E-TENDER FOR THE WORK OF - guvnl.com Office/GEN_301_INV... · 26th August, 2016 Physical receipt ndof all the relevant documents last date up to 16.00 hrs By RPAD or speed post only

TENDER No.: GSECL/CEG/Env/ISO Upgradation

Signature of Tenderer Company Seal

Place : Date : Page 1 of 31

GUJARAT STATE ELECTRICITY CORPORATION LIMITED CORPORATE OFFICE, VIDYUT BHAVAN,

RACE COURSE, VADODARA GENERATION DEPARTMENT

E-TENDER FOR THE WORK OF Consultancy for Upgradation / Revision as per 2015 versions of ISO 9001 and ISO 14001 and Integration in the existing documentation for ISO 9001, ISO 14001 and OHSAS 18001 for Ukai TPS / Wanakbori TPS / Gandhinagar TPS / Sikka TPS / Kachchh Lignite TPS / Dhuvaran GBPS / Utran GBPS and Corporate office of GSECL and Sardar Sarovar Hydro Electric Project (SSHEP) being operated by GSECL.




GUJARAT STATE ELECTRICITY CORPORATION LIMITED CORPORATE OFFICE, VIDYUT BHAVAN, RACE COURSE, VADODARA

GENERATION DEPARTMENT Ph: (0265) 6612102/07, Fax: 2344537. E-mail:[email protected], Website: www.gsecl.in

DOWN LOADED AND SUBMITTED BY M/S …………………………….... ……………………………… ……………………………… ……………………………… ………………………………

--------------------------------------------------------------------------------------------------------------- TENDER FOR THE WORK OF: Consultancy for Upgradation / Revision as per 2015 versions of ISO 9001 and ISO 14001 and Integration in the existing documentation for ISO 9001, ISO 14001 and OHSAS 18001 for Ukai TPS / Wanakbori TPS / Gandhinagar TPS / Sikka TPS / Kachchh Lignite TPS / Dhuvaran GBPS / Utran GBPS and Corporate office of GSECL and SSHEP being operated by GSECL. TENDER FEE PAID VIDE DD NO. ……... DATED…….. FOR Rs………… E.M.D. PAID VIDE DD NO. ……………….. DATED……… FOR Rs………... NOTE:

1. The undersigned reserves the right to reject any or all tenders without assigning any reasons thereof.

2. The Earnest Money Deposit will be accepted in form of Demand Draft on any Nationalized Bank or IDBI/ICICI/HDFC/AXIS Bank or The Kalupur Commercial Co-Op. Bank Limited drawn in favour of “GUJARAT STATE ELECTRICITY CORPORATION LTD.” payable at VADODARA.

3. Tender fee will be accepted only by Demand Draft on any Nationalized bank or IDBI/ICICI/HDFC/AXIS Bank or The Kalupur Commercial Co. Op. Bank Ltd. drawn in favour of “GUJARAT STATE ELECTRICITY CORPORATION LTD.” payable at VADODARA.

Chief Engineer (Gen) Corporate Office, Vadodara




GUJARAT STATE ELECTRICITY CORPORATION LIMITED CORPORATE OFFICE, VIDYUT BHAVAN, RACE COURSE, VADODARA

GENERATION DEPARTMENT TENDER NOTICE NO: GSECL/CEG/Env/ISO/301

Chief Engineer (Generation) invites “On-line Tenders” (e-tender) for the work of Consultancy for Upgradation / Revision as per 2015 versions of ISO 9001 and ISO 14001 and Integration in the existing documentation for ISO 9001, ISO 14001 and OHSAS 18001 for Ukai TPS / Wanakbori TPS / Gandhinagar TPS / Sikka TPS / Kachchh Lignite TPS / Dhuvaran GBPS / Utran GBPS and Corporate office of GSECL and SSHEP being operated by GSECL. Tender Papers & Specifications may be down loaded from Web site http://gsecl.nprocure.com (For view, down load and on line submission) and GUVNL / GSECL web sites www.gseb.com & www.gsecl.in (For view & down load only).Tender fee may be paid along with submission of tender in EMD envelope, for respective tender. “All the relevant document of tenders to be submitted physically only through Registered Post A.D or Speed Post addressed to CHIEF ENGINEER (GENERATION), GUJARAT STATE ELECTRICITY CORPORATION LTD, CORPORATE OFFICE, VIDYUT BHAVAN, RACE COURSE, VADODARA – 390007, super-scribing the envelope with Tender No. and item description. NO COURIER SERVICES OR HAND DELIVERY will be accepted. Vendor registration is not mandatory for this tender.

Bidders have to submit Tender on line on http://gsecl.nprocure.com

Tender No. GSECL/CEG/Env/ISO Upgradation

Tender Fees Amount (Non-Refundable) Rs. 1000.00

Estimated Cost of the tender. Rs.13,32,400.00

Earnest Money Deposit Amount Rs. 13,325.00

Online [e-tendering ] tender/offer submission last date up to 18.00 hrs only [this is mandatory]

26th August, 2016

Physical receipt of all the relevant documents last date up to 16.00 hrs By RPAD or speed post only

2nd September, 2016

Date of opening of tender fee, EMD envelope, and technical bid physical as well as on line opening at 12.00 Hrs. (Refer General Terms & Conditions -Clause no.: 25.24)

3rd September, 2016

Tentative date of on-line opening of price bid [if possible] at 15.00 hrs

14th October, 2016




IMPORTANT: (1) All the relevant documents as per requirement of the Tender (Excluding Price –bid)

must also be submitted physically along with the Tender Fee, EMD envelope in sealed envelope on OR before due date and time. All such documents should be strictly submitted by RPAD / speed post only. Otherwise the offer will not be considered and no any further communication in the matter will be entertained. The tender in physical form is to be submitted in single copy.

(2) Any deviation found in Data / Details / Documents between on line offer (e-tendering) and physically submitted documents (Tender document fee, bidder, offer of the same bidder) their tenders also will not be considered and no any further communication in the matter will be entertained. Further, bidders are requested to submit price – bid (Schedule – B) on-line only and not to submit the price bid in physical form. This is mandatory. If price bid is submitted in physical form, same will not be opened and only on-line submitted price bid will be considered for evaluation.

(3) It is mandatory for all the bidders to submit their tender documents by both forms viz. on – line (E-tendering) and physically as per the requirement in schedule time. If tender documents (except online Price bid) submitted in only any one form, say either by on line or physically, in that case the same tender will not be considered.

Any technical questions, information and clarifications that may be required pertaining to this enquiry shall be referred to the CHIEF ENGINEER (GENERATION), GUJARAT STATE ELECTRICITY CORPORATION LTD., CORPORATE OFFICE, VIDYUT BHAVAN, RACE COURSE, VADODARA – 390 007. Bidders should be in touch with the above websites for information regarding revision / corrigendum / amendment in tender till due date of on line submission and thereafter no separate correspondence will be done in this regard. GSECL reserves the rights to reject any OR all tenders without assigning any reasons thereof. Two separate Demand Drafts for Tender fee and EMD should be submitted.

Yours faithfully,

C. E. (GENERATION)

Download Tender Documents in (PDF Format) which consists of: Part-I Scope of work, Technical and Commercial Terms & Conditions,

INSTRUCTIONS / GUIDE LINES TO THE BIDDERS, Schedule-C, Check list. Part-II Schedule-B (Price Bid)

To view the PDF file please use “Acrobat Reader” soft ware which can be downloaded from “Adobe” website.

Following are the certifying agencies for obtaining the Digital Signature Certificates (DSC as per category III).

Sr. No. Name of certifying agencies Web Site Address. 1 Safescrypt www.safescrypt.com 2 TCS www.tcs-ca.tcs.co.in 3 MTNL www.mtnltrustline.com 4 (n)code Solutions (GNFC) www.nprocure.com




GUJARAT STATE ELECTRICITY CORPORATION LIMITED CORPORATE OFFICE, VIDYUT BHAVAN,

RACE COURSE, VADODARA GENERATION DEPARTMENT

E-TENDER FOR THE WORK OF Consultancy for Upgradation / Revision as per 2015 versions of ISO 9001 and ISO 14001 and Integration in the existing documentation for ISO 9001, ISO 14001 and OHSAS 18001 for Ukai TPS / Wanakbori TPS / Gandhinagar TPS / Sikka TPS / Kachchh Lignite TPS / Dhuvaran GBPS / Utran GBPS and Corporate office of GSECL and Sardar Sarovar Hydro Electric Project (SSHEP) being operated by GSECL.

TECHNICAL BID




Part – I

TECHNICAL SPECIFICATION

Work for Consultancy for Upgradation / Revision as per 2015 versions of ISO 9001 and ISO 14001 and Integration in the existing documentation for ISO 9001, ISO 14001 and OHSAS 18001 for Ukai TPS / Wanakbori TPS / Gandhinagar TPS / Sikka TPS / Kachchh Lignite TPS / Dhuvaran GBPS / Utran GBPS and Corporate office of GSECL and SSHEP being operated by GSECL.

1.0 DEFINITION OF TERMS: Unless defined otherwise, the following terms, wherever used in this document shall have the following meanings.

a. “GSECL” or “Client” / “Auditee” means the Gujarat State Electricity Corporation Ltd., Corporate office, Vadodara and its power stations and shall include their legal representatives, successors and permitted assign.

b. “Consultant” means the consultant to GSECL, i.e. party (to whom this work is awarded by GSECL) and shall include their legal representatives, successors and permitted assigns.

c. “Bidder” / “Tenderer” means the party bidding for this work. d. “Integrated Management System” (IMS) means the overall Management system

meeting with the requirements latest versions of ISO 9001, ISO 14001 and OHSAS 18001 standards.

e. “Engineer-in-charge” or “EIC” means Management Representative of Corporate office and / or Power stations, appointed in writing by GSECL, to act as “Coordinator” from time to time on behalf of respective office of GSECL.

f. “Specifications” means the Technical specifications and conditions of Contract forming a part of the contract and such other schedules as may be mutually agreed upon.

g. “Notice of the Award of the Contract”/ “Letter of Award” shall mean the official notice issued by GSECL notifying the consultant that his proposal has been accepted.

h. “Effective date of Contract” shall mean the date mentioned in the Letter of Award, as the Effective date of Contract.

i. The word imparting singular meaning shall also include the plural meaning and vice-versa where the context so requires.

j. “Assignment” or “Work” shall mean “Consultancy for Upgradation / Revision as per 2015 versions of ISO 9001 and ISO 14001 and Integration in the existing documentation for ISO 9001, ISO 14001 and OHSAS 18001 for Ukai TPS / Wanakbori TPS / Gandhinagar TPS / Sikka TPS / Kachchh Lignite TPS / Dhuvaran GBPS / Utran GBPS and Corporate office of GSECL and SSHEP being operated by GSECL” as narrated in the scope of work.




k. “Auditor” shall mean the Certification body accredited with NABCB under QCI or any other accreditation body, (who is the member of International Accreditation Forum) for scope pertaining to Electricity generation and appointed by GSECL for certification of the Integrated Management Systems as per the latest prescribed standards for ISO 9001, ISO 14001 and OHSAS 18001.

l. “Standards” shall mean the latest versions of ISO 9001, ISO 14001 and OHSAS 18001 standards for Quality Management, Environment Management and Occupational Health and Safety Management Systems respectively.

2.0 SCOPE OF SERVICES : This includes, but is not limited to:

Top management briefing about the activities to be carried out at each location. This can be clubbed with the Gap Audit.

Conducting onsite Gap audit (through review of existing documents / processes / systems) as required under the revised versions of ISO 9001 & ISO 14001 standards for each power station, sorting out and rectification of deficiencies in existing documents. Based on the Gap analysis, the consultant shall submit the Gap audit report.

Conducting onsite Gap audit (through review of existing documents / processes / systems) as required under the revised version of ISO 9001 standard for GSECL Corporate office and SSHEP being operated by GSECL, sorting out and rectification of deficiencies in existing documents. Based on the Gap analysis, the consultant shall submit the Gap audit report.

The consultant shall prepare a detailed implementation plan for each location, that will include the key tasks to be undertaken to meet the requirements of revised standards and also guide / assist in bridging the Gaps,

Providing one day awareness training on documentation of the system procedures as per the revised standards (ISO 9001:2015 and ISO 14001:2015) to the ISO Core team including all department heads and top management at each Power station, which shall also include the details of key changes made and actions to be taken to meet with new requirements based on revised standards,

Providing one day awareness training on documentation of the system procedures as per the revised standards (ISO 9001:2015) to the ISO Core team including all department heads and top management at GSECL Corporate office and SSHEP being operated by GSECL, which shall also include the details of key changes made and actions to be taken to meet with new requirements based on revised standards,

Providing 3 (three) mandays Internal Auditor training as per the latest edition for IMS (ISO 9001 / ISO 14001 / OHSAS 18001) to 30 persons at each location and providing the related training material and training certificates to each participant. Soft Copy of all signed certificates of all trained Internal Auditors should be given to GSECL Corporate office, for record.




Guiding / assisting for Upgradation / revision / restructuring of existing QMS manual / documents of GSECL Corporate office and SSHEP being operated by GSECL (including addition / development of new document) as per revised standard for ISO 9001,

Guiding / assisting for Upgradation / revision / restructuring of the existing manual(s) / documents of various power stations of GSECL (including addition / development of new document) as per the revised standards for ISO 9001 and ISO 14001 and preparing common documents, including manual for Integrated Management System (IMS) at each power station as per ISO 9001, ISO 14001 and OHSAS 18001. Ukai TPS documentation shall also include the documents for Ukai Hydro power station as per requirement of OHSAS 18001, as it is under control of Chief Engineer, Ukai.

This would also include guiding / assisting in updating / development of process level documentation, if any additionally required, including Environment Aspect / Impact, Context of the organization, Quality Risk & Opportunity, HIRA and other associated relevant documentations as per the latest standards, looking to the Corporate office / Power station requirements,

Conducting preparatory audit and onsite verification at each location to check the adequacy and effectiveness in implementation of the amended IMS at Power stations / amended QMS at GSECL Corporate office and SSHEP being operated by GSECL as per standards’ requirements,

Providing audit checklist and then assistance for conducting one manday Internal Audit by Local Auditors for core processes like Coal plant, Operation, Chemical Laboratory, Maintenance (Civil / Electrical / Mechanical / Instrument – one sample each) as applicable at each Power station and core processes like Purchase / Efficiency / Planning & Project / Fuel / Civil / HR / IT at the Corporate office and closing all the non-conformities,

Guiding / assisting Management Review Meeting at each location after document upgradation / amendment and implementation of updated systems as per ISO 9001 / ISO 14001 / OHSAS 18001 as applicable,

Providing guidance / assistance during Re-Certification audit and closing all the NC / Observation of the said audit at each location as per standards’ requirements up to obtaining certification according to revised standards for ISO 9001:2015 and ISO 14001:2015 and assisting in revision, if any, in the manual / procedure / instructions as necessary or recommended by certifying agency,

Any other work not specifically listed above but essential for effective implementation of the IMS and its certification as per the revised standards,

The scope specified above is indicative only and not exhaustive. The work shall be performed and completed in accordance to specifications and as per the latest statutory requirements of ISO 9001:2015, ISO 14001:2015 and OHSAS 18001, as per the site documentation requirement.

The IMS Manual and Policy (on merging the existing policies) shall be prepared by the consultant. All the departmental documentation work shall be carried out by GSECL at each location under guidance of the consultant. However, sample of the revised / new formats / documents shall be provided by the consultant.




The details of various locations are as under: Sr. No

Name of Location and address

Total Capacity of electricity generation in per hour

Approx. no. of employees

Certificate valid upto ISO

9001:2008 ISO

14001:2004 OHSAS

18001:2007

1. Ukai Thermal Power Station, Ta. Songadh, Dist. Tapi

2 x 120 MW 2 x 200 MW 1 x 210 MW 1 x 500 MW

1983 04.01.2018 04.01.2018

12.05.2019 (includes

Ukai Hydro – 302 MW)

2. Wanakbori TPS, Ta. Galteshwar, Dist. Kheda

7 x 210 MW 1546 26.12.2017 14.09.2018 02.06.2019

3. Gandhinagar Thermal Power Station, Gandhinagar

2 x 120 MW 3 x 210 MW 1270 27.11.2017 27.11.2017 28.05.2019

4. Sikka Thermal Power Station, Dist: Jamnagar

2 x 120 MW 2 x 250 MW 642 29.01.2018 29.01.2018 28.05.2019

5.

Kachchh Lignite Thermal Power Station, Panandhro, Ta. Lakhpat, Dist. Kachchh

2 x 70 MW 2 x 75 MW 717 21.05.2017 21.05.2017 12.05.2019

6. Dhuvaran CCPP, Ta: Khambhat, Dist: Anand

1 x 106.617 MW 1 x 112.45 MW 1 x 376.1 MW

386 23.09.2017 23.09.2017 29.03.2019

7. Utran Gas Based Power Station, Surat

1 x 135 MW 1 x 374.571 MW 257 21.09.2017 21.09.2017 12.05.2019

8. Corporate office, Vadodara ---- 268 26.05.2018 Not applicable

9.

Sardar Sarovar Hydro Electric Project, Kevadia Colony, Dist. Narmada

6 x 200 MW 5 x 50 MW 133 14.09.2018 Not applicable

3.0 Service Schedule:

Sr. No

Activity (details are as per the Scope of Services)

Approximate No. of days for each location

a. Conducting onsite Gap audit (through review of existing documents / processes / systems) as required under the revised versions of ISO 9001 & ISO 14001 standards for each power station, sorting out and rectification of deficiencies in existing documents and submission of the Gap audit report.

3 - 4

b. Conducting onsite Gap audit (through review of existing documents / processes / systems) as required under the revised version of ISO 9001 standard for GSECL Corporate office and SSHEP being operated by GSECL, sorting out and rectification of deficiencies in existing documents and submission of the Gap audit report.

2 - 3

c. Preparation of a detailed implementation plan for each location, that will include the key tasks to be undertaken to meet the requirements of revised standards and also guide / assist in bridging the Gaps,

2

d. Providing one day awareness training on documentation of the system procedures as per the revised standards (ISO 9001:2015 and ISO 14001:2015) to the ISO Core team including all department heads and top management at each Power station,

1




Sr. No

Activity (details are as per the Scope of Services)

Approximate No. of days for each location

e. Providing one day awareness training on documentation of the system procedures as per the revised standards (ISO 9001:2015) to the ISO Core team including all department heads and top management at GSECL Corporate office and SSHEP being operated by GSECL

1

f. Providing 3 (three) mandays Internal Auditor training as per the latest edition for IMS (ISO 9001 / ISO 14001 / OHSAS 18001) to 30 persons at each location and providing the training material and training certificates to each participant,

3

g. Guiding / assisting for Upgradation / revision / restructuring of existing QMS manual / documents of GSECL Corporate office and SSHEP being operated by GSECL (including addition / development of new document) as per revised standard for ISO 9001,

2 - 4

h. Guiding / assisting for Upgradation / revision / restructuring of the existing manual(s) / documents of various power stations of GSECL (including addition / development of new document) as per the revised standards for ISO 9001 and ISO 14001 and preparing common documents for Integrated Management System (IMS) at each power station as per ISO 9001, ISO 14001 and OHSAS 18001. Ukai TPS documentation shall also include the documents for Ukai Hydro power station as per requirement of OHSAS 18001, as it is under the control of Chief Engineer, Ukai.

4 - 10

i. Conducting preparatory audit and onsite verification at each location to check the adequacy and effectiveness in implementation of the amended IMS at Power stations / amended QMS at GSECL Corporate office and SSHEP being operated by GSECL as per standards’ requirements,

2 - 4

j. Providing assistance for conducting one manday Internal Audit for core processes like Coal plant, Operation, Chemical Laboratory, Maintenance (Civil / Electrical / Mechanical / Instrument – one sample each) as applicable at each Power station and core processes like Purchase / Efficiency / Planning & Project / Fuel / Civil / HR / IT at the Corporate office and closing all the non-conformities,

1 - 2

k. Guiding / assisting Management Review Meeting at each location after document amendment and implementation of updated systems as per ISO 9001 / ISO 14001 / OHSAS 18001,

1

l. Providing guidance / assistance during Re-Certification audit and closing all the NC / Observation of the audit at each location as per standards requirements up to obtaining certification according to revised standards for ISO 9001:2015 and ISO 14001:2015 and assisting in revision, if any, in the manual / procedure / instructions as necessary or recommended by certifying agency.

2 - 4

The no. of days of visit for each location shown above is approximate. However, the actual duration of visit may increase / decrease, depending upon the quantum of work.




The visiting team shall consist of atleast one person with engineering background, looking to the technicality in the work of power stations.

The visits during the work period shall be planned, programmed & completed as per the requirement and satisfaction of GSECL, in all respect.

Prior to the commencement of work, the consultant shall provide the time schedule and assessment plan, including the dates and locations for the execution of the work / audit and the same shall be finalized and mutually agreed with the Management Representative of the Corporate office / Power plant, in writing.

In case of any change in the schedule, either by the Corporate office / Power plant or by the consultant, the revised schedule shall be mutually agreed and the consultant shall execute the work as per the agreed schedule and assessment plan.

On completion of the activity, the consultant shall submit the report of activity. 4.0 DURATION :

The total duration of the work shall be 12 months from the date of detailed order.

Priority for the work to be given based on the validity of existing certificates at each location. The priority to be decided in consultation with Corporate office.

The consultant shall submit the bar chart / time schedule for implementation of various activities as per the detail in the scope of work.

5.0 PRICES / FEES : The total price / fees for carrying out the subject work shall be as per the

Schedule –B.

The rates shall be quoted either A % above the estimate or & B % below the estimate. Item wise rates shall not be quoted.

The rate quoted should be inclusive of travel expenses for services detailed in technical scope. Lodging, boarding and internal transportation shall be provided free of cost by GSECL at the respective location i.e. Corporate office / Power stations.

The price for entire scope of services under this contract is on firm price basis only.

GSECL will not bear any expenditure, whatsoever on this account except service tax. Service Tax shall be payable extra as applicable on submission of documentary proof.

6.0 TERMS OF PAYMENT:

All payments for the aforesaid assignment shall be made to the consultant in Indian Rupees and on submission of invoices in quadruplicate to the Corporate Office / respective Power stations and on certification of satisfactory completion of related activity after 30 days from receipt of the Invoice. The payment will be made by Corporate Office / respective power stations.




GSECL reserves the right to increase or decrease the locations (depending upon the validity of the existing certificates) as well as the quantity of work and the payment shall be done on the actual work done only.

7.0 ASSIGNMENT :

The bidder shall not transfer, assign or sublet the work under this contract or any substantial part thereof to any other party.

8.0 CONFIDENTIALITY :

Confidentiality is committed and facilitated through signed commitments by personnel and procedures requiring limited / controlled distribution of the records and proper lockable facilities for archiving. The data collected and generated during the visit, the information contained in the various documents and terms of contract, or audit shall be kept confidential and shall be used for this work only and shall not be disclosed to anyone, without written permission of GSECL, Corporate office.

9.0 LIABILITY OF THE AGENCY / CONSULTANT :

The Consultant shall be further liable for the consequence of errors and omissions arising from the gross negligence on its part or on the part of its employees or associates or experts to the extent of the total contract value of this contract.

10.0 DISPUTE RESOLUTION, JURISDICTION AND GOVERNING LAW :

A. Except as otherwise specifically provided in the Contract all disputes concerning questions of fact arising under the contract shall be decided by the Chief Engineer (Gen.), Corporate Office / Power station Chief subject to a written appeal by the Consultant. The decision shall be final to the parties hereto.

B. Any disputes or difference including those considered as such by only one of the parties arising out of or in connection with the contract shall be to the extent possible settled amicably between the parties.

C. If amicable settlement cannot be reached then all disputed issues shall be settled by arbitration as provide in Arbitration clause below.

D. This contract / work shall be governed and construed in accordance with the laws of India.

E. All questions, disputes or differences arising under out of or in connection with the Tender / Contract if concluded shall be subject to the exclusive jurisdiction of the court of Vadodara, Gujarat under whose jurisdiction the place from which the tender / Acceptance of tender is issued, is situated.

F. Any dispute arising in relation to or as a consequence of this contract / work, which cannot be settled amicably through negotiations between the parties, shall be subject to the courts of Vadodara, India.




11.0 ARBITRATION :

All questions, disputes or differences, whatsoever, which may at any time arise between the parties to this contract in connection with the contract or any matter arising out of or in relation thereto, shall be referred to the Gujarat Public Works Contract Disputes Arbitration Tribunal as per the provision of the Gujarat Public Works Contracts Disputes Arbitration Tribunal Act, 1992.” The jurisdiction for arbitration shall be Vadodara only.

12.0 PATENTS & COPYRIGHTS : A. Agency shall hold harmless and indemnify the client from and against loss

damage and expenses arising from any claim for infringement of patent, copyright, design and other such rights in existence or to be granted on an application published prior to the completion of this work with respect to or arising out of use or supply of design, or any work in accordance with the designs, drawings or specifications furnished, approved or recommended by the agency.

B. The Agency shall promptly notify the client in writing if the Consultant has acquired knowledge of any patent under which a claim or suit for infringement could reasonably be brought because of the use by the client of any information, recommendation or specifications, services rendered by the Consultant.

C. The Consultant, in such case, shall forthwith, at its own cost make and furnish to the client alternative designs, drawings, specifications or recommendations avoid the same and without putting the Client to additional cost.

13.0 PENALTY :

The work shall be completed within the completion period as mentioned in the order, failing which penalty at the rate of 1 % per week subject to maximum of 10 % of order value shall be imposed. This excludes delay in the completion of the work due to unforeseen reasons beyond the control and without fault and negligence of the bidder including (but not restricted to) act of God or public anomie action of Government in its sovereign capacity, floods, epidemics, strikes, lockouts, fires and accidents. In the event of any of the aforesaid contingencies, GSECL may be promptly kept informed by the tenderer by Fax/Telex/Telegram followed by confirmation in writing with documentary proof within fifteen days of commencement and cessation of Force Majeure circumstances. Under such circumstances reasonable extension of time shall be granted by GSECL. Application for such extension must be made before the due date of completion of work.

14.0 TERMINATION :

14.1 TERMINATION FOR DEFAULT :

A. GSECL may without prejudice to any other remedy for breach of contract, by written notice of default sent to the Consultant, terminate the contract in whole or in part:




I. If the Consultant fails to deliver any of all the services within the time period(s) specified in the Contract or any extension thereof granted by GSECL in writing,

II. If the Consultant fails to perform any other obligation(s) under the contract, or

III. If the Consultant, in either of the above circumstances, does not correct its failure within a period of thirty (30) days after receipt of the default notice from GSECL.

B. In the event GSECL terminates the Contract in whole or in part, GSECL may get the services done, upon such terms and in such manner as it deems appropriate, similar to those not rendered, and the Consultant shall be liable to GSECL for any excess cost for such similar services. However, the Consultant shall continue the performance of the contract to the extent not terminated.

14.2 TERMINATION FOR INSOLVENCY :

GSECL may at any time terminate the Contract by giving written notice to the Consultant, without compensation to the Consultant, if the Consultant becomes bankrupt or otherwise insolvent, provided that such termination will not prejudice or affect any right or action or remedy which has occurred or will accrue thereafter to GSECL.

15.0 SUSPENSION OF OBLIGATION :

The obligations stipulated in this specification can only be suspended in the case of any particular work in the event of Force Majeure as defined in the Force Majeure clause or as the result of an agreement between the parties.

In the event of Force Majeure, neither of the Parties may be considered in default of its obligations under the terms and specifications.

16.0 FORCE MAJEURE :

Force Majeure is hereby defined as any cause which is beyond the control of the Consultant or GSECL as the case may be, which they could not have foreseen or with a reasonable amount of diligence could not have foreseen and which substantially affect the performance of contract, such as:

A. Natural phenomena including but not limited to floods, draughts, earthquake and epidemics.

B. Acts of any government domestic or foreign, including but not limited to war, declared or undeclared, priorities, guarantee, embargo, provided either party shall within fifteen days from the occurrence of such a cause notify the order in writing of such causes

17.0 HANDLING DOCUMENTS :

A. All the documents, drawings and specifications provided by GSECL in connection with the services to be provided by the Consultant shall be the property of GSECL. As an when required or upon termination of the Contract, the aforesaid documents, prepared specifically for this work (including originals) shall be handed over to GSECL before final acceptance or thereafter.




B. The Consultant shall take all necessary steps to ensure confidential handling of all matters pertaining to documents, specifications and any other information developed or acquired by him from GSECL under terms of the contract or in performance thereof.

C. The Consultant shall not prepare, articles or photographs for publication or speeches about the work in which GSECL has an interest, without prior written consent of GSECL.

D. The Consultant shall take necessary steps to ensure that all persons employed on any work in connection with this Contract have noticed that the Indian Official Secrets Act, 1923 (XIX of 1923) applies to them and shall continue to apply even after the execution of such work(s) under the contract.

18.0 ABENDONMENT OF WORK :

If any work included in the scope of specification to be done by the Consultant is abandoned or suspended for any cause or reasons which can not be attributed to the Consultant, payment shall be made on a pro rata basis for the work actually done and reported by him.

19.0 EARNEST MONEY DEPOSIT : The offer should be accompanied with requisite Earnest Money Deposit (EMD) of 1% of total estimated cost. Any offer not accompanied by Earnest Money Deposit (EMD) shall be disqualified and no further consideration shall be given to such offer. The bidders may note that no relaxation in this regard shall be made. The Earnest Money Deposit will be accepted in form of Demand Draft on any Nationalized Bank or IDBI / ICICI / HDFC / AXIS Bank / The Kalupur Commercial Co-Op. Bank Limited drawn in favour of “GUJARAT STATE ELECTRICITY CORPORATION LTD.” payable at VADODARA. The EMD should be attached with this technical bid. Cheques are not acceptable. Government or Semi-Government organizations, which are run departmentally & are not limited Companies, will be eligible for exemption from payment of E.M.D.

No interest will be allowed against payment of E.M.D. Documents towards payment of Earnest Money Deposit (EMD) may please be kept in the EMD envelope only. First the EMD envelope will be opened and if the documents towards payment of EMD are found OK then only Technical Bid envelope will be opened which may please be noted.

Tenders submitted without Earnest Money Deposit by the firms, who are not eligible for any exemption, will be rejected without entering in to further correspondence in this regard and no reference will also be made.

EMD will be forfeited (i) if the tender, which it covers, is withdrawn during the validity of the offer and (ii) the Tenderer fails to furnish / deposit the security deposit.

EMD of unsuccessful tenderers shall be released after finalization of contract order. Earnest Money Deposit of successful tenderer will be returned after receipt of Security Deposit.




20.0 SECURITY DEPOSIT :

Security Deposit will be 10 % of the order value and shall be paid at GSECL Corporate office, Vadodara within a week of receipt of Letter of Acceptance / Letter of Intent but before issue of detailed order. The Security Deposit will be accepted in the form of Demand Draft drawn on any Nationalized Bank or IDBI / ICICI / HDFC / AXIS Bank, The Kalupur Commercial Co-Op. Bank Ltd., in favour of Gujarat State Electricity Corporation Limited payable at Vadodara The Security Deposit can also be accepted in the form of Bank Guarantee drawn on any Nationalized Bank or IDBI / ICICI / HDFC / AXIS Bank, as per GSECL’s format. The Security Deposit in the form of Bank Guarantee issued by The Kalupur Commercial Co-Op. Bank Ltd., Kotak Mahindra Bank, IndusInd Bank, RBL Bank (The Ratnakar Bank Ltd.), Dena Gujarat Gramin Bank, Rajkot Nagarik Sahakari Bank Ltd., The Mehsana Urban Co-operative Bank Ltd., Nutan Nagarik Sahakari Bank, DCB Bank, FEDERAL Bank, South Indian Bank, and Saurashtra Gramin Bank as per GSECL’s format, will be accepted, only if it is issued before 31.03.2017. In case, if the Bank Guarantee is submitted, it should have a clear one time validity till the completion of the order in all respects and upto the last work carried out. Bank Guarantee for interim period will not be allowed. The detailed order can be issued only after timely receipt of SD in the form of Demand Draft. In case, if it is required to submit the SD in the form of Bank Guarantee, first the party should submit the DD, which can be later on converted to BG after placement of detailed order. Once the BG is submitted, the DD submitted against the SD can be released. If by any reasons the work period is extended then consulting firm should undertake to renew the Bank Guarantee atleast one month before the expiry of the validity failing which GSECL will be at liberty to encash the same. Security deposit / Bank Guarantee will be released after satisfactory completion of the total period of work.

21.0 EFECTIVE DATE OF CONTRACT : The contract shall be effective for all purposes and intents from the date of Letter of Award (Detailed Order).

22.0 INSURANCE :

Consultant will make arrangements at their own cost for insuring manpower deployed by them for the subject work. The GSECL will not be responsible for any loss or damage to Consultant or his manpower.




23.0 AGREEMENT :

As per GSECL’s rules, Consultant shall have to enter into agreement on non-judicial stamp paper of appropriate value (Rs.100.00) with Gujarat State Electricity Corporation Ltd. in GSECL’s prescribed format within one month of placement of order. The cost of stamp fee shall be borne by Consultant.

24.0 INDEMNIFICATION :

Consultant / Contractor shall fully indemnify, save harmless and defend Owner, the Owner's representative, each of their subsidiaries and affiliates and parent companies, and the directors, officers, agents and employees of each of them (the "Owner Indemnified Parties"), from and against any and all losses, costs, damages, injuries, liabilities, claims and causes of action, penalties and interest, including reasonable attorney's fees (collectively, the "Damages"), directly or indirectly arising out of or resulting from or related to claims by third parties arising out of or related to this contract or the plant, including any damage to or destruction of property of, or death of or bodily injury to, any person (whether such person is another Owner Indemnified Party or Contractor Indemnified Party or sub-Contractor or any other person unaffiliated with the plant, or employee of any thereof) to the extent resulting from Contractor's any sub-Contractor's fault, negligence, strict liability, alleged fault or intentional act or omission or other act or omission in the performance of the work, breach of this contract or any sub-contract otherwise relating to the plant, the work, this contract, any sub-contract, and including failure to comply with applicable laws or applicable permits, failure or mistake in paying taxes, or non-payment of amounts due in connection with work or equipment furnished to Contractor, or any sub-Contractor or any of their respective sub-Contractors or any other amounts payable by Contractor, or any sub-Contractor.

25.0 General terms and conditions :

25.1 - The consultant shall have to comply with all rules, regulations, laws and bylaws enforced by local and State Govt. and / or the organization / plant in whose premises the work has to be done. The consultant shall have to observe General Safety rules / Norms as per Annexure – A.

25.2 - The tender fees (Non-refundable) as notified in the tender notice shall invariably be paid through Demand Draft drawn in favour of “Gujarat State Electricity Corporation Limited”, payable at Vadodara. Alternatively, the tenderer can pay the tender fees in cash (at GSECL, CO, Vadodara – Cash Counter) and enclose the original Tender fee Money Receipt in the EMD envelope. The tender without the tender fees shall be rejected.

25.3 - The rates shall be quoted either A % above the estimate or & B % below the estimate. Item wise rates shall not be quoted.

25.4 - The offers shall be valid for a period of 120 days from the date of opening of technical bids. In case of finalization of the tender is likely to be delayed, the tenderer will be asked to extend the validity without change in the prices or any terms and conditions of the offer. If any change is made, in original or during the extended validity period, the offers will be liable for




outright rejection without entering into further correspondence in this regard.

25.5 - All the pages of the tender shall be signed and sealed by the tenderer. 25.6 - GSECL reserves the rights to reject any or all the tenders without

assigning any reasons thereof. 25.7 - Any correspondence or enquiry subsequent to opening of Technical

and Price bids is not desirable. If the same is indulged into, it will be considered for disqualifying the tender / offer.

25.8 - GSECL shall have the right to make any changes, additions / deletions or modifications in any terms / conditions of the tender or specifications as may be deemed necessary by GSECL at its sole discretion at any time before the due date of opening of the tender.

25.9 - No deviation from the scope of work by the party shall be allowed. 25.10 - Tenderer should specifically mention in the offer and should indicate in

Block letters the name, address, phone, mobile and fax numbers of the Partners / Proprietor / Directors who is / are the signing authority.

25.11 - The tenderer must give in his offer, the full name and address with phone, Fax, mobile number of the Authorized representative, who has been authorized by the tenderer to do all the liaison work with GSECL.

25.12 – The consultant has to collect the relevant technical data, drawings & information which are required for the work from internal documents & records available, at their own cost. However, other balance data or details if any, required for the work will be collected by the Consultant by their own arrangement and own cost.

25.13 - The members of the consulting team, who had been involved in our company as employee, shall not participate in the consulting for GSECL for the period of minimum two years.

25.14 - The consultant shall execute the work with all due care and skill and free from error or defects. Any documented defects shall be immediately corrected by the consultant.

25.15 - The Consultant will be responsible for any damages caused to the GSECL’s property by Consultant’s personnel during the execution of work. In such cases the Consultant shall arrange to repair / rectify or pay such amount to the GSECL as may be decided by the competent authority.

25.16 - The Consultant must at all times comply with safety rules & regulations of the TPS. The Consultant will be responsible for their working personnel for any injuries, mishap caused to them during the execution of work.

25.17 The Consultant shall have to obtain required insurances for their persons visiting the power plants for the subject work. GSECL will not pay any compensation for any accident / loss to the persons of the Consultant in such cases.

25.18 - If work is found unsatisfactory during the currency of the contract, the consultant shall promptly mobilize additional personnel for ensuring proper




progress and timely completion of the work under the contract at no extra cost to GSECL.

25.19 - If Consultant is not carrying out the work as per work order or instruction issued to them, GSECL will reserve the right to terminate the contract and get the work done by other Consultant at the risk and cost of the party.

25.20 - This consultancy must add value for money spent on it. 25.21 - The Management Representative of Corporate office / Respective

power station will be the coordinator for the above work. 25.22 - Any terms and conditions mutually agreed in writing shall form part of

this job contract. 25.23 - The certified copy of Lead Auditor certificate, experience certificate for

similar jobs carried out shall be submitted by the bidder as documentary evidence with offer.

25.24 - Bidder has to submit the hard copy of technical bid clearly mentioning “Technical bid” on top of the envelope. The required details shall also be submitted online. The Price bid shall be submitted online only. The hard copy of price bid shall not be considered for evaluation. The technical bids shall be opened of those parties whose online submission is found complete in all respect and EMD and Tender fees are paid. The online Price bid of the technically acceptable parties will be opened after opening of technical bid & acceptable technical scrutiny by GSECL.

25.25 - Conditional tender, over writing in the tender document and tender without Tender fee / EMD shall not be acceptable and shall be ignored.

25.26 - Tenders will be accepted by Registered post / Speed Post only and upto the prescribed time & date. GSECL does not take any responsibility for loss / late receipt / misplacement of tender in postal transit.

25.27 - Qualifying criteria for tenderer are prescribed in Schedule- C. 25.28 - GSECL reserves the right to distribute the work amongst more than

one bidder.

Sign and seal Of the Consultant




GUJARAT STATE ELECTRICITY CORPORATION LIMITED

Vidyut Bhavan, Race Course, Vadodara, India – 390007. Ph. 0265-6612101, Fax: 0265-2344537 e-mail: [email protected]; [email protected]; Website: www.gsecl.in

CIN :U40100GJ1993SGC019988

ANNEXURE – 1

Subject: Work of Consultancy for Upgradation / Revision as per 2015 versions of ISO 9001 and ISO 14001 and Integration in the existing documentation for ISO 9001, ISO 14001 and OHSAS 18001 for Ukai TPS / Wanakbori TPS / Gandhinagar TPS / Sikka TPS / Kachchh Lignite TPS / Dhuvaran GBPS / Utran GBPS and Corporate office of GSECL and Sardar Sarovar Hydro Electric Project (SSHEP) being operated by GSECL

Reference: Tender / enquiry No.: GSECL/CEG/Env/ISO Upgradation

Due on date: / / 201 .

In connection with the above subject and reference I / We confirm the following:

1. I / We, the under signed have read and examined the Tender Specifications in tender mentioned under reference along with the Commercial terms and conditions.

2. I / We, declare that our Technical Bid is strictly in line with the Tender specifications and there is no deviation from the technical specifications of this tender.

3. Further, I / We also agree that if any deviation is found in the technical specifications, terms & condition, our offer shall be out rightly rejected without assigning any reason thereof.

4. The conditional tenders will not be accepted.

Seal of the Firm Signature of the Authorized Representatives of the firm

Date: Name:

Status:

Name of the Tendering Firm / Consultant:






CIN :U40100GJ1993SGC019988

ANNEXURE – 2

I / We, confirm that following documents are attached with the technical bid of the offer.

Sr. No.

Details Confirmation

(Tick √ any one)

1. Confirmation as per “Annexure – 1” YES / NO

2. Firm’s details as per “Annexure – 3” YES / NO

3. Past experience details as per “Annexure – 4” YES / NO

4. Details as per “Annexure – 5” YES / NO

5. Integrity Pact as per “Annexure – 6” YES / NO

6. Undertaking regarding stop deal / banned for business

dealing / black list as per “Annexure – 7” YES / NO

7. Certificate - A YES / NO

8. GSECL’s technical specification / scope of work duly

signed and with seal of firm. YES / NO

Seal of the Firm Signature of the Tenderer

Date:

NOTE: ALL THE DOCUMENTS SHOULD BE PROPERLY FILED AND SHOULD BE GIVEN FLAG MARKING FOR IDENTIFICATION.






CIN :U40100GJ1993SGC019988

ANNEXURE – 3 DETAILS OF THE FIRM

Tenderer may MANDATORILY fill all the details in this form. (These details are necessary to create the database of agencies)

Party’s Name

Within Gujarat / Outside Gujarat Pvt. Firm / Public Ltd. / State Govt. Under taking / Central Govt. undertaking

(Indicate the relevant status)

Category Manufacturer / Trader / Service Provider / Other Vendor Registration Letter No. & Date (If registered and Letter issued by GSECL)

Vendor Registration Fee Paid / Not Paid (Tick any one, for New Entrants) Vendor Registration Date Vendor Registration Validity Period From Date _________ to Date _________ GST No. and GST Date

CST No. and CST Date

Excise No. and Excise Date

SSI Certificate No. and Date

NSIC Certificate No. (should be revalidated since last 3 yrs.)

NSIC Certificate Date

Whether under NSIC scheme. If Yes then monetary limit. Rs. Custom No. and Date (If applicable)

License Type (ISO 9001) License Validity Period From Date _________ to Date _________ Address of Registered Office Factory Works Authorized

Representative Contact person name Designation Address

City & Pin Code State Country Phone Nos. (Office) Phone Nos.(Residence) Fax Nos. STD Code. Mobile No. Web site address Email-id






CIN :U40100GJ1993SGC019988

ANNEXURE- 4 DETAILS OF THE EXPERIENCE FOR SIMILAR TYPE OF WORKS IN LAST FIVE YEARS FROM THE DUE DATE OF TENDER:

Sr. No

Name of the organization and work carried out.

ORDER REFERENCE No. & DATE

Order fully Executed Yes / No

Status of order under execution

Remarks

A) GUJARAT STATE ELECTRICITY CORPORATION LTD / SISTER COMPANIES: 1

2

3

4

B) OTHER STATE ELECTRICITY BOARDS / GEN COs: 1

2

3

4

5

C) PRIVATE FIRMS: 1

2

3

4

5






CIN :U40100GJ1993SGC019988

ANNEXURE – 5 Tenderer must fill up below details & should place at the top of the Technical Bid.

1. PRICES: [FIRM ONLY] (Please Specify YES / NO)

Yes / No

2. SERVICE TAX: [IN PERCENTAGE] (Please Specify INCLUSIVE / EXCLUSIVE / EXEMPTED) Please quote your Service Tax Registration No. & Date. Please specify VAT or CST

3. PENALTY TERMS AGREED: (Please Specify YES / NO)

4. SD / Bank Guarantee TERMS AGREED: (Wherever applicable): (Please Specify YES / NO)

5. DETAILS OF EMD PAYMENT

6. TIME PERIOD TERMS AGREED: (Please Specify YES / NO)

7. VALIDITY OF THE OFFER AGREED: (Please Specify YES / NO)

8. PAYMENT TERMS AGREED: (Please Specify YES / NO)

9. ITEMS OF THE WORK OFFERED: (as per the Schedule – B) (Please do not mention the quoted price here)

10. TELEPHONE NOS. & FAX NO.:

11. Authorized person of the firm:

12. Name of the proprietor, partners, directors [as the case may be], along with address, telephone, fax no. etc.

13. If Vendor Registration is Done: (Please submit copy of Vendor Registration approval letter in the EMD envelope).






CIN :U40100GJ1993SGC019988

ANNEXURE - 6 Date : ___________

I N T E G R I T Y P A C T OUR ENDEAVOUR

To create an environment where Business Confidence is built through Best Business Practices and is fostered in an atmosphere of trust and respect between providers of goods and services and their users for the ultimate benefit of society and the nation. GSECL’S COMMITMENT PARTY’S COMMITMENT To maintain the highest ethical standards in

business and professions. Not to bring pressure recommendations from

outside GSECL to influence its decision. Ensure maximum transparency to the

satisfaction of stakeholders.

Not to use intimidation, threat, inducement or pressure of any kind on GSECL or any of it’s employees under any circumstances.

To ensure to fulfill the terms of agreement / contract and to Consider objectively the viewpoint of parties.

To be prompt and reasonable in fulfilling the contract, agreement, legal obligations.

To ensure regular and timely release of payments on due dates for work done.

To provide goods and/or services timely as per agreed quality and specifications at minimum cost to GSECL.

To ensure that no improper demand is made by employees or by anyone on our behalf.

To abide by the general discipline to be maintained in our dealings.

To give maximum possible assistance to all the Vendors / Agency / Service Provider and other to enable them to complete the contract in time.

To be true and honest in furnishing information.

To provide all information to suppliers / contractors relating to contract / job which facilitate him to complete the contract / job successfully in time.

Not to divulge any information, business details available during the course of business relationship to others without the written consent of GSECL.

To ensure minimum hurdles to vendors / agency / contractors in completion of agreement / contract / work order.

Not to enter into carter / syndicate / understanding whether formal / nonformal so as to influence the price.

______________________ ______________________ Seal & Signature Seal & Signature (GSECL’s Authorized Signatory) (Party’s Authorized Person) Name : Designation : Name :






CIN :U40100GJ1993SGC019988

ANNEXURE – 7 (UNDERTAKING IN REGARD TO STOP DEAL / BANNED

FOR BUSINESS DEALING / BLACKLIST THEREOF)

All Bidders will have to furnish the following undertaking duly filled in, signed and stamped for each quoted item of the tender along with the Technical bid.

Sub.: Undertaking in regard to Stop Deal / Banned for Business Dealing / Black list thereof.

Ref.: Tender no.: GSECL/CEG/Env/ISO Upgradation “I / We___________________________________________________,

Authorized signatory of M/s____________________________________

Hereby Certify that M/s________________________________________

And their Proprietor / any Partner / any Director of the firm is not stop deal

and / or banned for business dealing and/or black listed by GUVNL and /

or their any subsidiary company viz. GSECL / GETCO / DGVCL / MGVCL

/ UGVCL / PGVCL.”

Seal of the Firm Signature of Authorized signatory

Date




On Firm’s Letter Head

Tender for Work of Consultancy for Upgradation / Revision as per 2015 versions of ISO 9001 and ISO 14001 and Integration in the existing documentation for ISO 9001, ISO 14001 and OHSAS 18001 for Ukai TPS / Wanakbori TPS / Gandhinagar TPS / Sikka TPS / Kachchh Lignite TPS / Dhuvaran GBPS / Utran GBPS and Corporate office of GSECL and Sardar Sarovar Hydro Electric Project (SSHEP) being operated by GSECL

Tender No. GSECL/CEG/Env/ISO Upgradation

Due On: ________________

CERTIFICATE – “A” I / We _______________________________________ authorized signatory of

M/s ______________________________________________ hereby Certify that

M/s ______________________________________________ (our firm) is not

related with other firms who have submitted tenders for the same items under this

inquiry / Tender.

Seal of the Firm Signature of the Authorised Person

Place: With Designation.

Date:




Annexure – A GENERAL SAFETY RULES / NORMS TO BE OBSERVED

1.0 Only qualified trained, experienced & conversant persons are to be engaged /

employed for execution of the work awarded to you.

2.0 Do not work or block any passages / walkways / staircases / lifts / platforms or any other approaches / roads leading to plants or its auxiliaries, on which there is movement or possibility of movement or traffic in emergency. In unavoidable circumstances if it is utmost necessary to carry out any change of this area, demarcate / declare area as unsafe by cordoning it using barricading tape with a suitable cautionary notice displayed on it or deploy a person to restrict the traffic on his route and divert it through other safe passages.

3.0 Prior to make use of power / electricity operated had tools / equipments / machineries like welding / cutting machine / hand grinder / hand drill etc; ensure for its safe operation and use it only if it is found safe to use. Do not use defective / unsafe / or improperly maintain equipments. The electrical power supply requires to run such equipments shall not be connected directly at their own but it shall be obtained through electrical department by their authorized person or under their supervision / guidance. The electrical section will provide temporary electrical connection up to consultant’s main board on which it is compulsory to install main switch, ELCB and fuses of adequate capacity. All such equipments shall invariably be earthed adequately to prevent electrical shock / sparking / short circuit. Power cord / cable used shall be of adequate capacity, joint less having earth wire.

4.0 It is compulsory to use standard make personal protective equipments while at work as per the job requirement.

5.0 The auditor(s) shall not interfere in routine plant activities / work except work assigned to them, leave their work jurisdiction and either in other area and temper / operate / disturb / the machineries / equipments / auxiliaries not concerned to their work. Auditor shall not allow their staff to sit or take rest at / near / below running plant / auxiliaries / systems / or any place which is dangerous / hazardous and prone to accident.

6.0 In case of noticing smoke or fire during their work execution, they shall make immediate efforts to extinguish / control it and simultaneously inform the fire brigade.

7.0 Auditor shall have to provide standard make (ISI approved) P.P.Es / safety gadgets suitable to give sufficient protection against hazards involved in their work / job, to their staff looking to the job requirement and insist / enforce them to use it compulsorily while at work.

8.0 Over and above this, auditor shall have observe, follow and comply with all safety related requirement / rules and regulations / norms and legal provisions lay down in various statues. Particularly the provisions of the Factories Act – 1948 and the Gujarat State Factories Rules – 1963 (amended up to date) shall be followed strictly. The auditor shall also obey the rules / regulations / instructions of the legal competent authority for safety requirement.

9.0 The Consultant must at all times comply with safety rules & regulations of the TPS. The Consultant will be responsible for their working personnel for any injuries, mishap caused to them during the execution of work. The Consultant shall have to obtain required insurances for their persons visiting the power plants for audit purpose.

10.0 No compensation will be paid by GSECL on account of any kind of accident / loss to person of auditing Consultant during working in the plant for carrying out audit study.




: S C H E D U L E - C (Pre-Qualification criteria) :

1. The bidder / consultant must have provided consultancy services for ISO / OHSAS

Documentation / its upgradation as per 2015 edition of ISO 9001 / 14001 for similar

type of industry having 600 or more employees. This should be supported with

documentary evidence.

2. The bidder / consultant / his team member must have successfully completed the

IRCA approved Lead Auditor course for ISO 9001:2015, ISO 14001:2015 and

OHSAS 18001:2007. This should be supported with documentary evidence.

3. This being the work for Power generating units, the consultant / team members

must have engineering background. The visiting team shall consist of atleast one

person with engineering background and Lead Auditor as per ISO 9001:2015 / ISO

14001:2015, looking to the technicality in the work of power stations. The party shall

submit the list of team members, their qualification and experience.

4. The bidder shall produce certificate / document as an evidence of experience of

having successfully completed similar works / satisfactorily carried out similar jobs

for minimum period of one year in last SEVEN years’ period in government / semi-

government / State Electricity Board / Corporation body, and should be either of

the following:

a. Three similar completed works costing not less than the amount equal to 40%

of the estimated cost,

b. Two similar completed works costing not less than the amount equal to 50%

of the estimated cost,

c. One similar completed works costing not less than the amount equal to 80% of

the estimated cost,

5. The bidder shall not be presently involved in ISO / OHSAS auditing at any location

under control of GSECL.

6. The bidder shall submit last 3 years Income tax returns and Service tax registration

number.




INSTRUCTIONS / GUIDE LINES TO THE BIDDERS

1. If any information provided by the tenderer is found to be concealed,

suppressed or incorrect at later date or during finalization of the inquiry or the tenderer withdraws their offer during finalization of the inquiry, the inquiry shall be liable to be rejected and party shall be debarred from executing any business with GSECL for the period of 3 years and the EMD of such tenderer shall be forfeited.

2. Validity of the offer should be at least for the period of 120 days from the date of opening of inquiry. Without this validity the Offers shall be rejected.

3. Any approach from the bidders, his representative or his agent to influence the decision on the Offer, officially or otherwise, shall render the Offer liable to be summarily rejected.

4. Erases and other changes shall be signed by the person / persons signing the Offer.

5. Offers of only those firms, who are either themselves technically capable and sound for providing such services and who give satisfactory evidence of such experience shall only be considered.

6. In the event, the successful bidder fails to accept the work order within specified time or withdraws his offer within the validity period or fails to accept the order for any reason whatsoever, then the earnest money deposited by the bidder shall be forfeited by GSECL.

7. Bidders should be in touch with the www.gseb.com & www.gsecl.in websites for information regarding revision / corrigendum / amendment in tender till due date of submission and thereafter no separate correspondence will be done in this regard.

8. Bidders should have adequately trained staff available for IMS (ISO 9001, ISO 14001 and OHSAS 18001) Consultation / Documentation works.

9. Offer should be submitted complete in all respects with all schedules, documents etc. of the tender document issued by GSECL.

10. Before submission of the Offer, Bidders are required to make themselves fully conversant with the scope of work, technical requirements and specifications, etc., so that no ambiguity arises on a latter date in this respect. If any clarification is required, the bidder may visit GSECL Corporate office before submitting the offer.

11. If the bidder finds discrepancies in or omissions from the specifications or other documents or if he is in doubt as to their meaning, he should at once intimate GSECL and obtain clarification in writing prior to submitting his Offer.

12. GSECL reserves the right to accept any offer based on its merits and GSECL is not bound to place the order with the party having submitted the lowest offer.

13. Conditional tenders shall not be accepted.




CHECK LIST To ensure that your offer submitted to GSECL is complete in all respects, please go through the following checklist & tick mark for the enclosures attached with your offer:

Sr. No.

Description Attached Not Attached

1. Earnest Money Deposit in the prescribed form.

2. Tender Fee in the prescribed form.

3. Tender document duly signed & sealed on every page, as a confirmation of acceptance of scope of work and the terms & conditions of the document.

4. Documentary evidence regarding bidder / consultant having provided consultancy services for ISO / OHSAS Documentation / its upgradation as per 2015 edition of ISO 9001 / 14001 for similar type of industry having 600 or more employees.

5. Documentary evidence regarding bidder / consultant / his team member having successfully completed the IRCA approved Lead Auditor course for ISO 9001:2015, ISO 14001:2015 and OHSAS 18001:2007.

6. Documentary evidence regarding the consultant / team members having engineering background, as this is the work related to power generation.

7. Documentary evidence regarding agency / bidder having experience of carrying out similar work as per Pre-Qualifying criteria no. 4.

8. List of team members, their qualification and experience.

9. Last 3 years Income tax returns and Service tax registration number.