Duct and Pole Access (DPA) digital map tool: User Guide Introduction

Version R4350

16/05/2020

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Notice Openreach maintains that all reasonable care and skill has been used in the compilation of this publication. However,

Openreach shall not be under any liability for loss or damage (including consequential loss) whatsoever or howsoever arising as a result of the use of this publication by the reader, their servants, agents or any third party. In the event of a discrepancy between the contents of this document and the contract, the Terms & Conditions shall take precedence. This is a living document and will be subject to update and change. The information within this document is provided for information purposes only. The Contract and Price List take precedence.

Index

1. Overview................................................................................................................................................. 3

Accessing the DPA Digital Map Tool .................................................................................................................. 3

2. Search options ......................................................................................................................................... 6

Searching by postcode .................................................................................................................................... 7

Searching by NAD (Network Address Key) ......................................................................................................... 7

Searching by Grid Location .............................................................................................................................. 8

Searching by Address ...................................................................................................................................... 8

Searching by UPRN (Unique Property Reference Number) ................................................................................. 10

Geospatial search .......................................................................................................................................... 10

Search by Area ............................................................................................................................................. 11

Screen layout ............................................................................................................................................... 13

3. Tool bar ................................................................................................................................................ 14

Map Search Options ...................................................................................................................................... 14

Magnify ........................................................................................................................................................ 15

Previous (<), Next (>) .................................................................................................................................. 15

Layer Select ................................................................................................................................................. 15

Duct Indicative Capacity Status ...................................................................................................................... 19

Zoom control ................................................................................................................................................ 20

4. My Dashboard, and Tool Bar options (Download Map, Download Plant Data, View Map Legend, Help, Scale – Measure)...................................................................................................................................................... 21

My Dashboard .............................................................................................................................................. 21

Download Map .............................................................................................................................................. 21

Map legend .................................................................................................................................................. 22

Help button .................................................................................................................................................. 23

Scale - Measure ............................................................................................................................................ 23

Layers pane.................................................................................................................................................. 25

5. Openreach Pole Report ........................................................................................................................... 26

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1. Overview

The Duct and Pole Access (DPA) digital map tool provides Physical Infrastructure Access (PIA) established CP

customers’ information about our existing duct and pole infrastructure.

You’ll be able to see the location of our duct and structures such as joint chambers and poles.

We’re providing this tool to help you plan your network within the permitted use of the PIA product using our existing

duct and pole infrastructure.

This tool is provided to you on an ‘as is’ basis, and the information supplied is a view of the information we hold in our

systems for our duct and pole network at a point in time. We do not represent or guarantee that the information is up

to date or accurate. It cannot reflect circumstances which may only be identified during planning and survey, e.g.

recently silted duct, capacity restrictions or wayleave requirements.

We do not accept any liability arising from your use of or reliance on the digital map tool.

If you have any problems while using this tool you may see an error message. We’ve included error messages with

information on how to solve the issue, e.g. if the search criteria is entered in the wrong format.

If the errors messages don’t help or you experience systems related issues please follow the BAU process to raise a Bridge Case. This can be found at:

https://www.openreach.co.uk/orpg/customerzone/ciz/home.do

Accessing the DPA Digital Map Tool

The tool is available as a stand-alone, pre-order tool for Physical Infrastructure Access (PIA) established customers

via our Openreach.co.uk website.

You can use the tool and then place orders as you would today.

The stand-alone tool overlays our infrastructure onto an Ordnance Survey map, which will include information such as building numbers, street names etc. The diagrams included in this user guide illustrate how the information will appear.

To access the stand-alone tool you will need a valid Openreach log in for Openreach.co.uk. The tool will appear in the My Tools section of My Dashboard:

https://www.openreach.co.uk/orpg/customerzone/loadMyDashboard.do

Users can request access by following the link which will appear when they click on the other tools in the My

Dashboard area of the Openreach.co.uk website. A request will then go to the person who is designated as ‘Admin’ for their organisation to authorise their access. The tool must only be used to the extent strictly necessary for the purposes of using our PIA product and is subject to Openreach’s standard terms and prices for PIA. You may be

required, whether now or at some point in the future, to accept additional terms and conditions relating to third party

software, e.g. OS. You will have to accept these terms if you want to continue to access and use the tool.

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Once you have been given access the Duct and Pole Access (maps) tool will appear on your dashboard. Select the

tool which will launch the application

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2. Search options

When you log into the tool you will land on a map with the menu option in the top left hand corner of the screen. This will enable you to search for a location by clicking on one of the seven search options:

Note new “Search by Notice of Intent” menu option. This will show your own NoI’s only

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Searching by postcode

Please use full postcodes. These can be entered in either higher case or lower case.

When you enter a postcode and click on ‘Search’ the tool will display the area of the map within that postcode.

Searching by NAD (Network Address Key)

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Searching by Grid Location

Searching by Address When searching by address you can search by building name or number and postcode (standard search),

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You can choose the Advanced Search tab to include sub building, street and post town.

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Searching by UPRN (Unique Property Reference Number)

Geospatial search

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Search by Area

When searching by Area Search you will be taken to a map of the UK.

Using the magnify tool use the cursor to draw a selection area, i.e. a rectangle around your chosen location.

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Continue to use the magnify tool to draw further selection areas and ‘zoom’ into a particular area.

Note, you will not be able to view duct and structure data until the selected area is 1x1 KM or less. When the area is

1x1 KM or less the Submit button will become enabled.

To view duct and structure data click on the Submit button.

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Screen layout

When you search for a location the tool will display the Ordnance Survey map, overlaid with our infrastructure.

The diagram below shows the type of information that will be visible via the map tool, with a key to the different areas and tools within the map view.

1. Tool bar with: a. Download Map b. Download Plant Data (Greyed out) c. View Map Legend d. Help

e. Scale – Measure

2. Zoom control

3. My Dashboard

4. Layers pane

5. Grid-co-ordinates (hover cursor over map)

6. Scale bar

3

4

1

2

5

6

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3. Tool bar

The tool bars contains a number of useful tools to help you obtain more detailed information, navigate and carry out

new searches.

Map Search Options

Selecting Map Search Options from the top of the map-view screen will return you back to the search options screen

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Magnify

Select the tool by clicking on it and then use cursor to select the area for magnification

Previous (<), Next (>)

Previous

Next

Layer Select

The map contains detailed information (attributes) for the structures (i.e. joint chambers, manholes, poles) and duct. You can use the Layer Select option from the Menu bar to see Structure, duct or both.

Structures Joint chambers, manholes, poles

Duct Spine duct

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Use Click and draw polygon to select area to show more detail and Show Feature

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Use the slider to enable the Remove Selected Structures option

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Click the down arrow on a structure to show more detail

Information available on the Inventory list and on the map tool features screen

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Duct Indicative Capacity Status

You will be able to get an indicative view of the available capacity in spine duct sections based on a RAG

identifier. The estimated spine duct RAG is also shown on the map detail

Duct Capacity Key

RAG Description

G Duct but No Cables: There is a Duct, but no Associated Cable.

G Spare Ducts Available: 2 or more Ducts than Cables

G Ducts less than 50% Full: (Sum of Cable Diameter*0.7) less than 50% Sum of Span Diameter

A Ducts over 50% but less than 70% Full: (Sum of Cable Dias*0.7) between 50% and 70% of Sum of Span Diameter

R Ducts over 70% Full: (Sum of Cable Dias*0.7) greater than 70% of Sum of Span Diameter

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Zoom control

The zoom control can be used to navigate in and out of the map detail. You can click on the scale to change the zoom

level, or click on the plus or minus symbols to zoom in or out. If the details of a section of duct and/ or a structure are not immediately visible then use the zoom tool to enlarge the area until the information is visible.

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4. My Dashboard, and Tool Bar options (Download Map, Download Plant Data, View Map Legend, Help, Scale – Measure)

My Dashboard

To exit the DPA digital map tool and return to the My Dashboard area of the Openreach.co.uk website, simply click on the My Dashboard button.

Download Map

To download a copy of the map simply click on the Download Map button. You will be presented with two options:

Full map extent, this will be the full search area up to a 1Km x 1Km area Current extent, this is what you are viewing on your screen

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Please note:

• You must include the copyright note in any images from the Duct and Pole digital map tool

• The tool is a ‘BT System’ for the purposes of the PIA contract and information obtained from it is and will

remain confidential to BT. Information used from the PIA map tool is disclosed in confidence for the sole

purpose of consuming and using PIA. Users must only print scrape and use to the extent necessary and is

subject to rules on ‘fair use’.

Map legend

The Map Legend button will open the legend which explains the colour coding and symbols used in the map.

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Help button

The following additional information is displayed behind the Help button.

Scale - Measure

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You can select the unit

The measurement is shown in the chosen unit as the cursor moves

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Layers pane

You can control how much information is displayed by switching the Layers on or off – this can be done by simply checking or unchecking the box next to the layer name. This can be particularly useful to see an area more clearly, e.g. if a street name was obscured by a duct you could turn off the duct layer.

The following layers of information are available to view in the map: • Duct • Structure (Jointing Chamber, Poles, etc.)

If you’re unsure whether the information on the map is related to our infrastructure or is information from Ordnance Survey you can turn off all the layers in the layers pane to view the Ordnance Survey information only.

The duct layer applies to all types of duct, including built or inferred (which is where insufficient data exists). Our

duct could contain copper or fibre.

The structure layer displays our structures such as poles, jointing chambers, cabinets and exchanges.

When placing your reservation please make sure you select both duct and structure layers to ensure all the information is provided to our Planning & Records team.

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5. Openreach Pole Report

Delivery of this report is through SDEDs – Customer Establishment will guide you through this process if required

Openreach has replaced the D Pole report with a series of reports containing all pole data. The files will be available quarterly to the CPs via SDEDs.

As the entire pole data is huge in size, multiple files (by district) will be available at SDEDs for CPs to download.

A fallibility warning file will also be placed in the same folder, which will provide CPs with some warning text and

remind them to complete the safety checks.

Field Name Description

OPIS_SERIAL_NO Unique pole identifier on ARTISAN

EXCH_GRP_CODE Exchange group code where the pole is located

DP Distribution Point ID

SUB_POLE The name of the Sub Pole

GRID_REF Grid reference to the pole’s location

DISTRICT_ID District ID where the pole is located

ADDRESS Address where the pole is located

LENGTH Measurement of Pole (Metric & imperial)

POLE_TYPE Type of pole e.g. W, O, EXT

INSP_DATE Last inspected date for the pole (The date of test when finished )

RESULT Result of inspection e.g.: OK, NT, NEW

RESULT_DESCRIPTION More details of the result value

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