Drakenstein Municipality A- TL...SDBIP 2012/2013: Top Layer Report BASIC SERVICE DELIVERY Ref Pre-determined Objectives KPI Unit of Measurement Annual Target 01 July- 30 September

1 | P a g e

Drakenstein Municipality

SDBIP 2012/2013: Top Layer Report

BASIC SERVICE DELIVERY

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target

01 July- 30 September 2012 01 October- 31 December 2012 Overall Performance for 01 July to

31 Dec 2012

Target Actual R Departmental SDBIP Comments Departmental Corrective Measures Target Actual R Departmental SDBIP Comments Departmental Corrective Measures Target Actual R

TL1 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to

our overall strategy

in order to deliver

quality services.

DIRECTORATE:

COMPUTERS -

CAPITAL

REPLACEMENTS

% Completion of

Project

100% 0% 0% N/A Executive Director: Corporate Governance: This

target is not correct and needs change. The target

should not be 0% and if it is regularly updated - the

actual must reflect the updates or it should at least be

indicated in the performance comment. [31 Jul 2012]

Executive Director: Corporate Governance: Target

incorrect. There should be a monthly target leading up to

100% completion. Actual should be at least reflected in

performance comment. [31 Aug 2012]


incorrect. There should be a monthly target leading up to

100% completion. Actual should be at least refelcted in

performance comment. [30 Sep 2012]

0% 0% N/A Executive Director: Corporate Governance: Target

incorrect. There should be a monthly target leading up

to 100% completion. Actual should be at least

reflected in performance comment. [31 Oct 2012]




reflected in performance comment. [30 Nov 2012]




reflected in performance comment [31 Dec 2012]

0% 0% N/A

TL201 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

DIRECTORATE:

COMPUTER

BUDGET

% Completion of

Project

100% 0% 0% N/A Executive Director: Infrastructure &

Planning: Project implementation by

Corporate Services: IT unit. [31 Jul 2012]

Executive Director: Infrastructure &

Planning: Project implementation by

Corporate Services: IT unit. [31 Aug 2012]


Planning: Not yet measured. Project

implementation by Corporate Services: IT

unit. [30 Sep 2012]

50% 92% B Executive Director: Infrastructure &


implementation by Corporate Services: IT unit.

86.92% committed. [31 Oct 2012]



implementation by Corporate Services: IT unit.

92.00% budget committed. [30 Nov 2012]


Planning: Project implementation by Corporate

Services: IT unit. 92.00% of budget committed.

[31 Dec 2012]

Executive Director: Infrastructure & Planning:

Project implementation by Corporate Services: IT unit.

92.00% of budget committed. [31 Dec 2012]

50% 92% B

TL202 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

CONFERENCE

ROOM: 1 X DATA

PROJECTOR

% Completion of

Project

100% 0% 0% N/A HOD: Planning Services: Not yet

Programmed. [31 Jul 2012]

HOD: Planning Services: Not yet

Programmed. [31 Aug 2012]


Programmed. [30 Sep 2012]

100% 100% G HOD: Planning Services: Project 100%

completed [31 Oct 2012]

HOD: Planning Services: Project 100%

completed [30 Nov 2012]


completed. [31 Dec 2012]

100% 100% G

TL203 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

CONFERENCE

ROOM: SOUND

% Completion of

Project













100% 100% G

Annexure A

2 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


quality services.

TL204 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

SOFTWARE : 6 X

AUTOCAD

LICENCES

% Completion of

Project













100% 100% G

TL205 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

DATA STORAGE

(IMS)

% Completion of

Project







50% 0% R HOD: Planning Services: Not yet programmed

[31 Oct 2012]

HOD: Planning Services: Not yet programmed

[30 Nov 2012]

HOD: Planning Services: Project not yet

programmed. [31 Dec 2012]

HOD: Planning Services: Project programmed for

February 2013 - procurement of storage capacity for

data. [31 Dec 2012]

50% 0% R

TL206 to ensure efficient

infrastructure and

energy supply that

will contribute to

the improvement of

quality of life for all

citizens within

Drakenstein.

DRAKENSTEIN:

NEW STREET

LIGHTING

% Completion of

Project

100% 23% 37% B HOD: Electrical Engineering Services:

Projects planned [31 Jul 2012]

HOD: Electrical Engineering Services: work

in progress [31 Aug 2012]


in progress [30 Sep 2012]

53% 46% O HOD: Electrical Engineering Services: work in

progress [31 Oct 2012]

HOD: Electrical Engineering Services: work in

progress [30 Nov 2012]

HOD: Electrical Engineering Services: Work

in progress [31 Dec 2012]

HOD: Electrical Engineering Services: Projects to

progress after December. [31 Dec 2012]

53% 46% O


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

FESTIVE LIGHTS % Completion of

Project


Project starts in September [31 Jul 2012]

HOD: Electrical Engineering Services:

Project starts in September [31 Aug 2012]


in progress [30 Sep 2012]

37% 66.58% B HOD: Electrical Engineering Services: work in






37% 66.58% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

LUGREELING % Completion of

Project

100% 0% 0% N/A HOD: Electrical Engineering Services:

Waiting for building project to start [31 Jul

2012]


Waiting for building project to start [31 Aug

2012]


Waiting for building project to start [30 Sep

2012]

0% 0% N/A HOD: Electrical Engineering Services: Waiting

for building project to start [31 Oct 2012]


Building project under construction [30 Nov

2012]


Building project under construction [31 Dec

2012]

0% 0% N/A


infrastructure and

energy supply that

will contribute to

the improvement of


PROTECTION

UPGRADING

% Completion of

Project


Planning work [31 Jul 2012]


Planning work [31 Aug 2012]


Appoint contractor [30 Sep 2012]

33% 0% R HOD: Electrical Engineering Services:

Appoint contractor [31 Oct 2012]


Contractor appointed [30 Nov 2012]


Contractor appointed [31 Dec 2012]

HOD: Electrical Engineering Services: Contractor

to start wth project. [31 Dec 2012]

33% 5% R

3 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


citizens within

Drakenstein.


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

TELECONTROL % Completion of

Project


Planning work [31 Jul 2012]


Plasing orders [31 Aug 2012]


Delay in orders [30 Sep 2012]

19% 61.19% B HOD: Electrical Engineering Services: work in






19% 61.19% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

GEBOUE EN

GRONDE

% Completion of

Project


Standing over for August [31 Jul 2012]


Work in progress [31 Aug 2012]


Work in progress [30 Sep 2012]

35% 12.05% R HOD: Electrical Engineering Services: Work

in progress [31 Oct 2012]






starting again after holidays [31 Dec 2012]

35% 12.05% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

REPLACE OIL

CIRCUIT BREAKERS

% Completion of

Project


Planning of work [31 Jul 2012]





41% 74.89% B HOD: Electrical Engineering Services: Work






41% 74.89% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

LADDERS % Completion of

Project

100% 3% 5% B HOD: Electrical Engineering Services: Start

to order equipment. [31 Jul 2012]


Orders placed [31 Aug 2012]


Items to be delivered [30 Sep 2012]

43% 89.20% B HOD: Electrical Engineering Services: Items

to be delivered [31 Oct 2012]

HOD: Electrical Engineering Services: Items

to be delivered [30 Nov 2012]


to be delivered [31 Dec 2012]

43% 89.20% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

OVERHEAD LINE

PROTECTION

% Completion of

Project







36% 38.44% G2 HOD: Electrical Engineering Services: Work



in progress [30 Nov 2012]



36% 38.44% G2


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

132/66/11KV

DISTRIBUTION

(COUNCIL

CONTRIBUTION)

% Completion of

Project

100% 0% 0% N/A HOD: Electrical Engineering Services:

waiting for private project [31 Jul 2012]


waiting for private project [31 Aug 2012]

0% 0% N/A HOD: Electrical Engineering Services: Target

achieved [31 Dec 2012]

0% 0% N/A

4 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012



infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

GENERAL

RETICULATION

% Completion of

Project

100% 29% 4% R HOD: Electrical Engineering Services:






HOD: Electrical Engineering Services: Delay in orders

to improve. Delay caused by change over from Venus to

Solar. Change over being fast tracked. [30 Sep 2012]

46% 22.57% R HOD: Electrical Engineering Services: Work






HOD: Electrical Engineering Services: Initial Delay

caused by change over from Venus to Solar. Change

over being fast tracked by Treasury. Corporate

Governance to fast track filling of 3 electrician

positions that have been vacant for more than a year

[31 Oct 2012]


to start larger projects. [31 Dec 2012]

46% 22.57% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

69 / 11KV

DISTRIBUTION

% Completion of

Project

100% 8% 10% G2 HOD: Electrical Engineering Services:

Prepare orders [31 Jul 2012]





61% 57.14% O HOD: Electrical Engineering Services: Work






HOD: Electrical Engineering Services: Work to

restart after holidays [31 Dec 2012]

61% 57.14% O

TL218 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

SPORTGRONDE

BELIGTING (MIG)

% Completion of

Project


Prepare tender [31 Jul 2012]


Prepare tender [31 Aug 2012]


Tenderer soon to be appointed [30 Sep 2012]


Tenderer appointed [31 Oct 2012]


Tenderer appointed [30 Nov 2012]


Tenderer appointed [31 Dec 2012]

HOD: Electrical Engineering Services: Tenderer to

start. [31 Dec 2012]

75% 8% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

ELECTRIFICATION

HOUSING

PROJECTS

% Completion of

Project

100% 24% 27% G2 HOD: Electrical Engineering Services:

Work in progress [31 Jul 2012]




keeping up with building project [30 Sep 2012]

52% 71.02% G2 HOD: Electrical Engineering Services:

keeping up with building project [31 Oct 2012]


keeping up with building project [30 Nov 2012]


Keeping up with building project [31 Dec 2012]

52% 71.02% G2


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

UITBREIDINGS

HOOFLEIDINGS

(ALGEMEN RETIK

% Completion of

Project

100% 33% 11% R HOD: Electrical Engineering Services:





Waiting for Eskom connection at main

substation [30 Sep 2012]

HOD: Electrical Engineering Services: Stay in contact

with Eskom. Re-program project. [30 Sep 2012]

33% 27.04% O HOD: Electrical Engineering Services: Initial

delay in ESKOM connection. Work in progress.

[31 Oct 2012]

HOD: Electrical Engineering Services: Initial


[30 Nov 2012]

HOD: Electrical Engineering Services: Initial


[31 Dec 2012]

HOD: Electrical Engineering Services: Work in

progress. Awaiting Eskom to install circuit breakers.

Project re-programmed. [31 Oct 2012]

HOD: Electrical Engineering Services: Work in

progress. Awaiting Eskom to install circuit breakers.

Project re-programmed [30 Nov 2012]


planned to start in mid January. [31 Dec 2012]

33% 27.04% O


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

GIS SYSTEMS % Completion of

Project


Orders done [31 Jul 2012]


Delivery in October [31 Aug 2012]


Delivery in October [30 Sep 2012]

80% 52.12% R HOD: Electrical Engineering Services: some

delivered [31 Oct 2012]

HOD: Electrical Engineering Services: some

delivered [30 Nov 2012]

HOD: Electrical Engineering Services: Some

delivered [31 Dec 2012]

HOD: Electrical Engineering Services: Rest to be

delivered to complete project. [31 Dec 2012]

80% 52.12% R

5 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012



infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

MASTER PLANNING % Completion of

Project


Prepare tender [31 Jul 2012]


Prepare tender [31 Aug 2012]


Tenderer soon to be appointed [30 Sep 2012]

0% 3% B HOD: Electrical Engineering Services:

Tenderer to be appointed [31 Oct 2012]


Tenderer to be appointed [30 Nov 2012]


Tenderer appointed. [31 Dec 2012]

0% 3% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

ASSET MAN

SYSTEM

% Completion of

Project


Planning of project [31 Jul 2012]


Planning of project [31 Aug 2012]


Planning completed [30 Sep 2012]


Tenderer to be appointed [31 Oct 2012]


Tenderer to be appointed [30 Nov 2012]


Tenderer appointed [31 Dec 2012]

HOD: Electrical Engineering Services: Tenderer to

start with project. [31 Dec 2012]

67% 20% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

REGULATORY

COMPLIANCE

% Completion of

Project


Target achieved [31 Jul 2012]


Target achieved [31 Aug 2012]


Target achieved [30 Sep 2012]

25% 64.38% B HOD: Electrical Engineering Services: Waiting

for delivery of order [31 Oct 2012]

HOD: Electrical Engineering Services: some

delivered [30 Nov 2012]

HOD: Electrical Engineering Services: Some

delivered [31 Dec 2012]

25% 64.38% B

TL226 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

SERVER & GIS

DATA STORAGE

CAPACITY

% Completion of

Project

100% 0% 0% N/A Engineer: Support Services: Project to start

in January/February 2013 [31 Jul 2012]

Engineer: Support Services: Project to start

in January/February 2013 [31 Aug 2012]

Engineer: Support Services: Project to start

in January/February 2013 [30 Sep 2012]

50% 100% B Engineer: Support Services: This project has

been completed. Remaining funds transfered.

[30 Nov 2012]

Engineer: Support Services: This project has

been completed. Remaining funds transfered [31

Dec 2012]

50% 100% B

TL228 to ensure the

financial

sustainability of the

municipality in

order and to

adhere to statutory

requirements

GIS DATA : CIVIL

ENG SERVICES &

ASSET

MANAGEMENT

% Completion of

Project

100% 20% 24% G2 HOD: Civil Engineering Services: This is an

on-going project and full details are avalable

in the departmental monthly reports [31 Jul

2012]

HOD: Civil Engineering Services: This is an


in the departmental monthly reports [31 Aug

2012]

HOD: Civil Engineering Services: This is an


in the departmental monthly reports [30 Sep

2012]

35% 45% G2 HOD: Civil Engineering Services: The

development of the project is ongoing and

dependent on data from the eVenus/Solar

financial system. The financial system was

updated recently and should the data tranfer

between the systems be reinstated. [31 Oct

2012]

HOD: Civil Engineering Services: The

development of the project is ongoing and

dependent on data from the eVenus/Solar

financial system. The financial system was

updated recently and should the data tranfer

between the systems be reinstated. [30 Nov

2012]

HOD: Civil Engineering Services: The

complaints system for the department that forms

part of the integrated asset management system

was 90% completed. [31 Dec 2012]

35% 45% G2

6 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


TL229 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

PMU: MIG % Completion of

Project

100% 29% 24% O Engineer: Support Services: This is an on-

going project full details are available in the

minutes of meetings [31 Jul 2012]

Engineer: Support Services: This is an on-


minutes of meetings [31 Aug 2012]

Engineer: Support Services: This is an on-


MIG reports [30 Sep 2012]

Engineer: Support Services: the project will accelerate

as the weather improves [30 Sep 2012]

53% 40% O Engineer: Support Services: The MIG projects

are progressing according to the planned

programme. The claims can only be submitted

once the work has been certified for payment,

thus one month after actual progress. [31 Oct

2012]

Engineer: Support Services: The MIG projects




thus one month after actual progress. [30 Nov

2012]

Engineer: Support Services: The MIG projects




thus one month after actual progress. [31 Dec

2012]

Engineer: Support Services: Additional assistance

projects have been identified and will commence in

January [31 Dec 2012]

53% 40% O

TL230 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

BUILDING

EQUIPMENT &

TOOLS

% Completion of

Project

100% 0% 0% N/A 50% 89% B Manager: Building Maintenance: Progress

linked to expenditure. Expenditure includes

commitments. [31 Oct 2012]

Manager: Building Maintenance: Running out

of funds [30 Nov 2012]

Manager: Building Maintenance: Require

more funding to purchase equipment. Will be

requested ito adjustment budget process. [31

Dec 2012]

Manager: Building Maintenance: Funding to be

sourced. [30 Nov 2012]

50% 89% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

T/F:TOEKENING VIR

INFRASTRUKTUUR

PROJECT CWL

% Completion of

Project

100% 34% 20% R Engineer: Streets, Stormwater & Traffic

Engineering: In tender process (OR Tambo

roads) [30 Sep 2012]

Engineer: Streets, Stormwater & Traffic Engineering:

Project to be closely monitored (BAC 26/10/2012) [30

Sep 2012]

85% 31.69% R Engineer: Streets, Stormwater & Traffic

Engineering: Contract awarded. Site handed

over on 13/11/2012 Expected completion date

5/05/2013 [31 Oct 2012]

Engineer: Streets, Stormwater & Traffic

Engineering: Contract awarded. Site handed

over on 13/11/2012 Expected completion date

5/05/2013 [30 Nov 2012]


Engineering: Project progressing well [31 Dec

2012]


Engineering: Project re-programmed for completion

in May 2013. [31 Oct 2012]



in May 2013 [30 Nov 2012]



in May 2013 [31 Dec 2012]

85% 31.69% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

RAMPS FOR

DISABLED

% Completion of

Project


Engineering: In planning process.

Construction start in Oct [30 Sep 2012]


Project to be closely monitored [30 Sep 2012]

0% 96.95% B Engineer: Streets, Stormwater & Traffic

Engineering: Projects now running according to

schedule. [31 Oct 2012]


Engineering: Projects now running according to

schedule. Preparatory work completed. [30 Nov

2012]


Engineering: Projects nearing completion.

Figures include actual and commitments [31 Dec

2012]


Engineering: Projects re-programmed for completion

by end February 2013 [31 Oct 2012]


Engineering: Projects re-programmed for completion

by end February 2013 [30 Nov 2012]

100% 96.95% O


infrastructure and

STREET NAME

UPGRADING (W S G

% Completion of

Project

100% 20% 20% G Engineer: Streets, Stormwater & Traffic

Engineering: Planning start [31 Jul 2012]


Project progress will be closely monitored [30 Sep 2012]

60% 77.42% G2 Engineer: Streets, Stormwater & Traffic

Engineering: Project running according to


Engineering: Projects programmed for completion by

60% 77.42% G2

7 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

H) Engineer: Streets, Stormwater & Traffic

Engineering: Orders compiled [31 Aug 2012]


Engineering: Planning done but orders must

still be finalised [30 Sep 2012]

schedule [31 Oct 2012]



schedule [30 Nov 2012]



schedule. Figures includes actuals and

commitments. [31 Dec 2012]

end `March 2013 [31 Oct 2012]

TL234 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

EQUIPMENT

GENERAL AND

OFFICE

EQUIPMENT

% Completion of

Project

100% 20% 80% B Engineer: Streets, Stormwater & Traffic

Engineering: General provision for use as

required [31 Jul 2012]


Engineering: General provision for use as

required [31 Aug 2012]


Engineering: Devices (Anti syphon )installed

on vehicles to kerb fuel theft [30 Sep 2012]


Engineering: Current projects completed [31

Oct 2012]


Engineering: Current projects completed [30

Nov 2012]


Engineering: Current projects completed. [31

Dec 2012]

50% 89.70% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

RECONSTRUCTION

OF STREETS

% Completion of

Project


Engineering: Project in start up phase [31 Jul

2012]


Engineering: Project in start up phase [31

Aug 2012]


Engineering: Project progressing [30 Sep

2012]


Engineering: Figure reflects Year to Date plus

Commitment. [31 Oct 2012]



Commitment [30 Nov 2012]



Commitment [31 Dec 2012]


Engineering: Progress slow due to contractor closure

period over festive season. No remedial required at

present. [31 Dec 2012]

75% 35.19% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

CLOSING OF OPEN

S/WATER

CHANNELS

SARO/GO

% Completion of

Project

100% 0% 0% N/A Engineer: Streets, Stormwater & Traffic

Engineering: Project in start up phase [31 Jul

2012]


Engineering: Orders being compiled [31 Aug

2012]


Engineering: Orders to be finalised [30 Sep

2012]

0% 0% N/A Engineer: Streets, Stormwater & Traffic

Engineering: Some difficulty experienced in

obtaining orders [31 Oct 2012]


Engineering: Difficulty in obtaining orders

persisted but now resolved [30 Nov 2012]


Engineering: Problems solved, project will

proceed [31 Dec 2012]


Engineering: Project programming to be adjusted for

completion by end March 2013 [31 Oct 2012]



completion by end March 2013 [30 Nov 2012]



completion by end March 2013 [31 Dec 2012]

0% 0% N/A


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

TRAFFIC CALMING:

GENERAL

% Completion of

Project


Engineering: Planning in progress [31 Jul

2012]


Engineering: Planning in progress [31 Aug

2012]


Engineering: Planning already done however

the contractors still to be appointed [30 Sep

2012]




Engineering: Progress hampered by difficulty in

sourcing materials as the tax clearance of the

sole premix supplier has lapsed. [31 Oct 2012]


Engineering: Progress hampered by difficulty in

sourcing materials as the tax clearance of the

sole premix supplier has lapsed. [30 Nov 2012]





Engineering: Programming of the projects will be

adjusted for completion by end March 2013 [31 Oct

2012]



adjusted for completion by end March 2013 [30 Nov

2012]



adjusted for completion by end March 2013 [31 Dec

2012]

60% 23.13% R


infrastructure and

energy supply that

will contribute to

SIDE WALKS - MAIN

PED. ROUTES :

RENEW

% Completion of

Project

100% 30% 35% G2 Engineer: Streets, Stormwater & Traffic

Engineering: Project planning in progress [31

Jul 2012]


100% 86.51% O Engineer: Streets, Stormwater & Traffic

Engineering: Project ahead of programme. [31

Oct 2012]



Engineering: Slow progress due to closures over

festive season [31 Dec 2012]

100% 86.51% O

8 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


the improvement of


citizens within

Drakenstein.

Engineering: Orders compiled [31 Aug 2012]


Engineering: Project progressing according

to programme [30 Sep 2012]

Engineering: Project ahead of programme [30

Nov 2012]





infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

BRIDGE

UPGRADING

% Completion of

Project


Engineering: Consultants to be appointed [31

Jul 2012]



Aug 2012]



Sep 2012]

100% 15% R Engineer: Streets, Stormwater & Traffic


Oct 2012]


Engineering: Consultant appointed. Project

completeion expected April 2013 [30 Nov 2012]



completion expected April 2013 [31 Dec 2012]


Engineering: Impossible target set. Cannot progress

from 15% to 100% in one month. Project completion

approx April 2013 [31 Dec 2012]

100% 15% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

SPECIAL PROJECT

:D4(1) TRAFFIC

CALMING (

% Completion of

Project



Jul 2012]



Aug 2012]


Engineering: Contractors to be appointed [30

Sep 2012]


Engineering: Project changed to departmental

execution. Progressing but some delay due to

the tax clearance of the sole premix supplier

having lapsed [31 Oct 2012]





having lapsed [30 Nov 2012]





having lapsed. Problem seems to be resolved.

[31 Dec 2012]


Engineering: Target increase by 75% in one month

unrealistic. Also slow progress due to supplier

closures during festive season. [31 Dec 2012]

75% 10% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

PROJECTS :STORM

WATER

% Completion of

Project



Jul 2012]



Aug 2012]



Sep 2012]


Engineering: Planning done, requisitions

submitted for contractor appointments [31 Oct

2012]



Commitment. [30 Nov 2012]




0% 99.94% B

TL242 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

WELTEVREDE

STREET PARKING

AREA (TARRING)

% Completion of

Project


Engineering: Parking investigation,

consultant appointment process [31 Jul 2012]



consultant appointment process [31 Aug

2012]



consultant appointment in process [30 Sep

2012]


Engineering: Parking investigation, consultant

appointment in process [31 Oct 2012]


Engineering: Parking investigation, consultant

appointment in process [30 Nov 2012]


Engineering: Consultant appoinment approved

by MM on 11/1/2013 [31 Dec 2012]


Engineering: Completion expected by end April 2013

[31 Dec 2012]

100% 10% R

9 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012



infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

STORM WATER

MASTER PLAN:

PROJECTS

IMPLEMENT

% Completion of

Project



Jul 2012]



Aug 2012]


Engineering: Project planning [30 Sep 2012]

0% 10% B Engineer: Streets, Stormwater & Traffic

Engineering: Planning done, requisitions

submitted for contractor appointments [31 Oct

2012]

0% 10% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

VERSAILLES

STREET

WELLINGTON

CHANNEL

% Completion of

Project


Engineering: Project planning in

progressConsu [31 Jul 2012]


Engineering: Project plannig [31 Aug 2012]


Engineering: Project planning done.

Procurement of material sto follow [30 Sep

2012]




Engineering: Project materials procurement

only. [31 Oct 2012]



only. [30 Nov 2012]



only. [31 Dec 2012]


Engineering: Project programmed for completion

March 2013 [31 Oct 2012]



March 2013 [30 Nov 2012]



March 2013 [31 Dec 2012]

100% 20% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

UPGRADING VAN

DER STEL

STREET(MEAKER

ST

% Completion of

Project


Engineering: consultant appointment process

[31 Jul 2012]


Engineering: Consultant appointment

process [31 Aug 2012]



process [30 Sep 2012]


Engineering: Consultant appointment process

[31 Oct 2012]



completion expected May 2013 [30 Nov 2012]



completion expected May/June 2013 [31 Dec

2012]


Engineering: Target set unrealistic. Cannot progress

63% in one month over festive season. Completion

expected May/June 2013 [31 Dec 2012]

73% 15% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

UPGRADING VAN

DER STEL

STREET(MEAKER

ST

% Completion of

Project


Engineering: Construction in progress [31 Jul

2012]


Engineering: Construction in progress [31

Aug 2012]


Engineering: Construction completed [30

Sep 2012]


Engineering: Construction completed [31 Oct

2012]


Engineering: Construction completed [30 Nov

2012]


Engineering: Construction completed [31 Dec

2012]

100% 100% G

TL247 to improve our

public relations

thereby pledging

that our customers

are serviced with

dignity and care.

PRIMARY ROUTES

80% IF UNSUBS

% Completion of

Project


Engineering: Poject planning in progress [31

Jul 2012]


Engineering: Poject planning in progress [31

Aug 2012]


Engineering: Contractor appointment in

progress [30 Sep 2012]


None required [30 Sep 2012]


Engineering: Orders awaited from SCM [31 Oct

2012]


Engineering: Orders awaited from SCM [30 Nov

2012]


Engineering: Orders awaited from SCM [31 Dec

2012]



April 2013 [30 Nov 2012]



April 2013 [31 Dec 2012]

55% 10% R


public relations

thereby pledging

that our customers

are serviced with

dignity and care.

PRIMARY ROUTES

80% IF

UNSUBSIDISED

% Completion of

Project

100% 7% 10% G2 Engineer: Streets, Stormwater & Traffic


Jul 2012]



Aug 2012]





2012]



2012]



April 2013 [30 Nov 2012]



April 2013 [31 Dec 2012]

50% 10% R

10 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012







2012]


public relations

thereby pledging

that our customers

are serviced with

dignity and care.

SECONDARY

ROUTES

% Completion of

Project



Jul 2012]


Engineering: Project planning in progress.

[31 Aug 2012]








2012]



2012]



2012]



April 2013 [30 Nov 2012]



April 2013 [31 Dec 2012]

48% 12% R


public relations

thereby pledging

that our customers

are serviced with

dignity and care.

SPECIAL PROJECT

:D2(1) SIDEWALKS

(WARD P

% Completion of

Project



Jul 2012]


Engineering: Project in progress [31 Aug

2012]


Engineering: Project in progress [30 Sep

2012]


Engineering: Project ahead of schedule [31 Oct

2012]


Engineering: Project ahead of schedule [30 Nov

2012]


Engineering: Progress slow over festive season

[31 Dec 2012]


Engineering: Target unrealistic due to supplier

closures over festive season. [31 Dec 2012]

55% 38.19% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

UPGRADING VAN

DER STEL

STREET(MEAKER

ST

% Completion of

Project


Engineering: Construction in progress [31 Jul

2012]


Engineering: Construction in progress [31

Aug 2012]


Engineering: Construction completed [30

Sep 2012]


Engineering: Project completed [31 Oct 2012]


Engineering: Project completed [30 Nov 2012]


Engineering: Project completed [31 Dec 2012]

100% 100% G


public relations

thereby pledging

that our customers

are serviced with

dignity and care.

ROADS: OR TAMBO

NEWREST AND

NEWTON

% Completion of

Project


Engineering: Tender process in progress [31

Jul 2012]



Aug 2012]



Sep 2012]


None required. Adjudication 26/10/2012. Project will be

re-programmed. [30 Sep 2012]


Engineering: Contract awarded, site handover

on 13/11/2012 [31 Oct 2012]


Engineering: Contract awarded, site handover

on 13/11/2012 [30 Nov 2012]


Engineering: Construction in progress [31 Dec

2012]


Engineering: Project completion re-programmed for

May 2013 [31 Oct 2012]


Engineering: Project completion re-programmed for

May 2013 [30 Nov 2012]


Engineering: Target unrealistic. Cannot progress by

63% over festive season with construction closing

down. [31 Dec 2012]

83% 31.69% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

PROJECTS :STORM

WATER

% Completion of

Project



Jul 2012]



Aug 2012]



Sep 2012]


Engineering: Projects planned, awaiting issue

of orders for execution [31 Oct 2012]







0% 99.94% B

TL254 to facilitate TOURISM SIGNS % Completion of 100% 20% 20% G Engineer: Streets, Stormwater & Traffic Engineer: Streets, Stormwater & Traffic Engineering: 100% 20% R Engineer: Streets, Stormwater & Traffic Engineer: Streets, Stormwater & Traffic 100% 20% R

11 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


sustainable

economic

empowerment for

all communities

within Drakenstein

and enabling a

viable and

conducive

economic

environment

through the

development of

related initiatives

including job

creation and skills

development.

Project Engineering: Project planning in progress [31

Jul 2012]



Signs as required during year [31 Aug 2012]



Signs as required during year [30 Sep 2012]

None required [30 Sep 2012] Engineering: Signs identified, orders to be

placed [31 Oct 2012]


Engineering: Signs identified, orders to be

placed [30 Nov 2012]


Engineering: Signs identified, orders to be

placed [31 Dec 2012]

Engineering: This is an ongoing project as required

during the year [31 Oct 2012]



during the year [30 Nov 2012]



during the year. Target unrealistic. [31 Dec 2012]


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

TRAFFIC LIGHTS % Completion of

Project


Engineering: Submission to PAWC to be

madeConsultant appointment process [31 Jul

2012]



madeConsultant appointment process [31

Aug 2012]



madeConsultant appointment process [30

Sep 2012]




Engineering: Submissions to PAWC. Response

awaited [31 Oct 2012]


Engineering: Submissions to PAWC. Response

awaited [30 Nov 2012]


Engineering: Submissions to PGWC. Response

awaited [31 Dec 2012]


Engineering: Estimates for installation completed. On

Pawc aproval, quotes to be obtained. [31 Oct 2012]



Pawc aproval, quotes to be obtained. [30 Nov 2012]



PAWC approval, quotes to be obtained. Also, target

unrealistic due to closures over festive season. [31

Dec 2012]

80% 20% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

PAARL: DISTILLERY

STREET DEPOT

UPGRADE

% Completion of

Project



process [31 Aug 2012]



process [30 Sep 2012]


Engineering: Consultant appointment with SCM

for aproval [31 Oct 2012]


Engineering: Consultant appointment in

process [30 Nov 2012]


Engineering: Consultant appointment in

process [31 Dec 2012]


Engineering: Target unrealistic, cannot progress 90%

over closed festive season. [31 Dec 2012]

100% 10% R


public relations

thereby pledging

that our customers

are serviced with

dignity and care.

PAARL(MBEKWENI)

UPGRADING OF

TAXI RANK

MBEKWENI

% Completion of

Project


Engineering: Project halted temporarily due

to adjacent development. [31 Jul 2012]



to adjacent development. [31 Aug 2012]



to adjacent development [30 Sep 2012]


Project will be re-programmed. [30 Sep 2012]


Engineering: Project halted temporarily due to

adjacent development [31 Oct 2012]



adjacent development [30 Nov 2012]



adjacent development [31 Dec 2012]


Engineering: Project to be re-programmed in

consultation with PAWC [31 Oct 2012]



consultation with PAWC [30 Nov 2012]



consultation with PAWC [31 Dec 2012]

100% 0% R


infrastructure and

energy supply that

will contribute to

the improvement of

TOOLS AND

EQUIPMENT (INCL.

HILTI PAVING

% Completion of

Project

100% 0% 52.90% B Engineer: Water & Sewerage Services:

Various small equipment procured [31 Jul

2012]

Engineer: Water & Sewerage Services:

Various small equipment procured and waiting

60% 94% B Engineer: Water & Sewerage Services: Busy

with the procurement of various small equipment

items [31 Oct 2012]

Engineer: Water & Sewerage Services: Busy


60% 94% B

12 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012



citizens within

Drakenstein.

for delivery [31 Aug 2012]


Busy with quotes for various items [30 Sep

2012]

items.(% include committed amounts) [30 Nov

2012]



items [31 Dec 2012]


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

REPLACE/UPGRAD

E SEWERAGE

SYSTEM (INCL. M

% Completion of

Project

100% 0% 100% B Engineer: Water & Sewerage Services:

Undertake planning and design for sewer

main at Oude Brug Street [31 Jul 2012]


Undertake planning and design for sewer

main at Oude Brug Street [31 Aug 2012]


Complete 200mmØ sewer pipe at Oude Brug

Street [30 Sep 2012]

50% 100% B Engineer: Water & Sewerage Services:

Project completed [31 Oct 2012]


Project completed. [30 Nov 2012]


Project completed [31 Dec 2012]

50% 100% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

NEW SEWER

SYSTEM TO

ELIMINATE

SPILLAGE

% Completion of

Project


Busy with the planning of replacement of

sewer pipes in the industrial area, Wellington

(Budget amount = R520 000) [31 Jul 2012]




(Budget amount = R520 000 [31 Aug 2012]




(Budget amount = R520 000 [30 Sep 2012]

18% 116.30% B Engineer: Water & Sewerage Services:

Planning the construction and relocation of bulk

sewer at Blouvlei Ave [31 Oct 2012]


Project completed.(Total budget amount= R400

000) [30 Nov 2012]



Engineer: Water & Sewerage Services: To retify the

spending to 100% with a journal. [30 Nov 2012]

18% 116.30% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

CONSTRUCTION OF

MANHOLES OU

DORP

% Completion of

Project


Planning of manholes construction position at

Saron (Budget amount = R100 000) [31 Jul

2012]



Saron (Budget amount = R100 000) [31 Aug

2012]



Saron (Budget amount = R100 000 [30 Sep

2012]

50% 55% G2 Engineer: Water & Sewerage Services:


Saron (Budget amount = R100 000) [31 Oct

2012]



Saron (Budget amount = R100 000) [30 Nov

2012]



Saron (Budget amount = R100 000) [31 Dec

2012]

50% 55% G2


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

UPGRADE AND

REPLACE SEWER

SYSTEM

% Completion of

Project








(Budget amount = R400 000) [31 Aug 2012]




(Budget amount = R400 000) [30 Sep 2012]

32% 35% G2 Engineer: Water & Sewerage Services: Busy

with the planning of replacement of sewer pipes

in the industrial area, Wellington (Budget amount

= R400 000) [31 Oct 2012]


with the planning of new sewer manholes on

existing sewer at Saron (Budget amount = R80

000) [30 Nov 2012]


with the planning of new sewer manholes on

existing sewer at Saron (Budget amount = R80

000) [31 Dec 2012]

32% 35% G2

TL263 to ensure efficient EXTENSION OF % Completion of 100% 54% 56% G2 Engineer: Water & Sewerage Services: 100% 10% R Engineer: Water & Sewerage Services: Engineer: Water & Sewerage Services: Programme 100% 56% R

13 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

BASIC SERVICES Project Planning of basic service projects -

Simondium, Chicago (Paarl) and Sivertown

(Mbekweni)- Budget amount = R500 000 [31

Jul 2012]


Planning of basic service projects -



Aug 2012]


Planning of basic service projects -



Sep 2012]

Planning of basic service projects [31 Oct 2012]


Planning of basic service projects [30 Nov 2012]


Planning of basic service projects [31 Dec 2012]

will be fast tracked [31 Dec 2012]


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

GENERAL

EQUIPMENT

% Completion of

Project


Ordered funiture item/equipment for the

sewerage section (Budget amount = R25 000)

[31 Jul 2012]




[31 Aug 2012]




[30 Sep 2012]

100% 100% G Engineer: Water & Sewerage Services:



This the actual commitment [31 Oct 2012]




This the actual commitment [30 Nov 2012]



100% 100% G


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

REPLACEMENT OF

SMALL

EQUIPMENT(ELECT

R PA

% Completion of

Project


Planning stage & call for quotations (R10 000)

[31 Jul 2012]



[31 Aug 2012]



[30 Sep 2012]



[31 Oct 2012]


Spending complete. (Budget amount = R10 000)

[30 Nov 2012]


Completed [31 Dec 2012]

100% 100% G


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

PUMP

REPLACEMENT:

KAPLAN

SILVERTOWN DON

% Completion of

Project


Busy with measuring and testing of existing

Silvertown pumpstation (Budget amount =

R35 000) [31 Jul 2012]




R35 000) [31 Aug 2012]




R35 000) [30 Sep 2012]


Planning the refurbisment of Silvertown pump

station. Order already placed. Work to be

completed by middle November 2012 [31 Oct

2012]


Refurbishment of Silvertown pump station

completed. [30 Nov 2012]


Refurbishment of Silvertown pump station

completed [31 Dec 2012]

0% 100% B


infrastructure and

energy supply that

will contribute to

TELEMETRIC

UPGRADE AND

EXTENSION TO SNR

% Completion of

Project


Planning stage (Budget amount = R60 100)

[31 Jul 2012]


83% 50% R Engineer: Water & Sewerage Services:

Planning the upgrading of telemetric upgrade at

installations [31 Oct 2012]



Reprogramming of the spending required. All funds

will be spend in this financial year. [30 Nov 2012]


83% 50% R

14 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


the improvement of


citizens within

Drakenstein.


[31 Aug 2012]



[30 Sep 2012]


installations [30 Nov 2012]



installations [31 Dec 2012]


will be spend in this financial year [31 Dec 2012]


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

BULK GRAVITY

OUTFALL SEWER

CAROLINA ROAD

% Completion of

Project

100% 0% 0% N/A Engineer: Water & Sewerage Services:

Busy with the planning & survey and tender

document(CES25/2012 - phase 1) (Budget

amount = (R 500 000) [31 Jul 2012]




amount = (R 500 000) [31 Aug 2012]




amount = (R 500 000) [30 Sep 2012]

0% 0% N/A Engineer: Water & Sewerage Services: Busy

with the planning & survey and tender


amount = (R 500 000) [31 Oct 2012]


Tender report submitted for approval (3 Dec

2012) CES25/2012 - phase 1) (Budget amount =

(R 500 000) [30 Nov 2012]



2012) CES25/2012 - phase 1) (Budget amount =

(R 500 000) [31 Dec 2012]



will be spend in this financial year. [31 Oct 2012]



will be spend in this financial year. [30 Nov 2012]



will be spend in this financial year. [31 Dec 2012]

0% 0% N/A


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

BULK GRAVITY

OUTFALL SEWER

CAROLINA ROAD

% Completion of

Project




amount = R 500 000) [31 Jul 2012]




amount = R 500 000) [31 Aug 2012]




amount = R 500 000) [30 Sep 2012]

15% 16% G2 Engineer: Water & Sewerage Services: The

tender report will be submitted by end November

2012 for approval. Construction work to

commence during January 2013 [31 Oct 2012]



2012) CES25/2012 - phase 1).Construction work

to commence during January 2013. [30 Nov

2012]



2012) CES25/2012 - phase 1).Construction work

to commence during January 2013. [31 Dec

2012]



will be spend in this financial year [31 Oct 2012]



will be spend in this financial year [30 Nov 2012]

15% 16% G2


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

PAARL: BULK

GRAVITY OUTFALL

SEWER : UPGRADE

OF WESBANK

PIPELINE (MIG)

% Completion of

Project


Phase 1 of the project is well under way.

Waiting for payment certificate (Budget

amount = R1 000 000) [31 Jul 2012]




amount = R1 000 000) [31 Aug 2012]


Spending complete [30 Sep 2012]


Project completed [31 Oct 2012]


Project and spending completed [30 Nov 2012]


Project and spending completed [31 Dec 2012]

0% 100% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

BULK GRAVITY

OUTFALL SEWER

PAARL SOUTH -

% Completion of

Project


Phase 2 of the project is well under way

(Budget amount = R2 000 000) [31 Jul 2012]



(Budget amount = R2 000 000 [31 Aug 2012]



(Budget amount = R2 000 000 [30 Sep 2012]

7% 50% B Engineer: Water & Sewerage Services: Phase

2 of the project is well under way (Budget

amount = R2 000 000 [31 Oct 2012]

Engineer: Water & Sewerage Services: Phase


amount = R2 000 000 [30 Nov 2012]

Engineer: Water & Sewerage Services: Phase


amount = R2 000 000 [31 Dec 2012]







7% 50% B

TL272 to ensure efficient NETWORK % Completion of 100% 0% 0% N/A Engineer: Water & Sewerage Services: 22% 22% G Engineer: Water & Sewerage Services: Engineer: Water & Sewerage Services: 22% 22% G

15 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

UPGRADING AND

REPLACEMENT

(INCL.

Project Planning stage of sewerage replacement

project and tender document. (Budget amount

= R2 500 000) [31 Jul 2012]


Planning stage of sewerage replacement


= R2 500 000) [31 Aug 2012]


Planning stage of sewerage replacement


= R2 500 000) [30 Sep 2012]

Planning stage of sewerage replacement project

and tender document. (Budget amount = R2 500

000) [31 Oct 2012]




000) [30 Nov 2012]




000) [31 Dec 2012]










infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

BULK GRAVITY

OUTFALL SEWER

PAARL SOUTH -

% Completion of

Project

100% 26% 20% O Engineer: Water & Sewerage Services:

Phase 2 of the project is well underway

(Budget amount = R 11 338 000) [31 Jul

2012]



(Budget amount = R 11 338 000) [31 Aug

2012]



(Budget amount = R 11 338 000) [30 Sep

2012]

Engineer: Water & Sewerage Services: We are using

five vote numbers to pat phase 2 & 3. All funds will be

spend before financial year end. [30 Sep 2012]

76% 20% R Engineer: Water & Sewerage Services: Using

five vote numbers to plan phase 2 & 3. Contract

CES 25/2012 tender report to be submitted to

Bid Com for approval [31 Oct 2012]

Engineer: Water & Sewerage Services: Using



Bid Com for approval @ 3 Dec 2012 [30 Nov

2012]




Bid Com for approval @ 3 Dec 2012 [31 Dec

2012]









will be spend in this financial year. Additional funding

required to award the contract. [31 Dec 2012]

76% 20% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

BULK GRAVITY

OUTFALL SEWER

WESBANK

% Completion of

Project




amount = R6 000 000) [31 Jul 2012]




amount = R6 000 000) [31 Aug 2012]


Spending to be continue in Jan - Febr

2013Phase 1 of the project is well under way.


amount = R6 000 000) [30 Sep 2012]

47% 45% O Engineer: Water & Sewerage Services:

Project to continue in Jan - Febr 2013. Phase 1

completed. Waiting for payment certificate

(Budget amount = R6 000 000). [31 Oct 2012]



completed. Waiting for payment certificate

(Budget amount = R6 000 000). [30 Nov 2012]










47% 45% O


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

BULK GRAVITY

OUTFALL SEWER

PAARL SOUTH -

% Completion of

Project




2012]




2012]




2012]

4% 5% G2 Engineer: Water & Sewerage Services: Using



Bid Com for approval [31 Oct 2012]




Bid Com for approval [30 Nov 2012]




Bid Com for approval [31 Dec 2012]







4% 5% G2

TL276 to ensure efficient BULK GRAVITY % Completion of 100% 13% 25% B Engineer: Water & Sewerage Services: 27% 80% B Engineer: Water & Sewerage Services: Actual Engineer: Water & Sewerage Services: 27% 80% B

16 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

OUTFALL SEWER

PAARL SOUTH -MIG

Project Phase 2 of the project is well underway


2012]




2012]




2012]

spending.Phase 2 to be completed by March

2013 [31 Oct 2012]

Engineer: Water & Sewerage Services: Actual

spending .Phase 2 to be completed by March

2013 [30 Nov 2012]

Engineer: Water & Sewerage Services: On

program [31 Dec 2012]







infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

PAARL SOUTH

WWTW: LAND

IDENTIFICATION &

% Completion of

Project

100% 15% 15% G Engineer: Waste Services: Pre-feasibility

study almost completed. [31 Jul 2012]

Engineer: Waste Services: Pre-feasibility

study completed [31 Aug 2012]

Engineer: Waste Services: Commencing

with full EIA, DEADP acknowledge receiving

BA. [30 Sep 2012]

55% 55% G Engineer: Waste Services: Commencing with

full EIA, DEADP acknowledge receiving BA. [31

Oct 2012]

Engineer: Waste Services: Commencing with


Nov 2012]

Engineer: Waste Services: Commencing with


Dec 2012]

55% 55% G


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

UPGRADE AND

EXTENSIONS TO

PAARL WWTW PHA

% Completion of

Project

100% 15% 15% G Engineer: Waste Services: The project is on

program. [31 Jul 2012]

Engineer: Waste Services: The project is on

program. [31 Aug 2012]

Engineer: Waste Services: Project is on

program. [30 Sep 2012]

52% 80% B Engineer: Waste Services: Project is on

program. [31 Oct 2012]


program. [30 Nov 2012]


program. [31 Dec 2012]

52% 80% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

UPGRADE AND

EXTENSIONS TO

PAARL WWTW PHA

% Completion of

Project






program [30 Sep 2012]

60% 80% G2 Engineer: Waste Services: Project is on

program [31 Oct 2012]


program [30 Nov 2012]



60% 80% G2


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

TREATMENT

WORKS UPGRADE

(G)

% Completion of

Project

100% 14% 5% R Engineer: Waste Services: The project is on

program [31 Jul 2012]

Engineer: Waste Services: This project has

been extended due to inclement weather until

the end of October 2012. [31 Aug 2012]



the end of October 2012. [30 Sep 2012]

Engineer: Waste Services: Revised completion date

will be met. Project will be re-programmed. [30 Sep

2012]

53% 37% R Engineer: Waste Services: This project has


the end of October 2012.The project was

resumed on the 29th of October 2012. [31 Oct

2012]

Engineer: Waste Services: There is a slight

delay in the program due to inclement weather.

[30 Nov 2012]


delay in the program due to inclement

weather.The project has commenced and will

the progress will pick up again. [31 Dec 2012]


will be met. Project will be re-programmed. [31 Oct

2012]

Engineer: Waste Services: There is a slight delay in

the program due to inclement weather.The project has

commenced and will the progress will pick up again.

[31 Dec 2012]

53% 37% R


infrastructure and

energy supply that

SARON WWTW:

REHABILITATION

AND UPGRADING

% Completion of

Project

100% 18% 5% R Engineer: Waste Services: The project is on




will be met. Project will be re-programmed. [30 Sep

2012]

78% 37% R Engineer: Waste Services: This project has


the end of October 2012.The project was


will be met. Project will be re-programmed. [31 Oct

2012]

78% 37% R

17 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


will contribute to

the improvement of


citizens within

Drakenstein.


the end of October 2012 [31 Aug 2012]



the end of October 2012. [30 Sep 2012]

resumed on the 29th of October 2012. [31 Oct

2012]


delay in the program due to inclement weather.

[30 Nov 2012]


delay in the program due to inclement

weather.The project has commenced and will

the progress will pick up again. [31 Dec 2012]

Engineer: Waste Services: There is a slight delay in

the program due to inclement weather.The project has

commenced and will the progress will pick up again.

[31 Dec 2012]


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

PENTZ STREET

PUMP STATION &

NEW RISING M

% Completion of

Project







69% 74% G2 Engineer: Waste Services: The project is on






69% 74% G2


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

WELLINGTON

WWTW:

REHABILITATION &

EXTENSION

% Completion of

Project

100% 30% 30% G Engineer: Waste Services: The Basic

Assesment has been completed and

forwarded to DEADP [31 Jul 2012]

Engineer: Waste Services: The Basic


forwarded to DEADP and we await feedback

[31 Aug 2012]



BA. [30 Sep 2012]

75% 55% R Engineer: Waste Services: Commenced with

full EIA application. [31 Oct 2012]

Engineer: Waste Services: The EIA process is

edious and we await the response from DEADP.

[30 Nov 2012]


edious and we await the response from

DEADP.The designs is in the final stages for

tender purposes. [31 Dec 2012]

Engineer: Waste Services: Tedious

process.Following up from our side regarding the

process with DEADP. [31 Oct 2012]


edious and we await the response from DEADP.The

designs is in the final stages for tender purposes. [31

Dec 2012]

75% 55% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

WELLINGTON

WWTW:

REHABILITATION &

EXTENSION

% Completion of

Project







[31 Aug 2012]



BA. [30 Sep 2012]

41% 55% G2 Engineer: Waste Services: Commenced with




[30 Nov 2012]








41% 55% G2


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

RBIG - Grant % Completion of

Project








58% 100% B Engineer: Waste Services: The project is on





program.RBIG fully spent [31 Dec 2012]

58% 100% B


infrastructure and

energy supply that

will contribute to

the improvement of


UPGRADE AND

EXTENSIONS TO

PAARL WWTW PHA

% Completion of

Project













60% 76% G2

18 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


citizens within

Drakenstein.



infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

WELLINGTON

WWTW:

REHABILITATION &

EXTENSION

% Completion of

Project







[31 Aug 2012]



BA. [30 Sep 2012]

60% 55% O Engineer: Waste Services: Commenced with




[30 Nov 2012]









edious and we await the response from DEADP.The

designs is in the final stages for tender purposes. [31

Dec 2012]

60% 55% O


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

PENTZ STREET

PUMP STATION &

NEW RISING M

% Completion of

Project

100% 16% 16% G Engineer: Waste Services: The Baisc













54% 74% G2


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

UPGRADE AND

EXTENSIONS TO

PAARL WWTW PHA

% Completion of

Project

100% 27% 27% G Engineer: Waste Services: The Baisc







81% 81% G Engineer: Waste Services: The project is on






81% 81% G

TL290 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

STORAGE

CABINETS

% Completion of

Project

100% 13% 13% G Engineer: Waste Services: In process of

obtaining quotations [31 Jul 2012]

Engineer: Waste Services: In process of

obtaining quotations [31 Aug 2012]

Engineer: Waste Services: Quotations

reviewed [30 Sep 2012]

62% 62% G Engineer: Waste Services: Expenditure on-

going as the need arises. [31 Oct 2012]

Engineer: Waste Services: Expenditure on-

going as the need arises. [30 Nov 2012]


going as the need arises. [31 Dec 2012]

62% 62% G


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

EQUIPMENT :

LABORATORY

% Completion of

Project

100% 10% 10% G Engineer: Waste Services: Purchasing will

be on-going. [31 Jul 2012]

Engineer: Waste Services: Purchasing will

be on-going. [31 Aug 2012]

Engineer: Waste Services: Purchasing will

be on-going. [30 Sep 2012]

47% 74% B Engineer: Waste Services: Expenditure on-






47% 74% B


infrastructure and

energy supply that

will contribute to

the improvement of

MAINTENANCE

BACKLOGS :

STATUTORY

COMPLIANCES

% Completion of

Project

100% 15% 15% G Engineer: Waste Services: Studies will be

on-going [31 Jul 2012]

Engineer: Waste Services: Studies will be

on-going [31 Aug 2012]

Engineer: Waste Services: Studies will be

53% 96% B Engineer: Waste Services: Expenditure on-





53% 96% B

19 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012



citizens within

Drakenstein.

on-going [30 Sep 2012] going as the need arises. [31 Dec 2012]


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

EQUIPMENT

GENERAL

% Completion of

Project

100% 15% 15% G Engineer: Waste Services: This expenditure

will be on-going an assertive effort will be

amde to get it in line with our cashflow. [31 Jul

2012]

Engineer: Waste Services: This expenditure


amde to get it in line with our cashflow [31

Aug 2012]



amde to get it in line with our cashflow [30

Sep 2012]

53% 79% G2 Engineer: Waste Services: This expenditure

will be on-going an assertive effort will be amde

to get it in line with our cashflow [31 Oct 2012]





53% 79% G2


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

REFUSE

CONTAINERS

(WHEELIE BINS

POLE BIN

% Completion of

Project

100% 8% 40% B Engineer: Waste Services: A new tender

has recently being awarded which palce us in

a good situation to roll-out bins more

frequesntly as the need arises. [31 Jul 2012]

Engineer: Waste Services: A new tender



frequently as the need arises. [31 Aug 2012]

Engineer: Waste Services: A new tender



frequently as the need arises. [30 Sep 2012]

54% 54% G Engineer: Waste Services: A new tender has

recently being awarded which palce us in a good

situation to roll-out bins more frequently as the

need arises. [31 Oct 2012]

Engineer: Waste Services: new tender has

recently being awarded which palce us in a good

situation to roll-out bins more frequently as the

need arises. [30 Nov 2012]

Engineer: Waste Services: Bins are rolled out

as and when required or as the need arises. [31

Dec 2012]

54% 54% G


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

REBUILD ACCESS

ROAD TO

WELLINGTON DUMP

SITE (W)

% Completion of

Project

100% 10% 30% B HOD: Civil Engineering Services: This

expenditure is on-going as the need arises.

[31 Jul 2012]

HOD: Civil Engineering Services: This

expenditure is on-going as the need arises.

[31 Aug 2012]


expenditure is on-going as the need arises [30

Sep 2012]

40% 40% G HOD: Civil Engineering Services: This

expenditure is on-going as the need arises [31

Oct 2012]


expenditure is on-going as the need arises and

some of the work has been done on the

maintenance line item. Capital funds will be

transferred elsewhere. [30 Nov 2012]


expenditure is on-going as the need arises and

some of the work has been done on the

maintenance line item. Capital funds will be

transferred elsewhere. [31 Dec 2012]

40% 40% G


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

INTEGRATED

WASTE

MANAGEMENT

SECTORAL PLAN

% Completion of

Project

100% 6% 35% B Engineer: Waste Services: All action items

has been attended to and there is now a

strong focus on Public Awareness &

Education.We will also start with the new

IWMP. [31 Jul 2012]

Engineer: Waste Services: All action items




IWMP.Planning will be initiated for the new

IWMP generation. [31 Aug 2012]

48% 76% B Engineer: Waste Services: All action items has

been attended to and there is now a strong focus

on Public Awareness & Education.We will also

start with the new IWMP.Planning will be

initiated for the new IWMP generation [31 Oct

2012]

Engineer: Waste Services: All action items has




initiated for the new IWMP generation. Spending

48% 76% B

20 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


Engineer: Waste Services: All action items




IWMP.Planning will be initiated for the new

IWMP generation. [30 Sep 2012]

has been slow but will improve. [30 Nov 2012]

Engineer: Waste Services: All action items has




initiated for the new IWMP generation. Spending

has been slow but will improve. [31 Dec 2012]


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

MINI REFUSE

AREAS

% Completion of

Project

100% 2% 20% B Engineer: Waste Services: Investigations

has been done for a pilot Drop-off in Dube

and the costing is awaiting. [31 Jul 2012]

Engineer: Waste Services: Investigations


and the costing is awaiting.A final decision will

be taken in October 2012. [31 Aug 2012]

Engineer: Waste Services: Investigations


and the costing is awaiting.A final decision will

be taken in October 2012. [30 Sep 2012]

26% 26% G Engineer: Waste Services: The designs has

been completed and we await final approval

from our Planning Department. [31 Oct 2012]

Engineer: Waste Services: The designs has

been completed , will start with work in January

2013, expenditure slow. [30 Nov 2012]

Engineer: Waste Services: The designs has

been completed , will start with work in January

2013, expenditure slow.Attention has been given

to repairs of damaged and vandalised facilities.

[31 Dec 2012]

26% 26% G


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

COMPOST MILL /

TRANSFER

STATION UPGRADE

% Completion of

Project

100% 36% 36% G Engineer: Waste Services: This expenditure

is on-going. The Contractor's tender has been

extended from two to three years. [31 Jul

2012]



extended from two to three years. [31 Aug

2012]



extended from two to three years. [30 Sep

2012]

68% 88% G2 Engineer: Waste Services: This expenditure is

on-going. The Contractor's tender has been

extended from two to three years. [31 Oct 2012]

Engineer: Waste Services: This expenditure is

on-going. The Contractor's tender has been

extended from two to three years. [30 Nov 2012]

Engineer: Waste Services: This expenditure is

on-going [31 Dec 2012]

68% 88% G2


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

WASTE TO ENERGY

PLANT (SECTION 78

INVESTIGATION)

% Completion of

Project

100% 20% 20% G Engineer: Waste Services: This process is

on-going and in November 2012 we will have

our first public meetings and the Contractor

will submit his pre-feasibility report also in

November. [31 Jul 2012]

Engineer: Waste Services: This process is




November [31 Aug 2012]

Engineer: Waste Services: This process is




November [30 Sep 2012]

60% 88% G2 Engineer: Waste Services: This process is on-

going and in November 2012 we will have our

first public meetings and the Contractor will

submit his pre-feasibility report also February

2013. [31 Oct 2012]

Engineer: Waste Services: This process is on-

going ,public meetings has been completed and

the Contractor will submit his pre-feasibility

report at the end of January 2013. [30 Nov 2012]

Engineer: Waste Services: This process is on-

going. The Feasibility plan will be submitted on

teh 22 January 2013. [31 Dec 2012]

60% 88% G2


infrastructure and

energy supply that

will contribute to

the improvement of


REHABILITATION

OF OLD LANDFILL

SITES (GO

% Completion of

Project

100% 0% 15% B Engineer: Waste Services: This will be on-

going with Boy Louw (Zandvliet) site as the

priority.An EAP has been appointed to do the

Basic Assessment. [31 Jul 2012]

Engineer: Waste Services: This will be on-


25% 29% G2 Engineer: Waste Services: This will be on-



Basic Assessment [31 Oct 2012]



25% 29% G2

21 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


citizens within

Drakenstein.


Basic Assessment [31 Aug 2012]




Basic Assessment 0% % 0%

D664 Civil Engineering (Waste Services)

UPGRADE W'TON CLEANSING DEPOT

CP301 % Completion of Project Head of

Department: Civil Engineering Services

Monthly updated Project Status Report CO

0% 15% B This will be on

[30 Sep 2012]


Basic Assessment [30 Nov 2012]




Basic Assessment.Await Consultant plans from

Planning Department. [31 Dec 2012]


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

UPGRADE W'TON

CLEANSING DEPOT

% Completion of

Project

100% 15% 15% G Engineer: Waste Services: This will be on-

going. [31 Jul 2012]


going. [31 Aug 2012]


going. [30 Sep 2012]

60% 60% G Engineer: Waste Services: This will be on-

going. [31 Oct 2012]


going. [30 Nov 2012]


going and was also addressed under the

rehabilitation project. [31 Dec 2012]

60% 60% G


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

WELLINGTON:

LANDFILL SITE:

LEACHATE

MANAGEMENT

CONTROL

% Completion of

Project

100% 10% 20% B Engineer: Waste Services: This is currently

being also attended to under the capital

project. [31 Jul 2012]

Engineer: Waste Services: This is currently


project [31 Aug 2012]

Engineer: Waste Services: This is currently


project [30 Sep 2012]

40% 75% B Engineer: Waste Services: This is currently

being also attended to under the capital project

[31 Oct 2012]

Engineer: Waste Services: Designs has been

completed, insufficient funds to complete the

project. [30 Nov 2012]

Engineer: Waste Services: Designs has been

completed, insufficient funds to complete the full

project. The current leachate system is operating

but needs to be improved. [31 Dec 2012]

40% 75% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

WELLINGTON:

LANDFILL SITE :

NEW FENCE

% Completion of

Project

100% 0% 95% B Engineer: Waste Services: The new fence is

94% completed. [31 Jul 2012]

Engineer: Waste Services: The new fence is

95% completed. [31 Aug 2012]


95% completed.Attention is given to snags at

this stage. [30 Sep 2012]

0% 98% B Engineer: Waste Services: The new fence is


this stage. [31 Oct 2012]



this stage. [30 Nov 2012]



this stage. [31 Dec 2012]

0% 98% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

UPGRADING AND

REPLACING OF

WATER NETWORK

% Completion of

Project


Busy with planning of upgrading/upsizing of

existing water net work. Use contract CES

19/2011 for this. (Budget amount purpose.








50% 50% G Engineer: Water & Sewerage Services: Busy

with planning of upgrading/upsizing of existing

water net work. Use contract CES 19/2011 for

this. (Budget amount purpose. (Budget amount =

R100 000) [31 Oct 2012]





R100 000) [30 Nov 2012]


50% 50% G

22 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012









R100 000) [31 Dec 2012]


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

EQUIPMENT % Completion of

Project


Order various water testing equipment @

Saron (Budget amount = R5 000) [31 Jul

2012]



Saron (Budget amount = R5 000) [31 Aug

2012]



Saron (Budget amount = R5 000 [30 Sep

2012]


Ordered various water testing equipment @

Saron (Budget amount = R5 000 [31 Oct 2012]


Spending completed. (Budget amount = R5 000

[30 Nov 2012]


Spending completed. (Budget amount = R5 000

[31 Dec 2012]

0% 100% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

NETWORK

UPGRADING :

HYDRANTS OU

DORP; NR

% Completion of

Project


Upgrade of bulk water installation at Saron(

Budget amount = R100 000) [31 Jul 2012]



Budget amount = R100 000) [31 Aug 2012]



Budget amount = R100 000) [30 Sep 2012]



Budget amount = R100 000) [31 Oct 2012]



Budget amount = R100 000) [30 Nov 2012]



Budget amount = R100 000) [31 Dec 2012]

30% 95% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

UPGRADING OF

450MM BULK

WATER SUPPLY (2N

% Completion of

Project


KAYAD busy with project investigations (EIA)

design and survey (Budget amount = R300

000) [31 Jul 2012]




000) [31 Aug 2012]




000) [30 Sep 2012]



design and survey (Budget amount = R300 000)

[31 Oct 2012]




[30 Nov 2012]




[31 Dec 2012]

Engineer: Water & Sewerage Services: All funds




34% 15% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

TOOLS AND

EQUIPMENT

% Completion of

Project


Order various equipment @

Wellington(Budget amount = R10 000) [31 Jul

2012]



Wellington(Budget amount = R10 000) [31

Aug 2012]



Wellington(Budget amount = R10 000) [30

Sep 2012]


Ordered various equipment items @

Wellington(Budget amount = R10 000) [31 Oct

2012]


Spending completed. (Budget amount = R10

000) [30 Nov 2012]


Spending completed. (Budget amount = R10

000) [31 Dec 2012]

Engineer: Water & Sewerage Services: Funds to be

transfer to other General Equipment vote [31 Oct

2012]

100% 100% G


infrastructure and

INDUSTRIAL WATER

CONNECTIONS:

% Completion of

Project


Busy with the planning and survey of


with the planning and survey of unmetered

Engineer: Water & Sewerage Services: Reprogram

of work to be undertaken. All funding will be spend on

43% 56% G2

23 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

WELLINGTON unmetered connection sites (Budget amount =

R700 000) [31 Jul 2012]



unmetered connection sites (Budget amount =

R700 000) [31 Aug 2012]



unmetered connection sites (Budget amount =

R700 000) [30 Sep 2012]

connection sites (Budget amount = R700 000)

[31 Oct 2012]




[30 Nov 2012]




[31 Dec 2012]

projects [31 Oct 2012]



projects [30 Nov 2012]


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

POMPLYN VANAF

WELVANPAS NA

CONMARINE

% Completion of

Project

100% 25% 32% G2 Engineer: Water & Sewerage Services:

Contract CES 4/2012 is well underway and on

schedule. Waiting for payment certificate)

Budget amount = R2 000 000) [31 Jul 2012]




Budget amount = R2 000 000) [31 Aug 2012]




Budget amount = R2 000 000) [30 Sep 2012]

Engineer: Water & Sewerage Services: Uses vote

842041058200 and 842041058400 for CES 4/2012. All

funds will be spent befor financial year end [30 Sep

2012]


Project well underway and on schedule [31 Oct

2012]


Project well underway and on schedule [30 Nov

2012]


Project well underway and on schedule [31 Dec

2012]

35% 70% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

PIPE LINE FROM

WITHOOGTE /

ANTONIESVLEI

REPLACE

% Completion of

Project

100% 10% 11.50% G2 Engineer: Water & Sewerage Services:

CES 26/2011 - project well underway and on

program. (Budget amount = R3 000 000) [31

Jul 2012]




Aug 2012]




Sep 2012]


Contract CES 26/2011 is completed on

schedule. Survey and valuation of servitudes

over private properties underway. Report on

payment on servitudes to be submitted to

MAYCO during March 2013. [31 Oct 2012]


Contract CES 26/2011 is completed on

schedule. Survey and valuation of servitudes

over private properties underway. Report on

payment on servitudes to be submitted to

MAYCO during March 2013.(Budget amount =

R3 000 000) [30 Nov 2012]


Project on programme [31 Dec 2012]



projects [31 Oct 2012]



projects [30 Nov 2012]

34% 50% G2


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

NEW RESERVOIR

AND PUMP

STATION:

WELVANPAS

% Completion of

Project



schedule. Waiting for payment certificate.

Budget amount = R5 000 000) [31 Jul 2012]




Budget amount = R5 000 000) [31 Aug 2012]




Budget amount = R5 000 000) [30 Sep 2012]


842041058200 and 842041058400 for CES 4/2012. All

funds will be spent befor financial year end [30 Sep

2012]




Budget amount = R5 000 000) [31 Oct 2012]




Budget amount = R5 000 000) [30 Nov 2012]




Budget amount = R5 000 000) [31 Dec 2012]


842041058200 and 842041058400 for CES 4/2012.

All funds will be spent befor financial year end [31 Oct

2012]


will be spent befor financial year end [30 Nov 2012]

44% 65% G2


infrastructure and

UPGRADING OF

WATER SUPPLY TO

% Completion of

Project


CES 6/2011 phase 1 nearing completion but

Engineer: Water & Sewerage Services: CES 31/2012

and CES 3/2012 to be approved for project to start. All


Contract CES 6/2011 completed. Tender CES



33% 15% R

24 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

NEWTON AREA is behind on schedule. Busy with plans,

survey and tender document (CES 31/2012)

(Budget amount R6 643 000) [31 Jul 2012]



is behind on schedule. Busy with plans,


(Budget amount R6 643 000) [31 Aug 2012]





(Budget amount R6 643 000) [30 Sep 2012]

funds will be spent before end of financial year end. [30

Sep 2012]

31/2012 submitted to Bid Com for approval [31

Oct 2012]


Tender CES 31/2012 approved and awarded to

JVZ Construction. (Budget amount = R2 000

000) [30 Nov 2012]




000) [31 Dec 2012]




infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

NETWORK

REPLACEMENT

AND UPGRADING

(INCL.

% Completion of

Project

100% 6% 20% B Engineer: Water & Sewerage Services: Use

contract CES 19/2011 for this. (Budget

amount purpose. (Budget amount = R4 000

000) [31 Jul 2012]

Engineer: Water & Sewerage Services: Use



000) [31 Aug 2012]




000) [30 Sep 2012]

15% 30% B Engineer: Water & Sewerage Services: Use

contract CES 19/2011 to perform the work.

(Budget amount = R4 000 000) [31 Oct 2012]



(Budget amount = R4 000 000) [30 Nov 2012]



(Budget amount = R4 000 000) [31 Dec 2012]

15% 30% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

11 ML NEWTON

RESERVOIR (MIG)

% Completion of

Project


Busy with EIA process and planning(Budget

spending R100 000 complete) [31 Jul 2012]


Spending complete [31 Aug 2012]

Engineer: Water & Sewerage Services: All

funds spent [30 Sep 2012]

0% 100% B Engineer: Water & Sewerage Services: MIG

project funds already 100% spent [31 Oct 2012]

Engineer: Water & Sewerage Services: MIG

project funds already 100% spent [30 Nov 2012]

Engineer: Water & Sewerage Services: MIG

project funds already 100% spent [31 Dec 2012]

0% 100% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

UPGRADING OF

WATER SUPPLY TO

NEWTON AREA

% Completion of

Project





(Budget amount R2 000 000) [31 Jul 2012]





(Budget amount R2 000 000) [31 Aug 2012]


CES 31/201 and CES 3/2012 to be approved

for project to start. All funds will be spent

before end of financial year end.CES 6/2011

phase 1 nearing completion but is behind on

schedule. Busy with plans, survey and tender

document (CES 31/2012) (Budget amount R2

000 000) [30 Sep 2012]


Contract CES 31/2012 to be awarded during the

beginning of November 2012 Budget amount R2

000 000) [31 Oct 2012]




000) [30 Nov 2012]




000) [31 Dec 2012]


Reprogramming of project. All funds to be spend

before end June 2013 [31 Oct 2012]



before end June 2013 [30 Nov 2012]

8% 10% G2

25 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012



infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

CONSTRUCTION OF

PRV SITE AND

LOGGERS:

WELLINGTON

WATER DEMAND

MANAGEMENT

% Completion of

Project


Busy planning and purchasing of PRV

equipment for Wellington project.(Budget

amount = R350 000) [31 Jul 2012]


Busy planning and purchasing of PRV

equipment for Wellington project.(Budget

amount = R350 000) [31 Aug 2012]


CES 3/2012 to be approved for project to

start. All funds will be spent before end of

financial year end.Busy planning and

purchasing of PRV equipment for Wellington

project.(Budget amount = R350 000) [30 Sep

2012]


Project well underway - New PRV station

planned for Wellington Industrial Area [31 Oct

2012]



planned for Wellington Industrial Area [30 Nov

2012]



planned for Wellington Industrial Area [31 Dec

2012]

43% 80% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

UPGRADE OF

WATER SUPPLY TO

NEWTON/MBKENI

FROM

STRAWBERRY KING

% Completion of

Project


Busy with the planning of pipeline route and

pipe material/method to be used. (Budget

amount = R250 000) [31 Jul 2012]




amount = R250 000) [31 Aug 2012]




amount = R250 000) [30 Sep 2012]

20% 5% R Engineer: Water & Sewerage Services: A

Engineerig Consultant to be appointed during

December 2012 / January 2013 [31 Oct 2012]

Engineer: Water & Sewerage Services: A

Engineering Consultant to be appointed during

January/ February 2013. Budget amount = R250

000) [30 Nov 2012]


with planning of project [31 Dec 2012]






before end June 2013 [31 Dec 2012]

20% 5% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

WATER METERS

FOR INDUSTRIAL

FIRE WATER CO

% Completion of

Project


Planning and survey of unmetered connection

sites at Paarl (Budget amount = R600 000)

[31 Jul 2012]




[31 Aug 2012]




[30 Sep 2012]



sites at Paarl (Budget amount = R600 000) [31

Oct 2012]




Nov 2012]




Dec 2012]

0% 45% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

GENERAL

EQUIPMENT

% Completion of

Project



Paarl (Budget amount = R15 000) [31 Jul

2012]


Spending complete [31 Aug 2012]


funds 100% spent [30 Sep 2012]

0% 100% B Engineer: Water & Sewerage Services: All

funds 100% spent [31 Oct 2012]


funds 100% spent.Budget amount = R10 000)

[30 Nov 2012]


funds 100% spent.Budget amount = R10 000)

[31 Dec 2012]

0% 100% B


infrastructure and

energy supply that

will contribute to

LAB EQUIPMENT % Completion of

Project


Planning and investgating various lab

equipment options. (Budget amount = R60

000) [31 Jul 2012]


with the purchase of Fusion machine [31 Oct

2012]


66% 86% G2

26 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


the improvement of


citizens within

Drakenstein.


Purchase photo spectro meter for lab(Budget

amount = R60 000) [31 Aug 2012]


Purchase photo spectro meter for lab(Budget

amount = R60 000) [30 Sep 2012]

with planning / technical specification for Lab

Equipment. Budget amount = R60 000 [30 Nov

2012]


with planning / technical specification for Lab

Equipment. Budget amount = R60 000 [31 Dec

2012]


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

TELEMETRY

EXTENSION

% Completion of

Project


Upgrading of various telemetric stations

undertaken (Budget amount = R20 000) [31

Jul 2012]




Aug 2012]




Sep 2012]


Project & Spending completed [31 Oct 2012]


Project & Spending completed. Budget amount =

R20 000 [30 Nov 2012]


Project & Spending completed. Budget amount =

R20 000 [31 Dec 2012]

25% 100% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

REPLACEMENT OF

SMALL EQUIPMENT

% Completion of

Project


???? [31 Jul 2012]


?????? [31 Aug 2012]


Project in progress. [30 Sep 2012]


Project & Spending completed [31 Oct 2012]


Project & Spending completed [30 Nov 2012]


Project & Spending completed [31 Dec 2012]

50% 100% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

EQUIPMENT

BUILDING AT

DEPOT

% Completion of

Project


Planning, survey of depot building

started.(Budget amount = R350 000) [31 Jul

2012]



started.(Budget amount = R350 000) [31 Aug

2012]



started.(Budget amount = R350 000) [30 Sep

2012]


Planning, survey of depot building started. Work

to be awarded to small building

contractor.(Budget amount = R350 000) [31 Oct

2012]




contractor.(Budget amount = R350 000) [30 Nov

2012]




contractor.(Budget amount = R350 000) [31 Dec

2012]

0% 30% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

EXTENSION OF

BASIC SERVICES -

WATER SUPP

% Completion of

Project


Planning and survey of basic service site

underway - using CES 1/2012 tender for this

purpose. (Budget amount = R400 000) [31 Jul

2012]




purpose. (Budget amount = R400 000) [31




purpose. (Budget amount = R400 000) [31 Oct

2012]




purpose. (Budget amount = R400 000) [30 Nov



76% 85% G2

27 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


Aug 2012]




purpose. (Budget amount = R400 000) [30

Sep 2012]

2012]




purpose. (Budget amount = R400 000) [31 Dec

2012]


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

WATER

CONNECTIONS FOR

HOUSING

SCHEMES

% Completion of

Project


Purchase and installation of various meter

connections at Hermon and Mbekweni












connections at Hermon and Mbekweni (Budget

amount = R400 000) [31 Oct 2012]


Purchase of materials completed. Budget

amount = R400 000 [30 Nov 2012]


Purchase of materials completed. Budget

amount = R400 000 [31 Dec 2012]

38% 100% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

REPLACEMENT OF

CONTROLLER FOR

LOGGER/MAGF

% Completion of

Project


Undertake the procurement of items and

services for the updating of loggers and

flometers [31 Jul 2012]




flometers [31 Aug 2012]




flometers [30 Sep 2012]


Procurement of items and services for the

updating of loggers and flometers already done

[31 Oct 2012]



updating of loggers and flometers already done.

[30 Nov 2012]



updating of loggers and flometers already done.

[31 Dec 2012]

24% 50% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

REPLACEMENT OF

PUMPS AT

YSTERBRUG & VICT

% Completion of

Project


Busy with tender document (CES 27/2012)

and survey of Ysterbrug Pumpstation. (Budget

amount = R1 500 000) [31 Jul 2012]




amount = R1 500 000) [31 Aug 2012]


Tender CES 27/2012 advertised and to close

on 4 Oct 2012. All funds will be spent. Busy

with tender document (CES 27/2012) and

survey of Ysterbrug Pumpstation. (Budget

amount = R1 500 000) [30 Sep 2012]


Tender CES 27/2012 to be awarded during

November 2012. [31 Oct 2012]


Tender CES 27/2012 awarded to HIDRO-

TECHfor the replacement of 2x pumps &

pipework at Ysterbrug P/S. Budget amount = R1

500 000 [30 Nov 2012]



TECHfor the replacement of 2x pumps &

pipework at Ysterbrug P/S. Budget amount = R1

500 000 [31 Dec 2012]


will be spent. [31 Oct 2012]


will be spent. [30 Nov 2012]

25% 25% G


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

REPLACEMENT OF

AIR VALVES ON

WEMMERSHOEK

PIPELINE

% Completion of

Project


Busy with planning & tender document (CES

3/2012) (Budget amount = R200 000) [31 Jul

2012]



3/2012) (Budget amount = R200 000) [31 Aug


with the planning & purchase of air valve

equipment [31 Oct 2012]



equipment [30 Nov 2012]


15% 15% G

28 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


Drakenstein. 2012]



3/2012) (Budget amount = R200 000) [30 Sep

2012]


equipment [31 Dec 2012]


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

BETHEL - KLIPDAM

UPGRADE TO 350Ø

X 119 K

% Completion of

Project


Busy with the EIA process. Preparing tender

document (CES 27/2012) (Budget amount =

R1 200 000) [31 Jul 2012]




R1 200 000) [31 Aug 2012]




with the EIA process. Preparing tender


R1 200 000) [30 Sep 2012]



November 2012. [31 Oct 2012]


with the EIA process. Budget amount = R1 000

000 [30 Nov 2012]


with the EIA process. Budget amount = R1 000

000 [31 Dec 2012]




15% 25% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

REPLACEMENT OF

PUMP LINE ON

PAARL MOUNTA

% Completion of

Project




amount = R1 500 000) [31 Jul 2012]




amount = R1 500 000) [31 Aug 2012]




with tender document (CES 27/2012) and

survey of Ysterbrug Pumpstation. (Budget

amount = R1 500 000) [30 Sep 2012]



November 2012. [31 Oct 2012]



TECHfor the replacement of pipework at

between Ysterbrug P/S and Nantes Dam.

Budget amount = R2 500 000 [30 Nov 2012]





Budget amount = R2 500 000 [31 Dec 2012]




12% 20% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

PAARL/WELLINGTO

N: STUDY/AUDIT:

UNMETERED

% Completion of

Project


Survey and investigation underway on

domestic water connections.(Budget amount

= R750 000) [31 Jul 2012]


Survey and investigation underway on

domestic water connections.(Budget amount

= R750 000) [31 Aug 2012]


Busy with audit. All funds will be spent before

end June 2013.Survey and investigation

underway on domestic water

connections.(Budget amount = R750 000) [30

Sep 2012]

Engineer: Water & Sewerage Services: All funds will

be spent before end June 2013 [30 Sep 2012]


with audit. All funds will be spent before end

June 2013. Survey and investigation underway

on domestic water connections.(Budget amount

= R750 000) [31 Oct 2012]





= R750 000) [30 Nov 2012]





= R750 000) [31 Dec 2012]





will be spent. [30 Nov 2012]

26% 40% B


infrastructure and

energy supply that

NETWORK

REPLACEMENT

AND UPGRADING

% Completion of

Project

100% 4% 26.10% B Engineer: Water & Sewerage Services: Use



32% 55% B Engineer: Water & Sewerage Services: Actual

spending. Projects well on program.Budget

amount = R6 000 000) [31 Oct 2012]




32% 55% B

29 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


will contribute to

the improvement of


citizens within

Drakenstein.

000) [31 Jul 2012]




000) [31 Aug 2012]


Comments the same as for July 2012. Use



000) [30 Sep 2012]

Engineer: Water & Sewerage Services: Actual

spending. Projects well on program.Budget

amount = R6 000 000) [30 Nov 2012]


Projects well on program.Budget amount = R6

000 000) [31 Dec 2012]

Engineer: Water & Sewerage Services: All funds to

be spend before end June 2013 [30 Nov 2012]


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

WATER

TREATMENT

WORKS: PAARL

MOUNTAIN (M

% Completion of

Project


Work underway n CES 3/2010 (Busy with final

measurements) Budget amount = R687 000

[31 Jul 2012]




[31 Aug 2012]




[30 Sep 2012]


Spending on this vote complete. Only training

still to be completed. [31 Oct 2012]



still to be completed. [30 Nov 2012]



still to be completed [31 Dec 2012]

0% 100% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

WATER

TREATMENT

WORKS: PAARL

MOUNTAIN (M

% Completion of

Project




[31 Jul 2012]




[31 Aug 2012]




[30 Sep 2012]

50% 60% G2 Engineer: Water & Sewerage Services: Work

underway :CES 3/2010 (Busy with final

measurements) Budget amount = R200 000 [31

Oct 2012]

Engineer: Water & Sewerage Services: Work



Nov 2012]

Engineer: Water & Sewerage Services: Work



Dec 2012]



50% 60% G2


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

REMOVAL OF LINKS

BETWEEN

PRESSURE ZONES (

MASTER PLAN

ITEM)

% Completion of

Project


Planning and tender approval (CES 3/2012)

underway. Budget amount = R400 000 [31 Jul

2012]



underway. Budget amount = R400 000 [31

Aug 2012]



underway. Budget amount = R400 000 [30

Sep 2012]



underway. Budget amount = R400 000 [31 Oct

2012]



underway. Budget amount = R400 000 [30 Nov

2012]



underway. Budget amount = R400 000 [31 Dec

2012]

25% 55% B


infrastructure and

energy supply that

will contribute to

the improvement of

REPLACEMENT OF

EX 300MM BULK

WATER PIPELINE

AND PRV FROM BO

LANG STR

% Completion of

Project


AURECO busy with planning, survey for

replacement of pipe and control valve.




with the planning & survey of pipeline

route.(Budget amount = R200 000) [31 Oct

2012]




25% 25% G

30 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012



citizens within

Drakenstein.

RESERVOIR TO

MAIN ROAD

(MASTER PLAN

ITEM)

AURECON busy with planning, survey for




Comments the same as for July 2012. All

funds will be spent before end June 2013.

AURECON busy with planning, survey for




route.(Budget amount = R200 000) [30 Nov

2012]



route.(Budget amount = R200 000) [31 Dec

2012]


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

REPLACEMENT OF

PUMP LINE FROM

YSTERBRUG P/S TO

VICTORIA P/S

% Completion of

Project




R1 500 000) [31 Jul 2012]




R1 500 000) [31 Aug 2012]



on 4 Oct 2012. All funds will be spent before

end June 2013.(Budget amount = R1 500

000) [30 Sep 2012]

17% 15% O Engineer: Water & Sewerage Services:


November 2012. (Budget amount = R1 500 000)

[31 Oct 2012]





Budget amount = R1 500 000 [30 Nov 2012]





Budget amount = R1 500 000 [31 Dec 2012]




be spend before end June 20 [31 Dec 2012]

17% 15% O


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

WINDMEUL: SLOT

VAN DIE PAARL

RETICULATION

NETWORK

% Completion of

Project


Busy with EIA, planning and survey of

proposed pipeline and reservoir. (Budget

amount = R500 000) [31 Jul 2012]


Busy with EIA, planning and survey of

proposed pipeline and reservoir. (Budget

amount = R500 000) [31 Aug 2012]


funds will be spent before end June 20Busy

with EIA, planning and survey of proposed

pipeline and reservoir. (Budget amount =

R500 000)??????13. [30 Sep 2012]



pipeline and reservoir. (Budget amount = R500

000 [31 Oct 2012]




000 [30 Nov 2012]




000 [31 Dec 2012]



30% 45% B

TL340 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

EQUIPMENT

GENERAL

% Completion of

Project

100% 20% 53.56% B Manager: Fleet: Not yet programmed. [31 Jul

2012]

Manager: Fleet: Not yet programmed. [31

Aug 2012]

Manager: Fleet: Completion linked to

expenditure. [30 Sep 2012]

40% 76.50% B Manager: Fleet: Progress linked to expenditure.

Expenditure includes commitments. [31 Oct

2012]

Manager: Fleet: Progress linked to expenditure.

Expenditure includes commitments. [30 Nov

2012]


Expenditure includes commitments. [31 Dec

2012]

40% 76.50% B

TL342 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to

SMALL PLANT

REPLACEMENT

% Completion of

Project

100% 0% 10% B Manager: Fleet: Ongoing - replace small

plant when equipment is uneconomical to

repair. [31 Jul 2012]

Manager: Fleet: Ongoing - replace small


repair. [31 Aug 2012]

39% 36.50% O Manager: Fleet: Progress linked to expenditure.

Expenditure includes commitments. [31 Oct

2012]


Expenditure includes commitments. [31 Dec

2012]

Manager: Fleet: Ongoing - replace equipment when it

is uneconomical to repair. [31 Dec 2012]

39% 36.50% O

31 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012



in order to deliver

quality services.

Manager: Fleet: Ongoing - replace small


repair. [30 Sep 2012]

TL343 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

VEHICLE FUEL

MANAGEMENT

SYSTEM (UPGRADE

& NEW)

% Completion of

Project

100% 0% 6% B Manager: Fleet: Audit done of equipment

fitted to vehicles, to determine status of

equipment. [31 Jul 2012]

Manager: Fleet: Audit completed. [31 Aug

2012]

Manager: Fleet: Create requisition to repair

broken equipment. [30 Sep 2012]

0% 6% B Manager: Fleet: Authorised requisition to repair

broken equipment. [31 Oct 2012]

Manager: Fleet: Waiting for order from SCM.

[30 Nov 2012]

Manager: Fleet: Use alternative vote number for

repairs (maintenance). Compile list of upgrades

needed. [31 Dec 2012]

0% 6% B

TL344 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

VEHICLE

TRACKING/FLEET

MANAGEMENT

(UPGRADE

% Completion of

Project

100% 0% 8% B Manager: Fleet: Start process in August

2012. [31 Jul 2012]

Manager: Fleet: Determine balance of

vehicles that needs tracking. [31 Aug 2012]

Manager: Fleet: Compile tender document

for spec's committee. [30 Sep 2012]

0% 10% B Manager: Fleet: Compile tender document for

spec's committee. [31 Oct 2012]

Manager: Fleet: Upgrades available for current

equipment in use. Re-schedule programme to

investigate upgrades. [30 Nov 2012]

Manager: Fleet: Investigate possible upgrades.

[31 Dec 2012]

0% 10% B

TL345 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

UNFORESEEN

EXPENDITURE

PLANT

% Completion of

Project

100% 22% 10% R Manager: Fleet: Ongoing - repair or replace

major components as and when required. [31

Jul 2012]

Manager: Fleet: Ongoing - repair or replace

major components as and when required. [31

Aug 2012]

Manager: Fleet: Requisition at SCM - delay

due to SOLAR system problems [30 Sep

2012]

Manager: Fleet: New Solar system for the approval of

orders is experiecing teething problems. The matter was

taken up with the finance dept. [30 Sep 2012]

48% 79.50% B Manager: Fleet: Requisition at SCM - delay due

to SOLAR system problems [31 Oct 2012]


Expenditure includes commitments. [30 Nov

2012]


Expenditure includes commitments [31 Dec

2012]

Manager: Fleet: New Solar system for the approval of

orders is experiecing teething problems. The matter

was taken up with the finance dept. Project re-

programmed. [31 Oct 2012]

48% 79.50% B

TL346 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

BACKLOGS :

MUNICIPAL FLEET :

REFUSE TRUCK

% Completion of

Project

100% 0% 5% B Manager: Fleet: N/A [31 Jul 2012]

Manager: Fleet: Requisition sent to SCM for

the purchase of a refuse compactor. [31 Aug

2012]

Manager: Fleet: Received order from SCM.

The refuse compactor to be purchased. [30

Sep 2012]

75% 100% G2 Manager: Fleet: Awaiting delivery. Progress


commitments. [31 Oct 2012]

Manager: Fleet: Awaiting delivery. Progress


commitments. [30 Nov 2012]

Manager: Fleet: Truck delivered during

December. Balance of funds to be transfered:

R545914.00 . [31 Dec 2012]

75% 100% G2

TL347 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

VEHICLE

REPLACEMENTS

% Completion of

Project


Manager: Fleet: Requisitions sent to SCM for

the purchase of a 6t Tip Truck and 3x tractors.

[31 Aug 2012]

Manager: Fleet: Received order from SCM

for the purchase of a 6t Tip Truck and 3x

tractor [30 Sep 2012]

60% 82.48% G2 Manager: Fleet: One 6t tip truck delivered.

Progress linked to expenditure. Expenditure

includes commitments. [31 Oct 2012]



2012]

60% 82.48% G2

TL348 to provide an

effective and

BACKLOGS :

MUNICIPAL FLEET :

% Completion of

Project


Manager: Fleet: Requisition sent to SCM for

40% 54.25% G2 Manager: Fleet: One 10 cum tip truck delivered.

Progress linked to expenditure. Expenditure

40% 54.25% G2

32 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

ADDITIONAL the purchase of a 10 cum Tip Truck. [31 Aug

2012]

Manager: Fleet: Received order from SCM

for the purchase of a 10 cum Tip Truck [30

Sep 2012]

includes commitments. [31 Oct 2012]


Expenditure includes commitments [30 Nov

2012]



2012]

TL349 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

BACKLOGS :

MUNICIPAL FLEET :

ASSET

MAINTENANCE

% Completion of

Project

100% 0% 0% N/A Manager: Fleet: N/A [31 Jul 2012]

Manager: Fleet: N/A [31 Aug 2012]

Manager: Fleet: N/A [30 Sep 2012]

0% 0% N/A Manager: Fleet: Not programmed yet. [31 Oct

2012]

Manager: Fleet: Not programmed yet. [30 Nov

2012]

Manager: Fleet: Not programmed yet. [31 Dec

2012]

0% 0% N/A


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

Management of

electricity losses.

% (kWh purchased -

kWh billed)/ kWh

purchased.

11% 0% 0% N/A 0% 0% N/A HOD: Electrical Engineering Services:

Calculated at end of year [30 Nov 2012]


Calculated at end of year [31 Dec 2012]

0% 0% N/A


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

Improved electricity

infrastructure

measured by effective

capital spending.

% spent of approved

electricity capital

projects.

92% 10% 10.91% G2 HOD: Electrical Engineering Services:






35% 27.75% O HOD: Electrical Engineering Services: Figure

reflects Year to Date plus Commitment. [31 Oct

2012]


pROJECTS ONGOING [30 Nov 2012]


Projects ongoing. [31 Dec 2012]

HOD: Electrical Engineering Services: Outstanding

commitments to be completed. [31 Dec 2012]

35% 27.75% O


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

Gravel road upgraded

to Tarred/paved

standard

Km of gravel road

upgraded to

Tarred/paved

standard

0.75 0 0 N/A Engineer: Streets, Stormwater & Traffic

Engineering: End of year report [31 Jul 2012]


Engineering: End of year report [31 Aug

2012]


Engineering: End of year report [30 Sep

2012]

0 0 N/A Engineer: Streets, Stormwater & Traffic

Engineering: End of year report [31 Oct 2012]


Engineering: End of year report [30 Nov 2012]


Engineering: End of year report [31 Dec 2012]

0 0 N/A


public relations

thereby pledging

that our customers

are serviced with

dignity and care.

Compliance to waste

water quality

standards

% Compliance to

waste water quality

standards (including

Green Drop status)

85% 80% 80% G Engineer: Waste Services: Only Wellington

WWTW's ammonia non compliant due to

organic and hydraulic overloaded [31 Jul

2012]

Engineer: Waste Services: Only Wellington


organic and hydraulic overloaded [31 Aug

2012]



organic and hydraulic overloaded, Saron E-

82% 82% G Engineer: Waste Services: Only Wellington

WWTW's ammonia non compliant due to organic

and hydraulic overloaded, Saron E-Coli not

compliant due to frequent power failures [31 Oct

2012]




compliant due to frequent power failures but this

has been addressed as a new generator was

installed on 12/12/12. Paarl ammonia

82% 82% G

33 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


Coli not compliant due to frequent power

failures [30 Sep 2012]

problematic due to anaerobic conditions in

maturation ponds. [30 Nov 2012]




compliant due to frequent power failures but this

has been addressed as a new generator was

installed on 12/12/12. Paarl ammonia

problematic due to anaerobic conditions in

maturation ponds and this has also been

addressed. [31 Dec 2012]


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

Waste Infrastructure Valid permits for

waste disposal sites

100% 0% 0% N/A 100% 100% G Engineer: Waste Services: All permits updated.

Current in the process of rehabilitation of

redundant sites. [31 Oct 2012]

Engineer: Waste Services: All permits updated.


redundant sites. [30 Nov 2012]

Engineer: Waste Services: All permits updated.


redundant waste sites. [31 Dec 2012]

100% 100% G


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

City entrances No of city entrances

upgraded

2 0 0 N/A 0 0 N/A HOD: Civil Engineering Services: No

completion certificates [31 Dec 2012]

0 0 N/A


public relations

thereby pledging

that our customers

are serviced with

dignity and care.

Effective

management of water

resources managed

by percentage water

losses.

KL billed/ KL used by

municipality (Target

set by the President

and Minister of water

Affairs to reduce Non

Revenue Water from

30% to 18% by 2014).

18% 0% 0% N/A 0% 0% N/A Engineer: Water & Sewerage Services: Only

to be determined at the end June 2013 [31 Oct

2012]

Engineer: Water & Sewerage Services: Only

to be determined at the end June 2013 [30 Nov

2012]

Engineer: Water & Sewerage Services: Only

to be determined at the end June 2013 [31 Dec

2012]

0% 0% N/A


public relations

thereby pledging

that our customers

are serviced with

dignity and care.

Compliance to

potable water quality

standards

% Compliance to

potable water quality

standards (Including

Blue Drop Status)


More than 95%, certificate was requested

from the independant lab for final % [30 Sep

2012]

90% 99% G2 Engineer: Water & Sewerage Services: More

than 99%, a certificate was requested from a

independant lab for confirm the final % [31 Oct

2012]

Engineer: Water & Sewerage Services: More


independant lab for confirm the final % [30 Nov

2012]

Engineer: Water & Sewerage Services: More


independant lab for confirm the final % [31 Dec

2012]

90% 99% G2


public relations

Provisioning of

electricity to HH in

(NKPI. 1) Number of

informal areas

1 0 0 N/A HOD: Electrical Engineering Services: Year

end report. [31 Jul 2012]

0 0 N/A HOD: Electrical Engineering Services: Year

end report. [31 Oct 2012]

0 0 N/A

34 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


thereby pledging

that our customers

are serviced with

dignity and care.

informal areas at

minimum standards.

(households)

connected to the grid

per the request from

Housing Department


reported at end of year [30 Nov 2012]


reported at end of year [31 Dec 2012]


public relations

thereby pledging

that our customers

are serviced with

dignity and care.

Provision of electricity

connections within 30

working days where

network exists and all

obligations met by

applicant.

% of new electricity

requests connected

within 30 days







90% 300% B HOD: Electrical Engineering Services: Target

achieved [31 Oct 2012]

HOD: Electrical Engineering Services: comply

to NRS 047 [30 Nov 2012]


Comply to NRS 047 [31 Dec 2012]

HOD: Electrical Engineering Services: Target

achieved is 100% to date. The calculaton method in

system will be adjusted during review process to

reflect performance to date as 100% i.e.average and

not total. [31 Oct 2012]

90% 300% B


public relations

thereby pledging

that our customers

are serviced with

dignity and care.

Informal areas that

meet agreed

sanitation (sewerage)

service standards (at

least VIP on site) -

Informal areas

serviced per

communal toilets.

(Annual)

(NKPI. 1) Percentage

of informal areas with

minimum standard

sanitation (sewerage)

(No of informal areas

= 40) (Lyners report)

Measured at end of

financial year.

90% 0% 0% N/A Executive Director: Infrastructure &

Planning: Not yet measured. [31 Jul 2012]


Planning: Not yet measured. [31 Aug 2012]


Planning: Not yet measured. [30 Sep 2012]

0% 0% N/A Executive Director: Infrastructure &

Planning: Not yet measured. [31 Oct 2012]


Planning: Not yet measured. [30 Nov 2012]


Planning: Not yet measured. [31 Dec 2012]

0% 0% N/A


public relations

thereby pledging

that our customers

are serviced with

dignity and care.

Review and update of

the SDF

Amended SDF 1 0 0 N/A HOD: Planning Services: Scheduled for

March 2013. [31 Jul 2012]

HOD: Planning Services: Scheduled for

March 2013. [31 Aug 2012]

HOD: Planning Services: Scheduled for

March 2013. [30 Sep 2012]

0 0 N/A HOD: Planning Services: Scheduled for March

2013 [31 Oct 2012]

HOD: Planning Services: Scheduled for March

2013 [30 Nov 2012]

HOD: Planning Services: Scheduled for March

2013. [31 Dec 2012]

0 0 N/A

TL386 to facilitate

sustainable

economic

empowerment for

all communities

within Drakenstein

and enabling a

viable and

conducive

economic

environment

through the

development of

related initiatives

including job

creation and skills

development.

Compilation of

guidelines for the

assessment of

development

applications on the

Urban Fringe

Approved guidelines

to assess

development

proposals on the

Urban Fringe.

1 0 0 N/A HOD: Planning Services: This project is

scheduled and budgeted for 2013/2014. [31

Jul 2012]

HOD: Planning Services: This project is


Aug 2012]



Sep 2012]

0 0 N/A HOD: Planning Services: This project is

scheduled and budgeted for 2013/2014 [31 Oct

2012]


scheduled and budgeted for 2013/2014 [30 Nov

2012]


scheduled and budgeted for 2013/2014 [31 Dec

2012]

0 0 N/A

TL429 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

Compilation of Fleet

Management Report

Number of Monthly

fleet management

reports submitted in

time

12 3 3 G Manager: Fleet: N/A [31 Jul 2012]

Manager: Fleet: N/A [31 Aug 2012]

Manager: Fleet: Ongoing [30 Sep 2012]

3 3 G Manager: Fleet: Quarterly measurement. [31

Oct 2012]

Manager: Fleet: Quarterly measurement [30

Nov 2012]

Manager: Fleet: Quarterly measurement [31

Dec 2012]

6 6 G

35 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


TL433 to ensure the

financial


municipality in

order and to

adhere to statutory

requirements

Infrastructure and

Planning

Maintenance budget

Expenditure

% spent of approved

Maintenance budget

(Infrastructure and

Planning budget) vs.

Actual expenditure

92% 10% 22.21% B Executive Director: Infrastructure &

Planning: Quarterly Measurement. [31 Jul

2012]


Planning: Quarterly Measurement.

Expenditure includes commitment. [31 Aug

2012]


Planning: Figure reflects Year to Date. [30

Sep 2012]

Executive Director: Infrastructure & Planning: Figure

reflects Year to Date plus Commitment. [30 Sep 2012]

25% 56.11% B Executive Director: Infrastructure &

Planning: Figure reflects Year to Date plus







Commitment. [31 Dec 2012]

25% 56.11% B

TL435 to ensure the

financial


municipality in

order and to

adhere to statutory

requirements

Infrastructure and

Planning Capital

budget Expenditure

% spent of approved

Capital budget

(Infrastructure and

Planning budget) vs.

Actual expenditure

92% 10% 12.92% G2 Executive Director: Infrastructure &

Planning: Quarterly Measurement. [31 Jul

2012]


Planning: Quarterly Measurement.

Expenditure includes commitment. [31 Aug

2012]



Commitment. [30 Sep 2012]

Executive Director: Infrastructure & Planning: Figure

reflects Year to Date plus Commitment. [30 Sep 2012]

25% 38.08% B Executive Director: Infrastructure &








Commitment. [31 Dec 2012]

25% 38.08% B

TL2 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

DIRECTORATE:

COMPUTERS -

CAPITAL

REPLACEMENTS

% Completion of

Project

100% 0% 0% N/A 0% 0% N/A 0% 0% N/A

TL3 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

Projects % Completion of

Project

100% 0% 0% N/A 0% 0% N/A 0% 0% N/A

TL30 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

SOCIAL SERVICES:

ADMIN

% Completion of

Project

100% 66% 0% R 100% 90% O Executive Director: Social Services: Orders

created for aircons and the purchase of a

navigator. [30 Nov 2012]

100% 90% O

TL31 to provide an

effective and

efficient workforce

by aligning our

DIRECTORATE:

COMPUTER

BUDGET

% Completion of

Project

100% 0% 0% N/A 50% 0% R 50% 0% R

36 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


institutional

arrangements to


in order to deliver

quality services.

TL32 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

HOD: FURNITURE &

EQUIPMENT

% Completion of

Project

100% 0% 0% N/A 100% 60% R HOD: Protective Services: Shelves in filing

room installed. [31 Oct 2012]

100% 60% R

TL33 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

SECRETARY:

FURNITURE &

EQUIPMENT

% Completion of

Project

100% 100% 0% R 0% 100% B HOD: Protective Services: Office equipment

were puchased (order 2188780) delivered and

signed off for payment. [31 Oct 2012]

100% 100% G

TL34 to facilitate

sustainable

economic

empowerment for

all communities

within Drakenstein

and enabling a

viable and

conducive

economic

environment

through the

development of

related initiatives

including job

creation and skills

development.

RURAL

DEVELOPMENT

PROJECTS

% Completion of

Project

100% 100% 0% R 0% 100% B HOD: Protective Services: Order nr. 2190149,

2187835, 219373 created for equipment

(Neighbourhoodwatches) [31 Oct 2012]

100% 100% G

TL36 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

UPGRADING OF

BUILDINGS

% Completion of

Project

100% 50% 0% R 100% 50% R Chief Traffic: Order 0002184424 created for

tiling at Traffic office, Bergriver Blvd. (work

completed) Waiting on quotation for panic button

at Traffic office, Bergriver Blvd. Civil Engineering

dept is still waiting for an order for the painting of

Traffic Office in Bergriver Blvd [30 Nov 2012]

Chief Traffic: Waiting on quotation for panic

button at Traffic office, Bergriver Blvd. Civil

Engineering dept is still waiting for an order for

the painting of Traffic Office in Bergriver Blvd [31

Dec 2012]

100% 50% R

37 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


TL65 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

TV SETS % Completion of

Project

100% 100% 0% R Manager Fire Excellence Centre: Problems

were encountered with the new Solar system

in capturing requisitions. [30 Sep 2012]

Manager Fire Excellence Centre: Corrective action will

be taken in order to ensure speedy completion of the


0% 100% B Manager Fire Excellence Centre: A requisition

was captured during November for the

procurement of one television. R3507.89 of

funds are committed in this regard. Awaiting

order. [30 Nov 2012]

Manager Fire Excellence Centre: Project


100% 100% G

TL66 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

MICRO WAVE

PAARL STATION

% Completion of

Project

100% 100% 0% R Manager Fire Excellence Centre: Problems

were encountered with the new Solar system

in capturing requisitions. [30 Sep 2012]

Manager Fire Excellence Centre: Corrective action will

be taken in order to ensure speedy completion of the


0% 100% B Manager Fire Excellence Centre: Requisitions

were captured during November for the

procurement of three microwaves. One of these

was delivered. Awaiting the order for the other

two microwaves. R3023.68 is committed in the

above regard. [30 Nov 2012]

Manager Fire Excellence Centre: Project


100% 100% G

TL67 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

FRONT OF MAIN

STATION

% Completion of

Project

100% 25% 25% G Manager Fire Excellence Centre: The

beautification of the area in front of the main

station was discussed with the Parks Section

(Chrisma Jonck). The landscaping of the area

will be finalised prior to the work commencing.

[30 Sep 2012]

50% 0% R Manager Fire Excellence Centre: Discussions

were held with the different roleplayers on this

particular project. The movement of funds

related to this project will commenceshortly. [31

Dec 2012]

Manager Fire Excellence Centre: Corrective action

will be taken to expedite the completion of the project.

[31 Dec 2012]

50% 25% R

TL69 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

RADIO'S % Completion of

Project

100% 0% 0% N/A 100% 0% R Manager Fire Excellence Centre: A discussion

was held between the Chief: Fire Services and

the HOD looking at the possibility of using the

available funds on this vote to purchase radios

for the purpose of community safety. Awaiting

feedback from the HOD on when the funds will

be utilised. [31 Oct 2012]

Manager Fire Excellence Centre: This KPI was

mistakenly allocated to The Manager: Fire Excellence

Centre. It was reported in order to have the mistake

rectified. [31 Dec 2012]

100% 0% R

TL70 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

LAW

ENFORCEMENT

EQUIP

% Completion of

Project

100% 100% 0% R 0% 90% B Law Enforcement: Order Nr. 2190538,

2189976 & 2190062 created for the purchase of

equipment. Equipment delivered and orders

signed off. [31 Oct 2012]

100% 90% O

TL71 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to

SECURITY

EQUIPMENT/ LAW

ENFORCEMENT

% Completion of

Project

100% 50% 0% R 100% 100% G Law Enforcement: Order nr. 2184119, 2193102

en DSP0001080 created

Equipment delivered and orders signed off.

[31 Oct 2012]

100% 100% G

38 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012



in order to deliver

quality services.

TL73 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

UPGRADING OF

TELEPHONE LINES

% Completion of

Project

100% 48% 0% R Manager Fire Excellence Centre: This

project is managed by the IT Section. [30 Sep

2012]

Manager Fire Excellence Centre: Communication will

be made with the IT Section regarding the progress

made thus far. [30 Sep 2012]

100% 0% R Manager Fire Excellence Centre: A request was

made for the KPI owner to be changed accordingly.

[30 Nov 2012]

Manager Fire Excellence Centre: Please refer to the

comments made for November 2012 regarding this

KPI. [31 Dec 2012]

100% 0% R

TL74 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

GENERAL

EQUIPMENT

% Completion of

Project

100% 0% 0% N/A 100% 63% R Manager Fire Excellence Centre: 63% of funds

were transferred to 420040611700 (Office

Furniture) in order to procure the required office

furniture. [31 Dec 2012]

Manager Fire Excellence Centre: The required

furniture will be purchased during the first quarter of

2013. The additional funds linked to this project will be

spent by end of February 2013. [31 Dec 2012]

100% 63% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

MULTI-PURPOSE

CENTRE - PAARL

EAST

% Completion of

Project

100% 25% 0% R 50% 0% R 50% 0% R

TL76 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

ASSET & SKILLS

EQUIPMENT

(SKILLS POOR CO

% Completion of

Project

100% 17% 0% R 51% 0% R 51% 0% R

TL77 to facilitate

sustainable

economic

empowerment for

all communities

within Drakenstein

and enabling a

viable and

conducive

economic

environment

through the

development of

RURAL COMMUNITY

DEVELOPMENT

% Completion of

Project

100% 20% 0% R 60% 60% G Manager Community Development: Meeting

held with internal stakeholders. Appointment of

civill works contractor for site clearing


Manager Community Development: Site

preparation completed including site clearing,

levelling and groundwork. Irrigation and grass to

be completed in January. Phase 2 to start in

January including construction of containerised

unit. [31 Dec 2012]

60% 60% G

39 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


related initiatives

including job

creation and skills

development.


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

MULTI-PURPOSE

CENTRE -

MBEKWENI

% Completion of

Project

100% 0% 0% N/A 50% 50% G Manager Community Development: Orders

placed with SCM office for extractor fan. Music

instruments to be procured through SCM office

[30 Nov 2012]

Manager Community Development:

Procurement of items placed with SCM [31 Dec

2012]

50% 50% G

TL79 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

COMMUNITY

SQUARES -

GENERAL

EQUIPMENT

% Completion of

Project

100% 0% 0% N/A 33% 33% G Manager Community Development: Items for

upgrade ordered through SCM office. [30 Nov

2012]


Procurement of items placed with SCM. Awaiting

orders. [31 Dec 2012]

33% 33% G


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

SOUP KITCHENS -

UPGRADE

% Completion of

Project

100% 25% 0% R 50% 50% G Manager Community Development: Soup

Kitchens to forward needs analysis. Soup

Kitchens established at Mbekweni and Paarl

East Thusong centres. [30 Nov 2012]

Manager Community Development: Soup

Kitchens operational at Mbekweni and Paarl

East Thusong service center [31 Dec 2012]

50% 50% G

TL81 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

SOUP KITCHENS -

FURNITURE &

EQUIPMENT

% Completion of

Project

100% 0% 0% N/A 58% 58% G Manager Community Development: All items

procuredt hrough SCM office. [30 Nov 2012]


Procurement of items placed at SCM [31 Dec

2012]

58% 58% G


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

MULTI-PURPOSE

CENTRE - PAARL

EAST

% Completion of

Project

100% 25% 0% R 50% 100% B Manager Community Development: All

furniture procured through SCM office. [30 Nov

2012]

Manager Community Development: Project


50% 100% B

TL83 to assist and

facilitate with the

development and

empowerment of

ECD Infrastructure % Completion of

Project

100% 25% 0% R 60% 60% G Manager Community Development: Project

started. Estimated time of completion, 2nd week

of December. [30 Nov 2012]


60% 60% G

40 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

Renovation and upgrading of ECD facility

completion [31 Dec 2012]

TL84 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

SHELVING % Completion of

Project

100% 0% 0% N/A 50% 50% G Chief: Library Services: In process [31 Oct

2012]

Chief: Library Services: Requisitions created

[30 Nov 2012]

Chief: Library Services: Req created [31 Dec

2012]

50% 50% G

TL85 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

SURVEILLANCE

CAMERA

% Completion of

Project


2012]

Chief: Library Services: In process [30 Nov

2012]

Chief: Library Services: Req for outside

camera [31 Dec 2012]

50% 50% G

TL86 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

GENERAL

EQUIPMENT

% Completion of

Project

100% 20% 23.50% G2 Chief: Library Services: In process [30 Sep

2012]

60% 30% R Chief: Library Services: In process [31 Oct

2012]


2012]

Chief: Library Services: Req to be created [31

Dec 2012]

Chief: Library Services: Will be finalised in Jan 13

[31 Dec 2012]

60% 30% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

GARDEN

DEVELOPMENT

% Completion of

Project

100% 20% 20% G Chief: Library Services: In progress [30 Sep

2012]

60% 30% R Chief: Library Services: In process [31 Oct

2012]

Chief: Library Services: Requisitions created

[30 Nov 2012]

Chief: Library Services: Req created. [31 Dec

2012]

Chief: Library Services: New oders to be submitted.

[31 Dec 2012]

60% 30% R

TL88 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

UPGRADE OF

LIBRARY

% Completion of

Project

100% 19% 30% B Chief: Library Services: In process [30 Sep

2012]

38% 80% B Chief: Library Services: In process [31 Oct

2012]

Chief: Library Services: In progress [30 Nov

2012]

Chief: Library Services: In progress [31 Dec

2012]

38% 80% B

TL89 to provide an SPECIAL % Completion of 100% 20% 20% G Chief: Library Services: Move to 4400 [30 60% 21% R Chief: Library Services: In process [31 Oct Chief: Library Services: Req will be creating [31 Dec 60% 21% R

41 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

EQUIPMENT: AGED

& DIFFERENTLY AB

Project Sep 2012] 2012]

Chief: Library Services: Move to vote 4400 [30

Nov 2012]

Chief: Library Services: Moved to vote 4400

[31 Dec 2012]

2012]

TL90 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.


Project


2012]


2012]

Chief: Library Services: Req. to be created [31

Dec 2012]

50% 50% G

TL91 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

TROLLEYS % Completion of

Project

100% 0% 0% N/A 0% 15% B Chief: Library Services: In process [31 Oct

2012]


[30 Nov 2012]

Chief: Library Services: moved to vote 4400

[31 Dec 2012]

0% 15% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

GARDEN

DEVELOPMENT

% Completion of

Project

100% 20% 20% G Chief: Library Services: In process [30 Sep

2012]

60% 60% G Chief: Library Services: In process [31 Oct

2012]


2012]

Chief: Library Services: req created.Awaiting

orders. Handled by parks [31 Dec 2012]

60% 60% G

TL93 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

GENERAL

EQUIPMENT

% Completion of

Project

100% 20% 25% G2 Chief: Library Services: In progress. Req

created. [30 Sep 2012]


2012]


2012]

Chief: Library Services: In process [31 Dec

2012]

60% 60% G

TL94 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

UPGRADING OF

LIBRARY

% Completion of

Project

100% 13% 18% G2 Chief: Library Services: Req created. [30

Sep 2012]

26% 80% B Chief: Library Services: In process [31 Oct

2012]


2012]

Chief: Library Services: In progress. roofing

finished [31 Dec 2012]

26% 80% B

42 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


disabled.

TL95 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

SURVEILLANCE

CAMERA

(SECURITY)

% Completion of

Project


2012]

Chief: Library Services: Use for another library.

[30 Nov 2012]


2012]

50% 87% B

TL96 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

SPECIAL

EQUIPMENT: AGED

& DIFFERENTLY AB

% Completion of

Project

100% 0% 0% N/A 50% 15% R Chief: Library Services: In process [31 Oct

2012]


[30 Nov 2012]


[31 Dec 2012]

Chief: Library Services: Req to be created [31 Dec

2012]

50% 15% R

TL97 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

GENERAL

EQUIPMENT

% Completion of

Project

100% 0% 0% N/A 50% 59% G2 Chief: Library Services: In process [31 Oct

2012]


2012]


2012]

50% 59% G2

TL98 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.


Project


2012]


2012]


2012]

0% 5% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

GARDEN

DEVELOPMENT

% Completion of

Project

100% 20% 20% G Chief: Library Services: In progress [30 Sep

2012]


2012]


2012]

Chief: Library Services: Req created awaiting

order [31 Dec 2012]

60% 60% G

TL100 to provide an

effective and

efficient workforce

by aligning our

institutional


Project


2012]


2012]


0% 5% B

43 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


arrangements to


in order to deliver

quality services.

2012]

TL101 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

UPGRADING OF

LIBRARY

% Completion of

Project


2012]


2012]


2012]

25% 40% B

TL102 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

GENERAL

EQUIPMENT

% Completion of

Project

100% 20% 28% G2 Chief: Library Services: Req created [30

Sep 2012]

60% 80% G2 Chief: Library Services: In process [31 Oct

2012]


2012]


2012]

60% 80% G2

TL103 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

SPECIAL

EQUIPMENT: AGED

& DIFFERENTLY AB

% Completion of

Project


2012]


[30 Nov 2012]


[31 Dec 2012]


2012]

50% 15% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

GARDEN

DEVELOPMENT

% Completion of

Project


2012]


2012]

Chief: Library Services: In Process [30 Nov

2012]


orders. [31 Dec 2012]

60% 60% G

TL105 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

UPGRADING OF

LIBRARY

% Completion of

Project


2012]

Chief: Library Services: In Progress [30 Nov

2012]

Chief: Library Services: In progresss [31 Dec

2012]

50% 78% B

TL106 to provide an

effective and

TROLLEYS % Completion of

Project


2012]


2012]

67% 15% R

44 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.


[30 Nov 2012]


[31 Dec 2012]

TL107 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

GENERAL

EQUIPMENT

% Completion of

Project

100% 25% 30% G2 Chief: Library Services: Req created [30

Sep 2012]


2012]


2012]


2012]

50% 65% G2

TL108 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

GENERAL

EQUIPMENT

% Completion of

Project

100% 25% 28% G2 Chief: Library Services: Req created in



2012]


[30 Nov 2012]


2012]

50% 55% G2

TL109 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

SATELLITE

LIBRARIES -

UPGRADE

% Completion of

Project

100% 10% 15% B Chief: Library Services: In progress [30 Sep

2012]


2012]


[30 Nov 2012]


[31 Dec 2012]

60% 70% G2

TL110 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

SATELLITE

LIBRARIES -

FURNITURE &

EQUIPMENT

% Completion of

Project


2012]


[30 Nov 2012]


[31 Dec 2012]

50% 50% G

TL111 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

SATELLITE

LIBRARIES -

GENERAL

EQUIPMENT

% Completion of

Project

100% 7% 30% B Chief: Library Services: In progress [30 Sep

2012]


2012]


[30 Nov 2012]


[31 Dec 2012]

30% 30% G

45 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


disabled.

TL112 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.


Project


2012]


2012]


2012]

50% 50% G


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

GARDEN

DEVELOPMENT

% Completion of

Project


2012]


2012]

Chief: Library Services: Requisition created

[30 Nov 2012]


order [31 Dec 2012]

60% 60% G

TL114 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

GENERAL

EQUIPMENT

% Completion of

Project


2012]


2012]


2012]

50% 50% G


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

GARDEN

DEVELOPMENT

% Completion of

Project


2012]


2012]


2012]


order [31 Dec 2012]

60% 60% G

TL116 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

UPGRADING OF

LIBRARY

% Completion of

Project

100% 0% 0% N/A 50% 60% G2 Chief: Library Services: In process [31 Oct

2012]


2012]


2012]

50% 60% G2

TL117 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to

SPECIAL

EQUIPMENT: AGED

& DIFFERENTLY AB

% Completion of

Project


2012]


[30 Nov 2012]


[31 Dec 2012]

Chief: Library Services: req to be created [31 Dec

2012]

50% 15% R

46 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012



in order to deliver

quality services.

TL118 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

RADIO'S % Completion of

Project

100% 100% 0% R 0% 100% B Manager: Parks: Project completed. [31 Oct

2012]

100% 100% G

TL119 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

FOGGER % Completion of

Project

100% 100% 0% R 0% 100% B Manager: Parks: Project 87% completed. [31

Oct 2012]

Manager: Parks: Project completed. [30 Nov

2012]

Manager: Parks: Project completed. [31 Dec

2012]

100% 100% G

TL120 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

UPGRADE TOILET

FACILITIES

% Completion of

Project

100% 6% 0% R 13% 13% G Manager: Parks: A total of 6 % of budget were

spent. [31 Oct 2012]

Manager: Parks: Project 13% completed. [31

Dec 2012]

13% 13% G

TL121 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

DEVELOP OF

GARDENS AT

MUNICIPAL

BUILDING

% Completion of

Project

100% 50% 0% R 50% 30% R Manager: Parks: Project 30% completed. [31

Oct 2012]


Nov 2012]


Dec 2012]

Manager: Parks: Project will be speed up during the

first quarter of January 2013. [31 Dec 2012]

50% 30% R

TL122 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

EQUIPMENT

GENERAL

(HYDRAULIC WINCH

LOCKER

% Completion of

Project

100% 18% 0% R 63% 37% R Manager: Parks: Project 6% completed. [31 Oct

2012]


Nov 2012]


Dec 2012]

Manager: Parks: The yearly target up to date has

been reach. [31 Dec 2012]

63% 37% R

TL123 to assist and

facilitate with the

DEVELOP OF TREE

GARDEN

% Completion of

Project

100% 0% 0% N/A 0% 0% N/A 0% 0% N/A

47 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

TL124 to facilitate

sustainable

economic

empowerment for

all communities

within Drakenstein

and enabling a

viable and

conducive

economic

environment

through the

development of

related initiatives

including job

creation and skills

development.

TOURISM FOCUS

POINTS

% Completion of

Project

100% 18% 0% R 54% 43% O Manager: Parks: Project 43% completed. [30

Nov 2012]


Dec 2012]



54% 43% O

TL127 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

STAFF FACILITIES

AT DEPOTS:

UPGRADE

% Completion of

Project

100% 0% 0% N/A 60% 90% B Manager: Parks: Project 36% completed. [31

Oct 2012]


Nov 2012]


Dec 2012]

60% 90% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

WATER

MANAGEMENT

EQUIPMENT

% Completion of

Project

100% 0% 0% N/A 100% 13% R Manager: Parks: Project 5% completed. [30

Nov 2012]


Dec 2012]

Manager: Parks: Equipment will be purchased during

first quarter of 2013. [31 Dec 2012]

100% 13% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

TOWN ENTRANCE

IMPROVEMENTS

% Completion of

Project


Oct 2012]


Nov 2012]


Dec 2012]



60% 42% R

TL130 to provide an

effective and

EQUIPMENT

GENERAL

% Completion of

Project

100% 25% 0% R 50% 55% G2 Manager: Parks: Project 37% completed. [31

Oct 2012]

50% 55% G2

48 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

(LOCKERS

IRRIGATION EL


Nov 2012]


Dec 2012]

TL131 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

BERG RIVER :

REMOVE ALIEN

VEGETATION

% Completion of

Project

100% 0% 0% N/A 100% 100% G Manager: Parks: Project 100% completed. [31

Dec 2012]

100% 100% G

TL132 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

REPLACE RADIO'S % Completion of

Project

100% 0% 0% N/A 0% 0% N/A 0% 0% N/A


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

WATER

MANAGEMENT

EQUIPMENT

% Completion of

Project

100% 0% 0% N/A 39% 0% R 39% 0% R

TL136 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

COMMUNITY

SQUARES:

UPGRADE

% Completion of

Project


Nov 2012]


Dec 2012]

Manager: Parks: Waiting for the order from SCM for

purchasing of playgroud equipment. [31 Dec 2012]

45% 5% R

TL137 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

STAFF FACILITIES

AT DEPOTS: NEW

% Completion of

Project

100% 0% 0% N/A 0% 15% B Manager: Parks: Project 8% completed. [31 Oct

2012]


Nov 2012]


Dec 2012]

0% 15% B

49 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


TL138 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

UPGRADING

CRICKET PITCHES

% Completion of

Project

100% 0% 0% N/A 0% 0% N/A 0% 0% N/A

TL139 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

UPGRADING OF

MBEKWENI SPORTS

AND RUGBY S

% Completion of

Project


2012]


Nov 2012]


Dec 2012]

0% 38% B

TL140 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

BOWLING CLUB:

UPGRADING OF

BUILDING

% Completion of

Project


Nov 2012]


Dec 2012]

Manager: Parks: Building section will be requested to

speed up project. [31 Dec 2012]

100% 57% R

TL141 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

DU TOIT STREET

TENNIS COURTS :

UPGRADING &

FENCE

% Completion of

Project


Nov 2012]


Dec 2012]

0% 42% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

EQUIPMENT:

GENERAL (WATER

CANNON LOCKER

% Completion of

Project

100% 22% 0% R 44% 0% R Manager: Parks: Equipment will be ordered during

January and February 2013 [31 Dec 2012]

44% 0% R

TL143 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

DALJOSAPHAT

STADIUM:

EQUIPMENT

% Completion of

Project

100% 16% 0% R 48% 0% R Manager: Parks: The tax clearance of the sole

Supplier of equipment in SA has expired. Their

documentation will be in order during January 2013.

Thyen we can proceed with creating the order. [31

Dec 2012]

48% 0% R

50 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


elderly, youth and

disabled.

TL145 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

DAL SPORTS

STADIUM:

UPGRADING

FACILITY

% Completion of

Project


Dec 2012]

5% 5% G

TL146 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

STAFF FACILITIES

AT DEPOTS:

UPGRADE

% Completion of

Project


Nov 2012]


Dec 2012]

36% 48% G2

TL147 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

NEW ORLEANS

SPORTS FACILITY:

UPGRADE

% Completion of

Project


Nov 2012]


Dec 2012]

0% 7% B

TL148 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

Upgrade Saron

Sports Facility

% Completion of

Project


Dec 2012]

Manager: Parks: The contractor plan to finish at the

end of January 2013 with contructing of the netball

court. [31 Dec 2012]

80% 40% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

EQUIPMENT:

GENERAL (WATER

CANNON PIPES

% Completion of

Project

100% 0% 0% N/A 36% 6% R Manager: Parks: Project 6% completed. [31 Oct

2012]

Manager: Parks: Material will be purchased during

January and February 2013. [31 Dec 2012]

36% 6% R

TL150 to provide an

effective and

efficient workforce

by aligning our

IRRIGATION

EQUIPMENT

% Completion of

Project

100% 0% 0% N/A 0% 0% N/A 0% 0% N/A

51 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


institutional

arrangements to


in order to deliver

quality services.

TL151 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

NEWTON:

UPGRADE FACILITY

% Completion of

Project

100% 0% 0% N/A 0% 0% N/A 0% 0% N/A

TL153 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

EQUIPMENT:

GENERAL (PIPES)

% Completion of

Project


Nov 2012]


Dec 2012]

Manager: Parks: Equipment will be purchase during


50% 14% R

TL154 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

EQUIPMENT

GENERAL

(PRUNING SHARES

ELEC

% Completion of

Project


2012]


Nov 2012]


Dec 2012]

Manager: Parks: Equipment will be purchase during


54% 37% R

TL155 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

STAFF FACILITIES

AT DEPOTS: NEW

% Completion of

Project


Nov 2012]


Dec 2012]

0% 2% B

TL156 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

STAFF FACILITIES

AT DEPOTS:

FURNITURE &

% Completion of

Project

100% 100% 0% R 0% 15% B Manager: Parks: Project 15% completed. [31

Oct 2012]


Nov 2012]


Dec 2012]

100% 15% R

52 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


TL157 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

EQUIPMENT:

GENERAL (CABLES

WINCHES LOC

% Completion of

Project


2012]


Nov 2012]


Dec 2012]

Manager: Parks: Project will be speed up during

January/February 2013. [31 Dec 2012]

50% 7% R

TL158 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

UPGRADING OF

GARDEN &

CAMPING AREAS

IMP

% Completion of

Project

100% 0% 0% N/A 50% 0% R Manager: Parks: A new Paarl Mountain Advisory

Board was elected. Their first meeting will take place

during January 2013. Then the project will be

finalized. [31 Dec 2012]

50% 0% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

UPGRADING OF

JAN PHILLIPS ROAD

% Completion of

Project


Nov 2012]


Dec 2012]

33% 33% G

TL160 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

UPGRADING OF

PAARL MOUNTAIN

RESERVE

% Completion of

Project


Dec 2012]

0% 8% B

TL161 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

EQUIPMENT:

GENERAL (SHEETS/

MATTRESSES/CU

% Completion of

Project

100% 30% 0% R 30% 0% R Manager: Parks: Project will be speed up during


30% 0% R

TL162 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


UPGRADING

CHALETS, BRAAIS,

FURNITURE &

TOILETS.

% Completion of

Project


Nov 2012]


Dec 2012]

36% 69% B

53 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


in order to deliver

quality services.

TL163 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

EQUIPMENT:

GENERAL

(POLISHER SHEETS

MA

% Completion of

Project

100% 0% 0% N/A 30% 0% R 30% 0% R

TL164 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

UPGRADING OF

CHALETS

% Completion of

Project

100% 0% 0% N/A 0% 0% N/A 0% 0% N/A

TL165 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

UPGRADING OF

FACILITY

% Completion of

Project

100% 0% 0% N/A 50% 64% G2 Manager: Parks: Project 16% completed. [30

Nov 2012]


Dec 2012]

50% 64% G2

TL166 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

REMOVE ALIEN

VEGETATION

% Completion of

Project

100% 18% 0% R 54% 0% R Manager: Parks: This project will be started during

January 2013. [31 Dec 2012]

54% 0% R

TL167 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

EQUIPMENT:

GENERAL (STOVE

TABLES & CHAI

% Completion of

Project


Nov 2012]


Dec 2012]

Manager: Parks: [31 Dec 2012] 33% 57% B

TL168 to provide an

effective and

efficient workforce

EQUIPMENT:

GENERAL

% Completion of

Project

100% 0% 0% N/A 100% 0% R Manager: Parks: Project will be speed up during


100% 0% R

54 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


by aligning our

institutional

arrangements to


in order to deliver

quality services.

TL169 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

UPGRADE

SWIMMING POOL &

RELATED

EQUIPMENT

% Completion of

Project


Oct 2012]


Nov 2012]


Dec 2012]



100% 19% R

TL170 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

EQUIPMENT:

GENERAL (CHAIRS,

TACKLES, TRAILER,

SCALE) (DRA)

% Completion of

Project


Nov 2012]


Dec 2012]

36% 36% G

TL171 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

UPGRADE FACILITY % Completion of

Project

100% 0% 0% N/A 71% 100% G2 Manager: Parks: Project 3% completed. [31 Oct

2012]


Nov 2012]


Dec 2012]

71% 100% G2

TL172 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

EQUIPMENT:

GENERAL (CHAIRS

TABLE BOKKIES

% Completion of

Project


Oct 2012]


Nov 2012]


Dec 2012]

50% 87% B

TL173 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

EQUIPMENT:

GENERAL (CHAIRS

TABLE BOKKIES

% Completion of

Project

100% 0% 0% N/A 30% 0% R Manager: Parks: This project will be started during

January 2013. [31 Dec 2012]

30% 0% R

55 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


TL174 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

UPGRADING OF

BUILDINGS

% Completion of

Project


Nov 2012]


Dec 2012]



64% 13% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

C2(1) -

NEIGHBOURHOOD

BEAUTIFICATION &

G

% Completion of

Project


Oct 2012]


Nov 2012]


Dec 2012]

58% 72% G2


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

UPGRADE OF

HEROES ACRES

% Completion of

Project


2012]


Nov 2012]


Dec 2012]

Manager: Parks: The rest of the funds is part of the

savings. [31 Dec 2012]

28% 100% B


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

UPGRADE FACILITY % Completion of

Project


Oct 2012]


Nov 2012]


Dec 2012]

0% 37% B

TL178 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

DEVELOP OF NEW

CEMETERY

% Completion of

Project


Dec 2012]

20% 91% B

TL179 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

STAFF FACILITIES

AT DEPOTS:

UPGRADE

% Completion of

Project


Oct 2012]


Nov 2012]


Dec 2012]



100% 15% R

56 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


TL180 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

DEVELOP OF NEW

CEMETERY

% Completion of

Project

100% 12% 0% R 100% 100% G Manager: Parks: Project 27% completed. [31

Oct 2012]


Nov 2012]


Dec 2012]

100% 100% G

TL181 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

SARON CEMETERY:

UPGRADE

% Completion of

Project


Oct 2012]


Nov 2012]


Dec 2012]

Manager: Parks: Project will commence during

January 2013. [31 Dec 2012]

100% 33% R

TL182 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

BEAUTIFY

CEMETERIES

% Completion of

Project


Nov 2012]


Dec 2012]

Manager: Parks: Project will commence during

January 2013. [31 Dec 2012]

100% 23% R

TL183 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

GENERAL

EQUIPMENT (PIPES

SEAT HOLDING)

% Completion of

Project


Nov 2012]


Dec 2012]

32% 32% G

TL184 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

STAFF FACILITIES

AT DEPOTS:

UPGRADE

% Completion of

Project

100% 0% 0% N/A 0% 0% N/A 0% 0% N/A

TL190 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to

SECURITY FENCING

& CARPORTS

% Completion of

Project

100% 43% 48% G2 Head Library Services: In process [30 Sep

2012]

63% 80% G2 Head Library Services: In process [31 Oct

2012]

Head Library Services: In progress [30 Nov

2012]

Head Library Services: In process [31 Dec

2012]

63% 80% G2

57 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012



in order to deliver

quality services.

TL192 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

2-WAY MOTOROLA

RADIOS

% Completion of

Project


Dec 2012]

100% 100% G

TL193 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

TOOLS &

MACHINERY

% Completion of

Project


Dec 2012]

50% 50% G

TL195 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

ADDRESS

UPGRADING TO

HOUSES & FLATS

% Completion of

Project

100% 20% 80% B Manager: Housing Administration: We

bought the material for projects that we are

busy with i.e Painting of Flats R4 686.80 [31

Jul 2012]

Manager: Housing Administration: Starting

Project painting of Flats Kiewiet &Loerie Flat

20 August 2012. Starting project Upgrading

Hostels in MBKW B block on 27 August 2012.

Lobour is R45,695.61. [31 Aug 2012]

Manager: Housing Administration:

Continuing with Project Kiewiet,Loerie Flats &

Upgrading Hostels.Starting new project

Arendsnes Wellington in ward 18. Labour cost

R56,090,00 material cost is R63,443.63. (KPI

Owner : Manager Housing admin

[30 Sep 2012]

50% 98% B Manager: Housing Administration: Still busy

with Project Kiewiet ward 26, Loerie ward 27,

Arendsnes ward 18. Upgrading of Hostels in

ward 6 finished. [31 Oct 2012]

Manager: Housing Administration: Kiewiet

Painting of flats are finished on the

30/11/2012.Bosbok stair cases is finishesd on

the 30/11/2012. Arendnes Mun.building

(upgrading) still busy, MBKW Hostels still busy,

Blesbok painting of flats still busy & Loerie

Painting of flats still busy.

Expenditure R268,154.42 incl payment material

& orders. [30 Nov 2012]

Manager: Housing Administration: Staircases

Project ward 21 (Bosbok str) finished, Painting of

flats Kiewiet ward 26 finished, Painting of flats

Blesbok str ward 21finished & Upgrading of B

Hostels ward 6 still busy, Loerie painting of flats

finished. Material cost R54,088.98, Labour cost

R143,586.00. [31 Dec 2012]

50% 98% B

TL196 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

INSTALLATION OF

SECURITY SYSTEM

(FRONT D

% Completion of

Project

100% 0% 0% N/A Manager: Housing Projects: Service

provider have been appointed and a

agreement signed between Drakenstein

Municipality and the service provider. Project

to be completed by end of Nov 2012. [30 Sep

2012]

100% 0% R Manager: Housing Projects: The installation of

cameras still in process. Quotations was

requested from the service provider. [31 Oct

2012]

Manager: Housing Projects: The service

provider have provided the quotations. [30 Nov

2012]

100% 0% R

TL198 to facilitate RURAL HOUSING % Completion of 100% 0% 0% N/A Manager: Housing Projects: Proposed sites 0% 0% N/A Manager: Housing Projects: The report served 0% 0% N/A

58 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


sustainable

economic

empowerment for

all communities

within Drakenstein

and enabling a

viable and

conducive

economic

environment

through the

development of

related initiatives

including job

creation and skills

development.

Project have been identified in Simondium wich will

now be considered by the Management

Committee and Mayco. The initation stage (

feasibility , geo tech , Town Planning ,

Designs etc can only commence once Mayco

approved the proposed sites. [30 Sep 2012]

before the Executive management committee for

consideration [31 Oct 2012]

Manager: Housing Projects: The Management

Committee approved the identified sites

recommended in the report. [30 Nov 2012]


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

LAND ACQUISITION

& BULK SERVICES

% Completion of

Project

100% 0% 0% N/A Manager: Housing Projects: Council

recently resolved that a contribution R3.5m be

utilized for Civil engineering services of the

Upgrading of Lantana/Kolbe and Kingston

Town. The remainder of the funds be utilize

for the Emergency Housing Project [30 Sep

2012]

3% 0% R Manager: Housing Projects: The remainder of

the funds will be utilize for feasability studies and

Bulk services as required, and a portion of erf

10281. [31 Oct 2012]

Manager: Housing Projects: The remainder of

the funds will be utilize for feasability studies and

Bulk services as required, and a portion of erf

10281. [30 Nov 2012]

3% 0% R


infrastructure and

energy supply that

will contribute to

the improvement of


citizens within

Drakenstein.

LAND ACQUISITION

& BULK SERVICES

% Completion of

Project

100% 60% 80% G2 Manager: Housing Projects: The erection of

the Gouda reservior is well underway. [30 Sep

2012]

100% 98% O Manager: Housing Projects: 85% Completed

[31 Oct 2012]

Manager: Housing Projects: Completed 98%

only water that needs to be tested [30 Nov 2012]

100% 98% O


public relations

thereby pledging

that our customers

are serviced with

dignity and care.

Interaction with Taxi

Industry

No of formal meetings

conducted with Taxi

industry

6 1 1 G Chief Traffic: Wellington and Mr. G Williams

were Acting At DLTC, Paarl [31 Jul 2012]

Chief Traffic: Meeting held @ 09:00, 18

September, Civic Centre [30 Sep 2012]

1 1 G Chief Traffic: Meeting held @ 09:00, 11

October 2012, Board Room 3rd Floor,Civic

Centre Paarl. [31 Oct 2012]

Chief Traffic: No meeting scheduled for

November, due to the preparation of the

Appreciation Ceremony and Mr GW. Williams

was also acting at the DLTC Paarl. [30 Nov

2012]

Chief Traffic: No meeting scheduled for this

month. [31 Dec 2012]

2 2 G

TL398 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

Implementation of

Integrated Human

Settlement Strategy

plan through

addressing housing

Backlogs and reduce

the Housing demand

No of Housing

Opportunities

Provided/completed

(New Houses / Top

Structures)

831 81 116 G2 Manager: Housing Projects: 116 Handovers

[30 Sep 2012]

250 133 R Manager: Housing Projects: Houses were

handed over in October 2012 and will form part

of the total houses delivered for the second

qaurter that will end December 2012. [31 Oct

2012]

Manager: Housing Projects: 95Houses were

handed over in November 2012 and will form

part of the total houses delivered for the second

qaurter that will end December 2012. [30 Nov

331 249 O

59 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


2012]

TL399 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

Implementation of

Integrated Human

Settlement Strategy

plan through

addressing housing

Backlogs and reduce

the Housing demand

No of Housing

Opportunities

Provided/completed

(Service sites)

370 0 39 B Manager: Housing Projects: The provision

of service sites is within reach of the target as

50% must be reached by the end of the 2nd

quarter ( Dec 2012)

[30 Sep 2012]

150 0 R Manager: Housing Projects: Total no of sites

will be reported by the end of December 2012.

[31 Oct 2012]

Manager: Housing Projects: Total no of sites

will be reported by the end of December 2012.

[30 Nov 2012]

150 39 R

TL400 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

Reaction to

Emergency evictions

% of eviction requests

responded

80% 80% 0% R 80% 0% R HOD: Housing: Item was submitted to the

Portfolio Committee [31 Oct 2012]

HOD: Housing: Item was submitted to MAYCO

[30 Nov 2012]

80% 0% R

TL401 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

Implementation of

Integrated Human

Settlement Strategy

plan through

addressing housing

Backlogs and reduce

the Housing demand

Review of Integrated

Sustainable Human

Settlements Plan

(ISHP)

1 0 0 N/A HOD: Housing: The review of the Intergrated

sustainable Human Settleman Plan will be

finalize in the last qaurter ( April 2013/June

2013 ( KPI Owner HOD [30 Sep 2012]

0 0 N/A HOD: Housing: In progress [31 Oct 2012]

HOD: Housing: In progress [30 Nov 2012]

0 0 N/A

TL402 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

Maintenance reports

on sports facilities

No of inspection

reports submitted

4 1 0 R 1 2 B Manager: Parks: Was unable to complete Ignite

for September due to the fact that cannot get

access Ignite [31 Oct 2012]

Manager: Parks: A report has been compiled

[31 Dec 2012]

2 2 G

TL403 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

Formal Interaction

with other spheres of

Governments

regarding culture

No of interactions

initiated with other

Spheres of

Governments

regarding culture

2 1 0 R 0 0 N/A Manager Community Development: Official fro

Community Development section allocated

duties for the establishment of Culutral forum.

[30 Nov 2012]

Manager Community Development: Meeting

arranged for February 2013 [31 Dec 2012]

1 0 R

TL404 to assist and

facilitate with the

development and

empowerment of

Development of New

cemeteries.

No of new cemeteries

developed

1 0 0 N/A 0 0 N/A 0 0 N/A

60 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

TL414 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

Promote Gender

Equality

Established

Drakenstein Gender

Forum

1 0 0 N/A 0 0 N/A Manager Community Development: 2

Meetings held with Gender ward

representatives. [30 Nov 2012]

0 0 N/A

TL415 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

Establish Drakenstein

ECD Forum through

amalgamating

existing local forums

Established DM ECD

Forum

1 0 0 N/A Manager Community Development:

Strategic planning session for establishment

of forum completed. [31 Jul 2012]


Meeting held with Wellington ECD Forum.

Meeting held with Paarl ECD forum. [31 Aug

2012]

0 100 B Manager Community Development:

Completed. The ECD Forum for the Drakenstein

Municipal area was established. [31 Oct 2012]

Manager Community Development: Meeting

held with Drakenstein ECD forum. ECD forum

formally introduced to executive councillors and

Mayor. [30 Nov 2012]

0 100 B

TL416 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

Ensure support for

the ECD

Development of ECD

Policy

1 0 0 N/A Manager Community Development:

Strategic planning session for establishment

of ECD policy completed. Draft policy

forwarded to all ECD stakeholders for

comment. [31 Jul 2012]


Comments recieved from Office of the

municipal manager. Awaiting comments from

Departments [31 Aug 2012]

Manager Community Development: Meetings to be

arranged with sector Departments to discuss ECD policy

[31 Aug 2012]

0 0 N/A Manager Community Development: ECD

policy distibuted to all stakeholders for comment.

Request made to Drakenstein ECD forum to

provide inputs on 1st draft by 30 /10/ 2012 [31

Oct 2012]

Manager Community Development: ECD

policy forwarded to ECD forum. Changes to be

made to existing policy. [30 Nov 2012]

Manager Community Development: Request to

change the project name forwarded to ED. It should

read development of ECD policy [31 Oct 2012]

0 0 N/A

TL417 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

Monitoring of public

nuisance occurrences

No of occurrences

submitted relating to

public nuisances

12 3 3 G Admin: Social Services: All Public

nuisances referred to HOD Protectives / Law

enforcement [30 Sep 2012]

3 0 R 6 3 R

TL4 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

DIRECTORATE:

COMPUTERS

% Completion of

Project

100% 0% 0% N/A Executive Director: Strategic Services: n/a

[31 Jul 2012]

Executive Director: Strategic Services: n/a

[31 Aug 2012]


[30 Sep 2012]

50% 50% G Executive Director: Strategic Services: n/a

[31 Oct 2012]


[30 Nov 2012]

Executive Director: Strategic Services:

attended to. [31 Dec 2012]

50% 50% G

61 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


TL5 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

SHADED CAR

PARKING: TOWN

HALL

% Completion of

Project


[31 Jul 2012]


[31 Aug 2012]


[30 Sep 2012]

100% 0% R Executive Director: Strategic Services: n/a

[31 Oct 2012]


[30 Nov 2012]


Incorrect allocation of KPI to ED: Strategic

Services. [31 Dec 2012]

Executive Director: Strategic Services: IGNITE to

correct. The actual % of 100% is being filled in so as

not to create the wrong impression that it is not being

met when it reflects red. [31 Dec 2012]

100% 0% R

TL6 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

FENCING OF

PARKING AREA:

TOWN HALL

% Completion of

Project


[31 Jul 2012]


[31 Aug 2012]


[30 Sep 2012]


[31 Oct 2012]


[30 Nov 2012]








100% 0% R

TL7 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

ALTERATIONS IN

THE TOWN HALL

% Completion of

Project


[31 Jul 2012]


[31 Aug 2012]


[30 Sep 2012]


[31 Oct 2012]


[30 Nov 2012]








100% 0% R

TL8 to facilitate

sustainable

economic

empowerment for

all communities

within Drakenstein

and enabling a

viable and

conducive

economic

environment

through the

development of

related initiatives

including job

creation and skills

development.

LED & TOURIST

DEVELOPMENT

PROJECTS

% Completion of

Project

100% 100% 100% G Manager: LED & Tourism: n/a [31 Jul 2012]

Manager: LED & Tourism: n/a [31 Aug 2012]

Manager: LED & Tourism: Funds utilized to

finalised planning phase of Ikhwezi Centre [30

Sep 2012]

0% 0% N/A Manager: LED & Tourism: Planning phase

completed. In process to source external funds

for the project [31 Oct 2012]

Manager: LED & Tourism: In process to source

external funds [30 Nov 2012]


external funds [31 Dec 2012]

100% 100% G

TL9 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

UPGRADING OF

IKHWEZI

COMMUNITY

CENTRE

% Completion of

Project

100% 100% 100% G Manager: LED & Tourism: Consulting

Engineers appointed and planning phase has

been completed [31 Jul 2012]

Manager: LED & Tourism: Business plan

completed for the sourcing of external funding

[31 Aug 2012]

Manager: LED & Tourism: Planning phase

0% 0% N/A Manager: LED & Tourism: In process to source

external funding [31 Oct 2012]


external funds [30 Nov 2012]


external funds [31 Dec 2012]

100% 100% G

62 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


elderly, youth and

disabled.

completed. Business plan submitted for

external funding [30 Sep 2012]

TL10 to assist and

facilitate with the

development and

empowerment of

the poor and the

most vulnerable.

These include the

elderly, youth and

disabled.

ARENDSNES

INFORMAL

TRADING MARKET

% Completion of

Project

100% 40% 40% G Manager: LED & Tourism: Upgrading has

started with the painting and renovation of the

building [31 Jul 2012]

Manager: LED & Tourism: Renovations and

upgrading in progress [31 Aug 2012]


Upgrading in progress [30 Sep 2012]

100% 40% R Manager: LED & Tourism: Renovations and

upgrading in progress [31 Oct 2012]


upgrade in progress [30 Nov 2012]

Manager: LED & Tourism: Renovations in

progress [31 Dec 2012]

Manager: LED & Tourism: Renovations to be

completed by end of January [31 Dec 2012]

100% 40% R

TL11 to facilitate

sustainable

economic

empowerment for

all communities

within Drakenstein

and enabling a

viable and

conducive

economic

environment

through the

development of

related initiatives

including job

creation and skills

development.

INFORMAL

TRADING KIOSKS IN

PAARL CBD

% Completion of

Project

100% 100% 100% G Manager: LED & Tourism: Construction of

kiosks has been completed in New Street and

Shoprite [31 Jul 2012]

Manager: LED & Tourism: Construction

completed [31 Aug 2012]


completed [30 Sep 2012]

0% 0% N/A Manager: LED & Tourism: Construction






100% 100% G

TL12 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

COMMUNICATION

EQUIPMENT

% Completion of

Project

100% 0% 0% N/A Chief Media and Communication Officer:

n/a [31 Jul 2012]

Chief Media and Communication Officer:

n/a [31 Aug 2012]


n/a [30 Sep 2012]

0% 0% N/A Chief Media and Communication Officer: n/a

[31 Oct 2012]

Chief Media and Communication Officer: n/a

[30 Nov 2012]

0% 0% N/A


public relations

thereby pledging

that our customers

are serviced with

dignity and care.

Community

Satisfaction

Assessment in terms

of Service Delivery

Commissioning of a

Community

Satisfaction

Assessment

1 0 0 N/A Executive Director: Strategic Services: n/a

[31 Jul 2012]


[31 Aug 2012]


[30 Sep 2012]

0 0 N/A Executive Director: Strategic Services: n/a

[31 Oct 2012]


[30 Nov 2012]


[31 Dec 2012]

0 0 N/A


public relations

thereby pledging

that our customers

are serviced with

dignity and care.

Implementation of the

Communication

Strategy

No of Municipal

Newsletters (External)

issued

12 3 2 R Chief Media and Communication Officer:

The production of the External Newsletter did

not happen due to a delay in the supply chain

process.

The production of a monthly External

Newsletter will start in August. [31 Jul 2012]


Produced the monthly External Newsletter [31

Chief Media and Communication Officer: The

procurement of service providers for the new financial

year will start in March 2013 [31 Jul 2012]

3 3 G Chief Media and Communication Officer:


Oct 2012]



Nov 2012]



6 5 O

63 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


Aug 2012]



Sep 2012]

Dec 2012]


public relations

thereby pledging

that our customers

are serviced with

dignity and care.

Implementation of the

Communication

Strategy

No of Municipal

Newsletters (Internal)

issued

12 3 0 R Chief Media and Communication Officer:

The production of the Internal Newsletter did


process.

The production of the Staff Newsletter will

start in October. [31 Jul 2012]


The production of the Internal Newsletter did


process. The production of the Staff

Newsletter will start in October. [31 Aug 2012]


The production of the Staff Newsletter did not

happen due to a delay in the supply chain

process. The production of the Staff

Newsletter will start in October. [30 Sep 2012]



year will start in March 2013 [31 Jul 2012]



year will start in March 2013 [31 Aug 2012]



year will start in March 2013 [30 Sep 2012]

3 3 G Chief Media and Communication Officer:

Produced the monthly Internal Newsletter [31

Oct 2012]



Nov 2012]



Dec 2012]

6 3 R

TL382 to facilitate

sustainable

economic

empowerment for

all communities

within Drakenstein

and enabling a

viable and

conducive

economic

environment

through the

development of

related initiatives

including job

creation and skills

development.

Contribution towards

LED

Compiled LED

manifesto per

Department

(indicating

contribution towards

LED)

1 0 0 N/A Manager: LED & Tourism: Draft LED

Charter submitted for comment to

management [31 Jul 2012]

Manager: LED & Tourism: Draft LED charter

completed [31 Aug 2012]

Manager: LED & Tourism: Draft LED

Charter completed [30 Sep 2012]

0 0 N/A Manager: LED & Tourism: Draft LED Charter


Manager: LED & Tourism: Draft LED Charter


Manager: LED & Tourism: Draft LED Charter


0 0 N/A

TL384 to facilitate

sustainable

economic

empowerment for

all communities

within Drakenstein

and enabling a

viable and

conducive

economic

environment

through the

development of

related initiatives

Attracting Foreign and

Domestic Investments

Approved economic

investment incentive

policy


[31 Jul 2012]


[31 Aug 2012]


[30 Sep 2012]


[31 Oct 2012]


[30 Nov 2012]


[31 Dec 2012]

0 0 N/A

64 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


including job

creation and skills

development.

TL385 to facilitate

sustainable

economic

empowerment for

all communities

within Drakenstein

and enabling a

viable and

conducive

economic

environment

through the

development of

related initiatives

including job

creation and skills

development.

Develop and update a

database of

Drakenstein's

relevant economic

information

Develop and update a

database of all

businesses, industrial

and commercial sites


[31 Jul 2012]


[31 Aug 2012]


[30 Sep 2012]


[31 Oct 2012]


[30 Nov 2012]


[31 Dec 2012]

0 0 N/A

TL387 to facilitate

sustainable

economic

empowerment for

all communities

within Drakenstein

and enabling a

viable and

conducive

economic

environment

through the

development of

related initiatives

including job

creation and skills

development.

Provide support to

informal traders.

No of informal

Trading Markets

erected

1 0 0 N/A Manager: LED & Tourism: Informal trading

kiosks completed. Occupation subject mayco

resolution [31 Jul 2012]

Manager: LED & Tourism: Consultation with

informal trading committee completed final

shortlist to be submitted to Mayco [31 Aug

2012]

Manager: LED & Tourism: Shortlist

completed of beneficiaries. Recommendations

to be approved by Mayco [30 Sep 2012]

0 0 N/A Manager: LED & Tourism: Recommendations

to be approved by Mayco [31 Oct 2012]

Manager: LED & Tourism: Recommendations

to be approved by Mayco [30 Nov 2012]

Manager: LED & Tourism: Recommendations

to be approved by Mayco [31 Dec 2012]

0 0 N/A

TL388 to facilitate

sustainable

economic

empowerment for

all communities

within Drakenstein

and enabling a

viable and

conducive

economic

environment

through the

development of

related initiatives

Implementation of

LED Strategy

Compilation of a

Implementation Plan

linked to the LED

Strategy

1 0 0 N/A Manager: LED & Tourism: Consultation with

the business community planned to formulate

implementation plan [31 Jul 2012]

Manager: LED & Tourism: Business Summit

resolution to formulated as implementation

plan [31 Aug 2012]

Manager: LED & Tourism: Draft

implementation plan in progress. [30 Sep

2012]

1 1 G Manager: LED & Tourism: Draft

implementation plan drafted. [31 Oct 2012]


implementation plan submitted to Mayco [30 Nov

2012]


implementation plan submitted to Mayco [31 Dec

2012]

1 1 G

65 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


including job

creation and skills

development.

TL389 to facilitate

sustainable

economic

empowerment for

all communities

within Drakenstein

and enabling a

viable and

conducive

economic

environment

through the

development of

related initiatives

including job

creation and skills

development.

Review and alignment

of Rural Development

Strategy

Updated Rural

Development

Strategy

1 0 0 N/A Manager:Rural Development: No activities

[31 Jul 2012]

Manager:Rural Development: n/a [31 Aug

2012]

Manager:Rural Development: Internal

workshop postponed [30 Sep 2012]

Manager:Rural Development: Ensure workshop takes

place next month, after FW Dialogue and Agri Summit,

and DRDLR planning in order to have informed inputs

[30 Sep 2012]

0 1 B Manager:Rural Development: Internal

workshop held on 25/10/2012, plan stakeholder

sessions [31 Oct 2012]

Manager:Rural Development: no activities [30

Nov 2012]

Manager:Rural Development: No activities

planned [31 Dec 2012]

Manager:Rural Development: Plan follow up and

stakeholder sessions [31 Oct 2012]

0 1 B

TL390 to facilitate

sustainable

economic

empowerment for

all communities

within Drakenstein

and enabling a

viable and

conducive

economic

environment

through the

development of

related initiatives

including job

creation and skills

development.

Rural Development

Forum

Establish Rural

Development Forum

1 0 0 N/A Manager:Rural Development: No activities

[31 Jul 2012]

Manager:Rural Development: n/a [31 Aug

2012]


[30 Sep 2012]

0 0 N/A Manager:Rural Development: No activities

planned or executed in this regard, other matters

required attention [31 Oct 2012]

Manager:Rural Development: Planned to place

an advert to invite stakeholders to register on

Database for RD, but did not execute due to

proposed amendment to Org Structure and

uncertainty whether facilitation and coordination

function would still exist or whether such

communication should continue (memo, letter,

advert forms) [30 Nov 2012]


planned [31 Dec 2012]

Manager:Rural Development: Prioritise planning for

forum establishment [31 Oct 2012]

Manager:Rural Development: receive clarity

regarding function [30 Nov 2012]

0 0 N/A

TL391 to facilitate

sustainable

economic

empowerment for

all communities

within Drakenstein

and enabling a

viable and

conducive

economic

environment

through the

development of

related initiatives

Externalising the

tourism function

Establishment of NPC

(Non Profit Company)

for promotion of

Tourism in

Drakenstein

Municipality

100% 0% 0% N/A Manager: LED & Tourism: Non Profit

Company registered [31 Jul 2012]

Manager: LED & Tourism: Amendments to

articles of association and memorandum of

incorporation to be effected [31 Aug 2012]


articles of association and memorandum of

incorporation submitted to CIPC [30 Sep

2012]

0% 0% N/A Manager: LED & Tourism: Amendments to

Memorandum of Incorporation in progress [31

Oct 2012]


Memorandum of Incorporation in progress [30

Nov 2012]

Manager: LED & Tourism: Amendments to MOi


0% 0% N/A

66 | P a g e

Ref Pre-determined

Objectives KPI

Unit of

Measurement

Annual

Target


31 Dec 2012


including job

creation and skills

development.

TL421 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

Implementation of

Knowledge

Management Strategy

No of research

projects initiated i.e.

DSLI (Drakenstein

Sustainability

Learning Initiative)


[31 Jul 2012]


[31 Aug 2012]


[30 Sep 2012]


[31 Oct 2012]


[30 Nov 2012]


[31 Dec 2012]

0 0 N/A

TL423 to provide an

effective and

efficient workforce

by aligning our

institutional

arrangements to


in order to deliver

quality services.

Mid year

Organisational

Performance

reporting

Tabling of Mid year

S.72 Report

1 0 0 N/A Manager: Strategic Planning: n/a [31 Jul

2012]

Manager: Strategic Planning: n/a [31 Aug

2012]

Manager: Strategic Planning: n/a [30 Sep

2012]

0 0 N/A Manager: Strategic Planning: n/a [31 Oct

2012]

Manager: Strategic Planning: n/a [30 Nov

2012]

0 0 N/A

GOOD GOVERNANCE AND PUBLIC PARTICIPATION

Ref Pre-determined

Objectives KPI Unit of Measurement

Annual

Target

01 July- 30 September 2012 01 October- 31 December 2012 Overall Performance for

01 July to 31 Dec 2012

Target Actual R Departmental SDBIP Comments Departmental

Corrective Measures Target Actual R Departmental SDBIP Comments Departmental Corrective Measures Target Actual R

TL225 to promote proper

governance and

public participation.

STRATEGIC

ENVIRONMENTAL PLAN:

RIVER MANAGEMENT

% Completion of Project 100% 0% 0% N/A Engineer: Support Services: Not yet


Engineer: Support Services: Not yet




42% 0% R Engineer: Support Services: Not yet Programmed. [31

Oct 2012]

Engineer: Support Services: Not yet Programmed [30

Nov 2012]

Engineer: Support Services: Consultant has been

apointed and work is due to start in January [31 Dec

2012]

Engineer: Support Services: As this is a

multi year project with limited funding the

late start will have no effect on the final

outcome [31 Dec 2012]

42% 0% R


governance and


Functioning of Audit

Committee

No of Audit Committee

Meetings Conducted

4 1 1 G Chief Audit Executive: Objective of one

meeting has been met [30 Sep 2012]

1 1 G Chief Audit Executive: AC met on 3 December 2012 [31

Dec 2012]

Chief Audit Executive: NA [31 Dec 2012] 2 2 G


governance and


Functioning of Internal Audit

Unit

Submission and approval

of a Risk Based Internal

Audit Plan

1 0 0 N/A 0 0 N/A Chief Risk Officer: NA [31 Dec 2012] 0 0 N/A


governance and


Decrease in corruption % of Corruption incidents

reported vs. occurrences

48 12 3 R Chief Risk Officer: One investigation is at

final stage,

2 investigations are at preliminary stage. [30

Chief Risk Officer: Three

investigations were done

as from July 2012. [30

12 0 R Chief Risk Officer: The target is incorrect

as this would have been an annual target,

and not 12 per quarter. It will be reviewed

24 3 R

67 | P a g e

Ref Pre-determined


Annual

Target





Sep 2012] Sep 2012] at the SDBIP review in February 2013 [31

Dec 2012]


governance and


Opinion expressed from AG

on Audit (Finance and

Predetermined Objectives)

Audit Opinion from Annual

Audit conducted by the

office of the Auditor

General

1 0 0 N/A 0 0 N/A 0 0 N/A


governance and


IDP Process Plan Adopted IDP Process Plan

by Council

1 1 1 G Manager: Strategic Planning: n/a [31 Jul

2012]


2012]

Manager: Strategic Planning: IDP Process

Plan was adopted in July 2012. [30 Sep

2012]

0 0 N/A Manager: Strategic Planning: n/a [31 Oct 2012]

Manager: Strategic Planning: n/a [30 Nov 2012]

1 1 G


governance and


IDP endorsed by community No of Ward Meetings

endorsing the IDP.


2012]


2012]


2012]



0 0 N/A


governance and


Alignment of Sectoral Plans

(i.e. Spatial Development

Framework) to the IDP

Inclusion of all relevant

Sectoral Plans (i.e. Spatial

Development Plan) to the

IDP


2012]


2012]


2012]



0 0 N/A


governance and


Approved IDP IDP completed /reviewed

and adopted.


2012]


2012]


2012]



0 0 N/A


governance and


Develop a Strategy to ensure

facilitation and promotion of

International Relations with

the Municipality internally and

externally

Development of an

International Relations (IR)

Strategy

1 0 0 N/A Head of Department: IGR: n/a [31 Jul 2012]

Head of Department: IGR: n/a [31 Aug

2012]

Head of Department: IGR: n/a [30 Sep

2012]

0 0 N/A Head of Department: IGR: n/a [31 Oct 2012]

Head of Department: IGR: n/a [30 Nov 2012]

0 0 N/A


governance and


Compilation and approval of

SDBIP.

Approval of SDBIP before

legislative deadline.


2012]


2012]


2012]



0 0 N/A


governance and


Tabling of Annual Report Submission of Annual

report before legislative

deadline.


2012]


2012]


2012]



0 0 N/A

68 | P a g e

Ref Pre-determined


Annual

Target






governance and


Facilitating, mainstreaming

and promoting Inter-

governmental relations

programmes and projects

internally and externally on a

continuous basis.

Development of an IGR

Strategy and Plan

2 0 0 N/A Head of Department: IGR: n/a [31 Jul 2012]

Head of Department: IGR: n/a [31 Aug

2012]

Head of Department: IGR: n/a [30 Sep

2012]

1 1 G Head of Department: IGR: n/a [31 Oct 2012]

Head of Department: IGR: n/a [30 Nov 2012]

Head of Department: IGR: strategy and Plan has neen

developed. Now need to go through the required

processes for adoption [31 Dec 2012]

1 1 G

LOCAL ECONOMIC DEVELOPMENT

Ref Pre-determined Objectives KPI Unit of Measurement Annual

Target




Corrective Measures Target Actual R Departmental SDBIP Comments

Departmental Corrective

Measures Target Actual R

TL227 to contribute to the health and safety of

communities in Drakenstein through

the pro-active identification,

prevention, mitigation and

management of health including

environmental health, fire and disaster

risks.

SECTOR PLAN: STATE OF

THE ENVIRONMENT

% Completion of Project 100% 0% 0% N/A Engineer: Support Services: This is

a duplicate of D469 [31 Jul 2012]

Engineer: Support Services: This is

a duplicate of D469 [31 Aug 2012]

Engineer: Support Services: This is

a duplicate of D469 [30 Sep 2012]

0% 0% N/A Engineer: Support Services: On target [31 Dec 2012] 0% 0% N/A







risks.

SECURITY MONITORING

SYSTEM (UPGRADE)

% Completion of Project 100% 0% 0% N/A Manager: Fleet: Not yet

programmed. [31 Jul 2012]

Manager: Fleet: Not yet

programmed. [31 Aug 2012]

Manager: Fleet: Not yet

programmed. [30 Sep 2012]

57% 87% B Manager: Fleet: Progress linked to expenditure.

Expenditure includes commitments. [31 Oct 2012]


Expenditure includes commitments. [30 Nov 2012]


Expenditure includes commitments. [31 Dec 2012]

57% 87% B







risks.

Environmental Management

System ( EMS)

Audit and Management

Reviews

Completed on time 1 0 0 N/A Engineer: Support Services: Not yet






1 0 R Engineer: Support Services: Not yet Programmed. [31

Oct 2012]

Engineer: Support Services: Not yet Programmed [30

Nov 2012]

Engineer: Support Services: Review in progress. Due

to capacity constraints of other roleplayers could not be

finalised. [31 Dec 2012]

Engineer: Support Services:

Will follow up and be completed

once necesarry capacity has

been created. [31 Dec 2012]

1 0 R







risks.

GENERAL EQUIPMENT % Completion of Project 100% 80% 0% R 100% 100% G Chief Traffic: Office chair for Wellington DLTC (Mr

Rantsane's office) was purchased (order 0002193963)

delivered and signed off for payment. [30 Nov 2012]

Chief Traffic: No purchasing done for this month. [31

Dec 2012]

100% 100% G

TL37 to contribute to the health and safety of GENERAL EQUIPMENT % Completion of Project 100% 15% 0% R 45% 100% B Chief Traffic: Office chair for Wellington DLTC (Mr 45% 100% B

69 | P a g e


Target












risks.

Rantsane's office) was purchased (order 0002193963)

delivered and signed off for payment. [30 Nov 2012]

Chief Traffic: No purchasing done for this month. [31

Dec 2012]







risks.

SECURITY AND ACCESS

CONTROL (FIRE STATION

% Completion of Project 100% 33% 0% R Manager Fire Excellence Centre:

The placement of requisitions in part

were delayed by the whitching over to

the new Solar system. [30 Sep 2012]

Manager Fire

Excellence Centre:

Corrective action will be

taken to make up for the

under performance during

this month pertaining to

the projected target. [30

Sep 2012]

66% 70% G2 Manager Fire Excellence Centre: A requisition was

captured for the procurement of two surveillance

cameras. [31 Oct 2012]

Manager Fire Excellence Centre: R6446.83 of funds

committed for the procurement of the cameras. [30 Nov

2012]

Manager Fire Excellence Centre: Order was received

and the work as per the order was partially completed up

to this point. [31 Dec 2012]

66% 70% G2







risks.

MEDICAL EQUIPMENT % Completion of Project 100% 20% 0% R Manager Fire Excellence Centre:

Requisitions for the purchasing of

medical equipment to be placed

during October. [30 Sep 2012]

Manager Fire

Excellence Centre: The

placement of requisitions

were delayed in part due

to problems relating to the

switching over process

from Venus to Solar.

Corrective action however

will be taken to meet the

target as set for this

month. [30 Sep 2012]

60% 22% R Manager Fire Excellence Centre: An order was

captured for the procurement of medical equipment. In

addition R4000.00 was transfered from this vote number

to 420040615700 in order to cover the shortfall of funds

experienced on the latter. The goods were delivered.

Additional medical to be purchased. [31 Oct 2012]

Manager Fire Excellence Centre: No medical equipment

was purchased for this month. Available medical

inventory will be monitored and replaced as required. [31

Dec 2012]

Manager Fire Excellence

Centre: Corrective action will be

taken in this regard. [31 Dec

2012]

60% 22% R







risks.

MBEKWENI FIRE TRAINING

CENTRE

% Completion of Project 100% 50% 50% G Manager Fire Excellence Centre: A

requisition was placed for the

relocation of equipment on the

existing premises. In addition new

equipment are to be installed, as well

as structural changes to the existing

equipment at the training centre. The

work are to be carried out by the

Municipality's Workshop Section. [30

Sep 2012]

Manager Fire


progress of the project will

be continouosly

monitored. [30 Sep 2012]

100% 70% R Manager Fire Excellence Centre: An additional

requisition was captured for equipment to be installed at

the training centre. [31 Oct 2012]

Manager Fire Excellence Centre: Works are in

progress. [30 Nov 2012]


are committed for work to be carried out at the training

centre. The upgrading of and work carried out at the

training centre, is being done by the Building Section. [31

Dec 2012]


Centre: R11912.28 of funds

already committed on the

applicable vote number. Awaiting

orders. [31 Oct 2012]



taken in this regard.

Communication will also be made

with the Building Section

regarding the planned work and

what if any caused the lag period

in the project. A serious attempt

will be made to speed up the

project completion and the

expenditure of funds. [31 Dec

2012]

100% 70% R







risks.

ABSEILLING RESCUE

EQUIPMENT


The placement of requisitions were

unfortunately delayed in part due to

problems experienced with the new

Solar system. Requisitions to

purchase the indicated equipment will

be placed in October. [30 Sep 2012]

Manager Fire

Excellence Centre:


taken in this regard. [30

Sep 2012]


captured during October for the procurement of abseiling

and rescue equipment. [31 Oct 2012]

Manager Fire Excellence Centre: Order received,

awaiting delivery. [30 Nov 2012]

Manager Fire Excellence Centre: Still awaiting delivery

of goods purchased. [31 Dec 2012]


Centre: An amount of R20989.17

is committed for this requisition.

This amount equates to 87.5% of

expenditure of the available funds

on the respective vote number.

The order was received, awaiting

75% 90% G2

70 | P a g e


Target







delivery of the goods in this

regard. [31 Oct 2012]







risks.

BATHROOM AND TOILET

FACILITIES (FIRE STA


Project not yet initiated. [30 Sep 2012]

Manager Fire


Building Maintenance

Section will be contacted

to continue with the

evaluation of the problem

prior to determining the

estimated cost. [30 Sep

2012]

0% 0% N/A Manager Fire Excellence Centre: A request was sent to

the Building Maintenace Section for the project to be

included in their annual program, which was done

accordingly. A site visit was conducted after which a

follow-on assessment was carried out on the work to be

carried out. R30 000.00 in addition was also transfered

from vote number 420040633500 to 420040615800 in

anticipation for possible shortfall of funds which might

occur. [31 Oct 2012]

Manager Fire Excellence Centre: Following an

assessment by Building Maintenance, it was found that

the current leaks are as a result of the airconditioner

outlets on the first floor, which releases the water into

these rooms and not to the outside as it is supposed to

be. A request was sent to the Electrical Department for

the repairs to these airconditioners. In addition the funds

currently available on this vote will be used to upgrade the

bathrooms at the main fire station in Paarl, as well as the

toilet facilities of the Fire Section at the Town Hall, funds

permitting. [30 Nov 2012]

Manager Fire Excellence Centre: Please refer to the

performance comments for November 2012. Some of

these funds will now be relocated to renovations and

upgrading in order for funds to be made available for

three other projects, which are the upgrading of a toilet at

Paarl fire station, the upgrading of the toilets at the offices

of the Fire Section at the Town Hall, as well as the

creation of a kitchenette at the last mentioned offices. The

request in this regard was already sent to the Building

Maintenance Section and placed on their program for the

current financial year. The transfer of funds is delayed

until a cost estimate for the above mentioned works is

received, afterwhich some of the funds will be transferred

to Renovations and Upgrading. [31 Dec 2012]

50% 30% R







risks.

CENTRALISED CONTROLE

CENTRE


The project was partially delayed due

to switching over to the new Solar

system. [30 Sep 2012]

Manager Fire

Excellence Centre:

Action will be taken to

amend for the lack of

progress for this month.

[30 Sep 2012]

100% 92% O Manager Fire Excellence Centre: A requisition was

captured for the procurement of a whiteboard for the

control centre. Awaiting order. [31 Oct 2012]

Manager Fire Excellence Centre: Requisitions were

captured for the relocation of a camera and screen for

indentifying individuals entering the front entrance, as well

as a new GSM interface unit to be added to the fire alarm

monitoring system. R26536.30 of funds already

committed for this purpose as well the white board to be

installed. Awaiting delivery, installation and commisioning

of these goods. [30 Nov 2012]

Manager Fire Excellence Centre: R2512.00 of

committed funds were paid for goods delivered.

R24024.30 of funds are still committed. The security

camera was already installed. The GSM system still


Centre: Minor work still needs to

be done regarding the installation

of the security camera in order for

the work to be completed. Two

cell phone contracts are required

in order for the installation and

commissioning of the GSM

system to be done. These

contracts are the responsibility of

the Municipality. The order was

received and already sent to the

service provider. The work will be

done as soon as the contracts

are received. Contact was made

100% 92% O

71 | P a g e


Target







needs to be installed. [31 Dec 2012] with the relevant official in this

regard. [31 Dec 2012]







risks.

CIRCULAR SAWS X 3

(REFER TO COMMENTS)

% Completion of Project 100% 33% 100% B Manager Fire Excellence Centre: A


procurement of one circular saw due

to the available funds on the relevant

vote number. [31 Jul 2012]

Manager Fire Excellence Centre:

Awaiting delivery of the item

purchased. [31 Aug 2012]


Project completed. [30 Sep 2012]

Manager Fire

Excellence Centre: A

requisition was placed for

the procurement of three

diamond blades for use

with the circular saw. The

funds for these blades are

committed and the order

received, awaiting

delivery. [30 Sep 2012]

66% 100% B Manager Fire Excellence Centre: project completed. [31

Oct 2012]

Manager Fire Excellence Centre: Project completed. [31

Dec 2012]

66% 100% B







risks.

HOSE FITTINGS &

EQUIPMENT

% Completion of Project 100% 66% 70% G2 Manager Fire Excellence Centre: A

requisition for the purchase of six

nozzles was placed. Awaiting order.

[30 Sep 2012]

Manager Fire

Excellence Centre:

R16800 of funds

committed for this

purchase. [30 Sep 2012]

100% 100% G Manager Fire Excellence Centre: Order received,

awaiting delivery of goods. [31 Oct 2012]

Manager Fire Excellence Centre: Equipment delivered.

Additional equipment to be procured during December.

R25800.00 of funds already committed for equipment

procured, which includes a requisition for additional

equipment which was captured on 07 December 2012.

[30 Nov 2012]

Manager Fire Excellence Centre: Project completed. An

additional order was created using the savings on this

particular vote number in order to service fire nozzles.

The order was received on 10 December 2012 and sent

to the service provider. Awaiting delivery of service in this

regard. [31 Dec 2012]

100% 100% G







risks.

POSITIVE PRESSURE

VENTILATORS X2 (REFER

TO COMMENTS)



procurement of one Positive Pressure

Ventilator. [31 Jul 2012]


Awaiting delivery of item. [31 Aug

2012]



100% 100% G Manager Fire Excellence Centre: R15526.32 is

committed for the procurement of the epuipment (PPV).

An amount of R8473.00 was transfered to 420040615800

in anticipation for additional funds which might be

required to upgrade the bathroom and toilet facilities. [30

Nov 2012]

Manager Fire Excellence Centre: The procured goods

were delivered during December 2012. Project


100% 100% G







risks.

TRAINING AIDS % Completion of Project 100% 33% 0% R Manager Fire Excellence Centre:

Requisitions for the purchasing of

training aids will be captured during

the month of October 2012. [30 Sep

2012]

Manager Fire


placement of orders were

delayed in part as a result

of problems experienced

with the implementation of

the new Solar System.



Sep 2012]


captured for the procurement of training aids during this

month. The order was received and sent to the service

provider, awaiting delivery of training materials. [31 Oct

2012]

Manager Fire Excellence Centre: An additional

requisition was captured during July for the procurement

of training material. R28899.18 of funds in total are

committed for training material procured. [30 Nov 2012]

Manager Fire Excellence Centre: Still awaiting delivery

of the procured goods. The funds (R28899.18) are still

committed. [31 Dec 2012]

66% 90% G2




FIRE FIGHTING EQUIPMENT % Completion of Project 100% 50% 0% R Manager Fire Excellence Centre:

The placement of requisitions were in

part delayed as a result of problems

Manager Fire


projected expenditure will

100% 100% G Manager Fire Excellence Centre: A requisition was

captured during November for the procurement of 24

Motion Scout devices. R25944.00 of funds are committed

100% 100% G

72 | P a g e


Target










risks.

faced in using the new Solar system.

[30 Sep 2012]

be made up for in the

following two months. [30

Sep 2012]

in this regard. Awaiting order and delivery of equipment.

[30 Nov 2012]

Manager Fire Excellence Centre: The purchased goods

were delivered on 10 January 2013. Project completed.

The savings created were used to procure additional fire

fighting equipment. The requisition for the latter was

created on 13 December 2012 and the order is awaited.

[31 Dec 2012]







risks.

PORTABLE GENERATORS X

3



procurement of two portable

genarators in July 2012. [31 Jul 2012]


Awaiting delivery of goods. [31 Aug

2012]


Project completed. R3000 of the

available funds were transferred to

420040624000 (Circular Saws). [30

Sep 2012]

50% 100% B Manager Fire Excellence Centre: Project completed. [30

Nov 2012]


Dec 2012]

50% 100% B







risks.

PORTABLE FLOOD LIGHTS

(REFER TO COMMENTS)

% Completion of Project 100% 0% 0% N/A 50% 100% B Manager Fire Excellence Centre: The order was

received during November for the equipment procured

and sent to the service provider. An amount of 14953.40

is committed for the equipment procured. Awaiting

delivery of equipment. In addition an amount of R5046.00

was transferred to 420040636400 in anticipation of a

shortfall of funds on this particular vote. [30 Nov 2012]

Manager Fire Excellence Centre: The procured goods

were delivered on 03 January 2013, project completed.

[31 Dec 2012]

50% 100% B







risks.

UPGRADING OF FIRE

HOUSE IN SARON


The project was in part delayed due

to problems faced with the new Solar


Manager Fire

Excellence Centre:


taken to make up for the

delay occurred on this

project. [30 Sep 2012]

66% 100% B Manager Fire Excellence Centre: The funds on this vote

was transfered to vote number 420040615800 in order to

cover possible shortfalls anticipated for the project

(repairs to the bathroom and toilet facilities at Mbekweni

Fire station) which is urgent. [31 Oct 2012]

Manager Fire Excellence Centre: Funds were

transferred to another vote number where a shortfall was

previously anticipated. [31 Dec 2012]

66% 100% B







risks.

RADIO'S (4) % Completion of Project 100% 0% 0% N/A 50% 0% R Manager Fire Excellence Centre: A discussion was held

between the Chief: Fire Services and the HOD looking at

the possibility of using the available funds on this vote to

purchase radios for the purpose of community safety.

Awaiting feedback from the HOD on when the funds will


Manager Fire Excellence Centre: Please refer to

previous performance comments in this regard. The funds

on this vote number could be allocated to the HOD for the

purchase of radios for security purposes. [31 Dec 2012]


Centre: Contact will be made

with the HOD in this regard. [31

Dec 2012]

50% 0% R



HAZMAT % Completion of Project 100% 50% 50% G Manager Fire Excellence Centre: A

requisition was captured for the

100% 100% G Manager Fire Excellence Centre: Order received and

sent to service provider, awaiting delivery of goods as

100% 100% G

73 | P a g e


Target











risks.

procurement of two chemical

protective suits. [31 Aug 2012]


Awaiting order for the delivery

process to continue. [30 Sep 2012]

purchased. [31 Oct 2012]

Manager Fire Excellence Centre: The goods were

delivered during November. Project completed. The

remainder of the funds will be transferred where required.

[30 Nov 2012]


Dec 2012]







risks.

RENOVATIONS AND

UPGRADING

% Completion of Project 100% 25% 25% G Manager Fire Excellence Centre:

The funds on this vote number will be

transfered to vote number

420040615800 in order to provide the

required funding to complete the

project (KPI reference nr. D213). [30

Sep 2012]

Manager Fire


funds will be transfered

during October. [30 Sep

2012]

50% 20% R Manager Fire Excellence Centre: During the

management meeting held on 30/10/2012 at the Fire

Section it was resolved that the funds on this vote number

be put on hold until such time that additional funding

might be required for the repairs at Mbekweni fire station.

Alternatively the funds will also be utilised to fund other

renovations and upgrading work at Paarl fire station. [31

Oct 2012]


were spent. R3662.46 of funds are committed for

renovations and upgrading work. [30 Nov 2012]

Manager Fire Excellence Centre: 23% of expenditure

on the related vote number occurred for work already



Centre: Additional renovations

have been initiated and it is

expected that additional funds will

be required once a cost estimate

is received. [31 Dec 2012]

50% 25% R







risks.

PORTABLE RADIO'S (6) % Completion of Project 100% 53% 0% R Manager Fire Excellence Centre:

The procurement of portable radios is

carried out by the Electricity

Department. [30 Sep 2012]

Manager Fire


completion status of the

project will be followed up

with the Electricity

Department. [30 Sep

2012]

100% 0% R Manager Fire Excellence Centre: A discussion was held

between the Chief: Fire Services and the HOD looking at

the possibility of using the available funds on this vote to

purchase radios for the purpose of community safety.

Awaiting feedback from the HOD on when the funds will


Manager Fire Excellence Centre: Please refer to

previous performance comments in this regard. The funds

on this vote number could be allocated to the HOD for the

purchase of radios for security purposes. [31 Dec 2012]


Centre: Contact will be made

with the HOD in this regard. [31

Dec 2012]

100% 0% R







risks.

BREATHING APPARATUS

SETS AND EQUIPMENT


requisition was captured for the

procurement of four breathing

apparatus sets plus four masks. [31

Aug 2012]



Manager Fire


Solar system must still be

updated to indicate the

movement of funds on the

vote. The order to be

regenerated on the Solar

system in order for

payment to be made to

the service provider. [30

Sep 2012]

100% 100% G Manager Fire Excellence Centre: The order has been

generated on Solar in order for payment to be made.

Project completed. [31 Oct 2012]


Nov 2012]


Dec 2012]

100% 100% G







risks.

GENERAL EQUIPMENT % Completion of Project 100% 25% 0% R Manager Fire Excellence Centre:

The project was in part delayed due

to problems faced with the new Solar


Manager Fire

Excellence Centre:

Requistions will be

captured during October

regarding this project. [30

Sep 2012]

50% 25% R Manager Fire Excellence Centre: A requisition was

captured for the procurement of equipment. Awaiting

order in this regard. [31 Oct 2012]

Manager Fire Excellence Centre: Equipment delivered

which was procured thus far. [30 Nov 2012]



taken to speed up expenditure

and project completion. [31 Dec

2012]

50% 25% R

TL58 to contribute to the health and safety of VETTERBAGS (COMPLETE % Completion of Project 100% 0% 0% N/A 100% 20% R Manager Fire Excellence Centre: A requisition was Manager Fire Excellence 100% 20% R

74 | P a g e


Target












risks.

WITH CONTROLS) X2 captured during November for the procurement of

Vetterbags and related equipment (DSP0001265). The

order is awaited. [30 Nov 2012]

Manager Fire Excellence Centre: A requisition was

captured during November 2012 for the procurement of

Vetterbags and related equipment. [31 Dec 2012]

Centre: Still awaiting order. [31

Dec 2012]







risks.

FIREHOSES % Completion of Project 100% 55% 55% G Manager Fire Excellence Centre: A


procurement of 20 fire hoses.

Awaiting order. [30 Sep 2012]

100% 97% O Manager Fire Excellence Centre: The order has been

received and sent to the service provider. Awaiting

delivery of the goods procured. 87.7% of expenditure are

committed. [31 Oct 2012]

Manager Fire Excellence Centre: The order for

requisition DSP0001124 was received during November,

awating delivery of goods. A requisition was captured

during November for the purchase of two additional fire

hoses. Awaiting the order in this regard. R51240.00 of

funds are committed for these two orders. [30 Nov 2012]


are committed for the orders created in order to purchase

fire hoses. [31 Dec 2012]


Centre: Partial delivery was

made for the goods procured.

Awaiting delivery of rest of goods

purchased. [31 Dec 2012]

100% 97% O







risks.

COMMUNICATION

EQUIPMENT


Problems were encountered with the

new Solar system in capturing

requisitions. [30 Sep 2012]

Manager Fire

Excellence Centre:


taken to ensure initiation

of project. [30 Sep 2012]

40% 20% R Manager Fire Excellence Centre: A request was made

for IT related equipment to be purchased. The IT Section

is responsible for the purchasing of IT equipment. [31 Oct

2012]


Centre: Project was not yet

initiated. Corrective action will be

taken to expedite this process.

[31 Dec 2012]

40% 20% R







risks.

FIRE & LIFE SAFETY

EDUCATION/FIRE SAFETY


Apart from the objectives set for this

particular KPI, some of the available

funds linked to this KPI could also be

channeled to provide training as per

KPI-192. [31 Jul 2012]


Please refer to the comments made

for the month of July in this regard.

[31 Aug 2012]


Apart from the objectives set for this

particular KPI, some of the available

funds linked to this KPI could also be

channeled to provide training as per

KPI reference nr.192. The initiation of

the project was also partially delayed

due to problems faced with the new

Solar system [30 Sep 2012]

Manager Fire

Excellence Centre:


taken to make up for

delay in the progress of

the project. [30 Sep 2012]

50% 0% R Manager Fire Excellence Centre: Staff shortages placed

a constraint on the training of voluteers within the

community. A meeting is scheduled for 21 January 2013

where this issue will be discussed and if the training

should rather be outsourced for the remainder of this

financial year. [31 Dec 2012]




2012]

50% 0% R






FIRE SAFETY AWARENESS

CAMPAIGN AND TRAIN


The funds on the vote connected to

this particular KPI will be used to

provide training to volunteers,

including refresher training where

Manager Fire

Excellence Centre:



Sep 2012]









2012]

50% 0% R

75 | P a g e


Target








risks.

required (KPI-D192). [31 Jul 2012]


Please refer to the comments for the

month of July. [31 Aug 2012]


The funds on the vote connected to

this particular KPI will be used to

provide training to volunteers,

including refresher training where

required (KPI-D192). The initiation of

the project was also partially delayed

due to problems faced with the new

Solar system [30 Sep 2012]








risks.

HOLMATRO RESCUE SET

COMPLETE (JAWS OF LIFE)

% Completion of Project 100% 0% 0% N/A 100% 0% R Manager Fire Excellence Centre: Project was not yet

initiated. [31 Dec 2012]


Centre: Immediate corrective

action will be taken in this regard.

[31 Dec 2012]

100% 0% R







risks.

D6(2) - DISASTER

MANAGEMENT SUPPORT

SYSTEM


The funds on this particular vote

number are currently mainly used if

and when an emergency occurrs, e.a

fires in informal settlements or

damages as a result of windstorms

and when capital expenditure is then

required as a result [31 Jul 2012]


Please refer to the comments under

July 2012. [31 Aug 2012]


The funds on this particular vote

number are currently mainly used if

and when an emergency occurrs, e.g.

fires in informal settlements or

damages as a result of windstorms

and when capital expenditure is then

required as a result. [30 Sep 2012]

Manager Fire

Excellence Centre:

Expenditure to occurr as

and when required. [30

Sep 2012]

40% 0% R Manager Fire Excellence Centre: The funds on this vote

number are to be spend as and when required. [31 Dec

2012]

40% 0% R







risks.

FIRE SAFETY

MANAGEMENT

% Completion of Project 100% 50% 0% R Manager Fire Excellence Centre: As

part of the project the different SANS

codes to be procured will be re-

evaluated prior to being purchased.

[31 Jul 2012]


The project initiation was

unfortunately delayed. [30 Sep 2012]

Manager Fire

Excellence Centre:

Immediate action will be

taken from October

onwards to speed up the

completion of the project.

[30 Sep 2012]

100% 100% G Manager Fire Excellence Centre: Requisitions were

captured during October for the procurement of

equipment. In addition IT related equipment will also be

purchased through the IT Section. 68% of the available

funds are committed at this stage. [31 Oct 2012]


already paid to service provider and R32319.48 is

committed. Goods were delivered, project completed. The

remainder of the funds will be used to purchase additional

fire safety equipment during January 2013. [30 Nov 2012]


100% 100% G

76 | P a g e


Target







Dec 2012]







risks.

FIRE SAFETY AWARENESS

CAMPAIGN AND TRAINING


The project was delayed due to the

project coordinator temporarily not

being available, which was

unforeseen. [30 Sep 2012]

Manager Fire


project will be initiated

during October 2012. [30

Sep 2012]










2012]

50% 0% R







risks.

PLAYGROUND EQUIPMENT

FOR PARKS

% Completion of Project 100% 0% 0% N/A 0% 12% B Manager: Parks: Project 12% completed. [31 Dec 2012] 0% 12% B







risks.

PLAYGROUND:

DEVELOPMENT

% Completion of Project 100% 0% 0% N/A 0% 0% N/A 0% 0% N/A







risks.

PLAYGROUNDS:

EQUIPMENT

% Completion of Project 100% 0% 0% N/A 0% 41% B Manager: Parks: Project 3% completed. [31 Oct 2012]

Manager: Parks: Project 27% completed. [30 Nov 2012]

Manager: Parks: Project 41% completed. [31 Dec 2012]

0% 41% B







risks.

PLAYGROUNDS:

DEVELOPMENT

% Completion of Project 100% 12% 0% R 30% 30% G Manager: Parks: Project 4% completed. [31 Oct 2012]

Manager: Parks: Project 20% completed. [30 Nov 2012]

Manager: Parks: Project 30% completed. [31 Dec 2012]

30% 30% G







risks.

EQUIPMENT: IRRIGATION % Completion of Project 100% 0% 0% N/A 17% 0% R Manager: Parks: Equipment will

be ordered during January and

February 2013 [31 Dec 2012]

17% 0% R







PELIKAAN PARK: UPGRADE

FACILITY

% Completion of Project 100% 0% 0% N/A 0% 13% B Manager: Parks: Project 13% completed. [31 Dec 2012] Manager: Parks: Equipment will

be purchase during first quarter of

2013. [31 Dec 2012]

0% 13% B

77 | P a g e


Target







risks.







risks.

BEAUTIFICATION OF

TERRAIN

% Completion of Project 100% 36% 40% G2 Head Library Services: In process

[30 Sep 2012]

72% 80% G2 Head Library Services: In process [31 Oct 2012]

Head Library Services: In progress [30 Nov 2012]

Head Library Services: In process [31 Dec 2012]

72% 80% G2







risks.

EMERGENCY HOUSING :

EMERGENCY KIT

% Completion of Project 100% 100% 90% O Manager: Housing Administration:

35 Housing kits were bought.Total

cost R236,134.58 [31 Jul 2012]


The total amount of R236,134.58 was

spent in July 2012. [31 Aug 2012]


The total amount of R236,134.58 was

spent in July 2012. [30 Sep 2012]

Manager: Housing

Administration: The

outstanding amount of

R13,865.42 will be spent

by November 2012. [31

Jul 2012]

Manager: Housing

Administration: The rest

of the money will be spent

in November 2012. [31

Aug 2012]

Manager: Housing

Administration: The rest

of the money will be spent

in November 2012. [30

Sep 2012]

0% 100% B Manager: Housing Administration: We have ordered

207 Roof sheets and await order from procurement. [31

Oct 2012]

Manager: Housing Administration: We awaiting for the

order to be issued from Procurement. [30 Nov 2012]

Manager: Housing Administration: We are waiting for

Procurement with the order for the balance of R34,798.28

[31 Dec 2012]

100% 100% G







risks.

EMERGENCY LAND % Completion of Project 100% 0% 0% N/A Manager: Housing Projects: The

sites identified for Emergency

Housing will serve before MAYCO

and Council within the next month.

[30 Sep 2012]

0% 0% N/A Manager: Housing Projects: Report have been finalized

that will serve before the Mayco. [31 Oct 2012]

Manager: Housing Projects: Report have been finalized

that will serve before the Mayco. [30 Nov 2012]

0% 0% N/A







risks.

Traffic law enforcement Monthly report on traffic

offences

12 3 3 G Chief Traffic: Syntell: Notices print =

4269, Value = R822475, Charges

Withdraw 167, Value = R33 550;

Payments received = 1622, Value =

R290745; Summons payment

received 54, Value R8825;

Trapeace: Notices print 6716, Value =

R1 167 210; Notices paid 38, Value

R5830; Notices withdrawn 0; Notices

outstanding 6678, Value = R1 161

160

Paarl: Noticed print 618, Value =

R242 150; Notices paid = 59, Value

R14 030, Notices withdrawn 17,

Value = 7 450, Notice of outstanding

542, Value = R211 830 [31 Jul 2012]

Chief Traffic: Syntell: Notices print =

3847 Value =R735 350 Charges

withdrawn 81; Value = R16825;

3 4 G2 Chief Traffic: Syntell: Notices print = 4945 Value =R936

775 Charges withdrawn 64; Value = R12 675; Payments

received = 1397, Value = R251 300; Summons payment

received 13, Value R2550; Trapeace: Notices print 8177,

Value = R1 362 530; Notices paid 122, Value R15 770;

Notices withdrawn 5, Value R900; Notices outstanding

8050, Value = R1 345 8600

Paarl: Noticed print 100, Value = R34 710; Notices paid =

42, Value R8930, Notices withdrawn 8, Value = R2800,

Notice outstanding 50, Value = R16 270 [31 Oct 2012]

Chief Traffic: Syntell: Notices print = 5137 Value =R1

005 000 Charges withdrawn 92; Value = R20 000;

Payments received = 1497, Value = R267 235; Summons

payment received 19; Value R3 500; Trapeace: Notices

print 8437; Value = R1 408 300; Notices paid 244; Value

R35 520; Notices withdrawn 2; Value R200; Notices

outstanding 8191; Value = R1 372 150; Paarl: Notices

issued 414; Value = R186 330; Notices paid = 30; Value

R6 020; Notices withdrawn 19; Value = R6 950; Notice

6 7 G2

78 | P a g e


Target








R185475; Summons payment

received 21, Value R4630; Trapeace:

Notices print 9894, Value = R682

710; Notices paid 325, Value R48375;

Notices withdrawn 2, Value R200;

Notices outstanding 9567, Value =

R633 860 Paarl: Noticed print 863,

Value = R318 940; Notices paid =

112, Value R35300, Notices

withdrawn 17, Value = R6850, Notice

outstanding 734, Value = R276 790

[31 Aug 2012]

Chief Traffic: Syntell: Notices print =

4007 Value =R766 750 Charges

withdrawn 97; Value = R24000;


R305 130; Summons payment

received 14, Value R2330; Trapeace:

Notices print 10446, Value = R1 814

600; Notices paid 174, Value R24

540; Notices withdrawn 5, Value

R900; Notices outstanding 10267,

Value = R1 789 080 Paarl: Noticed

print 355, Value = R122990; Notices

paid = 73, Value R15630, Notices

withdrawn 6, Value = R2150, Notice

outstanding 276, Value = R96790 [30

Sep 2012]

outstanding 365; Value = R169 330 [30 Nov 2012]

Chief Traffic: Syntell: Notices print = 4551 Value =R927

125 Charges withdrawn 81; Value = R17 700; Payments

received = 1261, Value = R228 880; Summons payment

received 9; Value R1700; Trapeace: Notices print 5619;

Value = R906 150; Notices paid 40; Value R5 700;

Notices withdrawn 1; Value R100; Notices outstanding

5578; Value = R900 350; Paarl: Notices issued 572;

Value = R255 460; Notices paid = 22; Value R6 100;

Notices withdrawn 8; Value = R3 450; Notice outstanding

542; Value = R243 510 [31 Dec 2012]







risks.

Ensure Effective and efficient

Disaster Risk Management

Annual review of

(Corporate)Disaster Risk

Management Plan

1 0 0 N/A Manager Fire Excellence Centre:

The corporate disaster management

plan of Drakenstein Municipality are

to be reviewed and updated or

amended where required. [31 Jul

2012]


Please refer to comments made

under July 2012. [31 Aug 2012]

1 0 R Manager Fire Excellence Centre: The review process of

the Corporate Disaster Risk Management Plan is

currently under review and will be finalised during the first

quarter of 2013. [31 Dec 2012]

1 0 R







risks.

Enforcement of Municipal

Bylaws

% increase in the issuing of

fines against by-law

transgressions

10% 0% 0% N/A 0% 0% N/A 0% 0% N/A





Beautification and Greening of

the area

No of trees planted in the

Drakenstein Area

100 0 0 N/A 500 775 B Manager: Parks: From 1 July 2012 until 30 October 2012

a totla of 686 trees have been planted. [31 Oct 2012]

Manager: Parks: A total of 76 trees were planted during

the month of November 2012. [30 Nov 2012]

Manager: Parks: We are on

target for the year. [31 Dec 2012]

500 775 B

79 | P a g e


Target









risks.

Manager: Parks: A total of 13 trees were planted during

the month of December 2012. [31 Dec 2012]







risks.

Upgrading of Existing Play

Parks

No of Play parks upgraded 42 0 0 N/A 0 0 N/A 0 0 N/A

TL383 to facilitate sustainable economic

empowerment for all communities

within Drakenstein and enabling a

viable and conducive economic

environment through the development

of related initiatives including job

creation and skills development.

Development and

Implementation of Strategies

for Economic growth and

Development

(NKPI -4)The number of

jobs created through the

municipality’s local

economic development

initiatives including capital

projects.

100 200 200 G Executive Director: Strategic

Services: n/a [31 Jul 2012]

Executive Director: Strategic

Services: n/a [31 Aug 2012]

Executive Director: Strategic

Services: Ongoing. [30 Sep 2012]

200 200 G Executive Director: Strategic Services: n/a [31 Oct

2012]

Executive Director: Strategic Services: n/a [30 Nov

2012]

Executive Director: Strategic Services: Target met. [31

Dec 2012]

400 400 G

MUNICIPAL FINANCIAL VIABILITY AND MANAGEMENT

Ref Pre-determined Objectives KPI Unit of Measurement Annual Target

01 July- 30 September 2012 01 October- 31 December 2012 Overall Performance for 01 July

to 31 Dec 2012

Target Actual R Departmental SDBIP

Comments


Measures Target Actual R Departmental SDBIP Comments Departmental Corrective Measures Target Actual R

TL185 to provide an effective and

efficient workforce by aligning our

institutional arrangements to our

overall strategy in order to deliver

quality services.

DIRECTORATE: COMPUTER

BUDGET

% Completion of Project 100% 0% 0% N/A Head of Department :

Financial Services: N/A: To be

measured in 12/2012 (Q2) and

03/2013 (Q3). [31 Jul 2012]

Head of Department :



03/2013 (Q3). [31 Aug 2012]




03/2013 (Q3). [30 Sep 2012]


Financial Services: N/A [31 Jul

2012]


Financial Services: N/A [31

Aug 2012]



Sep 2012]

50% 99.29% B Head of Department : Financial Services:

N/A: To be measured in 12/2012 (Q2) and

03/2013 (Q3). [31 Oct 2012]

Head of Department : Financial Services:

N/A: To be measured in 12/2012 (Q2) and

03/2013 (Q3). [30 Nov 2012]


R248,230 / R250,000 = 99.29%. [31 Dec 2012]

Head of Department : Financial

Services: N/A [31 Oct 2012]


Services: N/A [30 Nov 2012]


Services: N/A [31 Dec 2012]

50% 99.29% B





quality services.

RADIX ELEKTRONIESE

METERLESING APPARAAT

% Completion of Project 100% 0% 0% N/A Manager: Income: N/A: To be

measured in 12/2012 (Q2). [31

Jul 2012]

Manager: Income: N/A: To be

measured in 12/2012 (Q2). [31

Aug 2012]

Manager: Income: N/A [31 Jul

2012]

Manager: Income: N/A [31 Aug

2012]

Manager: Income: N/A [30 Sep

2012]

100% 0% R Manager: Income: N/A: To be measured in

12/2012 (Q2). [31 Oct 2012]

Manager: Income: N/A: To be measured in

12/2012 (Q2). [30 Nov 2012]

Manager: Income: R0 / R1,000,000 = 0.00%

[31 Dec 2012]

Manager: Income: N/A [31 Oct 2012]

Manager: Income: N/A [30 Nov 2012]

Manager: Income: HOD: Finance to

intervene. Electronic meter reading

apparatus project (R1,000,000) is

running late due to tender

100% 0% R

80 | P a g e



to 31 Dec 2012


Comments




measured in 12/2012 (Q2). [30

Sep 2012]

specifications and documentation to be

finalised. Project will materialise before

year-end. [31 Dec 2012]





quality services.

NOTE COUNTER X 1 % Completion of Project 100% 0% 0% N/A Manager: Income: N/A: To be

measured in 12/2012 (Q2). [31

Jul 2012]


measured in 12/2012 (Q2). [31

Aug 2012]


measured in 12/2012 (Q2). [30

Sep 2012]


2012]


2012]


2012]

100% 0% R Manager: Income: N/A: To be measured in

12/2012 (Q2). [31 Oct 2012]

Manager: Income: N/A: To be measured in

12/2012 (Q2). [30 Nov 2012]

Manager: Income: R0 / R10,000 = 0.00% [31

Dec 2012]



Manager: Income: HOD: Finance to

intervene. Note counter (R10,000) is

running late due to quotations still to be

obtained. Project will materialise before

31/03/2013. [31 Dec 2012]

100% 0% R





quality services.

UPGRADING OF OFFICES 1st Floor % Completion of Project 100% 0% 0% N/A Manager: Expenditure: N/A:

To be measured in 12/2012

(Q2) and 03/2013 (Q3). [31 Jul

2012]

Manager: Expenditure: N/A:


(Q2) and 03/2013 (Q3). [31 Aug

2012]



(Q2) and 03/2013 (Q3). [30 Sep

2012]

Manager: Expenditure: N/A

[31 Jul 2012]


[31 Aug 2012]


[30 Sep 2012]

50% 50.65% G2 Manager: Expenditure: N/A: To be measured

in 12/2012 (Q2) and 03/2013 (Q3). [31 Oct

2012]

Manager: Expenditure: N/A: To be measured

in 12/2012 (Q2) and 03/2013 (Q3). [30 Nov

2012]

Manager: Expenditure: R149,927 / R296,000

= 50.65%. [31 Dec 2012]

Manager: Expenditure: N/A [31 Oct

2012]

Manager: Expenditure: N/A [30 Nov

2012]

Manager: Expenditure: N/A [31 Dec

2012]

50% 50.65% G2





quality services.

UPGRADING OF STORES % Completion of Project 100% 0% 0% N/A Manager: Expenditure: N/A:


(Q2) and 03/2013 (Q3). [31 Jul

2012]



(Q2) and 03/2013 (Q3). [31 Aug

2012]



(Q2) and 03/2013 (Q3). [30 Sep

2012]


[31 Jul 2012]


[31 Aug 2012]


[30 Sep 2012]

50% 0.62% R Manager: Expenditure: N/A: To be measured

in 12/2012 (Q2) and 03/2013 (Q3). [31 Oct

2012]

Manager: Expenditure: N/A: To be measured

in 12/2012 (Q2) and 03/2013 (Q3). [30 Nov

2012]

Manager: Expenditure: R619 / R 100,000 =

0.62%. [31 Dec 2012]

Manager: Expenditure: N/A [31 Oct

2012]

Manager: Expenditure: N/A [30 Nov

2012]

Manager: Expenditure: Quotations

were obtained. Services provider still to

be appointed in terms of Council's SCM

Policy. [31 Dec 2012]

50% 0.62% R

TL405 to assist and facilitate with the

development and empowerment

of the poor and the most

vulnerable. These include the

elderly, youth and disabled.

Poverty Alleviation through indigent

support

Number of registered

indigent households

9,500 9,500 8,781 O Manager: Income: N/A: To be

measured in 09/2012 (Q1);

12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Jul 2012]



12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Aug

2012]

Manager: Income: Due to the

monthly deregistration of

indigent households on the

financial system and indigent

households not reregistering


2012]


2012]

Manager: Income: Councillors

and the administration is busy

with an indigent drive to get

indigent households

reregistered. [30 Sep 2012]

9,500 9,643 G2 Manager: Income: N/A: Measured in 09/2012

(Q1) and to be measured in 12/2012 (Q2);

03/2013 (Q3) and 06/2013 (Q4). [31 Oct 2012]

Manager: Income: N/A: Measured in 09/2012


03/2013 (Q3) and 06/2013 (Q4). [30 Nov 2012]

Manager: Income: 9,643 registered indigent

households. [31 Dec 2012]



Manager: Income: N/A [31 Dec 2012]

9,500 9,212 O

81 | P a g e



to 31 Dec 2012


Comments



the numbers of registered

indigent households decreased.

[30 Sep 2012]







support

Rand Value of free basic

services to households as a

% of the equitable share

72.50% 18.10% 15.08% O Manager: Income: N/A: To be


12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Jul 2012]



12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Aug

2012]

Manager: Income:

R10,496,141 / R69,600,000 =

15.08%. [30 Sep 2012]


2012]


2012]




indigent households


36.30% 31.14% O Manager: Income: N/A: Measured in 09/2012


03/2013 (Q3) and 06/2013 (Q4). [31 Oct 2012]



03/2013 (Q3) and 06/2013 (Q4). [30 Nov 2012]

Manager: Income: R21,672,494 / R69,600,000

= 31.14%. [31 Dec 2012]



Manager: Income: None. The target

was based on incorrect information

(free electricity numbers) and needs to

be adjusted with the mid-year

performance assessment. [31 Dec

2012]

27.20% 23.11% O







support

No of households receiving

free basic electricity.

21,000 21,000 11,212 R Manager: Income: N/A: To be


12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Jul 2012]



12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Aug

2012]

Manager: Income: Only 20

amp connections qualify for 100

free units of electricity. [30 Sep

2012]


2012]


2012]

Manager: Income: None. The

target was based on incorrect

information and needs to be

adjusted with the mid-term

performance assessment. [30

Sep 2012]

21,000 11,720 R Manager: Income: N/A: Measured in 09/2012


03/2013 (Q3) and 06/2013 (Q4). [31 Oct 2012]



03/2013 (Q3) and 06/2013 (Q4). [30 Nov 2012]

Manager: Income: 11,720 households (20

amp consumers) that qualify for free electricity

received 100 units of free electricity. [31 Dec

2012]




was based on incorrect information and

needs to be adjusted with the mid-term


2012]

21,000 11,466 R







support


free basic refuse removal.



12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Jul 2012]



12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Aug

2012]








[30 Sep 2012]


2012]


2012]




indigent households




03/2013 (Q3) and 06/2013 (Q4). [31 Oct 2012]



03/2013 (Q3) and 06/2013 (Q4). [30 Nov 2012]

Manager: Income: 9,643 indigent households

received free basic refuse removal services.

[31 Dec 2012]




9,500 9,212 O







support


free basic sanitation.



12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Jul 2012]



2012]


2012]




03/2013 (Q3) and 06/2013 (Q4). [31 Oct 2012]






9,500 9,212 O

82 | P a g e



to 31 Dec 2012


Comments




12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Aug

2012]








[30 Sep 2012]



indigent households


03/2013 (Q3) and 06/2013 (Q4). [30 Nov 2012]

Manager: Income: 9,643 indigent households

received free sanitation services. [31 Dec 2012]







support


free basic water.

29,200 29,200 29,251 G2 Manager: Income: N/A: To be


12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Jul 2012]



12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Aug

2012]

Manager: Income: All

households receives 10 kl free

water on a monthly basis [30

Sep 2012]


2012]


2012]


2012]



03/2013 (Q3) and 06/2013 (Q4). [31 Oct 2012]



03/2013 (Q3) and 06/2013 (Q4). [30 Nov 2012]

Manager: Income: 29,601 household

consumers received 10 kilolitres of free water

per month. [31 Dec 2012]




29,200 29,426 G2







support


services to indigent

households.

R 42,841,536 R 3,570,128 R 4,734,377 G2 Manager: Income: N/A: To be


12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Jul 2012]



12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Aug

2012]

Manager: Income: Free

sewerage and refuse removal

services to the value of

R4,734,377 were rendered to

indigent households. [30 Sep

2012]


2012]


2012]






Sep 2012]

R 3,570,128 R 10,379,461 B Manager: Income: N/A: Measured in 09/2012


03/2013 (Q3) and 06/2013 (Q4). [31 Oct 2012]



03/2013 (Q3) and 06/2013 (Q4). [30 Nov 2012]

Manager: Income: Free sewerage and refuse

removal services to the value of R10,379,461

were rendered to indigent households. [31 Dec

2012]







2012]

R

3,570,128

R

7,556,919

B







support


services to indigent

households as a % of the

equitable share

61.70% 15.40% 6.80% R Manager: Income: N/A: To be


12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Jul 2012]



12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Aug

2012]

Manager: Income: R4,734,377


2012]


2012]






Sep 2012]

30.90% 14.91% R Manager: Income: N/A: Measured in 09/2012


03/2013 (Q3) and 06/2013 (Q4). [31 Oct 2012]



03/2013 (Q3) and 06/2013 (Q4). [30 Nov 2012]

Manager: Income: R10,379,461 / R69,600,000

= 14.91%. [31 Dec 2012]







2012]

23.15% 10.86% R

83 | P a g e



to 31 Dec 2012


Comments



/ R69,600,000 = 6.80%. [30

Sep 2012]







support


services to households.

R 50,314,252 R 4,192,854 R 10,496,141 B Manager: Income: N/A: To be


12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Jul 2012]



12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Aug

2012]

Manager: Income: Free

sewerage, refuse removal,

water and electricity services to

the value of R10,496,141 were

rendered to households. [30

Sep 2012]


2012]


2012]






Sep 2012]

R 4,192,854 R 21,672,494 B Manager: Income: N/A: Measured in 09/2012


03/2013 (Q3) and 06/2013 (Q4). [31 Oct 2012]



03/2013 (Q3) and 06/2013 (Q4). [30 Nov 2012]

Manager: Income: Free sewerage, refuse

removal, water and electricity services to the

value of R21,672,494 were rendered to

households. [31 Dec 2012]







2012]

R

4,192,854

R

16,084,317

.50

B

TL430 to ensure the financial

sustainability of the municipality in

order and to adhere to statutory

requirements

Revenue enhancement Debtors test = (gross

debtors/total billed revenue

from Rates & services) *

365 days

80 120 96.30 B Manager: Income: N/A: To be


12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Jul 2012]



12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Aug

2012]

Manager: Income:

R284,161,787 /

R1,077,498,340 x 365 = 96.3

days. [30 Sep 2012]


2012]


2012]


2012]

100 98.79 B Manager: Income: N/A: Measured in 09/2012


03/2013 (Q3) and 06/2013 (Q4). [31 Oct 2012]



03/2013 (Q3) and 06/2013 (Q4). [30 Nov 2012]

Manager: Income: R291,653,311 /

R1,077,498,340 x 365 = 98.79 days. [31 Dec

2012]




110 97.55 B




requirements

Revenue enhancement Payment % rate 95% 95% 96% G2 Manager: Income: N/A: To be


12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Jul 2012]



12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Aug

2012]

Manager: Income: Annual

property rates were paid [30

Sep 2012]


2012]


2012]


2012]

95% 95.84% G2 Manager: Income: N/A: Measured in 09/2012


03/2013 (Q3) and 06/2013 (Q4). [31 Oct 2012]



03/2013 (Q3) and 06/2013 (Q4). [30 Nov 2012]


R470,796,210 = 95.84%. [31 Dec 2012]




95% 96% G2




requirements

Revenue enhancement Current Debtors as a % of

Total Outstanding Debtors

44% 40% 31.85% O Manager: Income: N/A: To be


12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Jul 2012]



12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Aug


2012]


2012]

Manager: Income: Revenue

collection activities needs to be

improved. Blocking of pre-paid

electricity and the disconnecting

42% 26.55% R Manager: Income: N/A: Measured in 09/2012


03/2013 (Q3) and 06/2013 (Q4). [31 Oct 2012]



03/2013 (Q3) and 06/2013 (Q4). [30 Nov 2012]


R291,653,311 = 26.55% [31 Dec 2012]



Manager: Income: HOD: Finance

intervention. Revenue collection

activities needs to be improved.

Blocking of pre-piad electricity and the

disconnecting of electricity services in

terms of Council's Collection Policy

41% 29.20% R

84 | P a g e



to 31 Dec 2012


Comments



2012]

Manager: Income:

R90,518,304 / R284,161,787 =

31.85%. [30 Sep 2012]

of electricity services in terms of

Council's Revenue Collection

policy needs to be enforced. [30

Sep 2012]

needs to be enforced. [31 Dec 2012]




requirements

Asset management Annual verification of assets

recorded in asset register

1 0 0 N/A Head of Department :


measured in 06/2013 (Q4). [31

Jul 2012]



measured in 06/2013 (Q4). [31

Aug 2012]



measured in 06/2013 (Q4). [30

Sep 2012]



2012]



Aug 2012]



Sep 2012]

0 0 N/A Head of Department : Financial Services:

N/A: To be measured in 06/2013 (Q4). [31 Oct

2012]


N/A: To be measured in 06/2013 (Q4). [30 Nov

2012]


N/A: To be measured in 06/2013 (Q4). [31 Dec

2012]







0 0 N/A




requirements

Capital expenditure % of Actual Capital

Expenditure against

budgeted Capital

Expenditure

95% 24% 19% O Manager: Financial

Information: N/A: To be

meausred in 09/2012 (Q1);

12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Jul 2012]

Manager: Financial


meausred in 09/2012 (Q1);

12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Aug

2012]

Manager: Financial

Information: R314,618

(actuals) / R1,660,000

(budgeted) = 19.0% [30 Sep

2012]

Manager: Financial

Information: N/A [31 Jul 2012]

Manager: Financial

Information: N/A [31 Aug

2012]

Manager: Financial

Information: None at this

stage. Actual expenditure will

increase and budgeted funds

will be used. [30 Sep 2012]

48% 24.23% R Manager: Financial Information: N/A:

Measured in 09/2012 (Q1) and to be measured

in 12/2012 (Q2); 03/2013 (Q3) and 06/2013

(Q4). [31 Oct 2012]

Manager: Financial Information: N/A:

Measured in 09/2012 (Q1) and to be measured

in 12/2012 (Q2); 03/2013 (Q3) and 06/2013

(Q4). [30 Nov 2012]

Manager: Financial Information: R402,323 /

R 1,660,000 = 24.23% [31 Dec 2012]

Manager: Financial Information: N/A

[31 Oct 2012]


[30 Nov 2012]

Manager: Financial Information:

HOD: Finance to intervene. Electronic

meter reading apparatus project

(R1,000,000) is running late due to

tender specifications and

documentation to be finalised. Project

will materialise before year-end. [31

Dec 2012]

48% 24.23% R




requirements

Effective supply chain management. 0% successful appeals

against the municipality.

0% 0% 0% G Manager: SCM: No successful

appeals on quotations / tenders

awarded. [31 Jul 2012]

Manager: SCM: No successful


awarded. [31 Aug 2012]

Manager: SCM: No successful


awarded. [30 Sep 2012]

Manager: SCM: N/A [31 Jul

2012]

Manager: SCM: N/A [31 Aug

2012]

Manager: SCM: N/A [30 Sep

2012]

0% 0% G Manager: SCM: No successful appeals on

quotations / tenders awarded. [31 Oct 2012]

Manager: SCM: No successful appeals on

quotations / tenders awarded. [30 Nov 2012]

Manager: SCM: No successful appeals on

quotations / tenders awarded. [31 Dec 2012]

Manager: SCM: N/A [31 Oct 2012]

Manager: SCM: N/A [30 Nov 2012]

Manager: SCM: N/A [31 Dec 2012]

0% 0% G




requirements

Annual Financial Statements Submission of Annual

Financial Statements

1 1 1 G Manager: Financial


measured in 08/2012 (Q1). [31

Jul 2012]

Manager: Financial

Information: Submitted to

Auditor-General on 31/08/2012.

[31 Aug 2012]

Manager: Financial

Manager: Financial

Information: N/A [31 Jul 2012]

Manager: Financial

Information: N/A [31 Aug

2012]

Manager: Financial

Information: None. AFS was

submitted on 31/08/2012 [30

Sep 2012]

0 0 N/A Manager: Financial Information: N/A:

Measured in 08/2012 (Q1). [31 Oct 2012]


Measured in 08/2012 (Q1). [30 Nov 2012]


Measured in 08/2012 (Q1). [31 Dec 2012]


[31 Oct 2012]


[30 Nov 2012]


[31 Dec 2012]

1 1 G

85 | P a g e



to 31 Dec 2012


Comments



Information: Already submitted

to Auditor-General on

31/08/2012 as required by

legislation [30 Sep 2012]




requirements

Compilation of 5 Year Financial Plan Submission and approval of

Financial Plan

1 0 0 N/A Executive Director: Financial

Services: N/A: To be

measured in 06/2013 (Q4). [31

Jul 2012]

Executive Director: Financial


measured in 06/2013 (Q4). [31

Aug 2012]



measured in 06/2013 (Q4). [30

Sep 2012]


Services: N/A [31 Jul 2012]


Services: N/A [31 Aug 2012]


Services: N/A [30 Sep 2012]

0 0 N/A Executive Director: Financial Services: N/A:

To be measured in 06/2013 (Q4). [31 Oct 2012]

Executive Director: Financial Services: N/A:

To be measured in 06/2013 (Q4). [30 Nov

2012]

Executive Director: Financial Services: N/A:

To be measured in 06/2013 (Q4). [31 Dec

2012]







0 0 N/A




requirements

Compilation of 3 to 5 Year Medium

Term Budget

Submission and approval of

Medium Term Budget

aligned to the IDP

1 0 0 N/A Manager: Budget: N/A: To be

measured in 05/2013 (Q4). [31

Jul 2012]

Manager: Budget: N/A: To be

measured in 05/2013 (Q4). [31

Aug 2012]


measured in 05/2013 (Q4). [30

Sep 2012]

Manager: Budget: N/A [31 Jul

2012]

Manager: Budget: N/A [31 Aug

2012]

Manager: Budget: N/A [30 Sep

2012]

0 0 N/A Manager: Budget: N/A: To be measured in

05/2013 (Q4). [31 Oct 2012]

Manager: Budget: N/A: To be measured in

05/2013 (Q4). [30 Nov 2012]


05/2013 (Q4). [31 Dec 2012]

Manager: Budget: N/A [31 Oct 2012]

Manager: Budget: N/A [30 Nov 2012]

Manager: Budget: N/A [31 Dec 2012]

0 0 N/A




requirements

Yearly adjustments budget Approval of adjustments

budget before legislative

deadline.

1 0 0 N/A Manager: Budget: N/A: To be

measured in 02/2013 (Q3). [31

Jul 2012]


measured in 02/2013 (Q3). [31

Aug 2012]


measured in 02/2013 (Q3). [30

Sep 2012]

Manager: Budget: N/A [31 Jul

2012]

Manager: Budget: N/A [31 Aug

2012]

Manager: Budget: N/A [30 Sep

2012]

0 0 N/A Manager: Budget: N/A: To be measured in

02/2013 (Q3). [31 Oct 2012]


02/2013 (Q3). [30 Nov 2012]


02/2013 (Q3). [31 Dec 2012]

Manager: Budget: N/A [31 Oct 2012]

Manager: Budget: N/A [30 Nov 2012]

Manager: Budget: N/A [31 Dec 2012]

0 0 N/A




requirements

Financial Viability (NKPI -7)Cost coverage

((Available cash+

investments)/ Monthly fixed

operating expenditure.

2 2 2.06 G2 Head of Department :



12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Jul 2012]




12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Aug

2012]


Financial Services:

(R25,195,751 + R122,735,863

= R147,931,614) / R71,853,676

= 2.06 [30 Sep 2012]



2012]



Aug 2012]



Sep 2012]

2 1.20 R Head of Department : Financial Services:

N/A: Measured in 09/2012 (Q1) and to be

measured in 12/2012 (Q2); 03/2013 (Q3) and

06/2013 (Q4). [31 Oct 2012]




06/2013 (Q4). [30 Nov 2012]


(R7,562,730 + R78,735,863 = R86,298,593) /

R71,809,143 = 1.20 [31 Dec 2012]






Services: HOD: Finance intervention.

Improve revenue collection to increase

cash position to improve our cost

coverage position. [31 Dec 2012]

2 1.63 O

86 | P a g e



to 31 Dec 2012


Comments






requirements

Financial Viability (NKPI -7) Debt

coverage((Total operating

revenue-operating grants

received)/debt service

payments due within the

year).

20% 20% 4.90% B Head of Department :



12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Jul 2012]




12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Aug

2012]


Financial Services:

(R491,658,136 - R11,047,273 =

R480,610,863) / R98,000,000 =

4.90%. [30 Sep 2012]



2012]



Aug 2012]


Financial Services: Target

incorrect and needs to be

adjusted during the mid-term


Sep 2012]

20% 6.92% B Head of Department : Financial Services:



06/2013 (Q4). [31 Oct 2012]




06/2013 (Q4). [30 Nov 2012]


(R700,969,729 - R22,544,432 = R678,425,297)

/ R98,000,000 = 6.92. [31 Dec 2012]






Services: None. Target incorrect and

needs to be adjusted during the mid-

term performance assessment. [31 Dec

2012]

20% 5.91% B




requirements

Financial Viability (NKPI -7) Service debtors

to revenue – (Total

outstanding service

debtors/ revenue received

for services).

19% 23% 60.93% R Head of Department :



12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Jul 2012]




12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Aug

2012]


Financial Services:

R284,161,787 / R466,389,821

= 60.93%. [30 Sep 2012]



2012]



Aug 2012]


Financial Services: Target

incorrect and needs to be

adjusted during the mid-term


Sep 2012]

21% 45.27% R Head of Department : Financial Services:



06/2013 (Q4). [31 Oct 2012]




06/2013 (Q4). [30 Nov 2012]


R291,653,311 / R644,236,985 = 45.27%. [31

Dec 2012]






Services: None. Target incorrect and

needs to be adjusted during the mid-

term performance assessment. [31 Dec

2012]

22% 53.10% R




requirements

Operational Expenditure % of Actual Operational

Expenditure against

budgeted Operational

Expenditure

95% 23.80% 13.32% R Head of Department :



12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Jul 2012]




12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Aug

2012]


Financial Services:

R6,776,315 / R50,876,481 =

13.32%. [30 Sep 2012]



2012]



Aug 2012]


Financial Services:

Expenditure spending will

accelerate. Depreciation and

external interest on borrowings

together with provisions and

charge outs not journalised will

increase spending patterns in

future. [30 Sep 2012]

47.50% 42.08% O Head of Department : Financial Services:



06/2013 (Q4). [31 Oct 2012]




06/2013 (Q4). [30 Nov 2012]


R25,438,240 / R50,876,481 = 42.08%. [31 Dec

2012]






Services: None. Expenditure spending

will accelerate. External interest on

borrowings together with provisions

and charge outs not journalised will

increase spending patterns in future.

[31 Dec 2012]

47.50% 42.08% O




requirements

Operational Revenue % of Actual Operational

Revenue against budgeted

Operational Revenue

99% 28% 16.71% R Head of Department :



12/2012 (Q2); 03/2013 (Q3)



2012]


55% 32.27% R Head of Department : Financial Services:



06/2013 (Q4). [31 Oct 2012]





55% 32.27% R

87 | P a g e



to 31 Dec 2012


Comments



and 06/2013 (Q4). [31 Jul 2012]




12/2012 (Q2); 03/2013 (Q3)

and 06/2013 (Q4). [31 Aug

2012]


Financial Services: R272,530

/ R1,630,596 = 16.71%. [30

Sep 2012]


Aug 2012]


Financial Services: Revenue

will accelerate. Charge outs

were not journalised due to

human capacity constraints. [30

Sep 2012]




06/2013 (Q4). [30 Nov 2012]


R526,252 / R1,630,596 = 32.27%. [31 Dec

2012]


Services: None. Revenue will

accelerate. Charge outs were not

journalised due to human capacity

constraints. [31 Dec 2012]

MUNICIPAL TRANSFORMATION AND INSTITUTIONAL DEVELOPMENT


Target


to 31 Dec 2012


Comments Departmental Corrective Measures

Targe

t

Actua

l R Departmental SDBIP Comments Departmental Corrective Measures Target Actual R


efficient workforce by aligning

our institutional arrangements to

our overall strategy in order to

deliver quality services.

HR AND PAYROLL SYSTEM

REPLACEMENT

% Completion of Project 100% 0% 0% N/A Manager: IT: Target incorrect. There

should be a monthly target leading up to

100% completion. Actual should be at

least refelcted in performance comment.

[31 Jul 2012]

Manager: IT: Target incorrect. There

should be a monthly target leading up to

100% completion. Actual should be at

least refelcted in performance comment.

[31 Aug 2012]

Manager: IT: The target is incorrect -

must have a monthly target leading up to

100% completion. Actuals should be

reflected in the performance comments

[30 Sep 2012]

0% 0% N/A Manager: IT: No target for October [31 Oct 2012]

Manager: IT: New HR and Payroll system 90 %

completed. Pay- and leave run will happen in new

HR/Payroll system in December [30 Nov 2012]

Manager: IT: Go -live for payroll took place in December.

Leave will go live in January. Project 95% completed. [31

Dec 2012]

Manager: IT: The target is incorrect - must have

a monthly target leading up to 100% completion.

Actuals should be reflected in the performance

comments [31 Oct 2012]



Revise target. [30 Nov 2012]



Revise target. [31 Dec 2012]

0% 0% N/A






DIRECTORATE: COMPUTERS

- CAPITAL REPLACE

% Completion of Project 100% 0% 0% N/A Manager: IT: The target is incorrect -


100% completion. Refelct achievement in

performance comment. [31 Jul 2012]





[31 Aug 2012]


0% 34% B Manager: IT: Revise target [31 Oct 2012]

Manager: IT: R 17 065.98 of R 50 000 spend up to date.

[30 Nov 2012]

Manager: IT: R 17 065.98 of R 50 000 spend up to

November. [31 Dec 2012]



Actuals to be indicated in the performance

comment. [31 Oct 2012]







0% 34% B

88 | P a g e


Target


to 31 Dec 2012



Targe

t

Actua





[30 Sep 2012]






DIRECTORATE: COMPUTERS % Completion of Project 100% 0% 0% N/A Manager: IT: The target is incorrect -








[31 Aug 2012]





[30 Sep 2012]

50% 42.10% O

Manager: IT: R105 280.26 od R250 250 spend to date.

[31 Oct 2012]

Manager: IT: R 105 280.26of R 250 000 spend up to

date. [30 Nov 2012]

Manager: IT: 7.8 % under target. Rest of money will be

used for replacements before end of January. (more

money was received in budgeted than was requested)

[31 Dec 2012]



Revise target [31 Oct 2012]




Manager: IT: Will speed up spending to stay on

target. [31 Dec 2012]

50% 42.10% O






TELEPHONE HANDSETS % Completion of Project 100% 100% 100% G Manager: IT: Telephone handsets

procured (21 Handsets R26

754.50) [30 Sep 2012]









[31 Aug 2012]

0% 0% N/A Manager: IT: Target reached in September [31 Oct

2012]

Manager: IT: Project completed in September. [30 Nov

2012]

Manager: IT: Project completed. [31 Dec 2012]

100% 100% G






COMPUTERS BUDGET % Completion of Project 100% 20% 1.20% R Manager: IT: Orders could not go

out in September due to upgrade

of Financial system. [30 Sep 2012]









[31 Aug 2012]

Manager: IT: Will ensure that backlog is

dealt with in October - Amount of R

146836 will be spend in October (28.3%)

[30 Sep 2012]

40% 49.29% G2

Manager: IT: Corrective measures applied - target now

exceeded [31 Oct 2012]

Manager: IT: R 266 208.79 of R 540 000 spend up to

date. [30 Nov 2012]

Manager: IT: R266 208 already spend by end

November. [31 Dec 2012]



[31 Oct 2012]







40% 49.29% G2






SOFTWARE AND LICENSES % Completion of Project 100% 0% 0% N/A Manager: IT: The target is incorrect -








[31 Aug 2012]



Manager: IT: Total amount is due to be spent in April on

Microsoft Enterprise Agreement. [30 Nov 2012]

Manager: IT: Total amount is due to be spent in April on

Microsoft Enterprise Agreement [31 Dec 2012]











0% 0% N/A

89 | P a g e


Target


to 31 Dec 2012



Targe

t

Actua





[30 Sep 2012]






UPGRADING OF CIVIC

CENTRE ( ELECTRICAL)

% Completion of Project 100% 0% 0% N/A Manager: Estates and

Properties: Consultant appointed

[31 Jul 2012]

Manager: Estates and

Properties: Tender documents

being prepared [31 Aug 2012]


Properties: Tender documents

compiled, expected date for

spesifications committee 18

October 2012 [30 Sep 2012]

Manager: Estates and Properties: The

target is incorrect - must have a monthly

target leading up to 100% completion..

[31 Jul 2012]



target leading up to 100% completion. [31

Aug 2012]



target leading up to 100% completion [30

Sep 2012]

0% 0% N/A Manager: Estates and Properties: Tender document

ready to be considered by Bid Specifications Committee.

[31 Oct 2012]

Manager: Estates and Properties: Tender document to

be considered by Bid Specifications Committee 6

December 2012 [30 Nov 2012]

Manager: Estates and Properties: Tender awarded.

Project progress 15% [31 Dec 2012]

Manager: Estates and Properties: The target

is incorrect - must have a monthly target leading

up to 100% completion. [31 Oct 2012]



up to 100% completion. Revise target. [30 Nov

2012]



up to 100% completion. Revise target. [31 Dec

2012]

0% 0% N/A






UPGRADING OF CIVIC

CENTRE ( CENTRAL AIRCON)


Properties: Discussions on

appointment of consultants and

area to be done with available

funds [31 Jul 2012]


Properties: Discussions on

appointment of consultant [31 Aug

2012]


Properties: Electricity to appoint

consultant [30 Sep 2012]



target leading up to 100% completion..

[31 Jul 2012]




Aug 2012]




Sep 2012]

0% 0% N/A Manager: Estates and Properties: Consultant in

process of being appointed. Submitted to MM for

approval. [31 Oct 2012]

Manager: Estates and Properties: Consultant has been

appointed, busy with quotations [30 Nov 2012]

Manager: Estates and Properties: Site meeting to be

held early January 2013. Project progress 10% [31 Dec

2012]







2012]




2012]

0% 0% N/A






COMMUNICATION CENTRE % Completion of Project 100% 0% 0% N/A HOD: Corporate Services: The target is

incorrect - must have a monthly target

leading up to 100% completion. Refelect

the actauals in teh performance

comment. [31 Jul 2012]

HOD: Corporate Services: The target is


leading up to 100% completion. Actuals

should be reflected in the performance

comments [31 Aug 2012]



leading up to 100% completion. Actuals

should be reflected in the performance

comments [30 Sep 2012]

0% 0% N/A HOD: Corporate Services: No target for October. [31

Oct 2012]

HOD: Corporate Services: No target for November. [30

Nov 2012]

HOD: Corporate Services: Tender under consideration

by Bid Adjudication Committee [31 Dec 2012]


incorrect - must have a monthly target leading

up to 100% completion. Actuals should be

reflected in the performance comments [31 Oct

2012]




2012]




2012]

0% 0% N/A






STOVE AND EQUIPMENT % Completion of Project 100% 100% 5% R Manager: Estates and

Properties: Compilation of needs

[31 Jul 2012]


Properties: Requisition done for

puchase of industrial stove for

Mbekweni Hall. [31 Aug 2012]




Jul 2012]




0% 0% N/A Manager: Estates and Properties: Procurement busy

with new quotations [31 Oct 2012]

Manager: Estates and Properties: Procurement busy

with new quotations. [30 Nov 2012]

Manager: Estates and Properties: New quotations in

process [31 Dec 2012]







2012]

100% 5% R

90 | P a g e


Target


to 31 Dec 2012



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Properties: Quatations received

not according to spesifications, too

expensive. [30 Sep 2012]

Aug 2012]

Manager: Estates and Properties:

Revise the target . Procurement

requested to repeat process with other

suppliers and revised spesifications [30

Sep 2012]




2012]






Groenheuwel Community

Centre


Properties: Planning of project

and consultation with community

[31 Jul 2012]


Properties: Site identified and

nature of centre determined [31

Aug 2012]


Properties: Mayco approved site

for project, planning done and

awaiting feedback from community

[30 Sep 2012]




Jul 2012]




Aug 2012]




Sep 2012]

0% 0% N/A Manager: Estates and Properties: Feedback received

from ward committee and project planning well on track.

[31 Oct 2012]

Manager: Estates and Properties: Project started, land

preparation, slabs for containers etc. Project 5%


Manager: Estates and Properties: Containers ordered

and land prepared. Slabs casted. Project on schedule.

Progress 20% [31 Dec 2012]







2012]




2012]

0% 0% N/A






NEW ROOF PAARL TOWN

HALL


Properties: Consultants

appointed, busy with drafting of

tender document [31 Jul 2012]


Properties: Specifications

submitted by Spesification

Committee. [31 Aug 2012]


Properties: Tender advertised [30

Sep 2012]




Jul 2012]




Aug 2012]




Sep 2012]

0% 0% N/A Manager: Estates and Properties: Awaiting tender

report from consultants. [31 Oct 2012]

Manager: Estates and Properties: Tender report

received, to be submitted to Bid Evaluation Committee.

Project 10% completed. [30 Nov 2012]

Manager: Estates and Properties: Tender awarded by

Bid Adjudication Committee. Project progress 15% [31

Dec 2012]







2012]




2012]

0% 0% N/A






UPGRADING OF LEASE

PROPERTIES


Properties: Finalizing priorities for

upgrading with available funds [31

Jul 2012]


Properties: Needs identified and

handed to Building Section for

execution. [31 Aug 2012]


Properties: Upgrading of identified

properties in progress [30 Sep

2012]




Jul 2012]




Aug 2012]




Sep 2012]

34% 22% R Manager: Estates and Properties: Upgrading of

identified properties in progress [31 Oct 2012]

Manager: Estates and Properties: Tenders for

upgrading Mbekweni Police Station in progress [30 Nov

2012]

Manager: Estates and Properties: Tender for

upgrading of Old Mbekweni police station closed, to be

awarded in January 2013. Minor projects completed.

Target of 34% spending on projects not reached due to

cost estimate for main project of upgrading of Old

Mbekweni Polise Station.Developers showed interest in

property and discussions caused a slight delay. [31 Dec

2012]







2012]

Manager: Estates and Properties: Attempt will

be made to speed up project to stay on target.

[31 Dec 2012]

34% 22% R






EQUIPMENT % Completion of Project 100% 0% 0% N/A Manager: Estates and

Properties: Preparation and

needs assesment [31 Jul 2012]


Properties: Needs determined,

preparing acquisition [31 Aug




Jul 2012]



100% 15% R Manager: Estates and Properties: Requisition in


Manager: Estates and Properties: Requisition done for

chairs for halls. [30 Nov 2012]

Manager: Estates and Properties:

RequisitionRequisition done for purchasing of chairs, but







100% 15% R

91 | P a g e


Target


to 31 Dec 2012



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2012]


Properties: Needs completed,

requisition to be prepared [30 Sep

2012]


Aug 2012]




Sep 2012]

SCM decided to advertise early January 2013 due to

December holidays. Attempts will be made to speed up

project. in progress. [31 Dec 2012]

2012]

Manager: Estates and Properties: Revise

target date in line with new planning [31 Dec

2012]






AIR-CONDITIONING % Completion of Project 100% 0% 0% N/A Manager: Estates and

Properties: Tender advertisement

closing 12 July 2012 [31 Jul 2012]


Properties: Consultants preparing

tender report [31 Aug 2012]


Properties: Report received, to be

considered by Bid Evaluation

Committee in October 2012 [30

Sep 2012]




Jul 2012]




Aug 2012]




Sep 2012]

0% 0% N/A Manager: Estates and Properties: Tender allocated [31

Oct 2012]

Manager: Estates and Properties: Tender considered

by Bid Adjudication Committee [30 Nov 2012]

Manager: Estates and Properties: Tender awarded by

Bid Adjudication Committee. project progress 15% [31

Dec 2012]







2012]



up to 100% completion. Revise target [31 Dec

2012]

0% 0% N/A






TRAINING TOOLS % Completion of Project 100% 100% 80% O Manager: HR: The order has been

done, awaiting on procurement for

finalization. [30 Sep 2012]

Manager: HR: The target is incorrect -




[31 Jul 2012]





[31 Aug 2012]

Manager: HR: Revise the target date -

will only be completed after half year. [30

Sep 2012]

0% 90% B Manager: HR: The order has been done, awaiting on

procurement for finalization.

Follow up must take place as order is now outstanding

for longer than a month. [31 Oct 2012]

Manager: HR: Awaiting for delivery of orders so that

payment can be concluded. The balance can be used for

the adjustment budget [30 Nov 2012]

Manager: HR: Project completed. [31 Dec 2012]

Manager: HR: Follow up order.

Revise the target date - will only be completed

after half year. [31 Oct 2012]

Manager: HR: The target is incorrect - must

have a monthly target leading up to 100%

completion. Revise target. [30 Nov 2012]

Manager: HR: The target is incorrect - must

have a monthly target leading up to 100%

completion. Revise target. [31 Dec 2012]

100% 90% O






TIME AND ATTENDANCE

SYSTEM

% Completion of Project 100% 0% 0% N/A Manager: IT: The target is incorrect -




[31 Jul 2012]





[31 Aug 2012]





[30 Sep 2012]


Manager: IT: Tender Specifications 90% completed. [30

Nov 2012]

Manager: IT: Tender Specifications 95 % completed. [31

Dec 2012]











0% 0% N/A

TL350 to promote proper governance

and public participation.

Functioning of Council No of council meetings. 10 3 5 B Manager: Admin Services:

Council meeting held on 25 July

2012 [31 Jul 2012]

Manager: Admin Services:

Manager: Admin Services: Target must

be changed. Council meetings scheduled

monthly [31 Aug 2012]

Manager: Admin Services: Target must

2 6 B Manager: Admin Services: Meetings were held on 29

and 31/10 [31 Oct 2012]

Manager: Admin Services: Special Council meeting

held on 9/11 and ordinary meeting on 28/11 [30 Nov

Manager: Admin Services: Target must be

changed. Council meetings scheduled monthly

[31 Oct 2012]

Manager: Admin Services: Target must be

5 11 B

92 | P a g e


Target


to 31 Dec 2012



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Meeting held on 29 August 2012

[31 Aug 2012]

Manager: Admin Services:

Meetings held on 25 July, 29

August and 26 September 2012.

[30 Sep 2012]

be changed. Council meetings scheduled

monthly [30 Sep 2012]

2012]

Manager: Admin Services: Confidential meeting on 3

December and Ordinary meeting on 13 December 2012.

[31 Dec 2012]

changed. Council meetings scheduled monthly.

Revise target [30 Nov 2012]



Review and update of Municipal

Code

Compilation and submission of updated

Municipal code annually

1 0 0 N/A Manager: Legal: Target set for

later in year. [31 Jul 2012]

Manager: Legal: Target set for

later in year. [31 Aug 2012]

Manager: Legal: Target set for

later in year [30 Sep 2012]

0 0 N/A Manager: Legal: Target for June 2013. [31 Oct 2012]

Manager: Legal: Target for June 2013 [30 Nov 2012]

Manager: Legal: target for June 2013. [31 Dec 2012]

0 0 N/A



Functioning of ward committee

system

No of ward committee meetings per ward per

annum.

4 1 28 B Manager: Admin Services: 14

meetings were held in 13 wards

[31 Jul 2012]

Manager: Admin Services: 13

meetings were held in 9 wards. [31

Aug 2012]

Manager: Admin Services: 1

meeting was held in 17 wards

Ward councillors will be

encouraged to hold meetings in

wards where no meetings took

place [30 Sep 2012]

Manager: Admin Services: Target is

wrong. Target shoul dreflect numer of

planned meetings per ward per

month/annum. [31 Jul 2012]


wrong. Target shoul dreflect numer of

planned meetings per ward per

month/annum [31 Aug 2012]


wrong - revise target. Target should

reflect numer of planned meetings per

ward per month/annum

Ward councillors will be encouraged to

hold meetings in wards where no

meetings took place [30 Sep 2012]

1 1 G

Manager: Admin Services: Ward 4, ward 8, ward

10,ward 20,ward 21,ward 22, ward 24,ward 27,ward 28,

ward 30 had meetings. [31 Oct 2012]

Manager: Admin Services: Ward 1, Ward 5, Ward 8,

Ward 16,Ward 22, Ward 26, Ward 27, Ward 30 and

Ward 31 held ward committee meetings [30 Nov 2012]

Manager: Admin Services: Only ward 14 had a

meeting(5 Dec 2012) [31 Dec 2012]

Manager: Admin Services: This target must be

revised in line with planned ward meetings [31

Oct 2012]



Nov 2012]



Dec 2012]

2 29 B

TL377 to improve our public relations

thereby pledging that our

customers are serviced with

dignity and care.

Improvement of Complaints

Management System

Compilation of Report documenting

recommendations for Complaints

Management system

1 0 0 N/A HOD: Corporate Services: Target

set for later in year [31 Jul 2012]

HOD: Corporate Services: Target

set for later in year. [31 Aug 2012]


set for later in year [30 Sep 2012]

1 1 G

HOD: Corporate Services: Target set for later in year

[31 Oct 2012]


[30 Nov 2012]

HOD: Corporate Services: Update report submitted [31

Dec 2012]

1 1 G






Re-design of Organisational

structure

Approved Macro and Micro Organisational

structure

1 0 0 N/A HOD: Corporate Services: Target

set for later in year. [31 Jul 2012]


set for later in year. [31 Aug 2012]



1 1 G


[31 Oct 2012]

HOD: Corporate Services: Macro structure was

adopted by Council during October 2012.

Target set for later in year [30 Nov 2012]

HOD: Corporate Services: Micro structure approved by

Council on 13 December. [31 Dec 2012]

1 1 G






Employment Equity (NKPI - 5)The number of people from

employment equity target groups employed in

the three highest levels of management in

compliance with a municipality’s approved

employment equity plan.

1 0 0 N/A Executive Director: Corporate

Governance: Can only fill

posistions where vacancies exists

[31 Jul 2012]

Executive Director: Corporate



[31 Aug 2012]



0 0 N/A Executive Director: Corporate Governance: Can only

fill posistions where vacancies exists [31 Oct 2012]

Executive Director: Corporate Governance: Can only

fill posistions where vacancies exists [30 Nov 2012]

Executive Director: Corporate Governance: Can only

fill posistions where vacancies exists [31 Dec 2012]

0 0 N/A

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Target


to 31 Dec 2012



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[30 Sep 2012]






Training and Development (NKPI -6)The percentage of a municipality’s

budget actually spent on implementing its

workplace skills plan.

92% 0% 0% N/A Manager: HR: The target is incorrect -




[31 Jul 2012]





[31 Aug 2012]





[30 Sep 2012]

0% 0% N/A Manager: HR: 0.4% for the financial year 2012/13 [30

Nov 2012]

Manager: HR: 0.4% budgetd for 2012/13. [31 Dec 2012]

Manager: HR: The % spend of the amount on

the approved budget must be reflected in the

actuals and a target must be set throughout the

year leading to 100% [31 Oct 2012]




year leading to 100% [30 Nov 2012]




year leading to 100% [31 Dec 2012]

0% 0% N/A






Up skilling of Project

Management skills

No of staff trained in project management 15 0 0 N/A Manager: HR: Target must be rectified.

Training planned should be reflected in

the target.Actual should at least be

reflected in the performance comment.

[31 Jul 2012]

Manager: HR: Target must be rectified.




[31 Aug 2012]

Manager: HR: Target must be rectified.




[30 Sep 2012]

0 0 N/A Manager: HR: 25 employees have been targeted for

project mgt. [31 Oct 2012]

Manager: HR: 25 employees have been targeted for

project mgt. [30 Nov 2012]

Manager: HR: 25 employees targeted for the next intake

within this financial year. [31 Dec 2012]

Manager: HR: Target must be rectified. Training

planned should be reflected in the target.

Actuals must indicate amount of employees

trained. [31 Oct 2012]

Manager: HR: Target must be rectified. Training

planned should be reflected in the target. [30

Nov 2012]

Manager: HR: Revise target

Training planned should be reflected in the

target. [31 Dec 2012]

0 0 N/A






Implementation of Staff PMS

(post level 0-3).

No of performance assessments conducted

for post level 0-3

4 0 0 N/A Executive Director: Corporate

Governance: Target set quaterly.

[31 Jul 2012]


Governance: Target set quaterly

[31 Aug 2012]


Governance: Target set for later

in year [30 Sep 2012]

1 0 R Executive Director: Corporate Governance: Target set

for later in year [31 Oct 2012]

Executive Director: Corporate Governance: Target set

for later in year [30 Nov 2012]

Executive Director: Corporate Governance:

Assesments only done after the quater. Target must be

January for formal review [31 Dec 2012]

Executive Director: Corporate Governance:

Revise target. Assesments only done after the

quater. Target must be January for formal

review. [31 Dec 2012]

1 0 R






Adoption and Implementation of

ICT Governance Framework

Compilation of ICT Governance Framework 1 0 0 N/A Manager: IT: Target set for later in

year [31 Jul 2012]

Manager: IT: Target set for later in

year [31 Aug 2012]


year [30 Sep 2012]

0 0 N/A Manager: IT: Target set for later in year [31 Oct 2012]

Manager: IT: Workshop on ICT COBIT 5 framework will

take place during January. Final report will be supplied

by PWC before end of February. [30 Nov 2012]

Manager: IT: Workshop on ICT COBIT 5 framework will

take place during January. Final report will be supplied

by PWC before end of February. [31 Dec 2012]

Manager: IT: Revise target in line with planning

[30 Nov 2012]

Manager: IT: Revise target in line with planning

[31 Dec 2012]

0 0 N/A



Facilitate implementation of ICT

Master Plan

No of ICT Master system plan projects

facilitated and completed

2 0 0 N/A Manager: IT: Target set for later in

year [31 Jul 2012]

1 2 B Manager: IT: Target set for later in year [31 Oct 2012]

Manager: IT: New Financial System (Solar) up and

Manager: IT: Revise target. [30 Nov 2012]

Manager: IT: Revise target to refelct two

1 2 B

94 | P a g e


Target


to 31 Dec 2012



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year [31 Aug 2012]


year [30 Sep 2012]

running. HR/Payroll system (Rescourcelink) will go live in

December. [30 Nov 2012]

Manager: IT: New Financial System (Solar) and

HR/Paroll System up and running. [31 Dec 2012]

systems. to be implemented by December 2012.

[31 Dec 2012]






Standard Operating Procedures Register of Standard Operating Procedures 1 0 0 N/A HOD: Corporate Services: Target

set for later in year [31 Jul 2012]


set for later in year [31 Aug 2012]



1 1 G


[31 Oct 2012]


[30 Nov 2012]

HOD: Corporate Services: Register of Sandard

Operating Procedures was opened and will be

maintained. [31 Dec 2012]

1 1 G






Annual Assessment of Facilities/

Buildings Maintenance needs

Documented Maintenance plan for Facilities 1 0 0 N/A Manager: Estates and

Properties: Maintenance survey in

process [31 Jul 2012]


Properties: Survey results being

compiled [31 Aug 2012]


Properties: Maintenance schedule

completed [30 Sep 2012]

1 1 G

Manager: Estates and Properties: Maintenance

schedule completed. A maintenace plan must be drafted.

[31 Oct 2012]

Manager: Estates and Properties: Maintenance plan to

be compiled [30 Nov 2012]

Manager: Estates and Properties: Short term

maintenance needs at facilities established. [31 Dec

2012]

Manager: Estates and Properties: [31 Oct

2012]

1 1 G

SUMMARY OF RESULTS

KPI Not Yet Measured 69

KPI Not Met 118

KPI Almost Met 27

KPI Met 85

KPI Well Met 49

KPI Extremely Well Met 98

Total KPIs 446

Documents

Drakenstein Municipality A- TL...SDBIP 2012/2013: Top Layer Report BASIC SERVICE DELIVERY Ref Pre-determined Objectives KPI Unit of Measurement Annual Target 01 July- 30 September