e-sourcing/Trader Screen Flow - Supplier...e-sourcing/Trader Screen Flow - Supplier - Ver 1.3 (1) Malaysia Help Desk Language: English・Chinese・Malay Service Hour: ＜English＞24

© Hitachi, Ltd. 2017. All rights reserved.

Document(12)

June 16. 2017 Hitachi,Ltd.

e-sourcing/Trader

Screen Flow - Supplier -

Ver 1.3

(1) Malaysia Help Desk

Language: English・Chinese・Malay

Service Hour: ＜English＞24 hours a day, 365 days a year

＜Chinese・Malay＞9:00-18:00

(Malaysia Time※Except Saturday, Sunday and Holidays)

Contacts: ＜Mail＞[email protected]

＜Telephone＞Regular：+603-22620676

Toll Free Number：※Toll Free Number are different for each

countries. Please refer to【Appendix】for

the detail

(2) Thai Help Desk

Language: Thai

Service Hour: 9:00-18:00 (Thai Time※Except Saturday, Sunday and Holidays)


＜Telephone＞Regular：02-021-5537 Toll Free Number：1800-010-175

(3) Indonesia Help Desk

Language: Indonesian

Service Hour: 8:00-17:00 (Indonesia Time※Except Saturday, Sunday and Holidays)


＜Telephone＞Regular：021-2123005 Toll Free Number：0800-1-778-778

© Hitachi, Ltd. 2017. All rights reserved. 1

Table of Contents

1. Login ID and Password Information -------------- P.2

2. Tender Information from the Buyer -------------- P.4

3. Login ---------------------------------------------------- P.6

4. Confirm Contents of the Tender ------------------ P.9

5. Confirmation E-mail---------------------------------- P.13

6. Bidding-------------------------------------------------- P.15

7. Evaluation Information from the Buyer --------- P.19


１

Login ID and Password Information


1-1. Login ID and Password Information (E-mail)

Once registration of a supplier is completed, you will receive an e-mail with your ID and Password.

Title of mail : Notice of completion of the [e-sourcing] preparation Mail address : [email protected]

Pay close attention to the details in this email.


2

Tender Information from the Buyer


2-1. Tender Information from the Buyer

You will receive this email after the buyer registers the quotation request.

Title of mail : [e-sourcing/Trader] Invite you to participate in the following tender.

Mail address : buyer's E-mail address

Login and check the detailed contents.


3

Login


3-1. Login

Key in your LOGIN ID and PASSWORD then click the Login button.


3-1. Login

Select the [Trader] from the menu.


4

Confirm Contents of the Tender


4-1. Confirming the Contents of the Tender(1)

In the status field search quotation requests that are in "Preparation" mode. Then click on the Quotation request NO.

Auction is in "Preparation" mode


4-2. Confirming the Contents of the Tender(2)

Enter Participation designation; Name, Phone, E-mail address (other fields are optional).

Then click the Register button.

YES must be checked to participate in a bid.

Fields in "RED" must be completed.

You may revise registered contents in "Preparation" mode.

Maximum of 5 files (maximum capacity of each is 1MB) can be attached.


4-3. Contents Revision E-mail

This email is sent when the buyer revises a quotation request.

Title of mail : [e-sourcing/Trader] The contents of the request have been revised.


Login and check revised contents.


5

Confirmation E-mail


5-1. Confirmation E-mail

E-mails are not sent to suppliers who chose Participation "No".

Title of mail : [e-sourcing/Trader] Note that registration of the tender is at the following time.



6

Bidding


6-1. Bidding

In the status field search quotation requests that are in the "Opened" mode. Then click the Quotation request NO.

"Opened" mode

1. Quotation Type (1) Price oriented RA : suppliers can tender a price that is lower than the lowest price of the auction . (2) General/2nd price/Ranking RA : Suppliers need to tender a lower price than their current lowest bid 2. Bidding Rules. (1)Suppliers who registered Participation "Yes" can bid. (2)Suppliers can tender an unlimited number of bids if the tender conditions are met. (3)It is not possible to register a price higher than the starting price. (Same bid price as the starting price can be registered.) 3. Automatic Extension of End Time (1)For quotations with "Yes" as the Automatic extension designation a bid within 10 minutes prior to the Close automatically extends the quotation closing time for 10 minutes. Maximum extension period is 2 hours.


6-2. Registration of the Bid

Bid price cannot be revised after registration.

Conditions of the bid.

Check conditions of the bid, enter the price and click the Bid button.

Reconfirm the price and click "OK" if there are no input errors .

You can register comments and attach up to 5 files (maximum capacity of 1MB each).


6-3. Checking the Current Status of the Auction

If you have successfully entered and registered, the price will be reflected in the bid history.

If the automatic extension option has been chosen the auction is extended 10 minutes.

The company with the lowest bid price appears in this window as ‘anonymous’.

Bid history displayed on upper right part of screen.

This area is refreshed automatically every minute or when the "Refresh" button is pushed.

Upon completion of the Auction the status changes from "Opened" to "Closed" mode.


7

Evaluation Information from the Buyer


7-1. Evaluation Information from the buyer (E-mail)

When the buyer registers the evaluation of quotation request the supplier receives this mail.

Title of mail : [e-sourcing/Trader] Evaluation of Quotation Request


Login and check detailed contents.


7-2. Checking Evaluation Results (1)

In the status field search quotation requests that are in the "Evaluated" mode. Then click the Quotation request NO.

"Evaluated" mode


7-3. Checking Evaluation Results (2)

Check evaluation of the quotation request.

© Hitachi, Ltd. 2017. All rights reserved.

Appendix

23

(1)Malaysia Toll Free Number List

Region Country

(Place where you call)

Number Notes

Asia China 1 (North)* 10 800 6000 147 Accessible by China

Unicomm network

only

China 2 (South)* 10 800 260 0731 Accessible by China

Telecom network only

Hong Kong 800 961 766

Taiwan 00 801 601 370

Singapore 800 6011 479

Philippines 1800 1601 0078 Accessible by PLDT

network only

Malaysia 1800 88 9076

Vietnam 12060129 Accessible by VNPT

network only

India 000 8000 401646

North America

US 1 844 614 3497

(2)China Location (*)

No. China 1 (North) China 2 (South)

1 ShanDong JiangShu

2 Henan ZheJiang

3 LiaoNing FuJian

4 HeiLongJiang GuangDong

5 Jilin GuangXi

6 Hebei GuiZhou

7 ShanXi Hunan

8 Beijing Hubei

9 TianJin AnHui

10 SiChuan

11 Tibat

12 XinJiang

13 ChongQuing

14 Shanghai

15 GuangZhou

16 ShenZhen

17 HangZhou

Documents

e-sourcing/Trader Screen Flow - Supplier...e-sourcing/Trader Screen Flow - Supplier - Ver 1.3 (1) Malaysia Help Desk Language: English・Chinese・Malay Service Hour: ＜English＞24