DSA Job Study Survey (2013)Version 1.0April 25, 2013

DSA Job Study Survey

Objective• To assess the areas of concern affecting the position of Director of

Student Activities (DSA)

Participants• 25 DSA’s from Fairfax County Public Schools (FCPS)

Year• 2013

1. How many years have you worked in the field of education?

2. How many years have you worked in FCPS?3. How many years have you been a DSA?4. How many years (if any) were you an ADSA?5. What was your background prior to becoming

an ADSA or DSA?6. What teaching field were you in prior to

becoming a DSA?7. On average, how many hours per week do you

work for each season?8. On average, how many hours per week are you

out of your building fulfilling responsibilities related to student activities?

9. Which of the following describe the level of support your Activities Department currently receives?

10. How many teachers do you supervise and evaluate through TPEP?

11. How many teachers are in their summative evaluation - this year?

12. How many support employees do you evaluate – this year?

13. Which departments do you supervise this year?14. Which additional areas are a part of your

responsibilities?15. How many varsity head coaches work in your

building?16. What is the total number of coaches who work

in your building?17. How many coaches do you supervise?18. Of your total coaching staff, how many coaches

DO NOT work in your building?19. Of your total coaching staff, how many are NOT

employees of FCPS?20. Of your total coaching staff, how many have

fewer than 3 years’ experience?21. Of your total coaching staff, how many are

NEW this year?22. Of your total coaching staff, how many have

more than 8 years’ experience?23. How many sponsors of clubs, organizations,

and VHSL activities do you supervise?24. How many club sponsors DO NOT work in your

building?25. How many club sponsors ar not employees of

FCPS?

Survey Questions

26. How many club sponsors have fewer than 3 years’ experience?

27. How many club sponsors are NEW this year?28. How many club sponsors have more than 8

years’ experience?29. How many playing/practice fields are you

responsible for on-site at your school?30. How many practice fields do you use off

campus?31. Do you currently contract non-county services

for maintaining your fields?32. How much do you spend annually for such a

service?33. If you/a member of your staff maintains your

fields during the spring and fall, how many hours per week is devoted to moving, lining, preparing, seeding, aerating etc…?

34. Please describe in the space below any special school-based arrangements made to “compensate” you for your weekend and night coverage duties.

35. Please list the VHSL tournaments/culminating events you have been responsible for over the last two year period, and the estimate total number of hours you spent (or will spend) planning and conducting these events.

36. From the list below, please rank the top 5 issues/concerns related to the position of DSA?

37. From the list below, please rank the top 5 items that would make the position of DSA more manageable, and encourage you personally to stay in the position longer?

38. Would you apply for this position again, knowing what it involves?

39. Did you feel adequately prepared when you became a DSA?

40. Do you believe DSA’s should have teacher evaluation as part of their job responsibilities?

41. Please provide any additional comments.

Survey Questions

DSA Job Study Survey (1993)Version 1.0March 31, 2013

Survey Results

1 & 2: Number of Years in Education & FCPS

• 88% of the DSA’s surveyed have been in education for 16 or more years

• 92% of the DSA’s surveyed have been in FCPS for 11 years or more

Years Freq. %<5 0 0%5 - 10 1 4%11 - 15 2 8%16 - 20 12 48%21 - 25 5 20%25+ 5 20%

Total 25 100%

Years Freq. %<5 1 4%5 - 10 1 4%11 - 15 7 28%16 - 20 9 36%21 - 25 3 12%26+ 4 16%

Total 25 100%

3: Number of Years as DSA

• 64% of the DSA’s surveyed have been DSA’s for 1 to 6 years

• 36% have been DSA’s for more than 6 years

Years Freq. %1 - 2 4 16%3 - 4 9 36%5 - 6 3 12%7 - 8 3 12%9 - 10 4 16%11+ 2 8%

Total 25 100%

4: Previous Years as an ADSA

• 84% of the DSA’s held the position of ADSA.

Years Freq. %0 4 16%1 - 2 6 24%3 - 4 7 28%5 - 6 6 24%7 - 8 1 4%9 - 10 1 4%

Total 25 100%

39: Adequately Prepared

• 84% of the DSA’s surveyed felt adequately prepared for the job

Adequately Prepared Freq %Yes 21 84%No 4 16%

5: Prior Background

• 96% of the DSA’s surveyed have prior background as a teacher• 92% of the DSA’s surveyed have prior background as a coach

BackgroundFreq. % Freq. %

Teacher 24 96% 1 4%Coach 23 92% 2 8%Activity Sponsor 12 48% 13 52%Department Chair 7 28% 18 72%Assistant Principal 2 8% 23 92%Other 1 4% 24 96%

Yes No

6: Prior Teaching Field

• 80% of the DSA’s have a background in Health & P.E. and/or Social Studies

Teaching FieldFreq. % Freq. %

Health and P.E. 11 44% 14 56%Social Studies 9 36% 16 64%Math 3 12% 22 88%English 2 8% 23 92%Science 0 0% 25 100%World Languages 0 0% 25 100%Business/CTE 0 0% 25 100%Fine/Performing Arts 0 0% 25 100%Special Education 2 8% 23 92%Leadership/SGA 8 32% 17 68%Other 1 4% 24 96%

Yes No

7: Hours per Week Worked

# of HoursFreq. % Freq. % Freq. % Freq. %

1 - 40 0 0% 0 0% 0 0% 6 24%41 - 50 1 4% 1 4% 1 4% 15 60%51 - 55 4 16% 6 24% 0 0% 2 8%56 - 60 7 28% 8 32% 5 20% 1 4%61 - 65 9 36% 8 32% 8 32% 0 0%66 - 70 3 12% 2 8% 7 28% 1 4%71+ 1 4% 0 0% 4 16% 0 0%

Total 25 100% 25 100% 25 100% 25 100%

Fall Winter Spring Summer

7: Hours per Week Worked (Cont.)

• 48% work for 61 to 70 hours per week during Fall

• Average: 61 hours per week

• 64% work for 56 to 65 hours per week during Winter

• Average: 59 hours per week

• 60% work for 61 to 70 hours per week during Spring

• Average: 65 hours per week

• 60% work for 41 to 50 hours per week during Summer

• Average: 41 hours per week

8: Hours per Week – Out of Building

• 75% of the DSA’s surveyed spend 5 to 15 hours out of their building

Hours Freq. %1 - 5 2 8.33%5 - 10 11 45.83%11 - 15 7 29.17%15 - 20 2 8.33%21+ 2 8.33%

Total 24 100.00%

9: Level of Support - Activities Dept.

Staffing Arrangement Freq. %Full-time ADSA 14 60.87%ADSA Teaching 1 Period 2 8.70%ADSA Teaching 2 Periods 2 8.70%ADSA Teaching 3 Periods 1 4.35%Other 4 17.39%

Total 23 100.00%

• 60.87% of the DSA’s surveyed have a full-time ADSA in their activities department

10: Teachers – Supervise & Evaluate

• 54% of the DSA’s surveyed supervise and evaluate 9 to 12 teachers under TPEP

Teachers Freq. %<9 3 12.50%9 - 12 13 54.17%13 - 16 3 12.50%17 - 20 5 20.83%

Total 24 100.00%

11: Teachers – Summative Evaluation

• 58% of the DSA’s surveyed have 3 to 6 teachers in their summative evaluation this year

Teachers Freq. %0 1 4.17%1 - 2 3 12.50%3 - 4 8 33.33%5 - 6 6 25.00%7 - 8 2 8.33%9 - 10 4 16.67%

Total 24 100.00%

12: Support Employees - Evaluate

• 46% of the DSA’s surveyed evaluate more than 5 support employees this year

Employees Freq. %<5 13 54.17%5 - 10 3 12.50%11 - 15 2 8.33%16 - 20 3 12.50%20+ 3 12.50%

Total 24 100.00%

13: Departments - Supervise

• 79% of the DSA’s surveyed supervise the Health and P.E. Department.• However, none of the current DSA’s supervise Social Studies.

DepartmentFreq. % Freq. %

Health and P.E. 19 79.17% 5 20.83%Social Studies 0 0.00% 24 100.00%Math 2 8.33% 22 91.67%English 0 0.00% 24 100.00%Science 0 0.00% 24 100.00%World Languages 0 0.00% 24 100.00%Business/CTE 1 4.17% 23 95.83%Performing Arts 3 12.50% 21 87.50%Special Education 0 0.00% 24 100.00%Other 4 16.67% 20 83.33%

Yes No

14: Additional Responsibilities

• 83% of the DSA’s surveyed are responsible for Building Use• 65% of the DSA’s surveyed are responsible for Supervision of

Custodians

ResponsibilityFreq. % Freq. %

Supervision of Custodians 15 65.22% 8 34.78%Building Use 19 82.61% 4 17.39%Lunch Duty 16 69.57% 7 30.43%Buses 10 43.48% 13 56.52%Hall Duty 14 60.87% 9 39.13%Building Engineer 13 56.52% 10 43.48%Student Discipline 2 8.70% 21 91.30%Security 2 8.70% 21 91.30%Keys 7 30.43% 16 69.57%Other 7 30.43% 16 69.57%

Yes No

15: Varsity Head Coaches in Building

• 50% of the DSA’s surveyed have 9 or more varsity head coaches working in their building

Coaches Freq. %<5 2 8.33%5 - 8 10 41.67%9 - 12 6 25.00%13 - 16 6 25.00%

Total 24 100.00%

16: Number of Coaches Working in Building

• 52% of the DSA’s surveyed have 16 to 25 coaches working in their building

Coaches Freq. %<10 2 8%10 - 15 3 12%16 - 20 6 24%21 - 25 7 28%26 - 30 3 12%31 - 35 3 12%35 + 1 4%

Total 25 100%

17: Coaches - Supervise

• 80% of the DSA’s surveyed supervise more than 70 coaches

Coaches Freq. %<35 0 0%35 - 45 0 0%46 - 55 2 8%56 - 60 1 4%61 - 65 0 0%66 - 70 2 8%71 - 75 8 32%>75 12 48%

Total 25 100%

18: Coaches – Out of Building

• 60% of the DSA’s surveyed have more than 45 coaches that work out of their building

Coaches Freq. %<10 0 0%10 - 15 0 0%16 - 20 1 4%21 - 25 3 12%26 - 30 1 4%31 - 35 1 4%36 - 40 2 8%41 - 45 2 8%>45 15 60%

Total 25 100%

19: Coaches – NOT FCPS Employees

• 56% of the DSA’s surveyed have more than 40 coaches that are not FCPS employees

Coaches Freq. %<10 1 4%10 - 15 2 8%16 - 20 1 4%21 - 25 2 8%26 - 30 1 4%31 - 35 2 8%36 - 40 2 8%41 - 45 3 12%>45 11 44%

Total 25 100%

20: Coaches – Fewer Than 3 Years Experience

• 58% of the DSA’s surveyed have 10 to 25 coaches that have fewer than 3 years experience

Coaches Freq. %<10 1 4%10 - 15 3 12%16 - 20 5 20%21 - 25 4 16%26 - 30 2 8%31 - 35 4 16%36 - 40 2 8%41 - 45 1 4%>45 3 12%

Total 25 100%

21: Coaches – New This Year

• 32% of DSA’s supervise 10-15 coaches who are new this year, and 40% supervise 16-25 coaches.

Coaches Freq %<10 6 24%10-15 8 32%16-20 5 20%21-25 5 20%26-30 1 4%

22: Coaches – More Than 8 Years Experience

• 66% of DSA’s supervise 20 or fewer coaches who have more than 8 years of experience.

Coaches Freq %<10 4 13%10-15 7 31%16-20 5 22%21-25 4 17%26-30 3 13%

23: Sponsors/VHSL Activities - Supervise

• 29% of the DSA’s surveyed supervise over 75 sponsors of school clubs and VHSL academic activities

Activities Freq %46-55 7 29%56-60 7 29%61-65 2 9%70-75 1 4%>75 7 29%

24: Sponsors/VHSL Activities – Out of Building

• Almost all sponsors of school clubs and VHSL academic activities are in the building.

Activities Freq %<10 24 96%10-15 1 4%

26: Sponsors – Fewer Than 3 Years Experience

• 39% of the DSA’s surveyed supervise 16-20 sponsors with less than 3 years experience

Activities Freq %10-15 4 22%16-20 7 39%21-25 3 17%31-35 2 11%36-40 2 11%

27: Sponsors – New This Year

• 40% of the DSA’s surveyed have between 21-30 sponsors that are new this year.

Sponsors Freq %<10 6 24%10-15 8 32%16-20 5 17%21-25 5 11%26-30 1 11%

28: Sponsors – More Than 8 Years Experience

• 48% of the DSA’s have fewer than 15 sponsors with more than 8 years experience

Sponsors Freq %<10 4 17%10-15 7 31%16-20 5 22%21-25 4 17%26-30 3 13%

29: Playing/Practice Fields Responsible For

• 50% of the DSA’s surveyed are responsible for 6 or more fields.

Fields Freq %<4 3 12%4-5 10 38%6-7 6 23%8-9 2 8%10+ 5 19%

30: Practice Fields/Facilities – Off Campus

• 80% of the DSA’s surveyed are responsible for less than 3 fields that are off campus

Fields Freq %<3 16 80%4-5 4 20%

31: Non-County Services - Field Maintenance

• 96% of the DSA’s surveyed contract Non-County services for maintaining fields

Non-County Freq %Yes 24 96%No 1 4%

32: Non-County Service – Annual Cost

• 83% of the DSA’s surveyed who use Non-County services spend between more than $15,000 annually

Field Maintenance Freq %$5,000-$10,000 2 8%$10,001-$15,000 2 9%$15,001-$20,000 6 26%$20,000-$25,000 5 22%$25,001-$30,000 6 26%

$40,001+ 2 9%

33: Field Maintenance – Hours per Week

• 59% of the DSA’s surveyed devote more than 15 hours of resources per week during the fall and spring seasons for field maintenance.

Hours Freq %6-10 1 6%11-15 6 35%16-20 8 47%21-25 1 6%26+ 1 6%

36: Top 5 Issues/Concerns

• Areas of most concern (in order): – # of hours per week – # of nights out– Building use demands– TPEP

Issue/ConcernFreq. % Freq. % Freq. % Freq. % Freq. %

# of Hours per week 7 29% 6 24% 3 12% 0 0% 1 4%Parent concerns 1 4% 1 4% 4 16% 4 16% 3 12%Problem with coaches 1 4% 2 8% 0 0% 3 12% 1 4%TPEP 2 8% 4 16% 4 16% 3 12% 1 4%Salary Structure 0 0% 1 4% 0 0% 2 8% 3 12%Security issues 0 0% 1 4% 1 4% 0 0% 2 8%# of nights out 6 25% 5 20% 4 16% 2 8% 0 0%Eligibility issues 2 8% 1 4% 2 8% 1 4% 2 8%Building use demands 3 13% 1 4% 5 20% 2 8% 2 8%Moanagement of facilities 1 4% 1 4% 1 4% 5 20% 3 12%Budget management 1 4% 2 8% 0 0% 2 8% 5 20%Title IX issues 0 0% 0 0% 0 0% 1 4% 2 8%Other 0 0% 0 0% 1 4% 0 0% 0 0%

Total 24 100% 25 100% 25 100% 25 100% 25 100%

#5#1 #2 #3 #4

37: Top 5 Items to Improve DSA Position

• Most popular action items for improving DSA position (in order):– Full-time ADSA with no teaching responsibility– Elimination of TPEP responsibilities– Additional ADSA with limited teaching responsibility– Elimination of building use responsibility

ItemFreq. % Freq. % Freq. % Freq. % Freq. %

Full-time ADSA with no teaching responsibility 12 50% 4 17% 2 8% 3 13% 2 8%Additional ADSA with limited teaching responsibility 1 4% 4 17% 10 42% 1 4% 1 4%Elimination of TPEP responsibilities 6 25% 5 21% 2 8% 4 17% 1 4%Addition of full time utility/custodial worker assigned to DSA 0 0% 2 8% 3 13% 0 0% 0 0%

Increase in salary 0 0% 2 8% 2 8% 1 4% 4 17%Additional game mangement supplement 0 0% 1 4% 3 13% 5 21% 6 25%Additional optional supplement 1 4% 0 0% 1 4% 6 25% 7 29%Elimination of building use responsibility 4 17% 6 25% 1 4% 3 13% 3 13%

Other 0 0% 0 0% 0 0% 1 4% 0 0%Total 24 100% 24 100% 24 100% 24 100% 24 100%

#1 #2 #3 #4 #5

38: Applying Again

• 80% of DSA’s surveyed said that they would apply again for the position

Applying Again Freq %Yes 20 80%No 4 20%

40: Teacher Evaluations

• 64% of the DSA’s surveyed felt that they should not have teacher evaluations as part of their job responsibilities

Teacher Evaluations Freq %Yes 9 36%No 16 64%

DSA Job Study Survey (1993)Version 1.0March 31, 2013

Questions?

DSA Job Study Survey (1993)Version 1.0March 31, 2013

Thank You So Much!