E-Ledger Solution User Manual

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    FIT SOLUTIONS

    E-LEDGER SOLUTION

    User Manual

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    FIT Solutions 2

    DOCUMENT DETAIL

    PUBLISH DATE 13.10.2014

    CURRENT VERSION 2.0

    REVISION HISTORY

    Revision Date Revision Notes

    22.10.2014

    Rese!n" e#Le$"er Pr%&esses '%r a (!)en Per!%$ !le *as +een $ea!le$

    an$ su&* ,!sa-es !n *e $%&u,en *as +een '!e$.

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    TABLE OF CONTENTS

    1 Pr%&esses In ERP S!$e .......................................................................................................................................................... /

    1.1 Creae %+ '%r e#Le$"er Crea!%n Pr%"ra, ...................................................................................................... /

    1.2 Rese e#Le$"er Pr%&esses %r A (!)en Per!%$ ...............................................................................................

    1.3 C%nr%ll!n" Re%rs ................................................................................................................................................... 1

    1.3.1 T% Esa+l!s* An$ Re%r!n" O' D%&u,ens 5*!&* Has In&%,lee 6S%ur&e D%&u,en

    Nu,+er7 1

    1.3.2 T% Esa+l!s* %' D%&u,ens 5*!&* Has In&%,lee 6S%ur&e D%&u,en Nu,+er7 ......... 1

    1.3.3 Re%r!n" %' D%&u,ens 5*!&* S%ur&e D%&u,en Nu,+er Has N% Been Enere$ .... 18

    1.3.4 T% Esa+l!s* O' A&&%unan D%&u,ens An$ Ie,s 5*!&* Are N% O&&urre$ In T*e e#

    Le$"er 19

    1.3. Re%r!n" O' Nu,er!&al An$ Sa!s!&al In'%r,a!%ns Relae$ T% e#Le$"er ..................... 20

    2 Pr%&esses In P%ral S!$e .................................................................................................................................................... 22

    2.1 L%"%n T% e#Le$"er P%ral ....................................................................................................................................... 22

    2.2 User Crea!%n ................................................................................................................................................................ 22

    2.3 Crea!%n O' C%,an: Daa .................................................................................................................................... 24

    2.4 Crea!%n O' Bran&* Daa ......................................................................................................................................... 24

    2. Crea!%n O' A&&%un Daa ....................................................................................................................................... 2

    2./ e#Le$"er Pr%&ess Sar ............................................................................................................................................. 2/

    2.8 %ll%;!n" e#Le$"er Pr%&ess In P%sal< Anal:=!n" Re%r S&reen ...................................................... 28

    2. Ul%a$>D%;nl%a$ Transa&!%n %r C%,lee$ Le$"ers An$ Cer!'!&ae !les In Re%r

    S&reen 29

    2.9 D!sla:!n" e#Le$"er An$ Cer!'!&ae !les ..................................................................................................... 30

    2.10 Anal:s!s O' Le$"er An$ Cer!'!&ae !les ........................................................................................................ 32

    2.11 Des&r!!%n O' Le$"er Saues ........................................................................................................................... 33

    2.12 Dea!le$ In'%r,a!%ns a+%u Le$"er Saus .................................................................................................. 34

    2.12.1 Saus 14? An err%r %&&urre$ ;*!le rea$!n" &%,an: &%$e $aa %r , ,l '!le ........... 34

    2.12.2 Saus 41? An err%r %&&urre$ $ur!n" le$"er s!"n!n" r%&ess .................................................... 34

    2.12.3 Saus /1? An err%r %&&urre$ ;*!le s!"n!n" &er!'!&ae '!le ......................................................... 3

    2.12.4 Saus 1? An err%r %&&urre$ !n Le$"er !le S&*e,a C%nr%l.................................................... 3

    2.12. Saus 91? An err%r %&&urre$ !n Cer!'!&ae !le S&*e,a C%nr%l ............................................ 3

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    2.12./ Saus 101? An err%r %&&urre$ $ur!n" ar&*!)!n" r%&ess ............................................................ 3/

    3 Ul%a$!n" %' Creae$ Bera !les T% TRA P%ral .................................................................................................. 3/

    3.1 L%"%n % Pr%"ra, ....................................................................................................................................................... 3/

    3.2 Pa&-a"e Ul%a$!n" ..................................................................................................................................................... 40

    3.3 A&&ess!n" T% e#Le$"er Bera ................................................................................................................................ 43

    4 Tr%u+les*%%!n" .................................................................................................................................................................... 44

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    Figues

    !"ure 1? Crea!%n %+ %r e#Le$"er Crea!%n Pr%"ra, ................................................................................................ /

    !"ure 2? S!,le %+ Sele&!%n .................................................................................................................................................... 8

    !"ure 3? Rese e#Le$"er Pr%&esses '%r a (!)en Per!%$ ................................................................................................ 9

    !"ure 4? Rese e#Le$"er Pr%&esses '%r a (!)en Per!%$ # C%,an: C%$e ............................................................ 9

    !"ure ? Rese e#Le$"er Pr%&esses '%r a (!)en Per!%$ # Be"!n Daa %' Per!%$ .............................................. 10

    !"ure /? Rese e#Le$"er Pr%&esses '%r a (!)en Per!%$ # En$ Dae %' Per!%$ .................................................. 11

    !"ure 8? Rese e#Le$"er Pr%&esses '%r a (!)en Per!%$ # e#Le$"er Crea!%n Pr%&ess ................................. 12

    !"ure ? Rese e#Le$"er Pr%&esses '%r a (!)en Per!%$ # D%&u,en %urnal Sen$!n" L%" ....................... 13

    !"ure 9? Rese e#Le$"er Pr%&esses '%r a (!)en Per!%$ # (eneral Le$"er Sen$!n" L%" .............................. 14!"ure 10? T% Se e#Le$"er S%ur&e D%&u,en Anal:=e Pr%"ra, as %+ ............................................................. 1/

    !"ure 11? e#Le$"er? D%&u,ens ;*!&* s%ur&e $%&u,en enr: *as n% +een enere$ ............................ 1

    !"ure 12? e#Le$"er? D%&u,ens ;*!&* s%ur&e $%&u,en enr: *as n% +een enere$ ............................ 1

    !"ure 13? A&&%un!n" re&%r$s ;*!&* are n% %&&urre$ !n *e e#Le$"er ........................................................... 19

    !"ure 14? A&&%un!n" re&%r$s ;*!&* are n% %&&urre$ !n *e e#Le$"er ........................................................... 19

    !"ure 1? e#Le$"er er!%$ anal:s!s ..................................................................................................................................... 20

    !"ure 1/? e#Le$"er er!%$ anal:s!s ..................................................................................................................................... 21

    !"ure 18? User Crea!%n S&reen Se 1 ............................................................................................................................... 23

    !"ure 1? User Crea!%n S&reen Se 2 ............................................................................................................................... 23

    !"ure 19? Crea!%n O' C%,an: Daa ................................................................................................................................. 24!"ure 20? Crea!%n O' Bran&* Daa Se 1 ........................................................................................................................ 2

    !"ure 21? Crea!%n O' Bran&* Daa Se 2 ........................................................................................................................ 2

    !"ure 22? Crea!%n O' A&&%un Daa .................................................................................................................................... 2/

    !"ure 23? Pr%&ess Sar .............................................................................................................................................................. 2/

    !"ure 24? %ll%;!n" e#Le$"er Pr%&ess In P%sal< Anal:=!n" Re%r S&reen Se1 ...................................... 28

    !"ure 2? %ll%;!n" e#Le$"er Pr%&ess In P%sal< Anal:=!n" Re%r S&reen Se2 ...................................... 2

    !"ure 2/? %ll%;!n" e#Le$"er Pr%&ess In P%sal< Anal:=!n" Re%r S&reen Se3 ...................................... 29

    !"ure 28? D!sla:!n" e#Le$"er an$ Cer!'!&ae !les Se1 ...................................................................................... 31

    !"ure 2? D!sla:!n" e#Le$"er an$ Cer!'!&ae !les Se2 ...................................................................................... 31

    !"ure 29? e#Le$"er Pr%"ra, L%"!n Pa"e ........................................................................................................................... 38

    !"ure 30? Ener T:e an$ Pass;%r$ %' T%-en ............................................................................................................... 3

    !"ure 31? Sele&!%n %' Cer!'!&ae .......................................................................................................................................... 3

    !"ure 32? S!"n!n" Pr%&ess '%r L%"!n % S:se, .............................................................................................................. 39

    !"ure 33? Ma!n S&reen %' e#Le$"er Pr%"ra, .................................................................................................................. 40

    !"ure 34? Pa&-a"e Ul%a$!n" Pa"e ...................................................................................................................................... 41

    !"ure 3? Pa&-a"e Ul%a$!n" Pa"e @Mul!le Ul%a$!n" ........................................................................................ 42

    !"ure 3/? Sa)e$ Pa&-a"e T% S:se, ................................................................................................................................... 42

    !"ure 38? Pa&-a"e L!s Pa"e .................................................................................................................................................... 43

    !"ure 3? A&&ess % e#Le$"er Bera ..................................................................................................................................... 43

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    ! "ROCESSES IN ER" SIDE

    !#! Ceate $o% &o e-Le'ge Ceation "oga(

    User ,us run >ITE>LD(R01 ransa&!%n &%$e. In *e sele&!%n s&reen< &%,an:

    &%$e< sar an$ en$ !,e %' er!%$ !s sele&e$ an$ &l!&-e$ % run. T*e %+ %&&urs a *een$ %' *!s r%&ess.

    Figure 1: Creation Job For e-Ledger Creation Program

    A'er e#Le$"er r%&ess !s r!""ere$< SM38 ransa&!%n !s ee&ue$. D!sla:e$ s&reen

    ,us +e as s*%;n +el%;. In *!s s&reen< %+ Na,e !s 6EDETER7,us +e se&!'!e$. As

    Userna,e S%ur&e S:se, User I$ ;*!&* !s $e'!ne$ !n &%,an: se!n"s ,us +e "!)en.

    Pr%&ess r!""er $ae ,us +e enere$ !n% %+ sar &%n$!!%n se",en.

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    Figure 2: Simple Job Selection

    5*en Ee&ue +u%n !s resse$ all r%&esses *a are ee&ue$ !n sele&e$ $aes ;!ll

    +e l!se$ %n s&reen. I' %+ !n'% &%na!ns s%%l 'la" as s*%;n !n re$ &!r&le +el%;< ! ,eans *a

    %+ *as "% an err%r. T*!s err%r ,us +e anal:=e$ an$ r%+le, ,us +e s%l)e$ an$ r%&ess

    ,us +e r!""ere$ a"a!n. I' *ere !s n% s%%l an$ saus !s 6C%,lee$7 *en ! ,eans *a

    le$"er !n'% !s sen % P%ral.

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    !#) Reset e-Le'ge "o*esses Fo A Given "eio'

    !#)#!

    Ovevie+ o& Initia,iation "oga(

    I' :%u nee$ % !n!!al!=e &reae$ e#le$"er $aa %r e#le$"er sen$!n" l%"s< >ITE>LD(R02

    ransa&!%n &%$e ,us +e run. I' e)er:*!n" !s %-

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    Figure 3: Reset e-Ledger Processes for a Gien Period

    !#)#!#! Co(.an/ Co'e

    Figure !: Reset e-Ledger Processes for a Gien Period - Compan" Code

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    C%,an: &%$e ,us +e &*%se % !n!!al!=e *e sele&e$ er!%$.

    !#)#!#) Begin Date o& "eio'

    Figure #: Reset e-Ledger Processes for a Gien Period - $egin %ata of Period

    T*e sar!n" $ae %' *e er!%$ ;*!&* !s ;ane$ % +e !n!!al!=e$.

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    !#)#!#0

    En' Date o& "eio'

    Figure &: Reset e-Ledger Processes for a Gien Period - 'nd %ate of Period

    T*e en$!n" $ae %' *e er!%$ ;*!&* !s ;ane$ % +e !n!!al!=e$.

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    !#)#!#1

    e-Le'ge Ceation "o*esses

    Figure (: Reset e-Ledger Processes for a Gien Period - e-Ledger Creation Process

    T*!s %!%n &lears +%* %urnal an$ le$"er &rea!%n r%&ess< *e $aa %n *ea$er an !e,

    a+les an$ $aa &rea!%n %+. I' *e r%"ra, !s run ;!* *!s %!%n< *an 6D%&u,en %urnal

    Sen$!n" L%"7 an$ 6(eneral Le$"er Sen$!n" L%"7 %!%ns ,us +e sele&e$ an$ run als% %

    !n!!al!=e *e er!%$.

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    !#)#!#2

    Do*u(ent $ouna, Sen'ing Log

    Figure ): Reset e-Ledger Processes for a Gien Period - %ocument Journal Sending Log

    T*!s %!%n !s use$ % !n!!al!=e %urnal le$"er er!%$. %urnal le$"ers l%"s are $elee$

    @>ITE>LD(T003 !' r%"ra, !s ran ;!* *!s %!%n.

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    !#)#!#3

    Genea, Le'ge Sen'ing Log

    Figure *: Reset e-Ledger Processes for a Gien Period - General Ledger Sending Log

    T*!s %!%n !s use$ % !n!!al!=e %urnal le$"er er!%$. (eneral le$"ers l%"s are $elee$

    @>ITE>LD(T003 !' r%"ra, !s ran ;!* *!s %!%n.

    +ote: The period to be initialized must be selected with the same period which the ledger data

    creation process is selected The creation process date can be !ound on "#$T%"&'()T008 table

    $! the whole period is wanted to be initialized* than program must be run with all options

    selected separatel+

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    FIT Solutions 15

    !#0

    Conto,,ing Re.ots

    In l!ne ;!* *e eer!en&e "a!ne$ !n r%e&s< s%,e a$$!!%nal &%nr%ls !n s&%e %' e#

    Le$"er !s !,%ran % ,a-e sure *a ;*e*er e#Le$"er *as +een &reae$ &%rre& %r n%. In

    l!ne ;!* *ese nee$s< >ITE>LED(ERTOOLS a&-a"e *as +een &reae$. Pr%"ra,s an$

    *e!r 'un&!%ns are $es&r!+e$ +el%;.

    !#0#! To Esta%,is4 An' Re.oting O& Do*u(ents 54i*4 Has In*o(.,ete 6Sou*e Do*u(ent

    Nu(%e7

    T*ere !s an aler ,e&*an!s, *a r%)!$es % +e esa+l!s*e$ *e $%&u,ens ;*!&*

    s%ur&e $%&u,en nu,+er *as n% +een enere$. In *!s ;a:< *ere !s n% nee$ % run *e e#

    Le$"er &rea!%n r%"ra, !n l!)e ,%$e. T*!s aler ,e&*an!s, !s !,%ran % &reae ,%re

    &%rre&l: e#Le$"er.

    T*!s aler ,e&*an!s, &%ns!ss %' ;% ses?

    !#0#) To Esta%,is4 o& Do*u(ents 54i*4 Has In*o(.,ete 6Sou*e Do*u(ent Nu(%e7

    Be'%re all else< *e $%&u,ens ;*!&* *as !n&%,lee 6S%ur&e D%&u,en Nu,+er7 *a)e

    % +e esa+l!s*e$. %r *a< *e r%"ra, @r%"ra, na,e?

    >ITE>RLD(TSRCDOCANALFSE ;*!&* *as >ITE>LD(TR01 r%&ess &%$e !s run.

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    Figure 1,: o Set e-Ledger Source %ocument .nal"/e Program as Job

    A %+ !s &reae$ au%,a!&all: ;*!&* !s na,e$ as 6SOURCEDOCG&%,an: &%$eG*e

    $ae %' *e $a:Grunn!n" !,e a'er &%,an: &%$e an$ er!%$ !n'%r,a!%n are enere$

    an$ &l!&-e$ % 6Run7 +u%n. Anal:s!s !n'%r,a!%n as a resul %' runn!n" *!s %+ ;!ll +e

    ;r!en % >ITE>LD(T03 a+le.

    "RERE8UISITE !9e#Le$"er ABAP Pa&* 2 *a)e % +e a-en % s:se, % run *!s r%"ra,.

    "RERE8UISITE )9NOSOURCEDOC '!el$ %' s*ea$er %r !e, ara,eers ,us +e se

    as J '%r $%&u,ens ;*!&* &ann% +e '%un$ !n s!e %' reKu!re$ !n

    USEREJIT(ETSOURCEDOCNUM user#e! ;*!&* !s use$ % '!n$ s%ur&e $%&u,en +: e#

    Le$"er &rea!n" r%"ra, % run *!s r%"ra,.

    %r !nsan&e

    FORM userexit_get_source_doc_num_j TABLES pt_item TYPE zeldg_item_t

    USING ps_docu_type TYPE /fite/ldg_t002

    pv_bukrs

    pv_gjahr

    CHANGING ps_header TYPE zeldg_header

    pv_item_lvl_ind.

    IF ps_header-blart EQ 'XX'.

    READ TABLE pt_item INDEX 1 TRANSPORTING sgtxt.

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    IF sy-subrc EQ 0 AND pt_item-sgtxt(8) CO '0123456789'.

    ps_header-source_doc_num = pt_item-sgtxt+9.

    IF NOT ps_header-source_doc_num IS INITIAL.

    CONCATENATE pt_item-sgtxt+4(4) pt_item-sgtxt+2(2) pt_item-sgtxt(2)

    INTO ps_header-bldat_long.

    ps_header-document_type = ps_docu_type-source_doc_type.

    ELSE.

    ps_header-no_source_doc = 'X'.

    ENDIF.

    ENDIF.

    ENDIF.

    ENDFORM. " USEREXIT_GET_SOURCE_DOC_NUM

    As &an +e seen< !' *ere !s a reKu!re$ s!ua!%n a+%u s%ur&e $%&u,en nu,+er @!

    ,eans< !n ,%s !ner!%r !' +l%&- an$ *!s s%ur&e $%&u,en :e '!el$ *as n% +een enere$ITE>RLD(TMISSIN(RECORDS r%&ess &%$e *as +een $e)el%e$ % +e seen %'

    a&&%unan $%&u,ens ;*!&* $% n% &%,e !n% e#Le$"er.

    Figure 13: .ccounting records 0ic are not occurred in te e-Ledger

    A'er ener!n" &%,an: &%$e< :ear an$ er!%$ )alues 'r%, *e sele&!%n s&reen an$

    &l!&-e$ % 6run7 +u%n< as '%ll%;!n" ALV s&reen ;!ll +e seen.

    Figure 1!: .ccounting records 0ic are not occurred in te e-Ledger

    Note9In e#Le$"er< !e,s $%n %&&ur ;*!&* *a)e a *ea$er )alue +u n% *a)e an !e, )alue

    an$ !' *e!r a,%un !s 0 TL. T*ese -!n$s %' re&%r$s &an +e seen ;!* *!s re%r.

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    !#0#2

    Re.oting O& Nu(ei*a, An' Statisti*a, In&o(ations Re,ate' To e-Le'ge

    A'er e#Le$"er !s run !n L!)e '%r a er!%$< a re%r ;*!&* *as >ITE>LD(TR04 r%&ess

    &%$e @r%"ra, na,e? >ITE>RLD(PERIODANALFSE *as +een $e)el%e$ % +e seen %'

    nu,er!&al !n'%r,a!%n su&* as +alan&e !n'%r,a!%n a *e en$ %' *e relae$ er!%$.

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    Figure 2*: e-Ledger Program Login Page

    T*e r%&ess %' %+a!n!n" *e sess!%n &%$e %&&urs as &l!&-!n" % 6Sar7 +u%n. T:e an$

    ass;%r$ %' %-en are enere$ an$ !s &l!&-e$ % 6Ener7 +u%n.

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    Figure 3,: 'nter "pe and Pass0ord of o6en

    An$ *en< *e &er!'!&ae ;*!&* ;!ll +e use$ !s sele&e$ an$ !s &l!&-e$ % 6O7 +u%n.

    Figure 31: Selection of Certificate

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    6S!"n7 +u%n !s &l!&-e$ +e&ause %' l%"!n % s:se,.

    Figure 32: Signing Process for Login to S"stem

    Pr%"ra, ,a!n s&reen ;!ll +e $!sla:e$ a'er l%"!n % *e ;e+ a"e +: us!n" %-en %r

    se&ure ele&r%n!& s!"naure.

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    Figure 33: 7ain Screen of e-Ledger Program

    0#)

    "a*age U.,oa'ing

    Ul%a$!n" r%&ess %' &reae$ Bera '!les ;!ll +e r%&esse$ as sele&!n" 6Ul%a$ *e

    a&-a"e7 +u%n 'r%, *e ,a!n s&reen.

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    Figure 3!: Pac6age ploading Page

    M%re *an %ne a&-a"e &an +e ul%a$e$ as sele&!n" ,ul!le !' ! !s ne&essar:.

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    Figure 3#: Pac6age ploading Page 87ultiple ploading9

    T*e s:se, "!)es a r%&ess nu,+er a'er a&-a"e ul%a$!n" r%&ess ;!ll +e $%ne

    su&&ess'ull:.

    Figure 3&: Saed Pac6age o S"stem

    Saus %' *e a&-a"es &an +e &%nr%lle$ als% 'r%, *e 6Pa&-a"e L!s7 ,enu.

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    Figure 3(: Pac6age List Page

    0#0 A**essing To e-Le'ge Beat

    Bera '!les ;*!&* !s e!se$ !n ul%a$e$ a&-a"e !s &*e&-e$ % &%nr%ls nee$e$.

    C%nr%lle$ '!les are a%)e$ +: TRA@! ,eans '!les are s!"ne$ +: TRA. T*ese '!les s*%ul$

    +e sa)e$ +e&ause %' r%)!n" *e )al!$!: %' *e &urren le$"er.

    Figure 3): .ccess to e-Ledger $erat

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    5*en *ese r%&esses are &%,lee$< ar%)e$ Bera '!les ,us +e ul%a$e$ % P%ral

    as $e'!ne$ *e !le %' 2..

    1

    TROUBLESHOOTING

    Eo

    (essage in"ota, +it4

    status

    You *an see t4ese (essages &o( e-Le'ge Re.ot s*een o&

    "ota,

    S/ste( Status Eo (essage So,ution

    P%ral 2Err%r %&&urre$ ;*en

    rea$!n" Le$"er @

    C*e&- ;*e*er $!s- !s 'ull %r n%. I' ! !s

    n% *en %en OSS n%e.

    P%ral /(eneral Le$"er an$

    %urnal !s n%&%,a!+le

    C*e&- *e $!''eren&e 'r%, e#Le$"er

    Re%r Pa"e an$ '! ! 'r%, ERP s!$e.T*en $elee *e "eneral le$"er 'r%, e#

    Le$"er P%ral an$ r!""er a"a!n.

    P%ral 13Daa+ase &%nne&!%nerr%r ;*!le rea$!n"

    A&&%unan

    Tr!""er le$"er a"a!n e#Le$"er Re%rPa"e. I' err%r &%n!nues %en OSS N%e.

    P%ral 14An err%r %&&urre$ ;*!lerea$!n" &%,an: &%$e

    $aa %r , ,l '!le

    Tr!""er le$"er a"a!n e#Le$"er Re%rPa"e. I' err%r &%n!nues %en OSS N%e.

    P%ral 41An err%r %&&urre$

    $ur!n" le$"er s!"!n!n"

    r%&ess

    C%nr%l *e s!"ner %%l. C*e&- %-en ;as

    re,%)e$ %r HSM $!s&%nne&e$. ! *e,ITE>LD(T00/ a+le

    >ITE>LD(T00/ a+le

    ,us +e ,a!na!ne$.

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    ABAP ar %' e#Le$"er r%e&.

    ECC D%&u,en

    sele&!%n,us +e

    $%ne !n

    &%ns!$era!%n %' Q.

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    ne; a&&%n!n" $%&u,en :e % *!sa+le < !n'%r, ABAP ea, ;*% $e)el%e$

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    Q2 a+le

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    Please !n'%r, ABAP ea, ;*% $e)el%e$ABAP ar %' e#Le$"er r%e&.

    ECC Ma!na!n

    *e

    >ITE>LD(

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    e#le$"er &rea!%n %+

    an$ :%u *a)e r!""ere$

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    FIT Solutions 49

    Q a+le an$

    >ITE>LD(

    T00 a+les

    nu,+er )alue !n *e SAP

    san$ar a+le TRVOR>

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    $e)el%e$ ABAP ar %' e#Le$"er r%e&.

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    ECC e#Le$"er

    *as n%

    +een&reae$ '%

    Q1#Q2

    N% e#Le$"er $aa

    &reae$ '%r er!%$ Q1#

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    &o t4e est o& eos