E-CATS Tutorial

1. Firefox Installation – please use Firefox for E-CATS.2. E-CATS Login.3. Selecting a Client.

a) Client, Facility and Staff Focus – What is it?b) Client Focus Examples

4. Adding Client Activities.a) Client Dailyb) One on Onec) Consequenced) Phone Loge) Incidents/S.O. (coming soon)

5. Adding Facility Reports.a) Daily Houseb) Communicationsc) Meeting (House Meeting)

INDEX

E-CATS TutorialINDEX

6. Logging Out7. Contact Information

IMPORTANT! You must install Firefox before working on E-Cats.

http://www.mozilla.org/en-US/firefox/new/

Click ‘English (US)’ version.

Follow the instructions below to install ‘Firefox.’

1 - Firefox Installation

https://addons.mozilla.org/en-US/firefox/addon/canadian-english-dictionary/

Now open the following link.

Click the green button.

Click ‘Install’.Then click ‘Restart Now’.

To ensure that your Canadian Dictionary (spell checker) is installed:

Open Firefox:

Select ‘Options’ under ‘Tools’ Menu.

Make certain ‘Check my spelling as I type’ is checked.

Then click ‘OK’.

You’ll see this page first when you open the E-Cats website.

To access the Connor Homes E-CATS click here – www.connorhomes-ecats.ca

Bookmark this page: Hold ‘Ctrl’ and press ‘D’.

Click ‘Done’.

2 - E-CATS Login

• Email or call for a Username & Password• **DO NOT Share Usernames & Passwords**

your E-CATS activities are logged.

To login, first click the ‘Login’ tab.

Enter your username & password then click the ‘Login’ button.

**Please remember this is a new product you are testing, there will be issues.Report any problems and suggestions to davenaulls@connorhomes.comThanks – Dave Naulls

To get started, you must select a client from the Client Manager. Open the Client Manager by clicking the ‘Client Manager’ Tab.

Then select the client by clicking the button next to their ID.

The client focus (person you are entering data for) will show here.

3 – Selecting a Client

“Client, Facility and Staff Focus” functions in the following manner:

All Client specific forms will have a “Focus” on the selected Client only.

3a - Client, Facility and Staff Focus – What is it?

“test test” is the Selected Client, the selected Client will be displayed here.All Client forms filled out will be saved under the selected client until changed.

All Facility specific forms will have a “Focus” on the selected Facility only.

“Brown Residence” is the Selected Facility, the selected Facility will be displayed here. All Facility forms filled out will be saved under the selected Facility until changed.

**For those with access to the “Staff” tab, once a “Staff” is selected, all records will pertain to the Staff displayed in the status line.

The lawyers listed are not all of the lawyers in the system. They are the “Selected Clients” Lawyers.

This shows the selected clients school.Both current schools and previous schools will be listed for reference.We will add a “Current” button to show which resource is active. This will be the same in all Client Related data fields in E-CATS such as the “Lawyers shown below”

Client Focus is shown here.

3b - “Client Focus” examples:

4 - Adding Client “Activities”

• Client Activities are the regular occurring activities for Clients such as “Daily Logs”, “One on One” logs, “Consequences”, “Phone Logs” and “Incidents/S.O.”

• These “Activities” are not attached to a “Facility” as a Client can move from facilty to facility.

• Facility Reports are under the “Facility” tab.

To view, edit or add logs, click on the ‘Activities’ tab.

To add a client log, click ‘Client Daily’ in the left menu.

Then click ‘Add Daily Client Report’ to begin.

4a - Adding “Client Daily” Log

Enter the information and remember to review your data when you are finished.

Once you’ve finished your client’s log, click ‘Submit’ to return to the Client Daily list for the selected client.

You must return to the Client Manager and select your next client before entering a second client log for the same day.

Repeat the steps to select a client, then return to ‘Reporting’ to continue adding client logs.

4b - Adding “One on One” logs

Click the One on One button

Click “Add New” to create a new log Click “Edit” to review or modify

Fill form as required, add Date and “Submit”

Click the Consequence button

Click “Add New” to create a new log Click “Edit” to review or modify

4c - Adding “Consequences”

To add a staff for supervision or “Reviewed” section click the checkbox and the field will be added.

Click the Phone Log button

Click “Add New” to create a new log Click “Edit” to review or modify

4d - Adding “Phone Log”

Clicking “Existing Client Contact” will add a Client dropdown and disable “Contact Name”

4e - Adding “Incident/S.O.” reports

Coming soon – we are developing this module.

• Facility Reports are forms that relate to the Facility or “House”.

• Forms under the Facility Tab are “Facility” focused.– You must select a facility before you begin.

• Forms included under this tab include:– Daily House – state of the “house”, Menu & Notes.– Communications – internal notes for the facility.– Meeting – record house meetings.

4 - Adding “Facility” Reports

To add House logs, click ‘House Daily’ under the Reporting menu.

Once finished click ‘Submit’ to add your log to the Daily House Reports list.

5a - Adding “Daily House” Log

Click “Add Daily House Report”

The report will be recorded for the shown facility.

To add a Communications Log, click ‘Communications’ from the Facility menu. Then click the ‘Add Notes’ button.

The report will be recorded for the shown facility.

Select the type of Communication you’re logging, then add the needed information in the ‘Notes’ box.

Click ‘Submit’ when you are finished reviewing your data.

5b - Adding “Communications” Log

5c - Adding “Meeting” (House Meeting Log)

Click on “Meeting”

Click “Add House Meeting”

Fill form as required and click “Submit when finished.

Facility (house) form is being recorded for.

When you are finished your reports, click ‘logout’ to close the database.

6 - Logging out when finished

Make sure you are logged out so your session can not be hijacked.

• Email – techsupport@connorhomes.com• Phone - 613-337-9176• Contacts:

o Dave Naulls – Manager – design, layout and Tutorials.o Duane Naulls – design, testing, populating and rollout.o Beverly Naulls – design, rollout and monitoring.

7 - Contact Information