DRIVER SUMMIT GÖTTINGEN 17 JANUARY 2008 DRIVER FOCUSED STUDIES Maurits van der Graaf and Kwame van Eijndhoven, The European Repository Landscape: Inventory

DRIVER SUMMIT GÖTTINGEN 17 JANUARY 2008

DRIVER FOCUSED STUDIES

Maurits van der Graaf and Kwame van Eijndhoven, The European Repository Landscape: Inventory study into present type and level of OAI compliant Digital Repository activities in the EU

Kasja Weenink, Leo Waaijers and Karen van Godtsenhoven (eds.), A DRIVER's Guide to European Repositories: Five studies of important Digital Repository related issues and good Practices

Muriel Foulonneau and Francis André (CNRS), Investigative study of standards for Digital Repositories and related services

Open access, published by DRIVER (SURF / AUP)partners CNRS, UGhent, Ukoln, Gottingen, Bielefeld, Nottingham


THE EUROPEAN REPOSITORY LANDSCAPE

• Aim: a inventory of current state of digital repositories in the 27 countries of the EU

• Focus on OAI compliant; research output• 114 repositories participated• Key questions: Current state? Next steps to stimulate

infrastructure at European level?

• Now presented: some results, main conclusions


Which statement best describes the work processes of depositing of materials in the repository?

%

Self depositing by academics, quality control by specialised staff members

28.1

Delivery by academics, depositing by specialized staff members 26.3

Collected by staff members independent of the academics 7.0

A combination of those 28.1

Other 10.5

114 Answers 100.0

DEPOSTING PROCESSES VARY


ALSO LARGE VARIATION IN SOFTWARE

• Most frequently used GNU Eprints (24%) and DSpace (20%)

• Locally developed software packages are also frequently used (17%)

• 15 other software packages were mentioned by the respondents


NO SINGLE SEARCH ENGINE ACCESSING ALL DIGITAL REPOSITORIES

The contents of your digital repository is searchable via the following general engines/gateways/portals:

n %

General internet search engines (Google, Yahoo etc.)

74 64.9

OAIster 66 57.9Google Scholar 59 51.8Open DOAR 47 41.2OAI Search 39 34.2Scirus 21 18.4BASE 20 17.5OPUS 14 12.3OASE 8 7.0MetaGer 7 6.1MEIND 6 5.3Citeseer: Computer Science 5 4.4PLEIADI 5 4.4Other 21 18.4114 Answers


TOP 4 OF DESIRED SERVICES AT A EUROPEAN LEVEL

• General search engines, gateways and portals

• Disciplinary and thematic search engines, gateways and portals

• Citation index services

• Preservation services


7 FACTORS INFLUENCING THE DEVELOPMENT OF REPOSITORIES

most important STIMULANTS %

increased visibility and citations for the publications 46.5

simple and user-friendly depositing process 43.9

awareness-raising efforts among the academics i 28.9

interest from the decision-makers within our institute 26.3most important INHIBITORS %

lack of an institutional policy of mandatory depositing 50.0

situation with regard to copyright 49.1

lack of requirements of research funding organisations about depositing research output

27.2


TOWARDS A EUROPEAN AGENDA • Two-tier approach:

– Deployment of repositories at research institutions that do not have one yet.

– Increasing coverage of research output of existing DR’s• Possible action points:

– Increasing retrievability– Best practices for depositing processes– Nuanced approach to effective mandatory policies– Development of services (citation index; preservation)– Technical harmonisation by developing standards


A DRIVER'S GUIDE TO EUROPEAN REPOSITORIES Five studies of important Digital Repository related issues and Good practices

The business of digital repositoriesAlma Swan, Key Perspectives Ltd.

Intellectual property rights Wilma Mossink, SURF

The population of repositories Vanessa Proudman, Tilburg University

Data curation Rene van Horik, DANS

Long term preservation for institutional repositories Barbara Sierman, KB/National Library of the Netherlands


A DRIVER'S GUIDE TO EUROPEAN REPOSITORIES

• Five specific, complex and longer term issues that are

essential to the establishment, development or sustainability of a DR

• Relevant for repository managers, decision makers, funding agencies and infrastructure service providers

Commonalities: – Inter- and transnational approach which is needed to

come to solutions on a European or Global scale – Practical Solutions– Good practices and lessons learned



Chapter “The business of Repositories”

Alma Swan:

• Aimed at those who are involved in planning, setting up and running a DR for an institution or community

• Covers making a business case, costs, staffing requirements, managing growth and change and other sustainability issues

• Based on several case studies across Europe



Chapter on Intellectual Property Rights by Wilma Mossink (SURF) ;

• Help different stakeholders overcome IPR issues that hamper the access, filling or management of the DR by concrete examples and models. • Desribes IPR in several European Countries

•Starting point in this article is the central position of the author



Chapter “The population of repositories” Vanessa Proudman

6 case studies that reflect different types of DR's and service models:– A university DR (Minho, Portugal) – A university School Repository + campus wide IR

(Southampton)– A central archive Repository which brings together

national Research results (HAL, France)– An international research organisation IR (CERN,

Switzerland) – A subject specific service model built on IR content

(Connecting Africa, the Netherlands)– A service which increases quality IR (Cream of Science,

the Netherlands)

http://www.tilburguniversity.nl/services/lis/driver-population.html







Chapter “The population of repositories”

Vanessa Proudman

• Policy issues• Organisational choices• Establishment of repository or service• Population mechanisms• Take-up• Advocacy• Legal issues• Sustainability



Chapter “The population of repositories”

Vanessa Proudman

5 of 17 pointers;

- Know your research community

- Target advocacy activities

- Be clear what Open Access stands for

- Make collection development choices

- Provide added value services



Chapter “Data Curation”

René van Horik (DANS)

Digital Object as a starting point

– What is data curation ?– Relation data curation - data preservation – Modelling – Data curation tools and procedures



Chapter “Long Term Preservation for Digital Repositories”

Barbara Sierman (KB)

• The rationale for Digital Preservation• Digital Material• OAIS• Metadata • Strategies• Organisational Aspects


INVESTIGATIVE STUDY OF STANDARDS FOR DIGITAL REPOSITORIES AND RELATED SERVICES

By Muriel Foulonneau and Francis André (CNRS)

Analyzes the current implementations of interoperability standards in DR's.

Identifies limitations of the standards currently used, and looks into the necessary future development of existing or new standards to resolve difficulties

Describes other standards that are used (or being developed) in different environments

Anticipates new challenges


WWW.DRIVER-COMMUNITY.EUWWW.SURFFOUNDATION.NL/DRIVER (Dutch)

http://dare.uva.nl/aup/nl/record/260225 Repository Landscape http://dare.uva.nl/aup/nl/record/260224 Driver's guide

http://dare.uva.nl/aup/nl/record/260226 Standards


Case studies populating

http://dare.uva.nl/aup/nl/record/260225





Documents

DRIVER SUMMIT GÖTTINGEN 17 JANUARY 2008 DRIVER FOCUSED STUDIES Maurits van der Graaf and Kwame van Eijndhoven, The European Repository Landscape: Inventory