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Florida Courts E-Filing Authority Board

Portal Progress ReportMarch 2018

Carolyn Weber, Portal Program Manager

Recipients NumberSubmissions to Trial Court 1,407,704

Submissions to Department of Corrections* 675

Submissions to Second District Court Appeal 67

Submissions to Florida Supreme Court 1,143

Submissions to Bureau of Vital Statistics 492

Total E-Filing Submissions 1,410,081

Total Individual Documents SubmittedTotal Number of Pages

2,079,6969,595,633

March E-Filing Stats

Presenter

Presentation Notes

We added the Sheriff Agencies as Organizations to the Portal so that they could receive the Commitment Packets from the Clerks, combine all documents into one file and submit to the Department of Corrections. This was done in 2017.02. We will continue to work with the DOC and the Sheriff to encourage them to use the Portal to submit the Commitment Packets electronically.

March Stats Continued

Category NumberAverage Submissions per Weekday* 63,134Highest Volume Day: March 21, 2018 69,116Peak # of filings in 1 hour: 3 pm 8,518New Case Initiation* 78,994Portal Users 189,720

January, 2018 was the highest average submissions per weekday at 62,656May had the highest volume day on May 31, 2017 at 74,102 submissionsJanuary, 2018 has the most submissions during the 3:00 P.M. hour at 8,531January, 2018 had the most new cases filed during a given month at 74,629

Year at a Glance

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18

Submissions Documents

Presenter

Presentation Notes

March and August are our highest filing months.

March E-Filing LastFive Years

0 500,000 1,000,000 1,500,000 2,000,000 2,500,000

2014

2015

2016

2017

2018

1,096,507

1,213,293

1,294,515

1,398,852

1,410,081

1,739,915

1,856,743

1,933,456

2,059,783

2,079,696


Average # Filings Per Hour in March

67 185 155 36 27 50 151563

2,214

4,945

6,368

7,034

5,3005,623

7,285

8,518

7,948

3,539

1,262

716390 301 244 214

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000

12am 1am 2am 3am 4am 5am 6am 7am 8am 9am 10am 11am 12pm 1pm 2pm 3pm 4pm 5pm 6pm 7pm 8pm 9pm 10pm 11pm

Average # Days to Docket

For more detailed information please contact Marleni Bruner ([email protected]) or Leonard Carper ([email protected]) at 850-386-2223

1.10.9 0.8

1.1 1.0 0.97

2.2

1.11.3 1.2 1.3 1.3 1.3

0.0

0.5

1.0

1.5

2.0

2.5

Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18Days toDocket 1.1 0.9 0.8 1.1 1.0 0.97 2.2 1.1 1.3 1.2 1.3 1.3 1.3

mailto:[email protected]

mailto:[email protected]

% Submissions Returned toCorrection Queue

1.79% 1.79%

1.69%

1.78% 1.78%

1.75%

1.70%

1.83%

1.74%

1.82%

1.76%

1.80%

1.78%


Portal Activity by TopFiler Roles in March

Filer Role # of Accounts # of Submissions % of Submissions

Attorneys 78,736 1,226,140 87%

Judges 1,203 110,259 7.8%

Process Servers 1,172 35,844 2.5%

Self-Represented Litigants

97,198 8,991 0.6%

Self-Represented Litigant Accounts and Submissions

63,12965,835

69,08472,138

75,15678,429 80,760

83,59786,318

88,71491,529

94,27097,198

8,248 7,177 8,545 8,629 8,101 9,2246,833 8,702 8,001 7,543 9,018 8,582 8,991

0

20,000

40,000

60,000

80,000

100,000

120,000


Accounts Submissions

Pro Se New Case Case Types

Case Type Number

Domestic Relations 342

Small Claims 235

Evictions 192

Probate 25

Baker Act 107

Circuit Civil 46

Juvenile Dependency 1

Pro Se New CasePayment Methods

Payment Method NumberExempt from Filing Fees 0Fee Waiver Requested 217No Payment Required 165Paid by ACH Account 284Paid by Debit/Credit Card 306

TOTAL SUBMISSIONS 972

TPV March Submissions

Organization # Submissions # Documents

ABC Legal Services, Inc. 2,603 2,633

eFileMadeEasy 40,138 74,621

TSI Legal 8,471 8,471

0

10000

20000

30000

40000

50000

60000

70000

80000

ABC Legal Services, Inc eFileMadeEasy TSI Legal


Accepting Proposed Orders via Portal

Proposed Orders Received through the Portal in March

Circuit County # Proposed Orders

1st Escambia 938

Okaloosa 644

Walton 182

2nd Leon 217

Wakulla 39

5th Marion 163

Sumter 28

14th Bay 248

Jackson 154

18th Brevard 872

20th Lee 21

E-Filed Orders via Viewerto Portal in March

Circuit County Submissions

1st – Mentis Escambia 8,577

Okaloosa 4,748

Santa Rosa 3,441

Walton 260

2nd – Mentis Franklin 70

Jefferson 0

Leon 428

Liberty 0

Wakulla 20

3rd – ICMS Columbia 1

Hamilton 39

Suwannee 2

E-Filed Orders via Viewer to Portal in March


4th – ICMS Nassau 85

8th – ICMS Alachua 3,000

Baker 262

Bradford 443

Gilchrist 194

Levy 211

Union 102

9th – Mentis Orange 97

10th – ICMS Highlands 0

11th – Mentis Miami-Dade 6,633

12th – Mentis Desoto 33

E-Filed Orders via Viewer to Portal in March


12th – Mentis Manatee 71

15th – JVS Palm Beach 21,581

17th – CMS Broward 13,342

18th – ICMS Brevard 1,263

19th – Mentis Indian River 164

Martin 102

St. Lucie 13

20th – Mentis Charlotte 325

Collier 18

Lee 150

# Judicial Single SessionFilings in March

County Submissions

Baker 0

Bay 1,470

Brevard 5,076

Broward 13,848

Calhoun 185

Charlotte 541

Citrus 50

Clay 509

Collier 1,540

Columbia 1,370

County Submissions

Miami-Dade 548

Dixie 123

Duval 4,234

Escambia 21

Franklin 79

Gadsden 590

Gulf 232

Hamilton 223

Hendry 6

Hernando 1,121


County Submissions

Highlands 810

Holmes 156

Indian River 1,678

Jackson 387

Jefferson 63

Lafayette 13

Lake 972

Lee 1,253

Leon 2,700

Liberty 61

County Submissions

Madison 242

Marion 3,742

Martin 1,623

Nassau 125

Okaloosa 19

Okeechobee 445

Orange 6,380

Osceola 128

Pinellas 50

Polk 70


County Submissions

St. Lucie 3,097

Seminole 1

Sumter 731

Suwannee 157

Taylor 373

Wakulla 242

Washington 273

FSC 658

Portal Team Projects

Project StatusSystem-to-System E-Filing [TPV]

Providing technical support to TPVs with system-to-system e-filing. 13 Vendors Certified, working with existing vendors to expand certification to the other filing paths and divisions

DIY Documents Tenant Eviction interview completed 90 day proof of concept February 1, 2018; Small Claims interview is available in TEST for OSCA to review

Criminal Case Initiation Working with FCTC Portal Sub-Committee to scope out the process and prepare a draft document

Release 2018.01 Spec writing for Release 2018.01 – May 5, 2018

Bounce Backs There are a large number of Portal accounts that receive multiple bounce back notifications. Working to clean up bad email addresses in the Portal

Change Advisory Board Meets every other month to discuss Portal enhancement requests and make recommendations to the EFAB. Next meeting April 10, 2018

Release 2018.01MR Creating release list – tentative date July, 2018