DRGR Reports Module (MicroStrategy) · 2019. 3. 15. · (MicroStrategy) March 06, 2011 . Community Planning and Development . Speakers and Q and A Format • Speakers – Mark Mitchell,

U.S. Department of Housing and Urban Development

DRGR Reports Module (MicroStrategy)

March 06, 2011

Community Planning and Development

Speakers and Q and A Format

• Speakers – Mark Mitchell, HUD – Hunter Kurtz, HUD – Janine Cuneo, ICF

• How to ask questions

– Change status in Live Meeting from green to purple

– Press *1 to ask a question through Premiere Conference • Provide Name and Organization • If question already answered, press *2 to remove from queue

– Change status back to green after question answered

2 U.S. Department of Housing and Urban Development • Community Planning and Development

Agenda

Presentation on key topics: – Why these reports are so useful – How to access and use basic functions – Common Issues that can be resolved using

MicroStrategy

• Will do one half of presentation (approximately one hour) & take some questions, complete presentation & then take more questions

• Will do polls throughout


4

What is MSTR (aka Microstrategies)?

Why are they so useful? They tell the your story succinctly and “by the numbers.” Assist you in troubleshooting problems and identifying issues.

How have you used MSTR reports in your program?

Reports Module • Purpose:

– Reports provide a relatively quick and easy way of accessing the most up-to-date information in DRGR related to user accounts, obligations and drawdowns, report status, accomplishments, etc.

• HUD FO: – Examine financial information, accomplishments and user account info – Determine AP/QPR review status.

• Grantee: – Examine financial information, accomplishments and user account info – Determine AP/QPR status.

Which reports you can access will vary based on the type of account you have. It is an OPTIONAL module but can be a useful tool.



The Basics: DRGR Modules

Admin Assign and

certify users; add and track TA and Monitoring

Events

Action Plans Identify

activities to be funded by

organization, activity type, and project.

Drawdowns Obligate funds

for draws; create,

approve, edit vouchers;

receipt program income

QPRs

Summarize drawdowns,

expenditures, obligations, and

achievements for the quarter

Reports Look at financial, reporting,

and user account information in an easy-to-

read and exportable format

Accessing Reports


Accessing Report Options


‘My Reports’ are specific to your

account: Users can save their personal

reports here.

Accessing Reports – Public vs. Standard


1.

2.

3.

OR

Standard vs. Public Reports


• Standard Reports: Data files similar to spreadsheets used for tracking and quality control with reports containing data at the grant, project and activity level. More commonly used by grantees.

• Public Report: Interactive charts and graphs showing progress by grants, activity category or grantee projects. Contains financial dashboard reports and trend analyses that can be accessed by all users.

Standard Reports


• Administrative Reports – User information – Action Plan/QPR status

• Financial Reports – Budgets, Disbursements – Cumulative financial data – Invoice Line Items

• Performance Reports – Beneficiary data – Accomplishments

Standard Reports: Admin Admin Rept01a: GRANT - DRGR Grant Status and CPD Contact Admin Rept02a: ACTPLN - Grant and DRGR Action Plan Review Status This report shows grant status, including drawdown and obligation blocks. It also includes CPD contact for each grant. If info needs to be updated, please send to DRGR_Help mailbox.

This report shows whether grant is blocked from drawdowns as well as the date of the last DRGR AP approval and the current status of the DRGR AP.

Admin Rept02b: ACTPLN - Activity Status with Start and End Dates Admin Rept03a: QPR - Report Status Performance data in this report is aggregated measure types so the numbers are not meaningful in themselves. It is only include as an indicator of whether accomplishments were entered or not.

This report will only show the status of QPRs that have been added by grant. Grantees must add each QPR as they are due.

Admin Rept03b: QPR - Exec Summary Progress Narrative Admin Rept04a Modified: USERS - Grantee DRGR Users Account Status This report shows the overall progress narrative at the grant level by QPR

This is a fully prompted report that can be used as a template for building other reports.

Admin Rept04a: USERS - Grantee DRGR Users Account Status Admin Rept04b Modified: USERS - Grantee Users with System Role and Certification Status

This is a master list of all grantee DRGR user accounts. This is a fully prompted report that can be used as a template for building other reports.

Admin Rept04b: USERS - Grantee DRGR Users with System Role and Certification Status Admin Rept04c: USERS - Grantee DRGR Users Access by Grant This report shows system role and recertification status for grantee users. Grantee admin users must be recertified by CPD representatives and other grantee users are certified by grantee admin users. Recertifications are required every 6 months.

This report will only show users assigned to grants by grantee system administrators. This step must be done when new grantee user accounts or grants are added to DRGR.

Admin Rept05a: ADMIN - Responsible Organization List Admin Rept05b: ADMIN- Oversight Events - Event Level This organization is a master list of responsible organizations and associated data by grantee.

This is a fully prompted report that can be used as a template for building other reports.

Admin Rept05c: ADMIN- Oversight Events - Topic Level This is a fully prompted report that can be used as a template for building other reports.

Standard Reports (Admin Rept04b)


Standard Reports: Financial (Fin) Fin Rept01a: ACTPLN- Grant Budgets by National Objective - Activity Level Fin Rept01b: ACTPLN - DRGR Grant Activity Budgets by Project

This report can be used to create a master list of activities for each grant.

This report shows activities and their budgets by project. NOTE: Since this is an activity level report, project budgets will repeat on each activity row within the project.

Fin Rept01c: DRAWS- Budget and Disbursements by National Objective - Grant Level

Fin Rept02a: DRAWS- Voucher Status by Line Item and QPR Begin Date- Grant Funds

This is a summary report at the grant level. It will only show amounts budgeted and disbursed from activities entered into DRGR.

This report shows the status, approval dates, and LOCCS submit date for each voucher line item using GRANT FUNDS by project, activity, and responsible organization. The report now includes a dropdown for QPR BEGIN DATE and GRANT PROGRAM.

Fin Rept02b: DRAWS- Voucher Status by Line Item - Program Income Fin Rept02c: Voucher Revision Report - Grant Funds NP

This report shows the status and approval dates for each voucher line item using program income by project, activity, and responsible organization.

This report shows the amount of funds distributed across activities on REVISED voucher line items for activities with grant funds. It includes creation and approval users/dates.

Fin Rept03: DRAWS - Voucher Status by Line Item - Grant Funds Fin Rept04: DRAWS - Voucher Line Item Status by Project - Grant Funds

This is a report showing the status and action dates of voucher line items (note: draws before Jan.1, 2009 are simulated from QPRs). SORTED BY VOUCHER AND VOUCHER ITEM #

This is a report showing the status and action dates of voucher line items (note: draws before Jan.1, 2009 are simulated from QPRs) SORTED BY PROJECT and ACTIVITY #

Fin Rept05a: CUM - Program Income - Grant Level Fin Rept05b: CUM - Program Income - Activity Level

This is a report showing data at the grant level program income disbursements recorded in the drawdown module and program income received across all QPRs (regardless of QPR status)

This report shows data at the activity-level: a) grant funds budgeted, b) grant fund obligations and approved grant and program income disbursements recorded in the drawdown module and c) program income received across all QPRs

Standard Reports: Financial (Fin. 2) Fin Rept05c: Receipts by Project and Activity Fin Rept05d: Program Income Account Summary

This report shows Receipts in the Drawdown module recorded for Program Income and RLFs. (Note: Receipts before Dec.3, 2011 are simulated PI Received amounts recorded in QPRs from before that date)

This report shows the sum of activity budgets, obligations, program income received, and program income disbursed within each PI account. It does not include any activities not assigned to a PI account.

Fin Rept06: CUM - Fin Data - Grant Level Fin Rept06b: CUM - NSP Financial Summ - Grant Level - LH25 This report shows grant-level financial data entered or calculated by quarter. It includes grant funds and program income. Grant obligations entered from Jan 09 are updated amounts rather than incremental.

This report shows a grant-level snapshot of financial activity for activities benefiting households below 50% AMI

Fin Rept07: CUM - Grant Funds Fin Summ - Project Level Fin Rept07b: CUM - Cumulative Data - Activity Level by Resp Org, Act Type and Nat Obj

This is a report showing data at the project level from the latest DRGR Action Plan and across all QPRs (regardless of QPR status) SORTED BY STATE, GRANT # and PROJECT #.

This is a report showing financial data at the activity level from the latest DRGR Action Plan, from the drawdown module as of the date the report is pulled, and across all QPRs regardless of QPR status. W/ RESP ORG, ACT TYPE AND NAT OBJ.

Fin Rept07c: QPR - Fin Data by Activity and Quarter Fin Rept08a: CUM - Grant Funds Budget and Cumulative Data - Activity Level by Resp Org, Act Type and Nat Obj

This report shows activity-level financial data entered or calculated by quarter. This can be used to troubleshoot data entry errors across quarters. Report updated to include project # and title. QPRs only show if financial activity during quarter.

This is a report showing data at the activity level from the latest DRGR Action Plan and across all QPRs (regardless of QPR status) W/ RESP ORG, ACT TYPE AND NAT OBJ

Fin Rept08b: CUM - Grant Funds Financial Summ - Activity Level by Project Fin Rept09a: QPR - Fin Data by Quarter - Grant Level

This is a report showing data at the activity level from the latest DRGR Action Plan and across all QPRs (regardless of QPR status) SORTED BY PROJECT AND ACTIVITY #

This report shows grant-level financial data entered or calculated by quarter. Obligations entered since Jan 09 are updated amounts rather than incremental.

Fin Rept09b: QPR - Fin Data by Activity and Quarter This report shows activity-level financial data entered or calculated by quarter. This can be used to troubleshoot data entry errors across quarters. Obligations entered from Jan 09 are updated amounts rather than incremental.

Standard Reports: Financial (Fin Rept05b)

Fin Rept05b: CUM - Program Income - Activity LevelPage by:Grant Status: ActiveGrantee: Kansas City, MOGrant Number: B-08-MN-29-0001

Program Program Responsible Activity Type Activity Number Metrics Grant Funds Grant Funds Grant Funds Income Income OrganizationBudgeted Obligated Disbursed Received Disbursed

Economic Development BEDCLMMI $6,959,177.00 $6,959,177.00 $3,523,307.39 $1,372,864.91 $1,076,793.28Rehabilitation/reconstruction of Corporation

residential structures Economic Development BEDCLH25 $960,434.00 $960,434.00 $735,301.94 $325,639.07 $118,077.72CorporationAdminCity City of Kansas City $281,537.00 $281,537.00 $33,575.97 $0.00 $0.00

Administration Economic Development AdminEDC $755,000.00 $755,000.00 $246,652.56 $0.00 $114,232.66Corporation

Rehabilitation/reconstruction of BHabitatLH25 Habitat for Humanity $223,228.00 $223,228.00 $43,009.86 $0.00 $24,207.49residential structuresConstruction of new housing EHabitatLH25 Habitat for Humanity $1,186,000.00 $1,186,000.00 $288,419.99 $0.00 $69,955.66

$10,365,376.00 $10,365,376.00 $4,870,267.71 $1,698,503.98 $1,403,266.81


Standard Reports: Performance (Perf) Perf Rept01: CUM - Projected vs Cum Totals for Performance Measure Sorted by Activity Number

Perf Rept02a: CUM - Projected vs Cum Totals for Performance Measure Sorted by Resp Org and Activity Type

This reports shows data from the latest DRGR Action Plan and all QPRs (regardless of QPR status) Note: Do not add performance measures across activity types

This reports shows data from the latest DRGR Action Plan and all QPRs (regardless of QPR status) Note: Do not add performance measures across activity types

Perf Rept02b: CUM - Projected vs Cum Totals for Performance Measure Sorted by Resp Org and Activity Type - NSP Only Perf Rept02c: QPR - Actual Accomplishments by Quarter This reports shows data from the latest DRGR Action Plan and all QPRs (regardless of QPR status) Note: Do not add performance measures across activity types

This reports shows data from each QPRs (regardless of QPR status) and can be used to troubleshoot data entry problems. Note: Do not add performance measures across activity types

Perf Rept02d: QPR - Actual Accomplishments by Quarter HH and HU Only Perf Rept03: QPR - Addresses by Activity and Responsible Organization This reports shows household and housing unit data from each QPR (regardless of QPR status) and can be used to troubleshoot data entry problems. Note: Do not add performance measures across activity types

This report is intended to show addresses across activities and QPRs. Each QPR normally only shows addresses entered in that report.

Perf Rept04a: ACTPLN - Beneficiary and Hsg Measure Types Selected - Activity Level

Perf Rept04b: ACTNPLN - Area Benefit Type Selected- Census vs Survey - Activity Level

This report shows the types of beneficiary measures selected for an activity: Direct vs. Area; Census vs. Survey; Households vs. Persons; Housing Units; SF and/or MF

If Area Benefit is selected as the Benefit Type, this report lists activities by whether CENSUS data has been manually selected in DRGR or summary data has been entered using the SURVEY method

Perf Rept05: ACTPLN - Area Benefit Census Method - Low Mod Calculations and CTBGs - Activity Level

Perf Rept06: QPR - Direct Benefit Activities - Beneficiary Statistics by Household Type

If an activity has been designated as area benefit- census method, this report shows the summary calculation and a list of the census counties, places, tracts and block groups for each activity.

For direct benefit activities, this report shows the distribution of households and/or persons by race/ethnicity and Hispanic status

Perf Rept09: ACTPLN - DREF Activity Budgets and Descriptions This report shows activities under Ike only grants which have performance measures entered for DREF

Standard Reports: Performance (Perf Rept01)


Overview of Functionality Common modifications users perform: • Move and Sort Columns • Grouping Columns • Adding Filters Three ways to modify reports: 1. Use the ribbon (below) 2. Drag objects 3. Right click over the object for different options

Subscribe Export to Excel Swap Rows & Change Styles or PDF Columns

Modifying Reports: Moving Columns

Modifying Reports: Sorting Columns

21

Modifying Reports: Sorting Columns

22

Modifying Reports: Creating a Page-By

23

Modifying Reports: Creating a Page-By

24

Modifying Reports: Grouping Columns (Example: Activity #)

25

Modifying Reports: Grouping Columns (Example: Activity #)

26

Modifying Reports: Grid and/or Graph

27

Modifying Reports - Video Demo Financial Report 05b: Program Income Activity Level

1. How much PI has subrecipient B generated?

• Page By: Resp. Org: http://youtu.be/rnsBAuXHnQU

2. How can I easily see which activity generated the most PI?

• Sort Descending for PI: http://youtu.be/71yZ48dlNSY

3. How can I provide this data to my CPD rep as a nice graph to show our progress?

• View Grid and Graph: http://youtu.be/Rfw2UsZBvII

4. How can I separate the financial information by Activity Type?

• Move to columns: http://youtu.be/puTJk-XgRVA

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http://youtu.be/rnsBAuXHnQU

http://youtu.be/71yZ48dlNSY

http://youtu.be/Rfw2UsZBvII

http://youtu.be/puTJk-XgRVA

Saving Reports: ‘My Reports’

Saving Reports: History List

Subscribing to Reports

1. Click on link under report title

2. Select ADD SUBSCRIPTION

3. Specify frequency for the report

31

Exporting Reports • When to Export

– When selecting the report (only access to one grant)

32

– After modifying the report

Exporting Reports to Excel

33

Accessing Public Reports

1.

2.

3.

4.

OR

Public Reports: Financial Update Dashboards

35

Public Reports: Quarterly Disbursements Analysis

36

Public Reports: How to Save

37

Resolve Common Issues with Reports

Common Problems:

1. Accomplishment Data & Corrections

• What has already been entered into the QPR?

• What do I do when I get error messages?

2. Compliance & Telling HUD your Story

3. Estimating PI & Adjusting Budgets

4. Administrative Issues


Common Issues: Accomplishment Data

• Performance Reports can be useful when a grantee is attempting to gather information that has already been entered into the QPR instead of going back through previous quarter’s QPRs.

1. What addresses have already been entered?

2. Did I already entered specific race/ethnicity information about a beneficiary?

3. How can I see all current accomplishment information for my activities?


Common Issues: Accomplishment Data What addresses have already been entered so I don’t enter

one twice?

(Perf Rept03: QPR - Addresses by Activity and Responsible Organization)

Common Issues: Accomplishment Data

Did I already entered specific race/ethnicity information for a beneficiary?

(Perf Rept06: QPR - Direct Benefit Activities - Beneficiary Statistics by Household Type)

41

Common Issues: Accomplishment Data How can I see all current accomplishment information for my

Activities?

Perf Rept06: Direct Benefit Activities - Beneficiary Statistics by Household TypePage by:Grantee: NAGrant Number: B-08-XX-00-0000Activity Type: Rehabilitation/reconstruction of residential structures

White

Black/African

American Asian

American Indian/Alaskan Native

Other multi-racial Unknown White

Black/African

AmericanActual Actual Actual Actual Actual Actual Actual Actual

Rehabilitation/Reconstruction of Residential Struc

2 0 0 0 0 0 0 0

Rehabilitation/Reconstruction 0 2 0 0 0 0 0 2

Activity Title Nat Obj

Households - TotalHouseholds - Renter

Total

NSP Only - LMMI

NSP Only - LH - 25% Set-Aside

Common Issues: Accomplishment Corrections 1. How do I make corrections to information

entered in a Prior Period?

2. I am trying to enter beneficiary information in the QPR and getting error messages.

Cumulative sum of income levels for ‘Households - Total’ must be equal to cum ulative sum of ‘Owner – Total’ <Number>


Common Issues: Accomplishment Corrections To help understand the error messages and make

corrections, refer to Performance Report 01

Projected = Action Plan Actual = QPR

Common Issues: Accomplishment Corrections If the error message relates to Race/Ethnicity

information, review Performance Report 06

Perf Rept06: Direct Benefit Activities - Beneficiary Statistics by Household TypePage by:Grantee: NAGrant Number: B-08-XX-00-0000Activity Type: Rehabilitation/reconstruction of residential structures

White

Black/African

American Asian

American Indian/Alaskan Native

Other multi-racial Unknown White

Black/African

AmericanActual Actual Actual Actual Actual Actual Actual Actual

Rehabilitation/Reconstruction of Residential Struc

2 0 0 0 0 0 0 0

Rehabilitation/Reconstruction 0 2 0 0 0 0 0 2Rehabilitation/Reconstruction of Residential Struc

0 1 0 0 0 0 0 0

Rehabilitation/Reconstruction 1 0 0 0 0 0 0 0Rehabilitation/Reconstruction LH25%

1 0 0 0 0 0 0 0

Rehabilitation/Reconstruction 1 0 0 0 0 0 0 0Rehabiliation/Reconstruction 7 4 0 0 0 0 7 4Rehabilitaiton/Reconstruction 1 2 0 0 0 0 0 0Rehabilitation/Reconstruction 0 2 0 0 0 0 0 0

Activity Title Nat Obj

Households - TotalHouseholds - Renter

Total

NSP Only - LMMI

NSP Only - LMMI


NSP Only - LMMI



NSP Only - LMMINSP Only - LH - 25% Set-AsideNSP Only - LH - 25% Set-Aside

Common Issues: Compliance & Telling HUD Your Story

1. Are 25% of total funds are set aside for those at or below 50% AMI?

2. Are my Expenditures much lower than my Disbursements?

3. Are we using Program Income before Program Funds?



Page by:Grantee: NAGrant Number: B-09-XX-XX-0015

Activity Number Activity Type National Objective Metrics Activity Budget Activity Obligation Activity Disbursements Activity Expenditures

1 Administration $3,439,000.00 $3,439,000.00 $1,624,453.92 $1,621,780.331.2 Administration $555,253.00 $555,253.00 $130,874.16 $85,598.891.3 Administration $400,000.00 $400,000.00 $0.00 $0.00

2.1Rehabilitation/reconstruction of residential structures $416,250.00 $416,250.00 $393,875.55 $413,250.00

2.2Rehabilitation/reconstruction of residential structures $4,694,465.00 $4,694,465.00 $3,235,631.10 $3,762,064.05

2.3 Rehabilitation/reconstruction of residential structures

$1,891,300.00 $1,891,300.00 $1,702,001.00 $1,702,001.00

2.4Rehabilitation/reconstruction of residential structures $3,700,000.00 $2,850,000.00 $806,278.28 $2,821,267.29

3Rehabilitation/reconstruction of residential structures $11,310,953.00 $8,405,100.00 $5,556,268.06 $7,330,229.68

4 Clearance and Demolition $4,000,000.00 $2,423,000.00 $2,129,638.00 $2,129,638.00

5 Rehabilitation/reconstruction of residential structures

$508,750.00 $508,750.00 $481,403.45 $508,750.63

5.2Rehabilitation/reconstruction of residential structures $5,094,555.00 $3,774,555.00 $2,154,138.86 $2,154,138.82

5.3.a Rehabilitation/reconstruction of residential structures

$5,500,000.00 $647,125.00 $243,235.00 $423,494.00

5.4 Rehabilitation/reconstruction of residential structures

$2,005,051.00 $2,005,051.00 $1,602,807.48 $1,602,807.48

$43,515,577.00 $32,009,849.00 $20,060,604.86 $24,555,020.17

LH25% Check $15,785,765.00 50% Expenditure Check 56%[=(E10+E11+E12+E17)/E21)] 36% [=H21/E21]

NSP Only - LMMI

N/AN/A

Fin Rept07b: CUM - Cumulative Data - Activity Level by Resp Org, Act Type and Nat Obj

N/A

NSP Only - LMMI

NSP Only - LH - 25% Set-AsideNSP Only - LH - 25% Set-AsideNSP Only - LH - 25% Set-Aside

Total

NSP Only - LMMI

NSP Only - LMMI

NSP Only - LMMI


NSP Only - LMMI


• Program income works on a first-in, first-out basis. It must be used before drawing down additional grant funds, unless the program income is in an approved revolving fund.


Project/Activity Budget = Program Funds + Estimated Program Income

Program Income in NSP Policy Alert

http://hudnsphelp.info/media/resources/NSP Policy Alert_ProgramIncome.pdf


Common Issues: Compliance & Telling HUD Your Story Do your total funds drawn = Program Income Funds + Grant

Funds Disbursed

Is there Program Income on hand for your next draw? Fin Rept05b: CUM - Program Income - Activity LevelPage by:Grant Status: ActiveGrantee: NAGrant Number: B-08-XX-00-0000

Project Number Project Title Activity

NumberResponsible Organization

Grant Funds Budgeted

Grant Funds Obligated

Grant Funds Disbursed

Program Income Received

Program Income Disbursed

AdminCity $5,629,647.28 $5,629,647.28 $3,523,307.39 $1,372,864.91 $1,076,793.28AdminSubA $1,051,279.00 $1,051,279.00 $735,301.94 $325,639.07 $118,077.72B-SubA LH25 $462,373.00 $462,373.00 $33,575.97 $0.00 $0.00B-SubA LMMI $384,232.66 $384,232.66 $246,652.56 $0.00 $114,232.66

B-SubB LH25 $163,228.00 $163,228.00 $43,009.86 $0.00 $24,207.49

E Redevelopment E-SubB LH25 SubB $824,000.00 $824,000.00 $288,419.99 $0.00 $69,955.66Total $8,514,759.94 $8,514,759.94 $4,870,267.71 $1,698,503.98 $1,403,266.81

SubASubA

SubB

Admin Administration CitySubA

BAcquisition/Rehabilitation

Common Issues: Adjusting Budgets 1. I want to combine two Activities in DRGR

(Acquisition & Rehab) as I accidently set them up separately, but I’m afraid to make the changes in DRGR.

2. Since DRGR does not separate out PI and PF for Project and Activity budgets, how can I keep of record for myself?

Note: The only place DRGR breaks out estimated PI/RLF is in the Edit Action Plan page.


Common Issues: Adjusting Budgets Use Financial Reports to map out changes to vouchers, obligations,

and budgets BEFORE making any real changes in DRGR. Fin Rept05b: CUM - Program Income - Activity Level

Page by: Example: Collapsing activity B-SubA LMMI into B-SubA LH25Grant Status: ActiveGrantee: NAGrant Number: B-08-XX-00-0000 (New Column Added)

Project Number Project Title Activity Number Project Budgets

Grant Funds Budgeted

Grant Funds Obligated

Grant Funds Disbursed

Program Income Received

Program Income Disbursed

AdminCity $5,629,647.28 $5,629,647.28 $3,523,307.39 $1,372,864.91 $1,076,793.28AdminSubA $1,051,279.00 $1,051,279.00 $735,301.94 $325,639.07 $118,077.72B-SubA LH25 $462,373.00 $462,373.00 $33,575.97 $0.00 $0.00B-SubA LMMI $384,232.66 $384,232.66 $246,652.56 $0.00 $114,232.66

B-SubB LH25 $163,228.00 $163,228.00 $43,009.86 $0.00 $24,207.49

E Redevelopment E-SubB LH25 $824,000.00 $824,000.00 $824,000.00 $288,419.99 $0.00 $69,955.66Total $7,463,480.94 $8,514,759.94 $8,514,759.94 $4,870,267.71 $1,698,503.98 $1,403,266.81

B-SubA LH25 $462,373.00 $462,373.00 $33,575.97 $0.00 $0.00$114,232.66$246,652.56$394,461.19

B-SubA LMMI $384,232.66 $384,232.66 $246,652.56 $0.00 $114,232.66

Step 1: Check to make sure the LH25 budget is large enough Step 2: Revise PI Voucher and move to LH25Step 3: Revise PF Vouchers and move to LH25Step 3: Decrease ObligationStep 4: Decrease BudgetStep 5: …..

B Acquisition/Rehabilitation

$5,629,647.28Admin Administration

$846,605.66

$1,009,833.66

Common Issues: Adjusting Budgets


Track Program Funds vs. Program Income for activity and project budgets using a MODIFIED Financial Report.

Fin Rept05b: CUM - Program Income - Activity LevelPage by: Total Grant Funds $7,323,734.00Grant Status: Active Projected PI/RL Funds $75,000.00Grantee: NA Total Budget Amount $7,398,734.00Grant Number: B-08-XX-00-0000

Project Number Project Title Activity

Number Activity Title MetricsProjected PI by Project Original Project Budget

Total Project Budget

Projected PI by Activity

Original Activity Budget

Total Activity Budget

AdminCity $462,373.00 $462,373.00

AdminSubA $270,000.00 $270,000.00

B-SubA LH25 $75,000.00 $1,051,279.00 $1,126,279.00

B-SubA LMMI $4,552,854.00 $4,552,854.00

B-SubB LH25 $163,228.00 $163,228.00

E Redevelopment E-SubB LH25 $0.00 $824,000.00 $824,000.00 $824,000.00 $824,000.00

$75,000.00 $7,323,734.00 $7,398,734.00 $75,000.00 $7,323,734.00 $7,398,734.00

Enter Projected PI by Activity Here

Project Budgets Activity Budgets

Action Plan Page

Total

$5,767,361.00

$732,373.00

$5,842,361.00

$732,373.00

Sub B Redevelopment LH25

Admin AdministrationCity Administration

Sub A Administration

$75,000.00

$0.00

B Acquisition/Rehabilitation

Sub A Acq/Rehab LH25

Sub A Acq/Reb LMMI

Sub B Acq/Rehab LH25

Common Issues: Administrative Issues

1. Our voucher creator is going to be out of the office and the I need to know if there is a back up and if so, who?

2. I would like to check the user access and certification status before a big draw to make sure we don’t get locked out again.


(Admin Rept04b Modified: USERS - Grantee Users with System Role and Certification Status)

Common Issues: Administrative Issues

54

Yes, there is a backup Drawdown Requestor and an additional Approver.

All users have been Recertified and are Active.


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Documents

DRGR Reports Module (MicroStrategy) · 2019. 3. 15. · (MicroStrategy) March 06, 2011 . Community Planning and Development . Speakers and Q and A Format • Speakers – Mark Mitchell,