E-mailE-mailKeeping in touch using the Keeping in touch using the

InternetInternet

Presented by PSY C&ISPresented by PSY C&IS

E-mail basicsE-mail basics• WebMailWebMail• www.work.psu.eduwww.work.psu.edu

– Changing your passwordChanging your password– Forwarding your e-mailForwarding your e-mail

• EudoraEudora– Receiving e-mailReceiving e-mail

What is Penn State What is Penn State WebMail?WebMail?• A web-based e-mail client that A web-based e-mail client that

provides you with anytime, anywhere provides you with anytime, anywhere access to your Penn State e-mailaccess to your Penn State e-mail

• The easy-to-use interface lets you:The easy-to-use interface lets you:– create and organize mailboxescreate and organize mailboxes– access directory servicesaccess directory services– create and add personalized signaturescreate and add personalized signatures– make a variety of changesmake a variety of changes

Click this

Logging inLogging in

• webmail.psu.eduwebmail.psu.edu• Use your Penn State UserID and Access Use your Penn State UserID and Access

account password.account password.

MenuMenu

• inboxinbox for your received email for your received email• composecompose to write email to write email • outboxoutbox to see sent messages to see sent messages • attachmentsattachments for a list of email for a list of email

attachments sent to youattachments sent to you• trashtrash for a list of messages you for a list of messages you

have deletedhave deleted• foldersfolders to organize your inbox, to organize your inbox,

outbox, drafts, trash and outbox, drafts, trash and attachmentsattachments

Navigating the WebMail home screen can be handled using Navigating the WebMail home screen can be handled using the links the links found on the left hand side of the window.found on the left hand side of the window.

Menu (cont.)Menu (cont.)• directorydirectory allows you to search the allows you to search the

PennState directoryPennState directory• contacts contacts lists people whose email lists people whose email

addresses you have savedaddresses you have saved• searchsearch allows you to search your webmail allows you to search your webmail• helphelp provides assistance provides assistance• logoutlogout removes your authentication and removes your authentication and

webmail cookies so the browser is safe to webmail cookies so the browser is safe to pass on to another person.pass on to another person.

Customizing WebmailCustomizing Webmail• Select Select OptionsOptions link in the left-hand link in the left-hand

menu.menu.– Choose preferences such as how you want Choose preferences such as how you want

your name displayed in contacts’ inboxes, your name displayed in contacts’ inboxes, how many e-mails are shown per page, how many e-mails are shown per page, spam filtering settingsspam filtering settings

• To change spam filtering settings, To change spam filtering settings, select select Filter OptionsFilter Options from the from the menu on top of the page.menu on top of the page.

• To change colors, select To change colors, select Color Color OptionsOptions

SignaturesSignatures• Signatures are words or phrases added Signatures are words or phrases added

to the end of your e-mail messages (i.e. to the end of your e-mail messages (i.e. “From the desk of Bob E. Mailer”)“From the desk of Bob E. Mailer”)

• Signatures can be edited by going to Signatures can be edited by going to the the optionsoptions menu, and scrolling to the menu, and scrolling to the bottom while in bottom while in General OptionsGeneral Options..

• Every e-mail you send out has the Every e-mail you send out has the option of adding your personal option of adding your personal signature at the end.signature at the end.

Deleting Old MessagesDeleting Old Messages• Old messages tend to stock up in your Old messages tend to stock up in your

mailbox and take up spacemailbox and take up space• To delete the ones in your inbox, check To delete the ones in your inbox, check

the box next to the e-mail you want the box next to the e-mail you want and select “Delete” at the bottom of and select “Delete” at the bottom of the pagethe page

• Do the same with the “sent mail” Do the same with the “sent mail” folder, and the “attachments folder”folder, and the “attachments folder”

• To finally get rid of them, Go to the To finally get rid of them, Go to the “Trash” folder and select “empty it”“Trash” folder and select “empty it”

Determining Available Determining Available SpaceSpace

• Your quota of available space is Your quota of available space is located on the bottom of the located on the bottom of the right frameright frame

• It shows your max quota, the It shows your max quota, the exact amount used, and the exact amount used, and the percentage usedpercentage used

• To increase your quota, go to To increase your quota, go to your Penn State Access Account your Penn State Access Account Storage Space (PASS) at Storage Space (PASS) at http://css.its.psu.edu/accounts/phttp://css.its.psu.edu/accounts/personal.html ersonal.html

www.work.psu.eduwww.work.psu.eduThis site will permit you to This site will permit you to • Change your Access account passwordChange your Access account password• Set/change your email forwarding Set/change your email forwarding

addressaddress• Update your Penn State directory entryUpdate your Penn State directory entry• Access your PASSAccess your PASSAnd so much more! Navigation is easily And so much more! Navigation is easily

handled using the menu displayed along handled using the menu displayed along the right hand side of the screen.the right hand side of the screen.

Penn State DirectoryPenn State Directory• The Penn State Directory catalogues all The Penn State Directory catalogues all

the people affiliated with Penn State the people affiliated with Penn State and information such as e-mail and information such as e-mail address, user id, and physical addressaddress, user id, and physical address

• It can be accessed by the “Directory” It can be accessed by the “Directory” link on the left-hand menu, or by going link on the left-hand menu, or by going to http://www.psu.edu/ph/to http://www.psu.edu/ph/

• Search for a contact or keep an Search for a contact or keep an address book of your frequent address book of your frequent contacts.contacts.

Any Questions?Any Questions?