Dyna-form1 “Making Time for Time Management” TM Written and presented by Fred Pentney, President Dyna-form Dynamic formulas for time and business management

Dyna-formDyna-form 11

““Making Time for Time Making Time for Time Management” Management” TMTM

Written and presented by Written and presented by

Fred Pentney, President Fred Pentney, President Dyna-formDyna-form

Dynamic formulas for time and business Dynamic formulas for time and business managementmanagement

Continue: sample seminarContinue: sample seminar

Nov. 5, 05 Nov. 5, 05 Dyna-formDyna-form 22

Fort McMurray Regional Business Fort McMurray Regional Business Development CentreDevelopment Centre

This seminar is in two parts 6.30PM This seminar is in two parts 6.30PM to 9.30 PMto 9.30 PM

Location:Location:

Sample cost: $149 + HST. To register Sample cost: $149 + HST. To register callcall

or Email:or Email:


Who is this TM seminar for?Who is this TM seminar for?

• Small business owners/operatorsSmall business owners/operators• Entrepreneurs Entrepreneurs • Consultants Consultants • Very busy people who need solutionsVery busy people who need solutions

Bring your Day Planner or present system.Bring your Day Planner or present system.We will not sell binders or forms at this seminar.We will not sell binders or forms at this seminar.

We will direct you to good resources for a system.We will direct you to good resources for a system.


Symptoms of need for TMSymptoms of need for TM Can’t locate invoices and/or other important documentsCan’t locate invoices and/or other important documents Can’t find important phone numbers and/or other data Can’t find important phone numbers and/or other data Miss appointments, are late for them or arrive stressedMiss appointments, are late for them or arrive stressed Don’t have client and contract information in one placeDon’t have client and contract information in one place Have masses paperwork from all sources not filedHave masses paperwork from all sources not filed Don’t have one system to overview all planned time Don’t have one system to overview all planned time Don’t have a detailed daily plan with flexibility built in Don’t have a detailed daily plan with flexibility built in Not using technology to best advantageNot using technology to best advantage Wishing you could change some of your patternsWishing you could change some of your patterns Wishing you had a bit more time for ‘fun’ in your lifeWishing you had a bit more time for ‘fun’ in your life


Why Dyna-form?Why Dyna-form?

Provide proven methods not Provide proven methods not generalizations generalizations

Materials cover most needsMaterials cover most needs

Foundations for ongoing learningFoundations for ongoing learning


This PowerPoint presentationThis PowerPoint presentation

These are sample of topics These are sample of topics

It is not the full presentation It is not the full presentation

We provide a work book and We provide a work book and handoutshandouts


Why time management ‘time’, “I Why time management ‘time’, “I am busy enough as it is?” am busy enough as it is?” The benefits The benefits

to you:to you:

• You don’t have to start from the beginningYou don’t have to start from the beginning

during time of crises and change during time of crises and change • You will be prepared, ready for You will be prepared, ready for

contingenciescontingencies• You remain in or get back into control You remain in or get back into control

quickly at any time quickly at any time • You enhance your professional reputation, You enhance your professional reputation,

develop reliability, reach goals, get results, develop reliability, reach goals, get results, improve your general well beingimprove your general well being


a) Resources a) Resources

b) System b) System

c) Modify behaviours c) Modify behaviours

The Dyna-form programThe Dyna-form program


Objectives: resources Objectives: resources

Define environments and resources Define environments and resources

Reduce time/cost maintaining your Reduce time/cost maintaining your resources resources


Objectives re. system-Day Planner, Objectives re. system-Day Planner, choices and effective usechoices and effective use

Overview of TM products on the Overview of TM products on the marketmarket

Decision criteria for purchasing Decision criteria for purchasing

Do it yourself vs packagesDo it yourself vs packages


Day planner useDay planner use

Daily, weekly and monthly forms Daily, weekly and monthly forms adapted for business/personaladapted for business/personal

Execution techniquesExecution techniques


Management Management

PlanningPlanning

OrganizingOrganizing

Controlling work and personal life Controlling work and personal life


Objective of this seminar re: Objective of this seminar re: behaviour modificationbehaviour modification

Well being and strategies to enhance Well being and strategies to enhance

Minimize unhealthy stressMinimize unhealthy stress

Adaptation to changeAdaptation to change

Define own efficiency-learn optimum use of timeDefine own efficiency-learn optimum use of time


Resources, detail – purchasing Resources, detail – purchasing

Mobility issues:Mobility issues:

Contact management programs; Contact management programs; paper and electronic data basespaper and electronic data bases

Review cell phone, smart phones, Review cell phone, smart phones, superphonessuperphones


Resources - purchasing pitfallsResources - purchasing pitfalls

Issues: Issues:

Used electronics?Used electronics?Impulse vs. shopping lists? Impulse vs. shopping lists? Maintenance of purchasesMaintenance of purchasesRecord keeping/warrantiesRecord keeping/warrantiesRepairing vs. throwing out? Repairing vs. throwing out? Computer/peripherals Computer/peripherals

obsolescence obsolescence

Cross over – values, image, reputationCross over – values, image, reputation

$$$$ Time, time


OrganizationOrganization

Your needs?Your needs? Now I’ve got it where do I put it?Now I’ve got it where do I put it? Setting up – a step by step approach Setting up – a step by step approach

over timeover time Connectivity between all your resources Connectivity between all your resources Don’t lose time on preventable itemsDon’t lose time on preventable items Maintain control of your business Maintain control of your business

process!process!


Organization-Fingertip Filing Organization-Fingertip Filing TMTM

Filing system matrix Filing system matrix

Discrimination process: Discrimination process:

Categories/locationCategories/location

1. 1.

2.2.

etc. etc.

Find it fast!Find it fast!

Top Top drawdraw

PurgPurgee


Estimating time and developing Estimating time and developing time awareness!time awareness!

Our seminars include proven methods from Our seminars include proven methods from the field of project management – good the field of project management – good science and art where applicable. E.g.science and art where applicable. E.g.

P.E.R.T. formula for estimating timeP.E.R.T. formula for estimating time

R = P + O + 4 x M / 6R = P + O + 4 x M / 6

(P.E.R.T. stands for performance evaluation review (P.E.R.T. stands for performance evaluation review

technique)technique)


Decision making toolsDecision making tools

Quadrants Quadrants Weighted decision matrix’sWeighted decision matrix’s Prioritization techniques Prioritization techniques Cost benefit analysis using the Dyna-Cost benefit analysis using the Dyna-

form decision criteria form decision criteria S.M.A.R.T. goal setting and turning S.M.A.R.T. goal setting and turning

goals into PROJECTS goals into PROJECTS Essentials of project managementEssentials of project management


System detail - Day PlannersSystem detail - Day Planners

Electronic VS. paper or both? Electronic VS. paper or both? Major suppliers pros and cons of the Major suppliers pros and cons of the

systemssystems Daily, weekly, monthly methods and Daily, weekly, monthly methods and

issues issues Discriminating data and information Discriminating data and information Storage and retrieval issues Storage and retrieval issues


System detail - Day Planners cont:System detail - Day Planners cont:

To do and Task lists, use and misuse To do and Task lists, use and misuse Prioritization methodsPrioritization methods Scheduling your day Scheduling your day Tracking your billable timeTracking your billable time Tracking phone calls and Tracking phone calls and

commitmentscommitments Lessons learned Lessons learned Archiving Archiving


Behaviour modification detail: Behaviour modification detail: we use the experiential learning cycle applied to TMwe use the experiential learning cycle applied to TM

Not getting the Not getting the

results you want? results you want? Identify areas

Come to theSeminar-practice

the method.

Apply the revised

plan


Behavior modification benefitsBehavior modification benefits

Bio-feedback, are you listeningBio-feedback, are you listening Learning from spiders-great focus & Learning from spiders-great focus &

whywhy Medical benefits of good anticipationMedical benefits of good anticipation Quick recovery after major Quick recovery after major

challenges challenges Making sure you retire healthy Making sure you retire healthy


Procrastination-some causes and Procrastination-some causes and cures cures

– Not enough time so we don’t startNot enough time so we don’t start– Don’t like or want to doDon’t like or want to do– Fear of failure Fear of failure – No self disciplineNo self discipline– Values incorrect for situationValues incorrect for situation– IthacariusIthacarius– Perfectionism – pros and cons?Perfectionism – pros and cons?– Too many items to choose from Too many items to choose from We will provide proven techniques and structures that We will provide proven techniques and structures that

minimize the impact of this behavioral traitminimize the impact of this behavioral trait Procrastination vs. good decision making to reconsider Procrastination vs. good decision making to reconsider

item item


Slippery slopes – how to identify Slippery slopes – how to identify

Strategies for minimizing Strategies for minimizing


Relationship development Relationship development

What is or isn’t workingWhat is or isn’t working

Learning how and when to say “NO” Learning how and when to say “NO” Warning signs and wordsWarning signs and words ‘‘Business like’ buffers Business like’ buffers Relationships: 5 keys business or Relationships: 5 keys business or

personal personal


Time management techniquesTime management techniques

Pareto, Parkinson re: TMPareto, Parkinson re: TM Ivy Lee method – modern Ivy Lee method – modern

applicationsapplications Non robotic time management Non robotic time management Military ruleMilitary rule Backward pass method Backward pass method And many more, E.g. Cause and And many more, E.g. Cause and

effecteffect


Results after seminarResults after seminar

Having more energy, better focusHaving more energy, better focus Being organized for all events Being organized for all events Planning more effectively using toolsPlanning more effectively using tools Reduced wasted time and money Reduced wasted time and money Achieving your commitments with Achieving your commitments with

less pressure less pressure Reduced crises, and getting Reduced crises, and getting

deliverables out on timedeliverables out on time


Thanks for visiting our Thanks for visiting our overviewoverview

Slides are samples of some of the areas that we will Slides are samples of some of the areas that we will covercover

Seminar includes group activities to enhance your Seminar includes group activities to enhance your learninglearning

Time management is not a quick fix nor is this seminar. Time management is not a quick fix nor is this seminar. TM is a commitment to improving quality of life and TM is a commitment to improving quality of life and achieving goals on a life long basis. We are achieving goals on a life long basis. We are committed to providing you with the tools. committed to providing you with the tools.

““Invest one day for a lifetime of results.”Invest one day for a lifetime of results.”™™

Documents

Dyna-form1 “Making Time for Time Management” TM Written and presented by Fred Pentney, President Dyna-form Dynamic formulas for time and business management