday, April 3, 2019 from 5 pm to 7 pm Thursday, April 4, 2019 from 7:30 am to 5 pm

EXHIBITION BOOTHS

A standard booth includes: Details

1 backwall curtain Height: 8 feet

2 side curtains (dividers) Height: 3 feet

1 draped table and 2 chairs L 72’’x l 24’’x H 29’’

1 identification badge (your company name and booth number)

8’’x48’’

1 waste basket

Wi-Fi access The access code will be provided on site.

IDENTIFICATION BADGES All exhibitors must have an identification badge to enter HR TECH Montreal. To register, please complete the form available here: https://goo.gl/forms/tW7nlOJjXd8UzV6l2 by March 8, 2019.

Booths 10x10’ 10x20’ 10x30’

# of badges 2 3 5

NOTE : Your badges will be ready for pick-up at the Palais des Congrès on April 3 between 10 am and noon. More detailed instructions will be provided later in March.

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GENERAL INFORMATION (continued) EVENT PROGRAMME (OVERVIEW)

Hours Activities Rooms

WEDNESDAY APRIL 3 2019

5pm-7pm Welcome cocktail in the vendor fair ** Be ready! 511

THURSDAY APRIL 4 2019

07:30-08:30 am Breakfast 511

08:30-09:30 am Opening keynote session 510

09:30 am Vendor fair opening 511

10:00-10:45 am Best practice seminars, workshops and speed consulting 512

10:45-11:00 am Coffee Break 511

11:00-11:45 am Best practice seminars, workshops and speed consulting 512

11:45-01:00 pm Networking lunch (lunch boxes to be served in room 511) 511

1:00-1:45 pm Best practice seminars, workshops and speed consulting 512

1:45-2:00 pm Break 511

2:00-2:45 pm Best practice seminars, workshops and speed consulting 512

2:45-3:00 pm Break 511

3:00-3:45 pm Best practice seminars, workshops and speed consulting 512

3:45-4:00 pm Break 511

4:00-4:45 pm Best practice seminars, workshops and speed consulting 511

4:45-5:00 pm Break and Closing of vendor fair 511

5:00-6:00 pm Closing keynote session 510

6:00 pm End of event

View the full programme on our website: http://www.hrtechmtl.com/en/program.html

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SERVICES TO EXHIBITORS GES GES is the official supplier of services and material for the exposition (carpet, tables, chairs, plants, etc.).

Based on what your booth includes, as described on page 4, you can personalize your space, change what is included or bring your own structure, at your own expense, while respecting the rules applicable at the venue. More information is available in GES’s catalogue (see attached). You can also contact their customer service representative:

Ghislain Boucher Place Bonaventure 800, de la Gauchetière Ouest, bureau 1165 Montréal (Québec) H5A 1K6 Phone: +1 514-861-9694 x219 – Fax : +1 514-392-1577 Email: gboucher@ges.com

CUSTOMS AND INTERNATIONAL SHIPPING If you plan to ship display items to Canada, please contact ConsultExpo Inc. before shipping materials, by mentioning you will exhibit at HR TECH Montreal. They will provide custom and shipping forms to facilitate the process.

ConsultExpo Inc. John Santini Phone: +1 514-482-8886 x1 Email: johns@consultexpoinc.com

REMINDER: We would like to remind you that your booth does NOT include any electricity outlet (other than ceiling lighting). Please place your order with the Palais des Congrès using the form enclosed.

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RULES AND GUIDELINES FOOD SERVICES Capital Traiteur Montréal Inc. is the exclusive supplier of food services at the Palais des congrès. Any waiver request should be addressed to Capital Traiteur for evaluation.

RESPECT OF THE VENUE Exhibitors shall take the necessary measures to prevent any damage to the venue, or they will be held responsible for it. Any stain, adhesive or paint residue that may be observed after the move out will be charged to the exhibitor.

RESPECT OF OTHER EXHIBITORS Exhibitors shall take the necessary measures to avoid disturbing other exhibitors (ex: oversized banners, excessive noise level, etc.). USE OF ADHESIVE Recommended brands for carpet tape are : Polyken 105c LPDE Scapa 274004 DC-W002A

The recommended brand and product for wall surfaces is: 3M Scotch Wall Mounting Tabs, 7220 The use of other products will imply clean-up costs. STICKERS The distribution of stickers is strictly forbidden by the Palais des congrès.

BALLOONS OR CONFETTIS The use of helium-filled balloons shall be pre-authorized by the Palais des congrès. The use of confettis is also forbidden. Any clean-up associated costs will be charged to the exhibitor.

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PARKING AND ACCOMMODATION PARKING

Several parking options are available in the vicinity of the Palais des Congrès:

Parking Viger, 1025, rue Chenneville Parking Quartier international, 249, rue Saint-Antoine Ouest

NOTE : Parking is not allowed at the loading/unloading dock.

ACCOMMODATION Located in front of the Palais des Congrès, the Westin Montreal will welcome you at a preferred rate to make sure you have a very pleasant stay. Le Westin Montréal 270 Saint-Antoine West Street Montréal, Québec H2Y 0A3 Accommodation package (excluding meals) at $259 │Traditional room with king-size bed, double occupancy. This preferred rate is available until March 11, 2019 subject to room availability. Taxes and charges not included. Price in Canadian dollars. For reservation, call 1-866-837-4262 and mention HR TECH Montreal or visit the website. For more information, please visit http://www.hrtechmtl.com/en/useful-information.html.

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CHECKLIST FOR EXHIBITORS AT HR TECH MONTREAL KEY DATES

Dates of event April 3 & 4, 2019

Vendor fair opening hours April 3 from 5 pm-7 pm │ April 4 from 7:30 am-5 pm

Delivery and move-in (GES) Wednesday, April 3 from 8 am to 12 pm

Exhibitor move-in Wednesday, April 3 from 12 pm to 3 pm

Exhibitor move-out Thursday, April 4 from 5 pm to 8 pm Please ensure that material and equipment are removed from the premises no later than 8 pm.

Final date to place your order

March 20, 2019 Including the company name to appear on your booth ID.

Final date to cancel your participation

March 1st, 2019 Conditions apply (see purchase order).

IMPORTANT: The remaining costs (50% of total amount) are due early March 2019. Thank you!

SERVICES AND CONTACTS

GES Ghislain Boucher – Customer Service Representative Phone: +1 514-861-9694 x219 – gboucher@ges.com

ConsultExpo Inc.

John Santini – Director of Operations Phone: +1 514-482-8886 x1 – johns@consultexpoinc.com

Palais des Congrès See enclosed form for Electrical Services.

NOTE : Sub-renting an exhibition space is strictly forbidden. The company who signed a PO to reserve a booth is to be the sole user of this space. An exhibitor cannot share its booth with one or more companies.

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EVENT MAP

We wish you an excellent event! HR TECH Montreal’s Team