Dynamic Actions

Dynamic Actions on Steroids

Session 301

Donna Wendling

Sherryanne Meyer

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• Who Is Air Products?

• Today’s Objectives -- Learning Points

• Brief Overview – What is a Dynamic Action?

• The “Basics” - Components of a Dynamic Action

• Various Scenarios

1. Date Specifications

2. Tax Area

3. Family/Related Persons

• How To “Kick it up a Notch”

Today’s Agenda

MORE POWER!!!!!

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Who is Air Products

Fast Facts

• Global gases, chemicals, equipment and services provider

• Serving technology, energy, healthcare and industrial markets

• Fortune 500 company

• Chemical industry safety leader

• Operations in more than 30 countries

• ~20,000 employees worldwide

• Known for our innovative culture and operational excellence

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Who is Air ProductsHOMECARE

HYDROGEN

SPECIALTY

GASES

HELIUM

POLYMERS

NITROGEN

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UKIreland

Belgium Netherlands

Germany FranceUnited

States

Canada

Spain, Italy, Portugal

IndonesiaSingaporeMalaysia

China

Hong Kong

JapanKoreaTaiwan

Israel

SAP HR Countries

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SAP-HR and Air Products

• 2001 Org Management, HR Admin, Compensation, Benefits,

Time Entry, US Payroll, Structural Security, ESS, MDT

• 2002 Appraisals, C&SP, TEM, Workflow, BW

• 2002 HR / ERP Integration

• 2003 HR Phase 3 – Southern Europe

• 2004 HR Phase 4 – Asia

• 2004 Recognized SAP Certified Competency Center

• 2005 MSS-Phase 1

• 2006 ECC 5.0, Learning Solution, Israel

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Today’s Objectives: Learning Points

• What is a Dynamic Action and what can it do for you

• Automate business processes –

• Saves time by performing routine tasks

• Insure data integrity

• Empower Global Power Users to successfully manage data

• Create new and improved Dynamic Actions

• Maximize the power of a Dynamic Actions

* None of the employees or data represented on the following slides is real.

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Brief Overview –

What is a Dynamic Action?

As defined by SAP

• Dynamic actions trigger automatic processing

when specific infotype records are maintained.

• The advantage of dynamic actions is that the

system saves you time by performing routine tasks

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Brief Overview –

Personnel Action vs Dynamic Action

• Personnel Actions are a series of Infotypes that are

added, changed, completely or partially deleted or

delimited for the reason specified (i.e. Hiring,

Leave, Termination, etc.)

• Dynamic actions are automated and can use

decision logic to enhance a Personnel Action for

maintenance of a specific Infotype

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The Basics -

Components of a Dynamic Action

IType: Infotype that triggers the dynamic action

Sty: Focus on a specific subtype

Field n: Start action when maintaining a specific field

No: Sequence number

Variable Function Part:Specifies the processing details when the dynamic action is triggered

FC: Maintenance Operation

02 – Change

04 – Create

06 – Create and change

08 – Delete

10 – Change and Delete

12 – Create and Delete

S: Step Indicator

P – Check conditions

I – Maintain Infotype Record

W – Default values for a new record

V – Reference to another step

F – Call a FORM routine

(subroutine in ABAP);

M – Send Mail

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The Basics –

Variable Function Part

• Values of an old data record are in structure PSAVE.

• Operations on Infotypes can be run in the background by

entering /D at the end of the line.

• Logical OR links must be indicated by /X.

• When calling a routine you can use internal (module pool)

and external routines

• When calling an external routine, enter name of program in

parentheses after the form name

• It is not possible to transfer parameters to the routine

• For transferring values from the routine you can use fields in the

RP50D structure

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The Basics –

RP50D Structure – Return Values

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Scenario 1

Date Specifications -

Populating Key Dates Dynamically

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Scenario 1 – Date Specifications

Create Key Dates

• Hire Action (Z1)

• Dynamic action will create Infotype 0041 (Date

Specifications) in background and populate various

dates for that employee

Original Hire Date (Z1)

Employment Date (Z4)

Date in Grade (X6)

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Create IT0041 and populate dates

Personnel Action Z1

Create Date Types

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End Result

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Scenario 1 – Date Specifications

Challenge: Update Key Dates

• Anytime Pay Scale Group changes on Infotype 0008

(Basic Pay) – Automatically update the Date in

Grade (X6) on Infotype 0041 (Date Specifications)

• BUT……How do I find the Date in Grade (X6) on

Infotype 0041 and update it using a Dynamic Action

????????

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Answering The Challenge1. Check Previous Pay

Scale Group Not equal to

New Pay Scale Group

2. Call procedure to

locate X6 Date Type and

set RP50D-FIELD1

3. Copy IT 41 in

Background

4. Check Value of

RP50D-Field1.

Update X6 date

on IT 41

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Walk Through: Update Existing Date Type

Example:

In the Org

Reassignment

Action,

Pay Scale

Group is

updated on

Infotype 0008

(Basic Pay)

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Procedure to Update Existing Date Type

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Walk Through: Update Date Type cont’d

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Scenario 2

Default Tax Area

Based on Work Location

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Scenario 2 –

Default U.S. Work Tax Area

• Hire (Z1), Rehire (Z2) or Org Reassignment (U2)

Actions

• Dynamic Action will Create Infotype 208 (Work Tax

Area) and default Tax Area based on employees

Personnel Subarea (work location)

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PSA=157

Work Tax

=KY0J

Scenario 2 – Default Tax Area

Based on IT0001-Org Reassignment

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End Result

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Scenario 2 – Default Tax Area

The Challenge –Too many Tax Areas!

• There are so many work Tax Areas to default –

we’re running out of room on dynamic action table

for Infotype 0001 – maximum 999 lines

• So how can I manage all the Tax Areas necessary

without maxing out the Dynamic actions table

entries for 0001??????

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1. Check Action is Hire

(Z1), Rehire (Z2) or Org

Reassignment (U2) and

Country is US

2. Call Procedure to

lookup Work Tax Area

based on PSA on IT

0001. Set value of

RRP50D-FIELD1

3. Insert Infotype

0208

4. Write RP50D-

Field1 to Work Tax

area and set

percent to 100

The Challenge –Too many Tax Areas!

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Walk Thru – New Dynamic Action

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Procedure for new dynamic action…

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Walk Thru – New Dynamic Action cont’d

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Scenario 3

From IT0002-Personal Data

Create IT0021-Family Member

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Scenario 3 – Personal Data

Create IT0021 Family Related Persons

• Hire (Z1) action

• Dynamic Action will Create Infotype 0021

(Family/Related Person) Subtype 2 (Child) for

every dependent

• Evaluate # of dependents (ANZKD) when Infotype

0002 (Personal Data) is created

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If # Deps

= 1,

Insert

IT0021

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End Result

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Scenario 3 – Personal Data

The Challenge – Adding Dependents

• Dynamic action for entries into # of dependents works great on the initial Hire action ….

• BUT……How can create the correct number of Infotype 0021 (Family/Related Person) anytime Infotype 0002 is changed or created and # of dependents (ANZKD) is increased.

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1. Check

previous # is

less than new #

of Dependents

2. Call Procedure

to get previously

saved # of

Dependents and

calculate the

difference. Set

RP50D-FIELD1

Answering the Challenge

3. Check value

of RP50D-

Field1. Insert

correct number

of IT0021, Sty 2

records.

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Determining previous entry

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Walk Through – New dynamic action

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Procedure for new dynamic action

PCL4 cluster

stores the

changes made to

infotype

documents.

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Procedure for new dynamic action

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Family/Related

Persons Infotype

dynamically appears

first time.

Enter first dependent

information

Save

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Family/Related

Persons Infotype

dynamically appears

second time.

Enter second

dependent

information

Save

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Or you could………..

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Much Simpler code……

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Return on Investment

• Data Integrity

• Controls placed in system to ensure accuracy

(i.e., of tax authority)

• Efficiency

• Time saved in entering infotypes repeatedly

• Enables downstream processes

• Compensation Planning process more efficient

with Date in Grade

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Key Learnings

• Nothing is foolproof - 80/20 Rule

• Dynamically some business processes can be enabled

• Dynamically some data entry can be automated

• Basic Dynamic Actions can provide value added benefits• Automating business processes – saves time by

performing routine tasks

• Insuring data integrity

• Empowering Global Power Users to successfully manage data

• Dynamic Actions enhanced with some simple ABAP code make the impossible possible

Thank you for participating!

Please remember to complete and

return your session evaluation

form following this session.

Donna WendlingSherry Meyer

Session Code 301

Documents

Dynamic Actions