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Drowning in Data? Strategies for Success
ADE: Leading Change June 30, 2016
Objective
Leave with strategies to organize and prepare data to support targeted data analysis functions
Introductions
Challenges
What challenges do you face when working with data?
Frame your Thinking
Get Familiar with the data
Prep the Data
Observations
Inferrring
Next Steps
Phases of Data Use
Frame Your Thinking Phase Skills and Strategies For
Leaders Sounds Like
Frame Your Thinking •Confirm desired state •Define school
improvement goal •Define district initiative
outcome
What is my desired state? What is my ultimate goal? What initiatives do we have?
Examples Desired State - Provide enrichment to the highest level
learners, ensuring they continue to grow.
CIP Goal – 10% percent of 5th graders will score highly proficient on AzMERIT.
Initiative Outcome - Become a Gifted and Talented magnet
school.
Get Familiar with the Data Phase Skills and Strategies For
Leaders Sounds Like
Get Familiar with the Data
•Define analysis purpose • Identify a variety of
data sources needed •Frame initial data
questions
What data do I have? What does my data provide? What does it not tell me? What is my existing state? How does it vary from desired state?
Example Desired State - Provide enrichment to the highest level learners, ensuring they continue to grow.
- AzMERIT
- Course level pre-and post-tests
- Quarterly Benchmarks
- Attendance data
- Discipline referrals
- Walk-through impressions
Sources:
Example Desired State - Provide enrichment to the highest level learners, ensuring they continue to grow.
‣Which teachers have specific lessons for the highest learners and which just have them helping?
‣Are the frequently referred students high achievers?
‣What percent of kids were at the highest proficiency levels on the end-of-year assessment?
Activity
•What data sources could be used?
•What is an initial data question?
Handout
Prep the Data
Phase Skills and Strategies For Leaders Sounds Like Prep the Data
• Identify the report that matches data questions
•Acquire data from a different source •Create custom report or spreadsheet •Format or organize spreadsheets for
readability •Clean or organize data, i.e.- excluding
outliers, exceptions, bad data
Do I have the data I need? Will this report answer my question?
Data Question Task Required What percent of kids were at the highest proficiency levels on the end-of- year summative assessment?
•Look at menu of reports. •Choose the Level Distribution Graph. •Ask the office clerk to copy and paste the individual graphs from each year into one page per grade.
Data Question Task Required Are the frequently referred students high achievers?
•Ask office manager to create a list of students in grade K-8 with 5 or more referrals and add a column with their AzMERIT level or their DIBELS composite score
Data Question Task Required Which teachers have specific lessons for the highest learners and which just have them helping other kids?
•Create short survey for all teachers •Conduct targeted walkthrough looking for enrichment
‣What are all the types of enrichment opportunities provided to kids?
‣What do they have to do to access those opportunities?
Activity
• Do the sample reports answer the data question you wrote above?
• What would you need?
Handout
Walk Ten Steps
10%
20%
50%
20%
Audiences and Purposes State Tests
Pre-Post Course Assessments
Benchmarks
Daily or weekly observations andassignments
10%
20%
50%
20%
Recommended Attention – School Leader State TestsSummative, comparativePolicymakers
Pre-Post Course AssessmentsSummative, growthResearchers
BenchmarksProgress MonitoringPrincipals
Daily or weekly observations andassignmentsFormativeStudents
Analysis: Observations Phase Skills and Strategies For Leaders Sounds Like
Analysis: Observations
•Confirm data question(s) •Make predications first • Focus on facts first •Use conversation structures • Reframe data questions and go back
What do I see? What is the answer to my question?
Data Question Observation What percent of kids were at the highest proficiency levels on the end-of- year summative assessment?
15% of my third graders are in the high category.
Data Question Observation Are the frequently referred students high achievers?
Dianna is a bright girl who was referred 5 times.
Data Question Observation Which teachers have specific lessons for the highest learners and which just have them helping other kids?
6 out of 21 teachers provide intentional enrichment activities for after the lesson is mastered.
Activity
What is a fact you see in the sample data?
Handout
Analysis: Inferring
Phase Skills and Strategies For Leaders Sounds Like Analysis: Inferring
•Connect data question and facts •Use conversation structures •Reframe data questions and go back
Why? What could be causing…?
Observation Inference
15% of my third graders are in the high category.
Our third grade team is the strongest PLC about implementing critical thinking instruction and activities.
Dianna is a bright girl who was referred 5 times.
Is there a pattern to the reasons that Dianna is referred to the office that is related to the academic work of the class?
6 out of 21 teachers provide intentional enrichment activities for after the lesson was mastered.
I have never provided messaging around what is expected for high achievers and early finishers.
Activity
What is an inference that could be made about the sample data?
Handout
Next Steps Phase Skills and Strategies For Leaders Sounds Like
Next Steps
•Connect to initial desired state, improvement plans, goals, or initiatives
•Make action plan •Reframe data questions or new data
questions. • Identify next or new data sets needed •Use systems to continue in the cycle
How?
Examples
Action Steps
Have third grade teachers share with fourth grade teachers their critical thinking instructional strategies.
Arrange for more training for whole staff about what kinds of enrichment opportunities are desired, encouraged or expected.
Chutes and Ladders
Chutes and Ladders
Do teachers have all of these skills?
What strategies and systems do you need to execute these skills?
Strategies for Being Systematic
Spend extra time in first two steps and define what you want to collect:
–Assessments –Data systems –Reports –Spreadsheets
Strategies for Being Systematic
Give people early notification and training on how to collect needed data:
–Format –When, timeline, due dates –Necessary components
Strategies for Being Systematic
Identify key players on the team to support all different phases:
–Preppers –Trainers –Facilitators –Monitor
•Start doing
•Continue doing
•Stop doing
