Upload
pepeviveros
View
216
Download
0
Embed Size (px)
Citation preview
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
1/205
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.0 7
PREFACE
Background
Descriptive
Cataloging
of
Rare
Materials
(Graphics),referredtohereafterasDCRM(G),is...[needtoaddtexthere]
[AddinfoaboutrecognizingRDAiscoming,etc.;mentiondatesass/ththatsdifferentfromGM...]
ChangesfromGraphicMaterialsThemostsignificantchangesfromGraphicMaterialsare...[incompleteworkinglistfollows,innoparticularorder;needstoberephrasedasparagraph.
bibliographicconceptoftheperfectcopy(forsharedcatalogingenvironment)
emphasisontranscription(e.g.insufficientlydescriptivetitlesnowgettranscribed,notreplacedbyasupplieddescriptivetitle;dittoseverelyabbreviatedtitles,withaddedtitleaccess,e.g.prefacedbydescriptivetitle:)
inclusionofISBDsarea2,editionarea,herecalledstatearea borndigitalimages instructionsforcollectionlevelrecordsgroupedasanappendix
DifferencesfromotherDCRMmanuals
[Include:UnlikesomeoftheexistingorprojectedmanualsintheDCRMsuite,coversbothpublishedandunpublishedmaterial]
Acknowledgments
ManypeoplehavecontributedtheirtimeandeffortincreatingDCRM(G).MembersoftheBibliographicStandardsCommitteesincecreatingDCRM(G)wasauthorizedinJanuary2008:MarciaH.BarrettErinC.BlakeRandalS.Brandt
AnnW.CopelandDavidM.FauldsRyanHildebrand
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
2/205
PREFACE
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.08
MarthaLawlerM.WinslowLundyKateMoriartyAnnMyersJenniferK.Nelson
MargaretF.NicholsNinaSchneider
StephenSkuceJamesStephensonBruceTabbEduardoTenenbaumAlexThurman
SeannaTsung
[Acknowledgmenttexttogohere.SpecialthankstoMarcyFlynn.Institutionstothank:CatholicUniversityofAmerica[emaillisthost],DenverPublicLibrary[meetingspace],FolgerShakespeareLibrary[meetingspace,refreshments],LibraryofCongressPrints&PhotographsDivision[meetingspace,conferencecalls],NewberryLibrary[meetingspace],SimmonsCollege[meetingspace];People(otherthanBSCmembers)tothankforreadingdrafts,supplyingexamples,andtesting:
Alison
Bridger,
Sandra
Carpenter,
Beth
Ann
Guynn,
Anna
Malicka,
Michelle
Mascaro,KarenMeyerRoux,KarenNipps,CarolPardo,ElisabethBetzParker,ErikaPiola,E.DeverPowell,ElizabethRobinson,KarenSigler,BettinaSmith,DebraWynn;Organizationstothank:SAAStandardsCommittee]
[NameofBSCChair]Chair,RBMSBibliographicStandardsCommittee[Dateoffinaltext]
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
3/205
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.0 9
INTRODUCTION
Contents:I. Scopeandpurpose
II. RelationshiptootherstandardsIII. ObjectivesandprinciplesIV. OptionsV. LanguagepreferencesVI. SpellingandstyleVII. AcronymsVIII. ExamplesandnotesIX. IntegrityoftheitemX. Precatalogingdecisions
I.Scopeandpurpose
I.1.DescriptiveCatalogingofRareMaterials
DCRM(G)isthenthofseveralmanualsprovidingspecializedcatalogingrulesforvariousformatsofrarematerialstypicallyfoundinrarebook,manuscript,andspecialcollectionrepositories.Thetermrarematerialsreferstoanygroupofmaterialsthatrepositorieshavechosentodistinguishfromgeneralmaterialsbythewaysinwhichtheyhouse,preserve,orcollectthem.Rarityinthenarrow
senseof
scarce
may
or
may
not
be
afeature
of
these
materials.Together,
these
manualsformDescriptiveCatalogingofRareMaterials(DCRM),anoverarchingconceptratherthanapublicationinitsownright.DCRMcomponentmanualsforx,y,andzareinpreparation.OthercomponentswillbeaddedtotheDCRMfamilyastheyaredeveloped.
I.2.DescriptiveCatalogingofRareMaterials(Graphics)
DCRM(G)providesguidelinesandinstructionsfordescriptivecatalogingofgraphicmaterialsreceivingspecialtreatmentwithinarepository,Graphic
materialsreferstostillimagesofalltypes,suchasprints,drawings,photographs,posters,postcards,pictorialadvertisements,cartoons,comicstrips,portraits,landscapes,bookillustrations,borndigitalpictures,etc..Specialtreatmentusuallyresultsfromtherarity,continuingvalue,orpotentialinterest(aesthetic,iconographical,documentary)ofthematerials.DCRM(G)maybeusedforgraphicmaterialsofanyageortypeofproduction,publishedor
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
4/205
INTRODUCTION
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.010
unpublished.Manuscriptandprintedresourcesdescribedprimarilyfortheirtextual,musical,orcartographiccontentratherthantheirgraphiccontentareoutofscope.DCRM(G)isnotintendedasaninstructionalmanualintechniquesnecessarytoidentify,process,ororganizegraphiccollections.
I.3.Need
for
special
rules
Usersofgraphicmaterialsinspecialcollectionsoftenrequireagreaterlevelofdescriptivedetailthanusersofvisualresourcesingeneralcollections.Additionalguidancehelpscatalogerstranslatevisualinformationintoaconsistentverbaldescriptionofthematerialsimagecontentandphysicalnature.Resultingdescriptionspermitthereadyidentificationofindividualinstancesofaresource,andprovideamoreexactdescriptionoftheresourceasanartifact.
I.4.Scopeofapplication
DCRM(G)isespeciallyappropriateforthedescriptionofgraphicmaterialscollectedforpurposesofdetailedstudy,whetherofvisualcontentorphysicalprocessesorformats.
Theserulesmaybeappliedcategoricallytographicmaterialbasedongenre,format,dateorplaceofpublicationorproduction(e.g.,allwatercolors),ormaybeappliedselectively(e.g.,allmoviepostersproducedbefore1950;orphotographicprintsdepictingSouthDakotaBadlands),accordingtotheadministrativepolicyoftheinstitution,whichmaychoosetocatalogsomeorallofitsholdingsatamoredetailedlevelofdescriptionthanthatprovidedforinAACR2.(SeeintroductorysectionX.1fordiscussiononchoosingappropriatecatalogingcodesandlevels.)
I.5.Applicationwithinthebibliographicrecord
Theserulescontaininstructionsforthedescriptiveelementsinbibliographicrecordsonly.Theydonotaddresstheconstructionandassignmentofcontrolledheadingsusedasmainandaddedentries,althoughbriefinstructionsrelatingtoheadingsandotheraccesspointsdoappearthroughout(e.g.,AppendixFisentirelydevotedtorecommendationsforuncontrolledtitleaddedentries).
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
5/205
INTRODUCTION
II.Relationshiptootherstandards
II.1.AACR2,ISBD,RDA,andotherbibliographiccatalogingdocumentation
Asarevisionofthe1982publicationGraphicMaterials,DCRM(G)isbasedon
AACR2asamendedbytheLibraryofCongressRuleInterpretations(LCRI),aswellasonthepreliminaryconsolidatededitionofISBD.DCRM(G)deviatesinsubstancefromAACR2andLCRIonlywhenrequiredbytheparticulardescriptiveneedsofgraphicmaterialsinspecialcollections.
RefertoAACR2andLCRIforguidanceandinstructionsonmattersofdescriptionnotcoveredinDCRM(G).TherelevantsectionsofAACR2andLCRImustbeconsultedforrulesgoverningnameanduniformtitleheadingstobeusedasaccesspointsforartists,engravers,photographers,printers,series,etc.,aswellasothertypesofaccesspointsthatmayberequired.Forsubjectheadings,numerouscontrolledvocabulariesareavailable;withintheUnitedStates,thesubjectheadingsoftheLibraryofCongressarewidelyused.Consultclassificationdocumentationforassignmentofcallnumbers.Forgenre/formheadings,consulttheLibraryofCongresssThesaurusforGraphicMaterials,theArtandArchitectureThesaurus,orotherauthorizedthesauriasappropriate.1
CatalogingagenciesthatadoptRDAshouldrefertoRDAinlieuofAACR2asappropriate.SeealsoIV,below.
II.2.RelationshiptoArchival,DigitalLibrary,Museum,andVisualResources
DescriptiveStandards
[CompanionstandardtoDACS;differentstandardfromCCO,etc.]
1TheRBMSBibliographicStandardsCommitteehasproducedspecializedthesauriincluding:BindingTerms;GenreTerms;PaperTerms;PrintingandPublishingEvidence;ProvenanceEvidence;andTypeEvidence.Thesethesaurimayproveusefulindescribingspecificaspectsofsomegraphicmaterialresources.
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
6/205
INTRODUCTION
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.012
II.3.MARC21
MARC21FormatforBibliographicDataisthepresumedformatforpresentationandcommunicationofmachinereadablecataloging.UseofDCRM(G),however,neednotberestrictedtoamachineenvironment,andMARC21isnot
mandatory.ExamplesinthebodyofDCRM(G)areshownusingISBDpunctuation;useofMARC21codingappearsonlyinsomeoftheappendixes.CatalogersusingMARC21shouldfollowMARC21documentationforinput,andbeawareofhowtheirbibliographicsystemsinterpretMARC21codestoautomaticallygeneratedisplayfeatures.Thisusuallymeans,forexample,thatthecatalogeromitspunctuationbetweenareas,parenthesesenclosingaseriesstatement,andcertainwordsprefacingformalnotes.
III.Objectivesandprinciples
TheinstructionscontainedinDCRMareformulatedaccordingtotheobjectivesandprinciplessetforthbelow.Theseobjectivesandprinciplesseektoarticulatethepurposeandnatureofspecializedcatalogingrulesforrarematerials.TheyareinformedbylongacceptedconceptsinbibliographicscholarshipandtheAngloAmericancatalogingtradition,aswellasbymorerecenttheoreticalworkimportanttotheconstructionandrevisionofcatalogingcodes,namelytheInternationalFederationofLibraryAssociationsandInstitutionsFunctionalRequirementsforBibliographicRecords(FRBR)andElaineSvenoniussTheIntellectualFoundationofInformationOrganization.Assuch,theobjectivesandprinciplesarealsoinconformitywiththeIFLAStatementofInternationalCataloguingPrinciples(2009).Itishopedthattheseobjectivesandprincipleswillprovidecatalogers,andadministratorsofcatalogingoperations,withabetterunderstandingoftheunderlyingrationaleforDCRMinstructions.
III.1.FunctionalobjectivesofDCRM
Theprimaryobjectivesincatalogingrarematerialsarenodifferentfromthoseincatalogingothermaterials.Theseobjectivesfocusonmeetinguserneedstofind,identify,select,andobtainmaterials.However,usersofrarematerialsoftenbringspecializedrequirementstothesetasksthatcannotbemetbygeneralcatalogingrules,suchasthosecontainedinthelatestrevisionofAACR2.Inaddition,thestandardproductionpracticesassumedingeneralcatalogingrulesdonotalwaysapplytorarematerials.ThefollowingDCRMobjectivesaredesignedtoaccommodatetheseimportantdifferences.
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
7/205
INTRODUCTION
III.1.1.Usersmustbeabletodistinguishclearlyamongdifferent
manifestationsofanexpressionofawork
Theabilitytodistinguishamongdifferentmanifestationsofanexpressionofaworkiscriticaltotheusertasksofidentifyingandselectingbibliographic
resources.IngeneralcatalogingcodeslikeAACR2,itisassumedthatabbreviatedandnormalizeddescriptionandtranscriptionissufficienttodistinguishamongmanifestations.Usersofrarematerials,however,oftenrequirefuller,morefaithfuldescriptionsandtranscriptions,greaterdetailinthephysicaldescriptionarea,andcarefulrecordingofvariousdistinguishingpointsinthenotearea,inordertoidentifyseparatemanifestations.Additionally,usersofrarematerialsaretypicallyinterestedindrawingfinerdistinctionsamongvariantswithinmanifestationsthanareusersofothermaterials,manyalsoneedingtodistinguishbetweeninstancesattheitemlevel.
III.1.2.Usersmustbeabletoperformmostidentificationandselectiontasks
withoutdirectaccesstothematerials
Usersofrarematerialsfrequentlyperformidentificationandselectiontasksundercircumstancesthatrequirethebibliographicdescriptiontostandasadetailedsurrogatefortheitem(e.g.,consultationfromadistance,limitedaccessduetothefragileconditionoftheitem,inabilitytophysicallybrowsecollectionshousedinrestrictedareas,etc.).Suchdescriptionsalsoassistinretrievalofsurrogatesforsuchitems.Accuracyofbibliographicrepresentationincreases
subsequentefficiencyforbothusersandcollectionmanagers.Thesameaccuracycontributestothelongtermpreservationofthematerialsthemselves,byreducingunnecessarycirculationandexaminationofmaterialsthatdonotpreciselymeetusersrequirements.
III.1.3.Usersmustbeabletoinvestigatephysicalprocessesandpost
productionhistoryandcontextexemplifiedinmaterialsdescribed
Usersofrarematerialsroutinelyinvestigateavarietyofartifactualandpostproductionaspectsofmaterials.Forexample,theymaywanttolocatematerials
thatarerelatedbyillustrationprocesses,provenance,genre/form,etc.Theabilityofuserstoidentifymaterialsthatfitthesecriteriadependsuponfullandaccuratedescriptionsandtheprovisionofappropriateaccesspoints.
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
8/205
INTRODUCTION
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.014
III.1.4.Usersmustbeabletogainaccesstomaterialswhoseproductionor
presentationcharacteristicsdifferfrommodernconventions
Inordertodistinguishamongmanifestations,generalcatalogingcodeslikeAACR2relyonexplicitbibliographicevidencepresentedinconventionalform.
Inrarematerials,fullerdescriptionwilloftenberequiredinordertodistinguishamongdifferentmanifestations.Otherwise,thatwhichisbibliographicallysignificantmaythusbeobscured.
III.2.PrinciplesofDCRMconstruction
Tomeettheobjectiveslistedabove,DCRMreliesuponthefollowingsixprinciples.TheseprinciplesareinfluencedbythegeneralprinciplesofbibliographicdescriptionofferedbySvenonius:userconvenience;representation;sufficiencyandnecessity;standardization;andintegration.
III.2.1.Rulesprovideguidancefordescriptionsthatallowuserstodistinguish
clearlyamongdifferentmanifestationsofanexpressionofawork
Thisprinciplederivesfromthegeneralprincipleofuserconvenienceandhasimplicationsforallareasofthebibliographicdescription.Theprinciplerelatestoobjective1statedabove.
III.2.2.Rulesprovideforaccuraterepresentationsoftheentityasitdescribes
itself,notablythroughinstructionsregardingtranscription,
transposition,and
omission
Thisprinciplederivesfromthegeneralprinciplesofrepresentation(withitsrelatedsubprincipleofaccuracy)andofstandardization.Preciserepresentationisofparticularrelevanceinthoseareasofthedescriptionthatrequiretranscription(thetitleandstatementofresponsibilityarea,thepublication,distribution,creation,etc.,area,andtheseriesarea),butshouldnotbeignoredinthephysicaldescriptionandnoteareas.Thegeneralprinciplesofrepresentationandstandardizationstandingreatertensionwitheachotherwhencatalogingrarematerials.Faithfulnesstobothprinciplesisparticularlychallengingwhen
attemptingtotranslatevisualinformationintoverbaldescription,andmayrequiredescriptiveandannotativetreatmentnecessarilyexceedingthenorms(andattimesthevocabulary)establishedassufficientforthedescriptionofgeneralmaterials.Theprinciplerelatestoobjectives2and4statedabove.
III.2.3.Rulesprovideguidancefortheinclusionofmanifestationspecificand
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
9/205
INTRODUCTION
itemspecificinformationthatpermitsuserstoinvestigatephysical
processesandpostproductionhistoryandcontextexemplifiedinthe
itemdescribed
Thisprinciplederivesfromthegeneralprincipleofsufficiencyandnecessity
(withitsrelatedsubprincipleofsignificance).Applicationoftheprinciplerequiresthatrulesforrarematerialscatalogingprovideadditionalguidanceonaccesspoints,particularlyincaseswheresuchinformationisnotintegraltothemanifestation,expression,orworkdescribed.Rulesforitemspecificinformationappearinginthenoteareamayrecommendstandardformsforpresentationofinformation(addressingthegeneralprincipleofuserconvenienceanditsrelatedsubprincipleofcommonusage).Applicationofsuchrulespresumesbothausersneedforsuchinformationandacatalogersabilitytoproperlyrecognizeanddescribesuchaspects.Theprinciplerelatestoobjective3statedabove.
III.2.4.Rulesprovidefortheinclusionofallelementsofbibliographical
significance
GeneralcatalogingcodeslikeAACR2routinelystriveforbothbrevityandclarity,principlesaffiliatedwiththegeneralprincipleofsufficiency.Indescribingrarematerials,toogreatanemphasisonbrevitymaybecometheoccasionforinsufficiencyandlackofclarity.Brevityofdescriptionmaybemeasuredbestagainstthefunctionalrequirementsoftheparticularbibliographicdescriptionratherthanagainsttheaveragephysicallengthofotherbibliographic
descriptionsinthecatalog.Thetensionbetweenrulesforrarematerialsthatpromoteaccuraterepresentationofanitemandyetdonotexceedtherequirementsofsufficiencyisgreat.Referencetotheprincipleofuserconveniencemayoffercorrectresolutionofsuchtensions.Thisprincipleisrelatedtoalloftheobjectivesstatedabove.
III.2.5.Rulesconformtothesubstanceandstructureofthelatestrevisionof
AACR2totheextentpossible;ISBDservesasasecondaryreference
point
Thisprinciplerelatestogeneralprinciplesofstandardizationanduser
convenience(withthelatterssubprincipleofcommonusage).DCRMassumesthatusersofbibliographicdescriptionsconstructedinaccordancewithitsprovisionsoperateincontextswhereAACR2(oftenasinterpretedandappliedbytheLibraryofCongress)istheacceptedstandardforthecatalogingofgeneralmaterials.Therefore,DCRMusesexistingAACR2vocabularyinamanner
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
10/205
INTRODUCTION
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.016
consistentwithAACR2;anyadditionalspecializedvocabularynecessaryfordescriptionandaccessofrarematerialsoccursinaclearandconsistentmannerinDCRMrules,appendixes,andglossaryentries.DCRMdoesnotintroducerulesthatarenotrequiredbydifferencesexpectedbetweenrareandgeneralmaterials.NumberingofareaswithinDCRMconformstothestructureofISBDasimplementedinAACR2.WhenanexistingAACR2rulesatisfiestherequirementsofcatalogingrarematerials,DCRMtextismodeledonAACR2text(substitutingexamplesdrawnfromrarematerialsforillustration).IncaseswherethelanguageofAACR2isnotpreciseenoughtoconveynecessarydistinctionsormayintroduceconfusionwhendealingwithrarematerials,DCRMusescarefullyconsideredalternativewording.WordingofrelevantISBDstandardswasalsoconsideredwhendeviatingfromAACR2.
III.2.6.RulesarecompatiblewithGraphicMaterialsexceptincaseswherechanges
are
necessary
to
align
more
closely
to
current
revisions
of
AACR2ortoconformtotheaboveprinciples
Thisprinciplerelatestogeneralprinciplesofstandardizationanduserconvenience(withthelatterssubprincipleofcommonusage).DCRMassumesthatusersofbibliographicdescriptionsconstructedinaccordancewithitsprovisionsoperateincontextswheregraphicmaterialsinspecialcollectionswerecataloged,untilrecently,usingGraphicMaterials.Therefore,changestoGraphicMaterialscatalogingpracticeswereintroducedonlyaftercarefulconsiderationofthevalueornecessityofsuchchanges.
IV.Options
Availableoptionsareindicatedinoneoffourways.
Optionallyintroducesanalternativetreatmentofanelement. Ifconsideredimportantindicatesthatmoreinformationmaybe
addedinanote,andthussignalschoicesformoreorlessdepthinthedescription.Thisphrasecoverstheentirerangebetweenbestpracticeontheoneend,andhighlyspecializedpracticesontheother.
Alternativerule designatesanalternativeoptionwhichaffectsallorseveralareasofthedescription,andwhichmustbeusedconsistentlythroughout.InDCRM(G),alternativerulesapplytothetranscriptionoforiginalpunctuationandtothecreationofseparaterecordsforindividualinstancesofamanifestation,orimagessharingasupport,
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
11/205
INTRODUCTION
andtothecreationofsinglerecordsformultiplestatesofaprint.
RDAalternative designatesanalternativeoptionappropriateforinstitutionsfollowingRDAinsteadofAACR2innondescriptiveportionsoftherecord.JustasthedefaultDCRM(G)instructions
deviateinsubstancefromAACR2andLCRIonlywhenrequiredbytheparticulardescriptiveneedsofgraphicmaterialsinspecialcollections,thesealternativesdonotunnecessarilydifferfromRDAandLCPS.
Thecatalogingagencymaywishtoestablishpoliciesandguidelinesontheapplicationofoptions,leavetheuseofoptionstothediscretionofthecataloger,oruseacombinationofthetwo.
V.Languagepreferences
DCRM(G)iswrittenforanEnglishspeakingcontext.CatalogingagenciespreparingdescriptionsinthecontextofadifferentlanguageshouldreplaceinstructionsandguidelinesprescribingorimplyingtheuseofEnglishintotheirpreferredlanguage(see4B34,4B812,4E,andareas5and7).
VI.Spellingandstyle
DCRM(G)usesMerriamWebstersCollegiateDictionary,eleventhedition,asits
authorityin
matters
of
spelling,
and
in
matters
of
style,
the
fifteenth
edition
of
theChicagoManualofStyle.
VII.Acronyms
AACR2 AngloAmericanCataloguingRules,secondeditionBIBCO MonographicBibliographicProgramofthePCCBSR BIBCOStandardRecordCC:DA CommitteeonCataloging:DescriptionandAccess,Associationfor
LibraryCollectionsandTechnicalServices,AmericanLibrary
AssociationDCRB DescriptiveCatalogingofRareBooksDCRM DescriptiveCatalogingofRareMaterialsDCRM(G) DescriptiveCatalogingofRareMaterials(Graphics)ISBD InternationalStandardBibliographicDescription
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
12/205
INTRODUCTION
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.018
LC LibraryofCongressLCPS LibraryofCongressPolicyStatementsLCRI LibraryofCongressRuleInterpretationsPCC ProgramforCooperativeCatalogingRBMS RareBooksandManuscriptsSection,AssociationofCollegeand
ResearchLibraries,AmericanLibraryAssociationRDA ResourceDescriptionandAccess
VIII.Examplesandnotes
VIII.1.Examples.Theexamplesarenotinthemselvesprescriptive,butaremeanttoprovideamodelofreliableapplicationandinterpretationoftheruleinquestion.Aword,phrase,element,orentireareamaybeillustrated;ISBDpunctuationisgivenasneededonlyfortheportionillustrated.
VIII.2.Notes.Theinstructionsandguidelinesinarea7arewritteninimperativeform.Thisdoesnotimplythatallnotesarerequired;onthecontrary,mostnotesarenot(see7A1.5).ConsulttheotherareasofDCRM(G)inordertoascertainwhatisrequiredandwhatisoptionalinanygivensituation(see7A1).Theconventionsfornotesincludedaspartoftheexamplesareasfollows.
Noteindicatesthatthenoteisrequiredifapplicabletothesituation. Optionalnoteindicatesthatthenoteisnotrequired.Thelabelingofa
noteasoptionalintheserulescarriesnojudgmentaboutits
importance(seeintroductorysectionIV);certainnotesdesignatedasoptionalmayinfactbealmostuniversallyapplied.
Localnoteindicatesanotedescribingitemspecificinformationwhichisrequiredifapplicabletothesituation(see7B19).
Optionallocalnoteindicatesthatthenoteconcernsitemspecificinformationnotaffectingareas16.Itisnotrequired,butmustbeclearlyidentifiedasalocalnoteaccordingtotheprovisionsof7B19.1.1.Itemspecificinformationthatdoesaffectareas16,suchasbasingthedescriptionofpublishedmaterialonanimperfectitem(see0B2.2),isrequiredandrecordedinageneralnote.
Commentprefacesdetailsneededtoadequatelyexplaintheexample,andarenottobeconfusedwithnotesappearingwithinthebibliographicaldescription.
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
13/205
INTRODUCTION
IX.Integrityoftheitem(imperfections)
Agreatervulnerabilitytodamage,defect,andlossmeansthatrarematerials,especiallyoldermaterials,arelesslikelythanmodernmaterialstobeinaperfectorcompleteconditionwhentheyreachthecataloger.Oneofthecatalogerstasksistoascertain(withinreasonableconstraints)whetherandhowmuchtheiteminhanddeviatesfromtheoriginalasissued.(See0B2.2)
X.Precatalogingdecisions
Beforeabibliographicrecordcanbecreatedforanitemorgroupofitemsawaitingcataloginginaninstitutionsspecialcollections,appropriatedecisionsmustbemaderegardingthearrayofdescriptiveoptionsavailabletothecataloger.Theseprecatalogingdecisionsinclude:determiningwhether
DCRM(G)orAACR2ruleswillgovernthedescription,choosingthelevelofcatalogingthatwillbeapplied,anddeterminingtheextenttowhichvariousoptionsintheruleswillbeexercised.
Thefollowingsectionprovidesguidanceforcatalogersandcatalogingadministratorsfacedwiththesedecisionsandidentifiessomeoftheinstitutionalandcontextualfactorsthatshouldbetakenintoconsideration.Itassumesthatcertainroutinechoiceswillalreadyhavebeenmade,suchaswhethertheencodingstandardforthedescriptionwillbeMARC21andwhetheraresourceissuedaspartofaseriesormultipartresourcewillbeanalyzed.
Institutionsmaypromoteefficiencybysettingcatalogingpoliciesforspecificcategoriesofmaterialsintheircollectionsbasedontheirmissionanduserneedsratherthanmakingdecisionsonanitembyitembasis.Forexample,aninstitutionmaycatalogallgraphicresourcesusingDCRM(G),buttraceprintersonlyforpre1850resources,andnotidentifyproductionprocessesforpostcards.Itmaydecidethatcollectionlevelcatalogingissufficientformostposters,butprovideitemlevelcatalogingforWorldWarTwoposters.Amechanismforeasilymakingexceptionstogeneralcatalogingpolicyisdesirableaswell.If,forexample,acuratorbuysaphotographicprintduetoitsunusualproductionprocess,descriptionofandaccesstotheprocessoughttobegiveninthebibliographicrecord,evenifitisnottheinstitutionsusualpolicytodescribephotographicproductionprocesses.
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
14/205
INTRODUCTION
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.020
X.1.Decisionstomakebeforebeginningthedescription
X.1.1.Itemlevelvs.collectionleveldescription
Determinewhetherthematerialwillreceiveitemleveldescription,collection
leveldescription,orsomecombinationofthetwo.Instructionsforitemlevelcatalogingofsingleitemsandmultipartresourcesarefoundinchapters1through8ofDCRM(G).InstructionsforcreatingcollectionleveldescriptionsarefoundinAppendixB.
Differencesbetweenitemlevelandcollectionlevelrulesaremostevidentininstructionsforformulatingtitles,providingdates,andrecordingphysicaldescriptions.Transcriptionoftext,centraltomanyrulesfordescribingitems,islargelyirrelevantforcollections,resultinginsimplerinstructions.Physicaldescriptionofcollectionsneedstoaccommodateinfinitevariationinmaterialresultinginadeemphasisonmediaspecificdetailinfavorofclearcharacterizationoftheextentandtypeofmaterialpresent.Institutionalpolicyandcatalogersjudgmentnecessarilyplayalargerroleinformulatingcollectionleveldescriptions,soAppendixBprovidesgeneralguidelinestobeappliedflexibly.
Collectionlevelcatalogingisusuallyfasterthanitemlevelsometimesdramaticallysobutisattendedbysuchasubstantiallossofspecificitythatitsuseasthesolefinalcatalogingforagroupofitemsshouldbechosenonlyafter
carefulconsideration.
The
lack
of
specificity
can
be
mitigated
through
provision
ofsomesortofitemlevelcontrol,suchasaninventorylist,findingaid,ordatabase,andsuchanapproachishighlyrecommended.Collectionlevelcatalogingofrarematerialsismostsuitablewhenitemshaveminimalvalueinthemselvesbutderivevalueaspartofacollection.Useofcollectionlevelcontrolbyitselfmaybeappropriatewhenusersareunlikelytobeseekingknownitems,ortheriskofinadvertentpurchaseofduplicateindividualitemsisconsideredinsignificant.Collectionlevelcontrolaloneisunlikelytoprovideadequateevidencetoidentifymaterialsfollowingatheft.
Acombinationapproachwouldentailindividualcatalogingofallorselecteditemsinthecollectioninadditiontothecreationofacollectionlevelrecord.Suchanapproachmayinvolvephasedprocessing,wherebythecatalogercreatesacollectionlevelrecordtoprovideimmediatebasicaccesstothecollection,andthenlatercreatesitemlevelrecordsforpriorityitemsastimeandresourcespermit.
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
15/205
INTRODUCTION
X.1.2.Catalogingcode:AACR2vs.DCRM(G)
Determinewhichcatalogingcodewillgovernthedescription.Bothcodescontainoptionalrulesinadditiontotherequiredones,andeachallowsvaryinglevelsofcatalogingdepth.
AACR2isgenerallyconsideredtobeeasierandquickertoapplythanDCRM(G).AACR2ismostsuitablewhen,inaninstitutionalcontext,anitemwasacquiredandisofsignificanceprimarilyforitscontentratherthanitsartifactualvalue.AACR2focusesoncommerciallyproducedgraphicmaterials,publishedand/ordocumentedartistsprintsandphotographs,portfolios,andreproductionsaccompaniedbyprintedinformation.Incontrast,useofDCRM(G)producesfullerdescriptionofvisualcontent(withfaithfultranscriptionsofrelevanttextualdata)andmoreaccuratephysicaldescriptions.DCRM(G)mayfacilitate
differentiation
between
manifestations
and
reveal
the
presence
of
variants
amongseeminglyidenticalitems.DCRM(G)ismostsuitablewhenanitemcarriesartifactualordocumentarysignificance,oritisotherwiseimportanttoprovidedistinctionsbetweenstates,variants,orindividualinstances.
X.1.3.Encodinglevel:DCRM(G)minimalvs.corevs.full
Determinewhetherthedescriptionwillbedoneataminimal,core,orfulllevel.Eachlevelhasitsparticularuseswithattendantadvantagesanddisadvantages.
DCRM(G)minimallevelprovidesforbasicdescriptionofvisualcontent(withfaithfultranscriptionofrelevanttextualdata)andexactphysicaldescription,butrequiresneithernotesnorheadings.Minimallevelrecordscanbeproducedquitequickly.Becausenameandsubjectheadingsmaybelacking,thematerialsrepresentedbytheserecordsmaybeinaccessiblethroughallbutknownitemsearches,andsoshouldbeusedonlyaftercarefulconsideration.DCRM(G)minimallevelmaybesuitablewhenaccuratephysicaldescriptionisdesiredbutarecordwithfewornoaccesspointsisacceptable,orwhenparticularexpertiseamongcurrentcatalogingstaffisinsufficientforspecificmediaidentificationForfurtherinformationoncreatingDCRM(G)minimalleveldescriptions,see
AppendixD.
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
16/205
INTRODUCTION
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.022
DCRM(G)corelevelprovidesforfullerdescriptionofvisualcontent(withfaithfultranscriptionofrelevanttextualdata)andexactphysicaldescription,afullcomplementofnameheadings,andatleastonesubjectheading,butrequiresfewnotes.2Corelevelrecordsmaybesuitableforitemsorcollectionsthatcarryenoughartifactualordocumentarysignificancetobenefitfromdetaileddescriptionandcontrolledheadingaccess,butforwhichtheomissionofmostnotesisacceptable.ForfurtherinformationoncreatingDCRM(G)coreleveldescriptions,seeAppendixC.
DCRM(G)fulllevelrepresentsthenormativeapplicationoftheserules,yetencompassesarangeofpotentiallevelsofdetail.Fulllevelrecordsprovideforfullerdescriptionofvisualcontent(withfaithfultranscriptionofrelevanttextualdata)anddetailed,completephysicaldescription.Althoughsomenotesarerequired(e.g.,thesourceofthetitleproper),mostareoptionalandcanbe
appliedselectivelydependingonthenatureofacollectionoraninstitutionsneeds.Forexample,notesontheproductionhistoryofawork,provenance,orparticularattributesoftheiteminhandmaybeincludedoromittedasconsideredimportant.
AlthoughtreatmentofheadingsisoutsidethescopeofDCRM(G),fulllevelrecordstypicallycontainafullcomplementofnameandsubjectheadings.Inadditiontothosetypicallygiventogeneralmaterials,DCRM(G)fulllevelrecordsmaycontainheadingsforprinters,publishers,formerowners,etc.Thenameheadingsneednotbeestablishedusingauthorityrecords,althoughfullauthoritywork,especiallyif
contributedtotheLC/NACOAuthorityFile,willresultingreaterconsistencyofheadingsandimprovedaccess.3
Theadditionofgenre/formheadingsisparticularlyencouragedinfulllevelrecords.PrefertermsfoundintheThesaurusforGraphicMaterials;officialthesauri
2IfaninstitutionisaBIBCOparticipantcontributingcorelevelrecordsaspartoftheProgramforCooperativeCataloging(PCC),allheadingsmustbeestablishedintheLC/NACOandLC/SACOAuthorityFiles.
3IfaninstitutionisaBIBCOparticipantcontributingfulllevelrecordsaspartoftheProgramforCooperativeCataloging(PCC),allheadingsmustbeestablishedintheLC/NACOandLC/SACOAuthorityFiles.
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
17/205
INTRODUCTION
maintainedbytheRBMSBibliographicStandardsCommittee4andtermsfromotherauthorizedthesauri(e.g.,theArtandArchitectureThesaurus)mayalsobeusedasappropriate.
X.1.4.Variants
ItistakenasadefaultapproachinDCRM(G)thataseparaterecordwillbemadeforeachvariantthatrepresentswhatisreferredtoasaneditioninAACR2andastateinartscholarship.However,withintherules,alternativesareprovided(see2A0)thatpermitthecreationofasinglerecordfordifferingmanifestations.Oncethedecisionhasbeenmadetoapplythesealternativerules,thecatalogermustbeconsistentinapplyingthemtoallareasofthedescription.Forfurtherguidanceonthecatalogingofdifferingmanifestations,seeAppendixE.
X.2.Factorstoconsiderinmakingthesedecisions
Considerthefollowingfactorswhendeterminingappropriatelevelsofdescriptionandaccessformaterialsawaitingcataloging.Thesefactorswillhelptoidentifyitemsthatmightdeservemoredetaileddescriptionsorhigherprioritytreatment.
X.2.1.Institutionsmissionanduserneeds
Evaluatetherelevanceoftheitemsawaitingcatalogingtotheinstitutionsmissionandtheneedsofitsusers.Ideally,theinstitutionwillhavedeveloped
internaldocumentationthatwillfacilitatesuchanevaluation,includingamissionstatement,collectiondevelopmentguidelines,andalistingofconstituentusersandtheiranticipatedneeds.Theneedsofbothpatrons(researchers,teachers,students,etc.)andstaff(collectiondevelopment,reference,technicalservices,etc.)shouldbetakenintoconsideration.
X.2.2.Institutionalanddepartmentalresources
4Thesethesauriinclude:BindingTerms;GenreTerms;PaperTerms;PrintingandPublishingEvidence;ProvenanceEvidence;andTypeEvidence.
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
18/205
INTRODUCTION
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.024
Evaluateinstitutionalanddepartmentalresources,especiallystaffinglevels,expertise,andcurrentworkloads.
Isstaffabletokeepupwiththeinflowofnewmaterials? Isthereareasonablebalancebetweenresourcesdevotedtoacquiring
materialsandthosedevotedtoprocessingthem?
Iscurrentstaffexpertiseinidentificationofproductiontechniques,subjectareas,descriptivestandards,andencodingstandardsadequateforimplementingand/orcompletingproposedworkplans?
Isstaffabletoworkconcurrentlywithmorethanonecodeand/ordescriptionlevel?
Arefundingandspaceavailableforhiringnewtemporaryorpermanentstaffwiththenecessaryqualifications?
Areadequatereferencesources,suchasspecializedcataloguesraisonns,availableforstaffuse?
Howmanyotherprojectsareinprocessandwhataretheirrequirementsandpriorities?
Theregularreviewofcatalogingprioritiesishighlyrecommendedandshouldincludediscussionswithcuratorial,publicservices,technicalservices,andpreservationstaff.
X.2.3.
Market
value
and
conditions
of
acquisition
of
the
item
or
collection
Considertheconditionsofacquisitionandtheestimatedmarketworthoftheitemorcollectionawaitingcataloging.
Doesthemonetaryorpublicrelationsvalueofthematerialjustifyahigherlevelofaccessthanwouldotherwiseapply?
Haveanyaccessrequirementsbeenimposedbyadonoraspartofthetermsofacquisition?
Istheitemorcollectionaccompaniedbydescriptivedata(e.g.,aphotographerslogbook)thatwillfacilitatecataloging?
X.2.4.Intellectualandphysicalcharacteristicsoftheitemorcollection
Finally,evaluatetheintellectualandphysicalcharacteristicsoftheitemsawaitingcataloging.
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
19/205
INTRODUCTION
Isthereaunifyingcharacteristicthatwouldjustifyandfacilitatethedescriptionofthematerialsasagroup(e.g.,artist,subjectmatter,genre/form,etc.)withacollectionlevelrecord?
Isaparticularcollectionrenowned? Dothematerialshaveatopicalfocusthathasrecentlyacquired
importanceorurgency(e.g.,duetoascholarlyconferencehostedbytheinstitutionorthehiringofanewprofessorwithaparticularspecialty)?
Iscatalogingcopygenerallyavailable? Weretheitemspurchasedprimarilyfortheircontent? Dothespecificitemshaveartisticorartifactualvalue? Istheinstitutioncollectingdeeplyinthearea? Aredetaileddescriptionslikelytorevealvariantsthatwillbeof
interesttoresearchers?
Aredetaileddescriptionslikelytohelppreventtheinadvertentpurchaseofduplicatesorthefailuretoacquiredesirablevariants?
Istheitemorcollectionvulnerabletotheftorvandalism? Wouldamoredetaileddescriptionhelppreventunnecessaryhandling
bystaffandresearchers?
Wouldamoredetaileddescriptionassistinretrievalofsurrogates?
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
20/205
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.0 27
0.GENERALRULES
Contents:0A.Scope
0B.Thebasicdescription0C.Chiefsourceofinformation0D.Prescribedsourcesofinformation0E.Prescribedpunctuation0F.Languageandscriptofthedescription0G.Transcription
0A.Scope
Theserulesprovideinstructionsforcataloginggraphicmaterials,otherthanmaps,whoserarity,value,orinterest(i.e.,theircontinuingorpotentialaestheticordocumentaryvalue)makespecialdescriptionnecessaryordesirable.Suchresourcesmaybeunpublished(thoughtheymayexistinmultipleinstances)orpublished.Therulescoverinstructionsforthedescriptiveareasinbibliographicrecordsonly(seealsointroductorysectionsIII).Specifically,theymayapplyto:
Singletwodimensionalpictorialworks.Typicalexamplesincludeprints,posters,drawings,paintings,photographicprints,negatives,transparencies,andslides.
Finite
sets
and
suites
of
two
dimensional
pictorial
works
treated
monographicallyasmultipartresources.
Illustrationsinpublishedbooks,magazines,etc. Borndigitalimagessuchasdigitalcameraphotographyand
computergeneratedarchitecturalrenderings.
Forinstructionsoncatalogingcollections,whetherassembledpriortoacquisition(e.g.byanartistorcollector)orlocallyforcatalogingpurposes,seeAppendixB.Forinstructionsoncataloginggraphicmaterialswithconventionaltitlepages,
seeAppendixH.
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
21/205
GENERALRULES
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.028
0B.Thebasicdescription
0B1.Requiredelements
Thedescriptionmustalwaysincludethefollowingelements,regardlessofthe
completenessoftheinformationavailable: Titleproper(see1B) Dateofcreationorpublication(see4D) Extent(see5B) Sizeandformat(see5D)
Alsoincludeotherelementsofdescriptionassetoutinthefollowingrules,ifavailableandappropriatetothechosenlevelofdescription.
0B2.Basisofthedescription
0B2.1.Generalrule.Basethedescriptiononthematerialinhand.
0B2.2.Imperfections.Ifdescribingmaterialknowntobeimperfect,anddetailsofaperfect(ormoreperfect)examplecanbedetermined,basethedescriptionontheperfectexample.Usesquarebracketsonlywhererequiredfordescriptionoftheperfectexample.Insuchcases,thedetailsmaybedeterminedbyexaminingadditionalexamplesorbyreferringtoreliabledescriptionsinothersources.As
appropriate,cite
the
source
used
for
the
description
in
anote
(see
7B3,
7B12).
Makealocalnotedescribingtheimperfectionofthematerialinhand(see7A4.1).
Betty the cook maids head drest. - London : W. Humphrey, 1776
Note:Imprint from George
Local note:Imperfect; trimmed below title, removing imprint
Ifnoreliableevidenceofthedetailsofaperfectexampleisavailable,describethematerialasitis.Makeageneralnoteindicatingthatthedescriptionisbasedonanimperfectexample.Seealso0G6.3.
0C.Chief
source
of
information
Thechiefsourceofinformationistextprovidedbythecreatororcreatingbodyonorwiththematerial.Possiblesourcesincludethefrontandbackoftheimage,thecontainer,digitallyembeddedmetadata,andcaptionlists.Transcribe
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
22/205
GENERALRULES
informationfoundinthechiefsource.Whennosuitablecreatorsuppliedtextispresent,supplyinformationinsquarebracketsasnecessary.
0D.Prescribedsourcesofinformation
Theprescribedsource(s)ofinformationforeachareaofthedescriptionissetoutinpreferredorderbelow.
Area Prescribedsourcesofinformation1.Titleandstatementofresponsibility Chiefsource2.State Chiefsource3.Material(ortypeofpublication)specific (Notapplicabletographicmaterials)
details4.Publication,distribution,creation,etc. Chiefsource5.Physicaldescription Thematerialasawhole
6.Series
Chief
source
7.Note Anysource8.Standardnumberandtermsofavailability Chiefsource
Inallcasesinwhichinformationforareas1,2,4,or6istakenfromelsewherethanthechiefsource,makeanotetoindicatethesourceoftheinformation(see7B3,7B6,7B7.1,7B8).
0E.Prescribedpunctuation
Precedeeacharea,otherthanthefirst,byaperiodspacedashspace(. )unlesstheareabeginsanewparagraph.
Precedeorencloseeachoccurrenceofanelementofanareawithstandardpunctuationasindicatedintheprescribedpunctuationsectionsoftheserules.
Precedeeachmarkofprescribedpunctuationbyaspaceandfollowitbyaspace,withthefollowingexceptions:thecomma,period,closingparenthesis,andclosingsquarebracketarenotprecededbyaspace;theopeningparenthesisandopeningsquarebracketarenotfollowedbyaspace.
Endparagraphswithnormalpunctuation(usuallytheperiod).
Ifanentireareaorelementisomittedfromthebibliographicdescription(e.g.,becauseitisnotpresentinthesource),alsoomititscorrespondingprescribedpunctuation.Donotusethemarkofomission.
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
23/205
GENERALRULES
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.030
0F.Languageandscriptofthedescription
0F1.Generalrule
0F1.1.Inthefollowingareas,transcribeinformationonorwiththematerialin
thelanguageandscript(whereverfeasible)inwhichitappearsthere: titleandstatementofresponsibility5 edition publication,distribution,creation,etc. series
0F1.2.Giveinterpolations(see0G6)intotheseareasinthelanguageandscriptoftheotherinformationinthearea,exceptforprescribedinterpolationsandother
casesspecifiedintheserules(e.g.,4B5,4B6.2,4C6.2).Iftheotherinformationintheareaisromanized,giveinterpolationsaccordingtothesameromanization.
0F1.3.Innotes,giveinformationotherthantitles,citations,andquotationsinthelanguageandscriptofthecatalogingagency.
0F2.Romanization
0F2.1.Ifitisnotfeasibletotranscribefromthematerialusinganonromanscript,romanizethetextaccordingtotheALALCRomanizationTables.Donotenclose
theromanized
text
within
square
brackets.
Make
anote
to
indicate
that
the
romanizedtextappearsinnonromanscriptonthematerial(see7B2.2)
Source:-!
Transcription:Rodina-mat' zovet!
5Ifnonromantexthasbeentranscribedwithinthefirstfivewordsofthetitleproper,provideadditionaltitleaccessforaromanizedformofthetitleproper(seeAppendixF).
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
24/205
GENERALRULES
0F2.2.Optionally,ifitisfeasibletotranscribefromthematerialusinganonromanscript,alsoprovideparallelromanizedfieldsusingtheALALCRomanizationTables.Donotenclosetheromanizedtextwithinsquarebrackets,butindicateinanotethattheromanizationdoesnotappearonthesource.
Note:Romanization supplied by cataloger
0G.Transcription
Transcribeinformationintheformandorderinwhichitispresentedinthesource,accordingtothesegeneralrules0B0G,unlessinstructedotherwisebyspecificrules.Donotusethemarkofomissiontoindicatetransposition.
0G1.Letters,diacritics,symbols,andrebuses
0G1.1.Letters
and
diacritics.
Ingeneral,transcribelettersastheyappear.Donotaddaccentsandotherdiacriticalmarksnotpresentinthesource.Convertearlierformsoflettersanddiacriticalmarkstotheirmodernform(seeAppendixG2).Inmostlanguages,includingLatin,transcribealigaturebygivingitscomponentlettersseparately.Donot,however,separatethecomponentlettersofinAngloSaxon;inFrench;orandinancientormodernScandinavianlanguages.Ifthereisanydoubtastothecorrectconversionoflettersanddiacriticalmarkstomodernform,transcribethemfromthesourceasexactlyaspossible.
Source:
IOHNBULLsHOUSEsettinFLAMES
Transcription:Iohn Bull's house sett in flames
Source:
FunuponFun,orthefirtandecondpartofMisKittyFihersMerrythought
Transcription:
Fun upon fun, or, The first and second part of Miss Kitty Fishers
merry thought
0G1.2.Symbols,etc.Exceptforrebuses,replacesymbolsorothermatterthatcannotbereproducedusingavailabletypographicalfacilitieswithacatalogers
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
25/205
GENERALRULES
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.032
descriptioninsquarebrackets.Thisincludesy frequently mistranscribed asye. Makeanexplanatorynoteifnecessary.
Source:
SouldbyWill.FaithorneattysignofyshippwithinTempleBar
Transcription:Sould by Will. Faithorne att [the] sign of [the] shipp within
Temple Bar
0G1.3Rebuses.Replacepicturesinrebuseswiththeintendedwordsinsquarebrackets.Makeanexplanatorynote(seealso4D2.2).
The [Bute] interest in the [city], or, The [bridge] in the
[hole]. -- [London] : Sold in May's [Buildings] Covent [Garden]
[by George Bickham, 1760]
Note:Title and publisher's address in the form of a rebus. Bute
represented as a boot in the rebus(Comment:Dateandpublishersnamesuppliedbycataloger)
0G2.Capitalizationandconversionofcase
0G2.1.Generalrule.ConvertletterstouppercaseorlowercaseaccordingtotherulesforcapitalizationinAACR2,AppendixA.Donotconvertcasewhentranscribingromannumerals.
RDAalternative:
ApplyrulesforcapitalizationasgiveninRDAAppendixA.
0G2.2.Lettersi/jandu/v.IftherulesforcapitalizationrequireconvertingthelettersIorVtolowercaseori,j,u,orvtouppercase,applythefollowingtabletodeterminewhichletterformtouse,exceptinthecaseofgothicscript.Ifthesourceusesagothicscriptthatdoesnotdistinguishbetweenthelettersi/jorthelettersu/v,transcribethelettersasiandvrespectively.Forinformationonearlyprintingasitpertainstothetranscriptionofi/jandu/v,seeAppendixG4.Ifanyofthelettersistranscribedwithinthefirstfivewordsofthetitleproperin
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
26/205
GENERALRULES
convertedform,provideadditionaltitleaccessusingalternativeformsofthetitleproperasneeded(seeAppendixF).
Uppercaselettertobeconverted LowercaseconversionI(vowelorconsonant)anywhereinword6 i
IIatendofword ij
IIelsewhereinword ii
V(vowelorconsonant)atbeginningofword v
V(vowelorconsonant)elsewhereinword u
VVrepresentingsingleletter7 vv
Lowercaselettertobeconverted Uppercaseconversioni(vowelorconsonant)anywhereinword I
j(vowelorconsonant)anywhereinword I
u(vowelorconsonant)anywhereinword V
v(vowelorconsonant)anywhereinword V
vvrepresentingsingleletter7 VV
Source:
OLEVMOLIVARVM
Transcription:Oleum oliuarum
6DonotconvertafinaluppercaseImeanttorepresentaniiending(see0G2.3).
7ThismustbedistinguishedfromVVorvvasacombinationofavowelandaconsonantasintheexamplesVVLTorvvlt(vult,hewants)andVVAorvva(uva,grape).
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
27/205
GENERALRULES
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.034
0G2.3.Chronograms.Capitallettersoccurringapparentlyatrandomorinaparticularsequencemayrepresentachronogram.Wherethereisgoodreasontoassumethatachronogramisbeingused,donotconvertlettersconsideredpartofthechronogramfromuppercasetolowercase,orfromlowercasetouppercase(seealso4D2.2).
DoMI et patrIae VIVIt herVs, forIs et eXterIs VIXIt CLarVs
Note:Title inscribed around portrait forms a chronogram for 1703
0G3.Punctuationinthesource
0G3.1.Generalrule.Donotnecessarilytranscribepunctuationasitappearsinthesource.Instead,followmodernpunctuationconventions,usingcommonsenseindecidingwhethertoincludethepunctuation,omitit,replaceit,oraddpunctuationnotpresent.
"Yes, sir, everything's ho-kee-doke, Betty's voice is normal
again!"
(Comment:Quotationmarksaddedtorepresentspeechbubbleinsource)
Libres, libertad de cultos, libertad de palabra, libres de
miseria, libres de temor
(Comment:Commasaddedtorepresentbreaksindicatedbypostersletteringstyleandwordplacement)
Perdito & Perdita, or, The man & woman of the people
(Source:Perdito&PerditaortheMan&WomanofthePeople)
Red Jacket concrete bridge dedication, Aug. 22, '11(Comment:Titleonthepanoramicphotohashyphensinsteadofspacesbetweenwords;punctuationisnormalizedtomodernconventions)
[B] London : Printed for A. Millar, over-against Catharine-
Street in the Strand, MDCCLI [1751]
(Source:London:PrintedforAMillar,overagainstCatharinestreetintheStrand.M,DCC,LI.)
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
28/205
GENERALRULES
Alternativerule:Transcribeallpunctuationasfoundinthesourceofinformation,withtheexceptionofthosemarkscoveredinrules0G3.50G3.7.Whenfollowingthisalternativerule,alwaysincludeprescribedpunctuation
as
well,
even
if
this
results
in
double
punctuation.
Prescribed
punctuation
is
treatedatthebeginningofeachchapterwithintheserules.
[B] The unhappy favourite; or, The Earl of Essex. : A tragedy.
/ Written by Jno; Banks
(Comment:Commasarenotrequiredaroundorwhenapplyingthisoption,becausecommassurroundingaconjunctionintroducinganalternativetitleareanAACR2convention,notprescribedISBDpunctuation)
London: : Printed for A Millar, over-against Catharine-Street
in the Strand., M,DCC,LI. [1751]
RDAalternative:Transcribepunctuationasitappearsinthesource.Addpunctuation,ifnecessary,forclarity.(RDA1.7.11.7.3)
0G3.2.Apostrophesandquotationmarks.Transcribeapostrophesandquotationmarksasfound.Donotsupplythispunctuationifnotpresentinthesource.
George Peck's grand revival of Stetson's Uncle Tom's cabin
Daniel Webster, New Englands choice for twelfth President of the
United States
"Beat it. I'm busy stirrin' up th' masses"
0G3.3.Hyphens.Transcribehyphensusedtoconnecttheconstituentpartsofcompoundwords,normalizingtheirformasnecessary(seeAppendixG2).Donotsupplyhyphensnotpresentinthesource.
Yale College, New-Haven
[B] Report of the Boston Female Anti Slavery Society
0G3.4.Punctuationwithinromannumerals.Donottranscribeinternalmarksofpunctuationappearingwithinromannumerals.Omitthemwithoutusingthemarkofomission.
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
29/205
GENERALRULES
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.036
[B] The bye-laws and regulations of the Marine Society,
incorporated in MDCCLXXII
0G3.5.Ellipses,squarebrackets,andvirgules.Donottranscribeellipses...orsquarebrackets[]whenpresentinthesource;replacethemwithadashand
parentheses(
)respectively
or
omit
them,
as
appropriate.
Do
not
confuse
a
virgule(/)ingothicscriptwithaslash;replaceitwithacommaoromitit,asappropriate.Makeanexplanatorynote,ifconsideredimportant.
Source:
[GM]Ifelected...
Transcription:If elected--
Optional note:On material, "elected" is followed by an ellipsis
Whenreplacing...with,leaveaspaceafterthe,unlessthedashisatthebeginning.
Y'know Will-- for a few quid more I could retouch it a little--
[GM] --and then there were none
0G3.6.Linebreaks.Donottranscribeahyphenorothermarkofpunctuationusedtoconnectasingleworddividedbetweentwolinesortwoportionsofaline;transcribeasasingleword,ignoringthepunctuation.Ifthefunctionofthehyphenisindoubt(e.g.,ifitmightformpartofacompoundword),transcribeit.
Source(showinglineendings):
LAPACEAPPORTATRICEDIGIUSTIZIA,DILAVORO,DIBENESSERE
Transcription:La pace apportatrice di giustizia, di lavoro, di benessere
0G3.7.Punctuationsubstitutingforletters.Transcribeasasinglehypheneachdistincthyphen,dash,line,orunderscorecharacterusedinthesource,whetherusedasasubstituteforoneormorelettersinaword,orforanentireword.
Source:
Mrs.RnpreparingtoreceivetheDukedeChs
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
30/205
GENERALRULES
Transcription:Mrs. R---n preparing to receive the Duke de Ch---s
Source:
R__LADVICE
Transcription:R-l advice
(Comment:Sourceisasingleetchedlineaswideastwocharacters,presumablyambiguouslyrepresentingbothRealandRoyal,butinanycase,asinglelineisalwaystranscribedasasinglehyphen)
Transcribeasterisksasasterisks.
The conduct of the two B*****rs
Ifthevaluesofthemissinglettersareknown,providetheinformationinanote,ifconsideredimportant.Ifthemissinglettersoccurwithinthefirstfivewordsofthetitle,andthevaluesofthemissinglettersareknown,provideadditionaltitleaccesstothefullform.
Source:
[B]ClaraH_____d
Transcription:Clara H-d
Optional note:Clara H-d is Clara Hayward
0G4.Spacing
0G4.1.Spacingwithinwordsandnumbers.Ingeneral,followmodernspacingconventionswhentranscribingfromthesource.Makenoattempttopreservefullorirregularspacesbetweenletterswithinwords.Ifawordisdividedbetweentheendofonelineandthebeginningofthenext,transcribeitasasingleword,ignoringthelinebreak.
Omitinternalspaceswhentranscribingnumbers(includingromannumerals).
Source:
O LFA CTVS
Transcription:Olfactus
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
31/205
GENERALRULES
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.038
Alternativerule:Transcribeinternalspaceswithinnumbers(includingromannumerals).Ifmultiplespacesordifferentsizesofspacesappearbetweentwocharacterswithinthenumber,transcribethemasasinglespace.
Source:
M. D. CC.XLIV
Transcription:M. D. CC. XLIV
0G4.2.Spacingbetweenwords.Ifspacingbetweenwordsinthesourceisambiguous,orlacking,includespacesinthetranscriptiontoseparatethewordsasneeded.Ifthemissingspacesoccurinthefirstfivewordsofthetitleproper,
provideadditionaltitleaccessfortheformoftitleasitappearsinthesource,withoutthespaces(seeAppendixF).
Source:
Foundingfatherfollyday
Transcription:Founding father folly day
0G4.3.Variantspellings.Donotinsertorremovespacesthatmerelyrepresentvariantorarchaicspellings.8
Source:
AttheFootoftheTrail,YoSemiteValley
Transcription:At the foot of the trail, Yo Semite Valley
8Ifthevariantorarchaicspellingsoccurinthefirstfivewordsofthetitleproper,provideadditionaltitleaccessfortheformofthetitlewiththespacinginserted(seeAppendixF).
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
32/205
GENERALRULES
0G5.Omissions
0G5.1.Generalrule.Indicateomissionsinthetranscriptionorinaquotednotebyusingthemarkofomission.Whenusingthemarkofomission,generallygiveitwithaspaceoneitherside.However,giveaspaceononlyonesideifthemark
comesattheendofanarea,isprecededbyanopeningparenthesisoropeningsquarebracket,orisfollowedbyaclosingparenthesis,closingsquarebracket,orcomma.Donottranscribeamarkofpunctuationthatprecedesthemarkofomissionunlessitisamarkofabbreviationoraperiod,exclamationmark,orquestionmark.
[B] Oxford : Printed by Leon. Lichfield ... and are to be sold by
the Widow Howell, 1698
Amsterdam : Printed for the Widow Swart ..., 1688
(Comment:Themarkofomissionhasaspaceononlyonesidebecauseitis
followedbyacomma)
[GM] Advertisement, Charleston, S.C. : to be sold ... 250
Negroes! ...
0G5.2.Informationnotconsideredpartofanyarea.Ifomittinggrammaticallyseparableinformationfromthetranscriptionbecauseitisnotconsideredpartofanyarea(piousinvocations,etc.;see1A2.4),donotusethemarkofomission.Ifconsideredimportant,givetheomittedinformationinanote.
0G6.Interpolations
0G6.1.Generalrule.Indicateaninterpolationinthetranscriptionorinaquotednotebyenclosingitinsquarebrackets.Iftranscribingtextwithmissingorobscuredlettersorwordsthatcanbereconstructedwithsomecertainty,includetheseinthetranscription,enclosingtheminsquarebrackets.Makeanexplanatorynote,ifconsideredimportant.
Philipp[us]
(Comment:Thewordendswitha superscript)
Here com[e]s [S]anta Cl[a]us
(Comment:Wordsalternateverticallyandhorizontally,intersectingwithsharedletters,asinacrosswordpuzzle)
[GM] Qui [est] la?
(Comment:Drawingisdamagedandwordisbeinginterpolated)
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
33/205
GENERALRULES
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.040
0G6.2.Conjecturalandindecipherabletext.Indicateaconjecturalinterpolationbyaddingaquestionmarkimmediatelyaftertheinterpolation,withinthesquarebrackets.Supplyaquestionmarkenclosedinsquarebracketsforeachindeterminablewordorportionofword.Makenotestojustifytheinterpolations,provideexplanations,oroffertentativereadingsofindecipherableportionsoftext,ifconsideredimportant.
[John?] Cameron
(Comment:SitterpossiblyidentifiedasJohnCameron)
amico[rum?]
(Comment:Thewordendswithabrevigraphaspecialmarksofcontractionincontinuanceofthemanuscripttraditionthatisconjecturedtobea )
amico[?]
(Comment:Thebrevigraphattheendofthewordcannotbedetermined)
El[speth?] [?] McWhorter
(Comment:Anautographwithsomeconjecturedlettersintheforenameandanindecipherablemiddleinitial,transcribedinalocalnote)
0G6.3.Lacunaeinimperfectexamples.Ifthedescriptionisbasedonanimperfectexample(see0B2.2)andthemissingportioncannotbereconstructedwithsomecertainty,usethemarkofomissionenclosedinsquarebrackets([...])toshowlacunaeintheresource.
[...] modern minstrels
Note:Description based on an imperfect example; title torn,
removing all lettering above lower portion of "modern"
(Comment:althoughimageisprinted,nootherexamplesareknown)
0G6.4.Blankspaces.Iftranscribingtextcontainingablankspaceintendedtobecompletedlater,asiscommonincertificates,pictoriallettersheets,performanceadvertisements,etc.,supplythewordblankenclosedinsquarebrackets.Iftheblankhasbeencompletedintheitembeingdescribed,indicatethisinalocalnote,ifconsideredimportant.Iftheblankoccursinthefirstfivewordsofthetitleproper,provideadditionaltitleaccessfortheformoftitlewithouttheinterpolatedword[blank](seeAppendixF).
Admit [blank] to the private view at Strawberry Hill
Optional local note:Lewis Walpole Library copy has "Mr. Thomas
and 5 friends" supplied in manuscript
0G6.5.Adjacentelements.Ifadjacentelementsaretobeenclosedinsquarebrackets,eachisenclosedinitsownpairofsquarebrackets.
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
34/205
GENERALRULES
[Springland, Pa.] : [W. Burch], [1808]
0G7.Inaccuracies,misprints,etc.
0G7.1.Inaccuracies.Transcribeaninaccuracy,misspelling,ormisprintasit
appearson
the
material.
Follow
such
an
inaccuracy
either
by
[sic]
or
by
the
abbreviationi.e.andthecorrectionwithinsquarebrackets.Ifthemisprintoccursinthefirstfivewordsofthetitleproper,provideadditionaltitleaccessfortheformoftitlewithouttheinterpolationandfortheformoftitleasifithadbeenprintedcorrectly(seeAppendixF).
Pehriska-Ruhpa, Moennitarri warrior in the costume of the dog
danse [sic]
Baltimore from Federal Hall [i.e. Hill]
Dracula, by Hamilton Deane and John L. Dalderston [i.e.
Balderston]
(Comment:AposteradvertisementfortheplayDraculawhichisbyDeanandBalderston)
Donotcorrectwordsspelledaccordingtoolderornonstandardorthographicconventions,e.g.,franoiseforfranaise,orantientforancient.
RDAalternative:Donotfollowinaccuracieswith[sic]ori.e.andthecorrectioninsquarebrackets.Instead,makeanotecorrectingtheinaccuracy.
(RDA1.7.9)
0G7.2.Deliberatemisspellings.Donotcorrectwordsmisspelledforhumorouseffect.Ifconsideredimportant,makeanexplanatorynote.Additionaltitleaccessmaybeprovided(seeAppendixF).
The Summer Shower, or, Mademoiselle Par, a Pluye
Optional note:For "Par, a Pluye" read "parapluie"
0G7.3.Reversed,
turned,
and
approximated
letters.Transcribeareversedor
turnedletter(i.e.,anupsidedownletter),whetherinadvertentordeliberate,astheintendedletter.Transcribetwolettersoftypeusedtoapproximateathirdletterastheintendedletter.However,transcribeletterpressvvasvv(seeAppendixG5).Makeanexplanatorynote,ifconsideredimportant.Ifthetwo
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
35/205
GENERALRULES
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.042
lettersoftypeusedtoapproximateathirdletteroccurinthefirstfivewordsofthetitleproper,provideadditionaltitleaccessfortheformoftitlewiththeletterstranscribedasset(seeAppendixF).
Al Palzer, boxer
Optional note:Hand-lettered z in "Palzer" looks like an s on theglass negative
Bessario Patriarcha Constantinopoli
Optional note:Third "n" in Constantinopoli is reversed
Representation du feu terrible a Nouvelle Yorck
Optional note:As characteristic of vues d'optique, title is
printed in reverse
Ain Anzaigung wie D. Martinus Luther
Optional note:The "w" in "wie" is formed using "rv"
0G8.Abbreviations
and
contractions
0G8.1.Whentranscribing,donotabbreviateanywordsnotabbreviatedinthesource.
peint d'aprs nat. par Ch. Bodmer
0G8.2.Ifbrevigraphs(specialmarksofcontractionincontinuanceofthemanuscripttradition)havebeenused,expandaffectedwordstotheirfullformandenclosesuppliedlettersinsquarebrackets(seeAppendixG3).Makeanexplanatorynote,ifconsideredimportant(see7B4.3).Ifabrevigraphstanding
foranentirewordappearsinthesource,supplyinsteadtheworditself,enclosedinsquarebrackets.However,transcribeanampersandoraTironiansign( )asanampersand.Encloseeachexpansionorsuppliedwordinitsownsetofsquarebrackets.
Source:
HENRICVSDEIGR REXANGLIE
Transcription:Henricus Dei gra[tia] Rex Anglie
Ifthemeaningofabrevigraphisconjectural,applythebracketingconventionsgivenin0G6.2.
0G8.3.Donotexpandabbreviationsormoderncontractionswhentranscribing.Iftheabbreviationoccursinthefirstfivewordsofthetitleproper,provide
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
36/205
GENERALRULES
additionaltitleaccessfortheexpandedformifconsideredimportant(seeAppendixF).
0G9.Superscriptsandsubscripts
Transcribesuperscriptandsubscriptcharactersonthelineunlessthesensewouldbeaffected(e.g.,inamathematicalformula).Alwaystranscribetheperiodinanabbreviationattheendoftheabbreviation.
Source:
M.rKingintheCharacterofLd.Ogilby
Transcription:Mr. King in the character of Ld. Ogilby
Source:
M.V.drGuchtSculp.
Transcription:M. Vdr. Gucht sculp.
(Comment:EngraverisMichaelvanderGucht,alsofrequentlyknownasMichaelVanderGucht)
Source:
Caro.eWatson
Transcription:
Caroe. Watson
(Comment:EngraverisCarolineWatson)
0G10.Initials,etc.
0G10.1.Transcribeinitials,initialisms,andacronymswithoutinternalspaces,regardlessofhowtheyarepresentedinthesourceofinformation.
F.S. Chanfrau in the character of "Mose"
Made in NATO
(Comment:Onposter,acronymisarrangedasahalfcircle,withspacesbetweenletters)
MDarly
(Comment:Initialsofthefirstandlastnameformamonogram)
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
37/205
GENERALRULES
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.044
0G10.2.Treatanabbreviationconsistingofmorethanasingleletterasifitwereadistinctword,separatingitwithaspacefromprecedingandsucceedingwordsorinitials.
Ph. D.
R. St. G.M. pinxt.
(Comment:Onlypinxt.,meaningpaintedit,isprecededbyaspaceintheoriginal;artistisRichardStGeorgeMansergh)
Mr. J.P. Morgan
0G10.3.Iftwoormoredistinctinitialisms(orsetsofinitials),acronyms,orabbreviationsappearinjuxtaposition,separatethemwithaspace.
M. J.P. Rabaut
(Comment:ThefirstinitialstandsforMonsieur)
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
38/205
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.0 45
1.TITLEANDSTATEMENTOFRESPONSIBILITYAREA
Contents:1A.Preliminaryrule
1B.Transcribedtitleproper1C.Paralleltitles1D.Othertitleinformation1E.Suppliedanddevisedtitles1F.Statementsofresponsibility1G.Materialwithoutacollectivetitle1H.Generalmaterialdesignation
1A.Preliminaryrule
1A0.Introductoryremarks
Thecatalogermustdecidewhetherprintedormanuscripttextinthechiefsourceofinformationconstitutesatitleand/orstatementofresponsibilitythatcanbetranscribedforthecatalogrecord.Incidentalinformationdeterminednottobetitleand/orstatementofresponsibility(e.g.,numbering,mailingaddress,customername)maybedescribedortranscribedinanote.Forpublishedmaterialwithaconventionaltitlepage,seealsoAppendixH.
1A1.Prescribedpunctuation
Titlesforgraphicmaterialwilloftennotlendthemselveseasilytotheapplicationoftheprescribedpunctuation.If,however,thedatacanbeseparatedclearlyintotitleproperandothertitleinformation,supplytheprescribedpunctuation.
John Howell, an Indianapolis newsboy, makes $.75 some days.
Begins at 6 a.m., Sundays. (Lives at 215 W. Michigan St.)
(Comment:Thechiefsourceforthisphotographisatypedcaptioncardthatdoesnoteasilydivideintoprimaryandsecondaryparts.Theentirecaptionistreatedasthetitleproper)
Barnum & Bailey greatest show on earth, daring and dangerousequestrian act : in which the courageous artist guides his
horse through a flaming hoop of fire...
(Comment:Circusposterscommonlyhavethenameofthecircusatthetopandadescriptionoftheactshownintheimageatthebottom.Bothsectionsaretreatedasthetitlepropertorepresentthetitledistinctively)
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
39/205
AREA1.TITLEANDSTATEMENTOFRESPONSIBILITY
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.046
Your wartime duty! Don't waste water : Do not use hose for
washing your automobile. Do use water from a pail
(Comment:Thispostertitlecanbeseparatedintoprimaryandsecondarypartsbecausethetitleproperisinlargelettersabovetheimageandothertitleinformationisbelowtheimage)
Forinstructionsontheuseofspacesbeforeandafterprescribedpunctuation,see0E.
Enclosethegeneralmaterialdesignation[GMD]insquarebrackets.
Precedethetitleofapartorsection(see1B8)byaperiod.
Precedeeachparalleltitlebyanequalssign.
Precedeeachunitofothertitleinformationbyacolon.
Precedethefirststatementofresponsibilitybyadiagonalslash.
Precedeeachsubsequentstatementofresponsibilitybyasemicolon.
Forthepunctuationofthisareawhenapublicationhasnocollectivetitle,see1F.
1A2.Sourcesofinformation
1A2.1.Generalrule.Theprescribedsourceofinformationforthetitleandstatementofresponsibilityareaistext(printedormanuscript)providedbythe
creatororcreatingbodyonorwiththematerial.Benj. Franklin / engraved by Geo. E. Perine, N.Y., for the
Eclectic, after drawing by C.N. Cochin, 1777
(Comment:AfacsimileofFranklinssignaturebelowimageisusedasatitleforapublishedportraitlikelytobecitedbywhatisprintedontheitem;thestatementofresponsibilityisalsotranscribed)
B. Franklin of Philadelphia L.L.D. F.R.S. / M. Chamberlin pinxt.
; E. Fisher fecit.
(Comment:Nameinformationprintedbelowaportraitistreatedasatitle;statementofresponsibilityisalsotranscribed)
Dom Smith, Vladivostok, 1899
(Comment:Contemporaryhandwrittenphraseonpageofphotoalbumcompiledbyphotographeristreatedasatitle)
Cat show
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
40/205
AREA1.TITLEANDSTATEMENTOFRESPONSIBILITY
(Comment:Manuscripttextwiththematerial(inamagazineslogbookofitsphotographerswork)istranscribedasthetitle)
"Is this what you mean?" / Herblock
(Comment:Quoteddialogistranscribedasthetitleofacartoondrawing,withartistssignatureinstatementofresponsibility)
Etchings by Henry William Bunbury
(Comment:Auniqueassemblageofprintsanddrawingswithaspeciallyprintedtitlepage)
1A2.2.Ifnotitleisonorwiththematerial,supplytheinformationaccordingtotheprovisionsof1E.
[Eleanor and Frederick Pray, seated in the veranda room, Dom
Smith, Vladivostok, Russia]
(Comment:Handwrittenphrasemorningroomonphotoalbumpagewasaddedlaterinballpointpenandisnottreatedasatitle,butcouldbequotedinanote)
1A2.3.Ifnostatementofresponsibilityisonorwiththematerial,omitthestatementofresponsibilityelement.Ifpossible,provideinformationaboutthecreatorinanote(see1F2).
1A2.4.Omissionofnumbers,statementsofpatronage,etc.Omit,withoutusingthemarkofomission,informationthatconstitutesneithertitleinformationnorastatementofresponsibility.Suchinformationmayincludenumbers,statementsofpatronage,piousinvocations,quotations,devices,decorativeflourishes,epigrams,mottoes,prices,etc.(see0G5.2).Transcribeordescribethiskindofinformationinanoteifitisconsideredimportant.However,ifsuchinformationisagrammaticallyinseparablepart(see1B1.1)ofoneoftheelementsofthetitleandstatementofresponsibilityarea,transcribeitassuch.Ifsuchinformationconstitutestheonlytitlelikeinformationpresentinthesource,itmaybeusedasatitleaccordingtotheprovisionsof1B5.1.Optionally,transcribededicationsasOthertitleinformation(see1D4).
An Apiary on the foothills of San Gabriel
(Comment:Textbelowimageincludesthephotographersnumber,andreads
No.163.AnApiaryonthefoothillsofSanGabriel)
Francisque Arban, aronaute francais
Optional note:Includes Italian poem by Vincenzo Monti, below
title
(Comment:Fourlinesoftextimmediatelybelowtheportraitstitleareapoemthatisomittedfromthetitlebutcanbementionedinanote)
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
41/205
AREA1.TITLEANDSTATEMENTOFRESPONSIBILITY
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.048
To the right hon'ble Lord Bangor, this plate representing a
complete perspective view of all the machinery of a bleach
mill, upon the newest and most approved constructions,
consisting of the wash mill, rubbing boards moved by a crank,
and beetling engine for glazing the cloth, with a view of the
boiling house; is most respectfully inscribed by ... Wm. Hincks
(Comment:
The
dedication
inscription
surrounds
the
title
and
is
inseparable)
Scene on the Delaware River at Philada. during the severe winter
of 1856
Optional note: At head of title: Souvenir of the coldest winter
on record
(Comment:Textaboveimageisomittedfromthetitleandquotedinanotebecausecatalogerjudgeditcharacterizesthereasonformakingtheprint)
1A3.Formandorderofinformation
Transcribetitleandstatementofresponsibilityinformationintheformandorder
inwhichitispresentedinthesource,unlessinstructedotherwisebyspecificrules(see0G).
1B.Transcribedtitleproper
1B1.Wordsconsideredpartofthetitleproper
1B1.1.Thetitleproperisthefirstelementofthedescriptionandistheprimarynameofthematerial.Whentranscribingthetitleproper,includealltextinseparablefromthewordsofthetitle,i.e.,allwordsthatclearlyreadtogether
withoutabreak,orthatarevisuallyorgrammaticallyinseparable.Ifnotitleisonorwiththematerial,provideaccordingtotheprovisionsof1E.
Helen Keller
(Comment:Nametypedona20thcenturyportraitphotographprovidesatitle)
Voyage a la lune
(Comment:Textprintedona19thcenturycartoonprovidesatitle)
Reserve boxes, open-air circus, Luna Park, Coney Island, N.Y.
City
(Comment:Wordsprintedonastereographmountreadtogetherasatitle)
Cucumis sativus vulgaris, cucumern
(Comment:Textbesidea16thcenturybotanicalbookillustrationprovidesatitle)
Portrait of an Irish chief, drawn from life at Wexford
(Comment:sizeandlocationofletteringonmaterialindicatethatdrawnfromlifeatWexfordispartofasatirictitleandnotastatementofresponsibility)
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
42/205
AREA1.TITLEANDSTATEMENTOFRESPONSIBILITY
Philip Bosco as physicist Niels Bohr in "Copenhagen" and Claudia
Shear as Mae West in "Dirty Blonde"
(Comment:Handletteredlineoftextona21stcenturydrawingprovidesatitle)
Vues de Paris et ses environs en photographies
(Comment:Titleoncoverofa19thcenturyphotoalbum)
Ifthetitleisprecededorfollowedinthesourcebyotherelementsofinformation,transposetheseelementstotheirappropriateareasinthedescription(orgivetheminanote)unlesscaseendingswouldbeaffected,thegrammaticalconstructionoftheinformationwouldbedisturbed,orthetextisotherwisegrammaticallyinseparablefromthetitleproper.Inthelattercases,transcribetheinformationaspartofthetitleproper.
Prang's American valentine and birthday cards
(Comment:Thepublishersnameisanintegralpartofthetitleproper)
Ifconsideredimportant,makeanotetoindicatetheoriginalpositionoftransposedelements.
1B1.2.Ifadateappearsinthesourceinsuchawayastoconstitutepartofthetitle,transcribeitassuch(aspartofthetitleproperorothertitleinformation,whicheverisappropriate).Seealso4D1.4.
Near Sale's house, 23 Oct. 1880, Otago Harbour
The Stewart Island trip, on board the Wakatipiu, Christmas Day,
1895
1B1.3.Ifonlyaseriestitleisonanitem,provideatitleaccordingtotheprovisionsof1E.
[UseHarlotsprogressasexample:plate1hasAHarlotsProgressPlate1inlowerleft,belowimage;subsequentplatesjusthavePlate2,Plate3,etc.].
1B2.Noteonthesourceofthetitleproper
Alwaysmakeanoteonthesourceofthetitleproper.
Doctor Syntax, in the middle of a smoaking hot political
squabble, wishes to whet his whistle
Note:Title from lower margin
E.H. Sothern as Malvolio
Note:Title from ink note on back of mount
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
43/205
AREA1.TITLEANDSTATEMENTOFRESPONSIBILITY
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.050
1B3.Formsofthetitleproper
Thetitlepropercantakeavarietyofforms,someofwhichareexemplifiedbelow.
1B3.1.Titleproperinclusiveofothertitlesorothertitleinformationappearing
beforethechieftitle:
Bill Graham presents in San Francisco Grateful Dead, Junior Wells
Chicago Blues Band, and the Doors
(Comment:GratefulDead,JuniorWellsChicagoBluesBand,andtheDoorsisthechieftitle)
1B3.2.Titleproperinclusiveofalternativetitles:
Weighed & found wanting, or, The effects of a summer's ramble
1B3.3.Titleproperconsistingsolelyofthenameofaresponsiblepersonorbody:
Murray Riss
(Comment:Thephotographersnameistheprintedtitleforhispublishedportfolio)
1B3.4.Multipleversionsofatitleareonorwiththematerial.Thechoiceofthetitleproperdependsoncatalogerjudgment.Typicalsituationsinvolvenewsphotographswithcutlinesandslugsinadditiontolongercaptions.Photographscanhavemultipletitlesfromusageindifferentpublications.Multipletitlesmay
alsobe
available
when
photographic
negatives
and
their
corresponding
prints
arecatalogedasamultipartresource.
Tweed suits the smartest for daily spring wear
(Comment:Thecatalogeroptedtousethecutlineprintedabovethelongcaptionasthetitleproper;theslugattheendofthecaption,WashingtonFashions,April22,1929couldbeusedinanote.ThelongcaptionthatbeginsMrs.Wm.B.Bankhead,wifeofRepresentativeBankheadofAla.whomakesherhomeattheCarltoncanbeexcerptedinasummarynote)
Destitute pea pickers in California. Mother of seven children.
Age thirty-two. Nipomo, California
Note:Title on print: "Destitute pea pickers in California. A 32year old mother of seven children"
(Comment:Thecaptionforthenegativeandthatoftheprintcatalogedasamultipartresourcearesimilarbutnotidenticalfortranscription.Thecatalogeroptedtousethenegativescaptionasthetitleproperandquotetheprinttitleinanote)
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
44/205
AREA1.TITLEANDSTATEMENTOFRESPONSIBILITY
Franciscus Valesius, D.G. Dux Alenson et Brabant, Comes
Flandriae, Protect. Belgicae
Note:"Francis of Valois, Duke of Aniou, of Brabant, &c., Earle
of Flanders, &c., Protector of the Belgicke libertie"--
letterpress title above engraved plate
(Comment:catalogeroptedtousetitleengravedwithinplateastitleproper
becauseitwasfeltimportanttocollocatemultipleimpressionsoftheplate)
1B4.Titleelementsscatteredbylayoutortypography
Ifpartsofthetitlearescatteredovertheitem,composethetitleproperbasedonthoseelementsdistinguishedbyposition,typography,orsizeoflettering.
Our choice, Grover Cleveland, A.G. Thurman. Democratic nominees,
for president, for vice president
Note:Title assembled from words scattered on four banners, above
and below the image
Ifthetitleinformationisarrangeddecoratively,orotherelementsofthedescription(e.g.,creatororpublisher)areinterspersedwiththetitleinformation,deducethelogicalsequenceandthenrecordthetitleinitssemanticorder.
Ex libris George Wharton Edwards
(Comment:Theopeningwordsofthebookplate,Dramaticartsdescribethesymbolismandarequotedinanote.Thetitlewordsareassembledfromtwobannersandalineoftextbelowthestatementofresponsibility)
1B5.Titlefrombeginningwordsoftext
1B5.1.Ifnotitlecanbefound,andthematerialhasnonincidentaltext,usethebeginningwordsofthetextasthetitleproper.
H.R. Robinson, 52 Courtland St., Caricatures and prints
(Comment:ResourcebeingcatalogedisRobinsonsillustratedadvertisement)
Free speech, free soil, free men. This is to certify that [blank]
is a member of the [blank] Wide-awake Club
(Comment:Materialhasblankspacestobefilledinlater.See0G6.4)
1B5.2.Ifatranscribedtitledoesnotaccuratelyoradequatelydescribethenature
and
content
of
the
item,
supply
additional
information
in
the
note
area.
Provide
additionaltitleaccessthroughadevisedorsuppliedtitleifconsideredimportant(seeAppendixF).
Lower West Side, Buffalo, N.Y., 1972-77
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
45/205
AREA1.TITLEANDSTATEMENTOFRESPONSIBILITY
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.052
Summary note:Photographs show the poor and ethnically diverse
communities of Buffalo's Lower West Side, representing the
first of four visits Rogovin made to this area over a thirty-
year period (from 1972-2002)
Note:Title from photographer's notes
(Comment:Thetitleidentifiesaplace,andthesummarynoteexplainsthatpeople
ratherthanbuildingsarethefocus)Bailey's fine candies, 45 West Street, Boston
Note:Trade card shows a smiling boy sledding down a snowy hill
to promote the sale of Bailey's candy
1B6.Collectiveorgrouptitleformultipartresources
Ifaclearlyidentifiableandconsistentlyusedcomprehensivetitleisprovidedforsomeoralloftheitemsinamultipartresource,transcribethisasthetitleproper.Ifconsideredimportant,transcribethetitleproperoftheindividualitems
themselves
in
a
contents
note
(see
7B15).
If
creating
separate
records
for
individualitems,applytheappropriaterule(1B11orarea6,see[precatalogingdecisions]).
The illustration of the Siberian War
(Comment:Thistitleisprintedoneachpictureinthegroup,inadditiontoanindividualtitleforeachprint)
Photographic views of Kern County, California
(Comment:Titleforasetof460photographsbyCarletonWatkins)
Beebe Windmill, Hildreath Lane & Ocean Avenue (moved several
times), Bridgehampton, Suffolk County, NY(Comment:Thecreatorofasetofarchitecturaldrawingsandphotographsprovidedthistitleandsimilarinformationiswrittenonthedrawingsandinaphotocaptionlist)
Ifatitlegivenonsomeoralloftheitemsinamultipartresourceisnotconsistentlyusedfromitemtoitemandnoneisgivenpreferenceinreferencesources,choosethetitlethatidentifiestheresourcemostadequatelyandsuccinctly.Donotenclosethetitleinsquarebrackets.Provideadditionaltitleaccessifconsideredimportant(seeAppendixF).
1B7.Abridgments
of
the
title
proper
1B7.1.Generalrule.Abridgealongtitleproperonlyifitcanbedonewithoutlossofessentialinformation.Donotomitanyofthefirstfivewords.Indicateomissionsbythemarkofomission.Ifpossible,however,trytoretaintheentiretitleevenifitisverylong.
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
46/205
AREA1.TITLEANDSTATEMENTOFRESPONSIBILITY
Canadiens-Francais! Le Prussien est encore sur le sol de France
... Enrolez-vous dans le 189e Bataillon, F.E.C.
Frank Schubert polishes the station's lens once a week. The
flashing red signal, which operates from a half hour before
sunset until a half hour before sunrise, is a reference point
for all traffic using the harbor
1B7.2.Alternativetitle.Ifthetitlepropercontainsanalternativetitle,donotomitanyofthefirstfivewordsofthealternativetitle.
How to gammon the deep ones, or, The way to overturn a coach ...
1B7.3.Chieftitle.Extendthetranscriptionofthetitleproperatleastthroughtheendofthechieftitleoftheresource.Applythisprovisionevenifotherwordsinthetitleproperprecedethechieftitle(see1B1.1,1B3.1).Iftheendofthechieftitlecannotbedetermined,breakoffthetranscriptionatthefirstgrammatically
acceptableplace,butinnoeventwithinthefirstfivewordsofthechieftitle.This view of La Valletta, taken from the Gargur Battery during
the siege in 1800 is most humbly inscribed by permission to
Brigadier General Thomas Graham then commanding the allied
forces in Malta ...
(Comment:ThechieftitlebeginsViewofLaVallettabutitsendingisambiguous)
1B8.Titleproperwithnameofpartorsectionofawork
Ifthetitleproperforaworkthatisapartorasectionofanotherworkappearsin
twoormoregrammaticallyseparableparts,transcribethetitleofthemainworkfirst,followedbythenameofthepartorsection(s)inorderofdependence.Ifthearrangementindicatedrequiresexplanation,makeanotetoindicatetheactualreadingofthetitles.
Betty Boop. "Yes, sir, everything's ho-kee-doke, Betty's voice is
normal again!"
(Comment:Acomicstripnameandthewordsfromthefirstballoonarearrangedinorderofdependence)
Ishpiming, residence of Mr. Wm. S. Corby. Elevation facing north
(Comment:OneofanumberofarchitecturaldrawingsforIshpiming)
Catalogue gnral officiel. Tome second. Groupe II, Oeuvres
dart, classes 7 10
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
47/205
AREA1.TITLEANDSTATEMENTOFRESPONSIBILITY
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.054
1C.Paralleltitles
1C1.Orderandsourceofparalleltitles
Transcribeparalleltitlesintheorderindicatedbytheirsequenceorlayout.
1C2.Languageofparalleltitlesandrelationshiptotitleproper
1C2.1.Transcribeanoriginaltitleinalanguagedifferentfromthatofthetitleproperappearingonorwiththematerialasaparalleltitle,unlessitisgrammaticallyinseparablefromanotherpartofthedescription.Iftheorderorlayoutappearstobeentirelyrandom,recordtheparalleltitlesinsequencereadingfromtoptobottomandfromlefttoright,whereappropriate.
George Washington Eqer, gnral en chef de l'arme englo
ameriquaine, nomm dictateur par le Congres en fvrier 1777 =
George Washington Eqer, general and commander en chief of thecontinental army in America
Jagd auf Grizzly Bren [graphic] = Chasse au grizzly bear =
Hunting of the grizzly bear
(Comment:Titleproper,GMD,andtwoparalleltitlesforasingleitem)
1C2.2.Transcribeasothertitleinformationanoriginaltitleinthesamelanguageasthetitleproper(see1D).
The sensational feature, The streets of New York, in 3 parts
[graphic] : from the well known play by Dion Boucicault "Me for
New York now."
1D.Othertitleinformation
1D1.Orderandsourceofothertitleinformation
Transcribeothertitleinformationintheorderindicatedbythesequenceorlayoutofthewords.Othertitleinformationisvisuallyorgrammaticallyseparablefromthetitleproperandisofteninsmallerlettersoronaseparatelinefromthetitleproper.Donotdeviseothertitleinformation.
1D2.Wordsconsideredpartofothertitleinformation
1D2.1.Generalrule.Transcribetitleinformationthatissupplementaltothetitleproperasothertitleinformation,evenifitbeginswithapreposition,conjunction,prepositionalphrase,etc.
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
48/205
AREA1.TITLEANDSTATEMENTOFRESPONSIBILITY
Good cards make card games enjoyable, Congress Playing Cards :
crisp, flexible, luster finish, new designs
(Comment:Apostertitlehastextinamuchsmallersizethatcanberepresentedasothertitleinformation)
Brilliant Luna Park at night : Coney Island, New York's great
pleasure resort(Comment:Thestereographtitlehasalongdashbetweenthetwo,separablepartsofthetitle)
Boston national bloomer girl's base ball club : L.J. Galbreath,
originator and owner
(Comment:AlthoughL.J.Galbreathisinuppercase,likethetitleproper,itfollowsaperiodandclearlyreadswiththerestoftheothertitleinformation)
Ancient ruins in the Caon de Chelle, N.M. : in a niche 50 feet
above present caonbed
(Comment:Alineoftextprintedbelowthetitleproperinsmalllettersistreated
as
other
title
information)
1D2.2.Ifthisothertitleinformationappearsfollowingthestatementofresponsibility,transcribeitasasubsequentstatementofresponsibility(see1F5).
1D2.3.Ifthisothertitleinformation,orsomeportionofit,constitutesaformalstatementofthecontentsofthework,andisgrammaticallyseparablefromthetitleproperandothertitleinformation,transcribeitinanote,ifconsideredimportant(see7B15.2).Whentheseformalstatementsareomittedfromthetitleandstatementofresponsibilityarea,usethemarkofomission.
Malerische Ansichten der Roemischen Baudenkmaeler zu Pola inIstrien ...
Optional note:Contents: (from portfolio) I. Das Amphitheater und
die Stadt Pola. - II. Der Augustustempel - III. Das goldene
Thor - IV. Das Zwillingsthor - V. Blick in das Innere des
Amphitheaters - VI. Aussicht aus dem Innern des Amphitheaters
1D2.4.Distinguishtheabovesituationsfromthoseinwhichtitlesofotherworksaregivenequalprominencewiththefirstnamedwork(see1F1).Asharedtitlepropermayprecedethemultipleothertitles.
The Rebel foray in Pennsylvania : General view of Chambersburg ;
The Rebels exchanging their rags for overcoats at Chambersburg,Pa. ; Burning the engine house and machine shops at
Chambersburg, Pa.
(Comment:Threeengravingsfillthesamepageofanillustratednewspaper;eachworkhasanequallyprominenttitle,andacollectivetitleprecedesthefirstworksindividualtitle)
7/22/2019 Drescriptive Cataloging of Rare Materials Graphics DRAFT v.6.0
49/205
AREA1.TITLEANDSTATEMENTOFRESPONSIBILITY
DescriptiveCatalogingofRareMaterials(Graphics)DRAFTv.6.056
1D3.Statementsaboutvolumes,etc.
Treatastatementsuchasintwovolumesasothertitleinformation,unlessthestatementisgrammaticallyinseparablefrominformationtranscribedaspartofanotherelementorarea(see1F13).Ifthestatementappearsfollowingthe
statementofresponsibility,transcribeitasasubsequentstatementofresponsibility.
Examples of Gothic architecture, selected from various ancient
edifices in England : consisting of plans, elevations,
sections, and parts at large, calculated to exemplify the
various styles, and the practical construction of this admired
class of architecture : accompanied by historical and
descriptive accounts
[B] General index to fifty-six volumes of the Gentleman's
magazine : from its commencement in the year 1731 to the end of
1786 / compiled by Samuel Ayscough, clerk, assistant librarianof the British Museum ; in two volumes
1D4.Dedications
Optionally,treatadedicationasothertitleinformation,unlessthededicationisgrammaticallyinseparablefrominformationtranscribedaspartofanotherelementorarea.Ifthededicationappearsfoll