E-DISCOVERY SEARCH COMPETENCE · Data Type Responsible Online Data Nearline Data Offline Data Inaccessible Retention Policy Information last updated Email Ted Brown Exchange Server

E-DISCOVERYSEARCHCOMPETENCE

Tomaintaintherequisiteknowledgeandskill,alawyershouldkeepabreastofchangesinthelawanditspractice,includingthebenefitsandrisksassociatedwithrelevanttechnology, …

ABAModelRulesComment#8onRule1.1Competence

http://www.calbar.ca.gov/Attorneys/Sections/Litigation/Publications/California-Litigation-Review/E-Discovery-Skills

https://www.ediscovery.co/ediscoverydaily/electronic-discovery/date-fun-facts-big-

data-ediscovery-trends/

E-DiscoveryGodzilla

TheLeagueofWomenVotersv.Detzner,179So.3d258(Fla.2015)

UnitedHealthcareofFloridav.Am.RenalAss.,2017USDist.Lexis174454

“[The Court expects counsel] to run those search terms and engage in sampling to see if the search terms are producing responsive documents or excessive irrelevant hits, and then to continue to refine the search terms in a cooperative, professional effort until the search terms are appropriately refined and produce relevant documents without including an excessive number of irrelevant documents.”

Woodenv.Barringer,2017U.S.Dist.LEXIS183170

3bf21b1f2d314281e8222adeac290cb9 aacd13a9052a69e2d7db28b840f22baf

Pictures,documents,presentations,sounds,messages,databases,powerpoints,excel,spreadsheets,webpages,video,text,logs,chats,……

Desktop,backup,discs,flash,USB,servers(web,email,files),tablets,smartphones,……

DataType Responsible OnlineData NearlineData OfflineData Inaccessible RetentionPolicy InformationlastupdatedEmail TedBrown ExchangeServer2010(SERVER1-Phoenix

location)-emailupto1yearoldEmailarchivingsystem(SQLSRVR6),emailsfrom1January2008untilpresent

Dailybackuptapes-ExchangeServer-Serverroom-Phoenixlocation,email2005-2008

EmailbackuptapesLotusDomino2004-2005

Retainfor5years 12/20/11

Voicemails TedBrown ExchangeServer2010(SERVER1-Phoenixlocation)-emailupto1yearold

Emailarchivingsystem(SQLSRVR6),emailsfrom1January2008untilpresent




CRMSystem EricHamm CRMapplication(SERVER2LosAngeleslocation).Alluptodatecustomerandsupplierrecords.

OnlineBackupStorefrom5February2010 Dailybackuptapes-Serverroom-LosAngeleslocation,backups2008-2010

Backuptapesfromlegacysystem2001-2008.


Faxes TedBrown ExchangeServer2010(SERVER1-Phoenixlocation)-emailupto1yearold

Emailarchivingsystem(SQLSRVR6),emailsfrom1January2008untilpresent




Documents DerekLawson MicrosoftSharePoint(SHARESRVR4-Phoenixlocation)

OnlineBackupStorefrom5February2010 DailyBackuptapesfrom2008-present Backuptapesfromlegacysystempriorto2008.


Website SoniaMint ContentManagementSystem(CMSSRVR3-LosAngeleslocation)-currentwebsite

OnlineBackupStorefrom5February2010 Monthlybackuptapes2006-2010 Legacywebsitefiles2004-2006 Retainfor5years 12/25/11

Accounting BobJones AccountingSystemfrom1January2011(FILESRVR5-LosAngeleslocation)

OnlineBackupStorefrom5February2010 Dailybackups2001-presentServerroom-LosAngeleslocation.


Mobiledevices TedBrown Ondevices OnlineBackupStorefrom5February2010 Backuptapes2007-2010 Retainfor5years 8/30/11Laptops TedBrown Ondevices OnlineBackupStorefrom5February2010 Backuptapes2007-2010 Retainfor5years 8/30/11

OnlineData:DataisimmediatelyaccessibleNearlineData:RecoveryeffortisminimalOfflineData:RecoveryeffortisconsiderableInaccessibleData:Recoveryisclosetoimpossible

Adaptedfrom:http://www.google.com/url?sa=t&rct=j&q=&esrc=s&frm=1&source=web&cd=1&ved=0CGsQFjAA&url=http%3A%2F%2Fwww.policypatrol.com%2Fdocs%2Fediscovery-data-map.xls&ei=Uf7gTpGkGu6osALnzozdBg&usg=AFQjCNEbuxjLJnSZTGhHWMDstL8-wCZDkg&sig2=q-BdguwInptCHb5uvKFavQ

CompanyXYZDataMap

https://www.surveysystem.com/sscalc.htm

The Universityof Floridais a greatlawschool.

1.Takeout“stop”words.UniversityFloridagreatlawschool

2.Createshingles.UniversityFloridagreatFloridagreatlawgreatlawschool

3.Runthroughthedocumentcollection:90%,80%,70%similar.

Searchforkeywords:lawANDschoolANDFlorida

1.Howmanydocumentscontain”law”andhowmanytimesineachdocument?InDocumentAlawapps5times.Inthecollectionof10,000documents”law”appearsin100.ValueofdocumentAforlawis5xLog(10,000/100)=5xLog(100)=5X2+10.

2.Samefor“school”and“Florida”

3.Thensumupallthevaluesforeachdocumenttogetthescoreshighesttolowest.

TARforSmartPeople,CatalystRepositories

THANKYOUANDQUESTIONS

WilliamF.HamiltonLegalSkillsProfessorLevinCollegeofLawUniversityofFlorida

[email protected]