DUTY ROSTER WORLD STANDARDS DAY 2013

14 OCTOBER 2013

VENUE: PHD Chamber of Commerce and Industry, New Delhi

Sl No. ACTIVITY ACTION REQUIRED TO BE BE TAKEN

NAME OF OFFICERS(S)/ OFFICIALS

1. Escorting the Hon’ble Union Minister of State for Consumer Affairs, Food & Public Distribution

Scientist-G & Chief (Certification)

CAD will provide the necessary papers like Message, Speech of MOS to Sc-G & Chief (Certification)

2. Escorting Secretary (Consumer Affairs)

Sc G & Chief , DDG (TI)

CAD will provide the necessary papers like Message, Speech of Sy(CA) to DDG (TI)

3. Receiving VIP Guests and escorting them to Auditorium

Sc G & Chief (Lab) and DDGs

4. Security, traffic arrangements and vehicle coordination

To arrange smooth flow of traffic and convenient parking facilities for vehicles of VIPs

Shri A K Bansal, DRA Shri Shivraj Singh, SO (Admn)

5. Reception of Guests To welcome the Guests

at Registration Counter and Guide them to the venue of function

H(CAD) Shri S L Chaurasia, Sc E (CAD), Ms Sashi Rekha, Sc E (CMD-II) Shri Lenin Maxwell, Sc B (P&C)

6. Coordination of Technical Session, Reception of Chairman& Speakers for Technical Session

Overall supervision of Technical Session. Welcome of Chairman and speakers, providing them seats in front row during Inaugu- ral session and escorting them to dais in Technical session, assistance if required in loading their presentations, give company during Lunch, seeing them off with their folders, bouquet/plants and Mementoes.

Shri T V Singh, H(MED) Shri P C Joshi, H(TED) Shri R K Jha, H(CHD) Shri S S Yadav, Sc E (ETD) Shri Nirmal Prakash, Attendant (CAD) Shri Pradeep Singh Rawat, Attendant DDG (CA & Enf) Secretariat

7. Welcome of VIPs with Bouquets at Inaugural Session

Bouquets will be Presented to Hon’ble Minister and Secretary by DG

Stage coordination by Ms Sneh Lata, Sc E (P&C) Ms Surya Kalyani, Sc C (FAD) Ms Sunita Agarwal, PS (DDG(CA& Enf) Secretariat

8. Lighting of Lamp To ensure required arrangements Ms Sneh Lata, Ms Surya Kalyani, Sc C (FAD) Ms Sunita Agarwal

9. Escorting VIPs for Tea after Inaugural Session and subsequently to their vehicles for departure

ADG/All Scientist Gs / DDG (PP&C) Shri Kumar Anil, Head (FAD) Shri Sanjay Gupta, Sc E (CMD-1) Dr R K Tyagi, Sc E (CAD)

10. Delivery of bouquets presented to VIPs from Dias to their cars after Inaugural Session

Bouquets from dais to be kept in the Cars of respective dignitaries.

Ms Sneh Lata – to coordinate Shri Nirmal Prakash, ,CAD Shri Pradeep, DDG (CA & Enf) Section

11. Publicity, Press, Video Coverage and Photographers

To ensure that personnel of leading newspapers and TV channels to cover the ceremony

Shri H L Kaul, DPR Shri Bal Kishan, SO (PR)

12. Welcome to Chairman and Speakers with Bouquets in Technical Session and presentation of Mementos

Ms Sunita Agarwal will hand over the bouquets to DDG (CA & Enf) for presentation to Chairman and Speakers . Same team to handover Mementos to ADG for handing over to the Chairman and Speakers after technical session.

DDG (CA & Enf) Ms Sunita Agarwal, PS DDG (CA & Enf) Section

13. Compeering To compeer the Inaugural and Technical Session

Ms Meenal Passi, Sc E (Vig) Ms Sashi Rekha, Sc E (CMD-II)

Arrangements are to be made by H(CAD) 14. Catering

Arrangements To ensure: -timely availability of Mineral water/tea -separate arrangement of Tea for VIPs (display Boards indicating “Reserved” to be used) -adequate number of tables to be laid for them -Overall catering arrangements

Shri Kumar Anil, H(FAD),Team Leader Sh H L Kaul, DPR Shri Sanjay Gupta, Sc E (CMD-I) Shri Chinmay Dwivedi Sc C (FAD) Shri Tara Chand, Rawat UDC (Stores)

15. Transport To ensure timely Availability of two buses at 0915 & 09 30h at Manak Bhawan for transportation to venue and return back at 1500 and 15 15h to Manak Bhawan

Shri A K . Bansal, DRA Shri Shivraj Singh, SO (Admn)

16. Preparation of kits

H (CAD) will provide the material to be put in the kit and shall get the kit ready one day in advance.

H(CAD) and all officers and staff of CAD

17. Venue arrangements at Dias--Mike Name plates, Flower Vases, Folders (with Speeches), water Flower arrangements, Multi Media Projection arrangements for Inaugural and Technical Session

-floral arrangements -checking of spellings of the text in the backdrop and on nameplates Proper placement of nameplates and the folders for VIPs in inaugural as well as Technical session Ensure immediate changeover f dais after inaugural session especially name plates, water bottle, number of chairs required etc. (No. of dignitaries to be confirmed from Head (CAD)

Shri Kumar Anil Ms Sneh Lata Ms Surya Kalyani

18. Seating Arrangements and General supervision and help in Auditorium

To ensure filling up of the hall so that no particular side should look empty and any other type of help required by the invitees

Shri Sanjay Gupta Shri Sanjay Arora (Legal) Ms Veena Arora, Asstt (PMWD)

19. -Banners, Backdrops, direction Panel, welcome panel for Chief Guest and proper arrangements of display boards to give directions to Invitees and flowerarrangements at the venue

To verify the matter of banners and display board and backdrop (including spelling etc) & flower Arrangement at the venue. The text for Banner at Manak Bhawan, to be Also checked

H(CAD) Ms Sneh Lata Ms Surya Kalyani

20. Registration and Distribution of folders

The folder should be kept at Registration counter for distribution to invitees

Ms Vijay Lata Verma SO (CAD), Team Leader Ms Kiran, Steno (CAD) Ms Arti, UDC (CAD) Shri Nirmal Prakash, CAD Shri Ravi Agrawal /Shri Rakesh Arora and Shri Harish of PTD

21. Coordination with Comperer for technical as well as Inaugural Session

H(CAD) to provide all the reference material, Bio data of VIPs, Chairman, Speakers of technical session and other details of Programme to Smt Meenal Passi/ Ms Sashi Rekha

Ms Meenal Passi Ms Sashi Rekha

22. Purchase of Mementos

Advance may be drawn Ms Surya Kalyani, Sc C (FAD) Team Leader Ms Bhavna Sharma, Sc C(FAD)

Mementos to be purchased and handed over to CAD before the function on 14 Oct 2013.

23. Photographs Shri H L Kaul, DPR

24. To ensure smooth Power supply/ Switching on the Generator in case of power failure

To ensure smooth power supply throughout the whole function

Shri P Bachani, Sc E (MDD III.) Shri H G Sharma, (Electrical Maintenance)

25. Recording of Proceedings

Three cassettes to be provided for Audio recording of proceedings -Details of Proceedings in form of floppy giving details of Speeches of VIPs to be submitted on 17 Oct 2012

Shri Kaushik Datta,Sc C (ITS)

26.

Transportation of Folders, reference Material, Bouquet and Mementos for WSD Function

Preparation of folders and transportation of folders, bouquet and mementos to the venue

H(CAD) and Staff of CAD

27. Over all coordination All activities relating to The function

Dr (Mrs) Sneh Bhatla,DDG (CA & Enf) & Dr R K Tyagi, Sc E (CAD)

Note: Contact No. of DDG (CA & Enf) - 9810459449, H(CAD)-9582534443, Shri S.L.Chaurasia-Sc E (CAD)-9910213995, Dr R K Tyagi, Sc E (CAD) - 852793555