DWINSA

2007

Website

www.DWNeeds.com

Website PurposeAllow states to track status of questionnairesAllow systems >100K or states to upload

project data directlyProvide information to states on project status

► Allowed ► Allowed but changed► Deleted

Allow states to submit information for modification of projects

Website Users Administrators – EPA Headquarters and Contractor

► Users have full access to the site with the ability to read and edit data and to set tracking information

Regional – EPA regional coordinators► Users have read only access to all PWSIDs within their region

State – State coordinator ► Users have access to all PWSIDs within their state► Users have edit access to systems >100K until system has been

“submitted” to EPA

System – Systems serving >100K ► Users have access to upload and edit data until system has been

“submitted” to state

What Is On the Website

A Projects page that identifies all project the user has access to and status of each project.

A System Stats page that provides a complete list of the questionnaires that the user has access to and shows status. It also provides a count of all projects in each questionnaire broken down by project status.

A Progress Meter page that shows: the percentage of questionnaires received to date for the state compared to the percentage expected; and the state’s percentage of projects accepted.

What Is On the Website

A Contacts page that identifies a phone number for Needs Assessment questions and an email address for website technical support

A “Hot List” page that identifies projects that you are currently working on or have flagged because they are the subject of a dialogue between you and the EPA.

An Unread Messages page that shows any important messages received from the EPA that result in changes to project statuses.

How to Access the Web Page Web address:

The website is password protected. You must provide Cadmus/EPA with names of users that will need accounts. We can create Read-Only or Read/Write accounts for users. (‘Editor’ status)

http://www.DWNeeds.com

Whom To Call For Help

Needs Survey Helpline (Toll Free)► 1-888-76needs (1-888-766-3337)

Website technical support &

problems: ► WebMaster@DWNeeds.com

Login Page

Login Page

States and Regions► Each state and regional coordinator will receive a login and

user id to be entered into the Needs Assessment login page.

Systems >100K► One representative from each system serving >100K will

receive a login and user id if requested.

Downloads► The main login page contains links to download documents

such as the Questionnaire and an Excel file suitable for upload of a questionnaire.

► Available to anyone – no password required

Home Page

Filters

By system size► All systems► Large► Medium► Small

By project status► All projects► Deleted projects► Projects accepted with no

cost► Projects accepted with

adjusted cost► Projects accepted with

cost

Information to be viewed can be filtered

Particularly useful if you have access to many systems

Website SymbolsThere are many symbols used on the website. Hovering

your mouse over the symbols will provide a description.

Accepted with Cost

Accepted with Modified Cost

Accepted with No Cost

Deleted

Mark a Message as Read

Enter a State Comment

Positive Acceptability Issue

Negative Acceptability Issue

Cost Issue

Read/Reply To a Message

Add to Hot List

Remove from Hot List

System Stats Tab

Click to view accepted projects

Click column titles to sort data by that

column

System has been

submitted as ‘Finalized’

Projects Tab

Click to go to System View

Click to go to Project Details

State users can click to add notes

Use Filters to limit lists

Sorting and selecting

All underlined entries are “clickable”► Sort your list by the column heading

PWSID Date received State notes

► Take you to another view Click on any project number and it will take to a project

view Click on any system number and it will take you to a

system view

Projects and System Views

Projects View► Messages► Project details

System View► Projects► Details► Tracking► Projects Table► Upload

Project View – Messages Tab

Click to read or reply to

message

Click to view Project Details

Project View - Reply To Message

Enter your message and click Send

Project View – Details Tab

Click to Add/Remove project from your Hot List

System View – Projects Tab

Click to send a reply

message

Click to see cost issue

Click to see acceptability issue

Click to see System Details

System View – Details Tab

System View - Tracking

System View - Tracking

Allows the user to see the entire “history” of a questionnaire► Received► Analyzed► Data Entry► Modifications

System View – Projects Table Projects for a given system may be displayed in a table layout

matching the format of the questionnaire. All three tables combined into one table for website.

Click to add single

projects

Click to edit project

System View – Projects Table Users with edit access can add or modify data fields of a

project by clicking on the ‘pencil’ in the 1st column to expose editing tools.

Click to save record

Click cancel changes

Excel Upload Select Excel File and starting data row

Click to initiate the upload

System View – Upload3 step process to import Excel format 2007

Needs Survey Questionnaire:► Select and upload the Excel file► Review data in web grid and correct any errors► Finalize import which adds/updates the projects to the database

Excel Upload Optionally remap Excel fields

Excel Upload Review and correct uploaded data Click the ‘pencil’ in 1st column to enable editing tools. Save row once highlighted errors are corrected

Click save changes

Click cancel changes

Removes project record from upload

Excel Upload Finalizing upload

Only projects without data errors will be added to database

Click add projects to database

Example below shows 8 project records were added to the database Project records with data errors may be corrected and finalized at a later time Existing database projects will be updated if project number matches

Excel Upload Finalizing upload

Survey Submission – Water System User

To submit a survey to a State contact

Include email to send documentation as file attachments

Sends internal message to state contact

Messages Tab for the submitted system will indicate a status of ‘submitted to state for review’

Survey Submission –

Water System User

Survey submitted to State viewed from System

Stats tab

Survey Submission – State User Submission by a

State user to EPA will set the system/projects status to Read-Only

Tracking message will be created for survey that can be viewed under Tracking Tab

Survey Submission – State User

System is denoted as ‘Finalized’ by icon in the System Stats view

Survey submitted to

EPA

All projects within the PWSID are set to Read-Only status

Note: Upload and Submit Survey tabs are no longer available for ‘Finalized Systems’

Survey Submission – State User

When PWSID is submitted to EPA, a tracking message is created which displays status of survey

Tracking message for

Finalized System

Progress Meter TabShows % of all

Surveys received

Shows % of all Projects accepted

Contacts Tab

Hot List Tab

Click to remove a project from your Hot List

Unread Messages Tab

Click here to open and read

Click here to remove from list without reading

Log Out & Close Browser

Click here to log out, then close your browser

Clicking on the Log Out tab will log out the current user and return the browser to the Log In screen.

Website Demo

Assessment

Timeline

DWINSA

2007

Project Schedule

Survey Design Jan. – June 2006 State Inventory Verification May – July 2006 ICR Reviewed by OMB Sept. – Dec. 2006 Training Sessions Sept. – Nov. 2006 Mail the Questionnaires January 2007 Questionnaires Submitted to EPA Feb. – Oct. 2007 Final Questionnaire Deadline October 20, 2007 Data Collection and Analysis Feb. 07 – March 08 Modeling, Statistical Analysis, Report May – Aug. 2008 OMB Review Report Sept. – Nov. 2008 Report to Congress (Statutory Deadline) February 2009

Data Collection Schedule Mail the questionnaires Systems begin returning questionnaires

to states States return first few questionnaires to

EPA for review and comment Workgroup meeting to discuss progress 1/3 of all questionnaires returned to EPA 2/3 of all questionnaires returned to EPA All questionnaires submitted Last modifications to questionnaires

January 2007

February 2007

March 2007

April 2007

May 2007

July 2007

October 20, 2007

January 20, 2008

Contact InformationContractor

► Send questionnaires and documentation to:

The Cadmus Group, Inc.2620 Colonial DriveSuite AHelena, MT 59601Attention: Linda Hills(406) 443-9194

► Helpline 1-888-766-3337

Web site ► Address:

www.dwneeds.com► Questions regarding web

access Login and password Excel upload issues

E-mail: webmaster@dwneeds.com