Draft Summary of Ideas as of July 13, 2010

IP&B Task Force Update

Integrated Planning & Budget Task Force

Task Force Background

The Integrated Planning and Budgeting Process Task Force was re-convened to assess the new planning and budgeting structure that was implemented in Fall 2009.

The purpose of this Task Force was to lead the effort in creating a governance structure that demonstrates “sustainable quality improvement” in response to 2002 Standards of Accreditation as established by ACCJC.

IP&B Task Force Update

Task Force Members Gigi Gallagher, Classified Senate President Dolores Davison, Academic Senate President Pam Wilkes, Building a Community of Scholars Representative Chris White, Putting Access into Action Representative John Mummert, Educational & Strategic Master Planning Representative Kurt Hueg, Accreditation Liaison Officer College Researcher Darya Gilani, IIR Project Coordinator Eloise Orrell, IIR Vice President/Promoting a Collaborative Decision Making

Environment Representative Etienne Bowie and Tatiana Dehnad, Student Representatives Phyllis Spragge, Operations Planning Committee Representative

IP&B Task Force Update

Process Assessment of planning process Collect information Discuss solutions and improvements Implement and reflect

IP&B Task Force Update

Summary of Stated Needs

Strengthen connection between core missions (Basic Skills, Transfer, Workforce, Stewardship of Resources) and PaRC.

Improved clarity of function of Strategic Initiative Planning (SIP) Committees in planning process.

Improve Resource Allocation process with more information to make decisions and clearer forms.

Plan for an academic year further in advance.

IP&B Task Force Update

IP&B Task Force Update

Strengthen Connection of Core Missions to PaRC

SIP integration

IP&B Task Force Update

SIP Committees: Better Integration

IP&B Task Force Update

SIP committees meet at the beginning of fall quarter to determine their roles and the committee individual members will sit on. Focus on each individual mission and be clear on initiative goals.

Example: Building a Community of ScholarsWe build a community of scholars by providing a comprehensive curriculum that is not only informed by the diversity of disciplinary expertise of the faculty, but also by the varied educational objectives of the students matriculating through the curriculum. A community of scholars honors a range of learning styles and pedagogies. It embraces students where they begin and moves them through strategic sequences of instruction and student services to meet their goals. A community of scholars makes no distinction among a developmental learner, a career technical student, or a transfer student, but rather finds meaning at the nexus of student intention and access. A community of scholars conceives of the student as a change agent and an active participant in the college's social, academic, and community life.

SIP Committees: Better Integration

IP&B Task Force Update

The core mission committees meet at the beginning of the quarter to outline their purpose and goals for the quarter and year.

Core mission committees meet monthly to plan activities and discuss ways to meet purpose and goals.

SIP Committees identify which of the core mission goals fall into their initiative, and work toward those goals.

These groups are responsible for updating PaRC on progress toward goals and plans.

This information feeds into the annual Educational and Strategic Master Plan.

Monthly Meeting Schedule

Monday Tuesday Wednesday Thursday Friday

Week 1PaRC

Meeting

Week 2 OPCCore

Mission: Basic Skills

Week 3Core

Mission: Workforce

PaRC Meeting

Week 4 OPCCore

Mission: Transfer

IP&B Task Force Update

More Information To Inform PaRC

IP&B Task Force Update

1) Basic Skills Plan2) Workforce Advisory Group Plan3) Transfer Advisory Committee/Matriculation Plan4) Sustainability Management Plan5) Technology Master Plan6) Distance Education Master Plan7) Student Equity Plan8) Facilities Master Plan9) Fiscal/Staffing/Staff Diversity Plan10) DSPS Plan

Improve Resource Allocation Process: Better Forms

OPC will be charged with designing forms that fit their needs

Possibly create forms for CTE/VTEA, facilities, equipment funding that are different than instructional needs

Core Mission committees can submit their own resource requests directly to OPC

IP&B Task Force Update

Plan Academic Year Further in Advance

IP&B Task Force Update

Agendas planned ahead with recurring items and presentations. Example:

October 20 – PaRC Meeting Judy’s items of importance Report out from Core Mission meetings by SIP members Professional Development update from Denise Swett Approve Updated version of ESMP (Version 2.0) Approve amended GHB OPC budget update Presentation of Appendices plans: #1 – Basic Skills Committee and #2

– Workforce Advisory Group Research: Climate surveys, student success data, anything else?

Plan Academic Year Further in Advance

Week 1 Week 2

Accreditation Update from Kurt Prof. Development Update from Denise

OPC Update from Shirley OPC Update from Shirley

Mission mtg. updates from SIPs Mission mtg. updates from SIPs

New Business New Business

PaRC Recurring Agenda Items

IP&B Task Force Update

What we need to do..

IP&B Task Force Update

Other Ideas?