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E-Recruiting
Manual for External Applicants
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Table of Contents
1 Navigate to E-Recruiting/Current Job Opportunities on www.wrps.on.ca ............................ 3
2 Create New Account/Log In ................................................................................................ 5
2.1 Resend Account Activation Email ................................................................................ 8
3 Update Profile ..................................................................................................................... 9
3.1 Personal Information ...................................................................................................10
3.1.1 Change Password ...............................................................................................12
3.2 Education and Qualifications .......................................................................................13
3.3 Employment and Volunteer History .............................................................................15
4 Apply for External Job Opportunities ..................................................................................17
4.1 View Current Job Opportunities ..................................................................................18
4.2 Select a Job to Apply ..................................................................................................19
4.3 Review Job Posting ....................................................................................................20
4.4 Log In (if necessary) ...................................................................................................21
4.5 Complete Pre-Screen Questions (if applicable) ...........................................................22
4.6 Complete Cover Letter ................................................................................................23
4.7 Preview and Submit Application ..................................................................................24
5 View Application History .....................................................................................................26
6 Can’t Log In? .....................................................................................................................27
6.1 Forgot Username? ......................................................................................................28
6.2 Forgot Password? .......................................................................................................30
7 Log Out ..............................................................................................................................32
8 Technical Issues ................................................................................................................33
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1 Navigate to E-Recruiting/Current Job Opportunities on
www.wrps.on.ca
To view Current Job Opportunities Externally at the WRPS and access the E-Recruiting
system, you will need to navigate to the Current Job Opportunities page via the
WRPS Website. You can do so by following the steps below:
From the WRPS Website, select “Current Job Opportunities” under the “Recruiting”
drop-down menu.
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From here, you can view a listing of Current Job Opportunities, or click “Log In” to
access E-Recruiting or click “Not Registered Yet” to create a new account.
Click here to log in to E-Recruiting
or create a new account.
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2 Create New Account/Log In
If you have already created an account, simply navigate to E-Recruiting on the Website
and use your username and password to log in. If you forget your username or
password, please see Section 6: Can't Log In?
To create an account, first navigate to the Current Job Opportunities page under the
“Recruiting” drop-down menu and click the “Not Registered Yet” button. This will take
you to the “Create New Account Page”.
Click here to create a
new account.
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From here, you must enter some basic information. Complete this page as accurately
as possible and then click “Submit”.
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After you click “Submit”, an account activation email will be sent to the email address
you provided (image of email below). Once you receive the email, click the link in the
email to activate your account. If you cannot locate the activation email in your inbox, be
sure to check your junk mail or spam folders. If you still cannot locate it, then you can try
resending the account activation email (see Section 2.1: Resend Account Activation
Email).
Click this link to activate your account.
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2.1 Resend Account Activation Email
To resend the account activation email, navigate to the E-Recruiting Log In page and
click “Resend Account Activation Email”.
Then, enter the email address associated to the account you are attempting to create
and click “Submit”.
Enter your email address
here and then click
“Submit”.
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3 Update Profile
E-Recruiting has three main pages to update your personal information, education,
qualifications, employment history, and volunteer history:
1. Personal Information
2. Education and Qualifications
3. Employment and Volunteer History
To begin updating your profile, you must first create an account or log in (see Section
2: Create New Account/Log In).
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3.1 Personal Information
Personal information includes your name, address, email, and phone numbers.
You can also change your password from the Personal Information page.
To update your personal information, from the main My Profile page after logging in to
your E-Recruiting account, click “Personal Information”.
You will then be taken to the Personal Information page where you can update your
name, address, email, phone numbers, and also change your password. Update your
information by typing in the fields and then click “Save”
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.
Don’t forget to click
“Save” when done
updating information.
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3.1.1 Change Password
To change your password, from the Personal Information page, click “Click here to
change your password”.
You will then need to enter your current password, new password, confirm your new
password, and then click “Submit”.
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3.2 Education and Qualifications
From your E-Recruiting account home page (My Profile) click “Education and
Qualifications”.
Adding Education and Qualification entries is straight forward – fill in the relevant fields
as accurately as possible and click “Save” when you are done. To add additional
entries, click either “+ Add Another Education” or “+ Add Another Qualification”.
Entries will automatically be ordered from newest to oldest after saving. To delete an
entry, click “Delete” (WARNING: E-Recruiting does not confirm that you want to delete
an entry, so only click “Delete” if you are sure that you want to delete the entry).
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3.3 Employment and Volunteer History
From your E-Recruiting account home page (My Profile) click “Employment and
Volunteer History”.
To add Employment and Volunteer History entries, fill in the relevant fields as accurately
as possible and click “Save” when you are done. To add additional entries, click either
“+ Add Another Employment” or “+ Add Another Volunteer”. Entries will
automatically be ordered from newest to oldest after saving. To delete an entry, click
“Delete” (WARNING: E-Recruiting does not confirm that you want to delete an entry, so
only click “Delete” if you are sure that you want to delete the entry).
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Highlight only
relevant
achievements or
accomplishments.
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4 Apply for External Job Opportunities
Once you have updated your profile, you are ready to apply. The following sections
outline the steps involved in the process of applying for an external job opportunity at
the WRPS.
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4.1 View Current Job Opportunities
The first step is to view Current Job Opportunities, which are listed on the Current Job
Opportunities page located on the WRPS website. Please go to Section 1: Navigate
to E-Recruiting/Current Job Opportunities on www.wrps.on.ca for complete
instructions on how to navigate to Current Job Opportunities on the WRPS Website.
Please note: When applying for a position you must complete all applicable
sections of the profile (Education, Qualifications, Employment History, and
Volunteer History) prior to submitting your application.
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4.2 Select a Job to Apply
From the Current Job Opportunities page, you can review listed job opportunities and
click the one you wish to apply to.
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4.3 Review Job Posting
After clicking on one of the current job opportunities, you will be taken to that position’s
job posting.
The job posting outlines relevant information about the opportunity, including a hyperlink
to the job description, application instructions, and job details (competition number,
number of vacancies, grade, hours of work, etc.).
If you’re interested in the opportunity after reviewing all information in the job posting,
then click the “Apply Online” button to begin the application process.
Click here to
apply.
Click here to the
view the job
description.
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4.4 Log In (if necessary)
If you were not logged in to E-Recruiting when you clicked “Apply Online” in the
previous step, then you will need to log in and navigate back to Current Job
Opportunities.
If you were logged in, then you will immediately proceed with your application.
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4.5 Complete Pre-Screen Questions (if applicable)
If the job you are applying for has pre-screen questions, you will need to provide your
responses. Questions with an asterisk (*) must be answered – they are mandatory
questions.
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4.6 Complete Cover Letter
Next, you can complete the cover letter. Be sure to read and follow the tips for
formatting your cover letter.
It is strongly suggested that you develop and store a cover letter outside of the E-
Recruiting system (for example, in Microsoft Word), and then copy and paste your cover
letter from Word when applying to opportunities.
The purpose of the cover letter is to express your interest in the position, outline how
you meet the job requirements, and explain why you are the ideal candidate.
When your cover letter is completed to your satisfaction, click “Preview Your
Application”.
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4.7 Preview and Submit Application
The preview is an opportunity for you to review your responses to the pre-screen
questions, your profile (education, qualifications, work history, and volunteer history), as
well as your cover letter.
If information needs to be changed, you can use your browser’s “page-back” button or
click on one of the E-Recruiting menu options to go back and edit your profile. Exiting
your application will not delete your pre-screen responses or cover letter – you will be
able to return to your application and continue where you left off.
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When you are satisfied with your application, click “Submit Application” to submit your
application.
You will receive a notification that your application has been successfully submitted:
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5 View Application History
All applications that you submit through E-Recruiting will be stored in E-Recruiting and
can be viewed at any time. To view your application history, simply log in to E-
Recruiting and click “Application History”.
Your history of applications will be stored on this page. To view the information you
submitted as part of your application, click “View”. By clicking “View”, you will be able to
see profile information (education, qualifications, work history, volunteer history),
answers to pre-screen questions, and the cover letter you submitted with each
application.
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6 Can’t Log In?
If you’re unable to log in because you forget your username or password, don’t worry.
To start, navigate to the E-Recruiting Log In page and click “Forgot Username or
Password?”
You will then be taken to a screen that looks like this:
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6.1 Forgot Username?
If you have forgotten your username, type in the email address associated with your
account in the “Your Email” field and click “Retrieve Username”.
You will receive a notification that your username has been sent to the email address
associated with your account.
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The email will contain your username:
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6.2 Forgot Password?
If you have forgotten your password, type your username in the “Your Username” field
and click “Reset Password”.
You will receive a notification that instructions for resetting your password have been
sent to the email address associated with your account.
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Click the link in the email to reset your password.
The link will take you to a screen where you enter your new password and confirm your
new password by typing it again. When ready, click “Submit”.
You will receive a notification that your password has been reset.
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7 Log Out
You can log out of E-Recruiting by clicking “Log Out”.
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8 Technical Issues
If you experience any technical issues regarding the E-Recruiting system, please
contact [email protected].
