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Schools Estimate Guidance Notes 2016/17 Date: February 2016
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Schools Service
INTRODUCTION
The purpose of these guidance notes is to assist schools in budget setting. Some of the information may need to be revised to take account of changing circumstances. From April 2016 the principal source of information on school spending will be each school’s financial system and we will no longer attempt to reconcile at individual ledger codes information held on school and Council records. All costs will be met from school bank accounts including payroll. Schools will be either invoiced directly for council services or in the case of payroll through direct debits. We will no longer need to send to schools Budget Control Reports which in any event are not as up to date as a school’s own records and no longer will be relevant. Once the schedule of advances of schools’ budget shares and grant payments is set (see above), except in very exceptional circumstances, there will be no need for additional cash advances to schools. Schools will be able to manage their cash flow accordingly.
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SECTION
1. PAY AWARD
2. SUPPORT AND ADVICE
3. THREE YEAR BUDGETING AND FORECASTING
4. INFLATION FACTORS
5. TEACHING STAFF
6. NON - TEACHING STAFF
7. PREMISES - RUNNING EXPENSES
8. PREMISES - REPAIR AND MAINTENANCE
9. TRANSPORT
10. SUPPLIES AND SERVICES
11. CONTRACTUAL SERVICES
12. INCOME FORECASTING
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1. PAY AWARD
Teachers Pay
Details on schoolteachers pay and conditions for 2015/16 and 2016/17 can be found on the following websites:
https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/451908/School-teachers_-pay-and-conditions-document-2015.pdf
https://www.gov.uk/government/publications/strb-government-evidence-on-the-2016-pay-award-for-school-staff
Applying the 2016 pay award
(a) Following the government’s acceptance of the recommendations of the STRB’s 21st - 25th reports, schools now have a very large degree of flexibility to differentiate the remuneration they offer to teachers to reflect various factors, including local recruitment and retention; roles and responsibilities; and specialist qualifications.
(b) In its report, last year the STRB reiterated its expectation that it should be for schools themselves to decide the extent to which any uplift to pay ranges and allowances within the national pay framework will apply to their teachers. It was the STRB’s view that uplifts should not be applied automatically to teach-ers and that any individual pay award needed to take account of performance. The STRB made very clear that it was not intended that the uplifts to the framework should translate into uniform pay increases for every teacher within every school. It is for schools to determine at the institutional level how to take account of the uplifts to pay ranges and allowances in the light of their individ-ual school’s pay policy.
(c) There was an uplifting of the current minima and maxima for each of the na-tional pay ranges by 1% in September 2015 this was with two exceptions, a 2% increase to the maximum of the main pay range and no increase to the maxima of the eight head teacher pay group ranges. The effects of these changes are demonstrated here.
Officers
The pay scales from 2015/16 are shown here, at the point of writing these notes it has yet to be confirmed as to whether there will be any pay awards in 2016/17. In addition please note that the schools LGPS employer contribution remains at 22% for 2016/17.
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2. SUPPORT AND ADVICE
If your school purchases services from the School Bursarial Team, their officers are able to provide advice on budget setting, and they possess an excel spread sheet to assist schools in setting and profiling budgets. You can also contact Schools Accountancy services for queries relating to budget allocations.
3. THREE YEAR BUDGET AND FORECASTING
To ensure that Schools stay within budget from 2016/17 onwards it is recommended that schools complete 3 year forecasts of spend and budgets so that early action can be taken by schools in response to possible pressures.
Further guidance and training will be provide in 2016/17
4. INFLATION FACTORS
The inflation factors used below in these Guidance Notes simply show inflation between December 2014 to December 2015, and are the most up to date measures of inflation at the time of writing these notes. They are simply a guide, but can be ap-plied to your 2015/16 original budgets to give an estimated budget for 2016/17.
No.1 Premises Related Expenditure % Note
Rent 3 IIIBuilding Maintenance -0.1 IIIFuel/Oil -14.9 IIIGas -6.4 IIIElectricity 6 IIWater -1.7 IIITelephones 2.7 IIICleaning Materials 0.6 IIIInsurance – Buildings 3 IIInsurance -– Liabilities 3* IIGrounds Maintenance -0.1 III
2 Transport Related ExpenditureVehicle Running Costs -4.2 IIICar Allowances 0 IVRoad and Rail Fares 2.6 IIITransport (Fares & Other Travel Costs) 3.76 III
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3 Supplies, Services and Other ExpensesFurniture -0.7 IIIBooks, Periodicals, Printing and Stationery 3.7 III
Clothing 2 IIIPostage 1.7 IIIHires and Other Services 0.2 IIIAdvertising 0.2 IIISubsistence 0.2 III
4 General Inflation (Including Income) 0.2 III
NotesI Source: RPI Detailed figures for various groups, sub-groups and sections %
increase as at January 2015II Source: Insurance Manager/Parks/Procurement ServicesIII Source: CPI Detailed figures by divisions, groups and classes % increase
between December 2014 and December 2015IV Source: NJC agreement on car allowance increases* This is a provisional figure and may be subject to change.
5. TEACHING STAFF (established full-time and part-time teachers)
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A. The salary costs of each teacher charged against your school’s delegated budget comprise the following:
(i) Basic Salary (Inner London pay scales)
(ii) Allowances (e.g. Teaching and Learning Responsibility Payments)
(iii) Employer’s Contributions in respect of Superannuation and NI.
B.
(i) In estimating your school’s teacher’s salary costs for 2016/17 you would normally need to take into account future increases arising from pay awards and increments, which are both payable from 1st September.
Please be aware of the following have applied since September 2014:
• the end of pay increases based on length of service • all teachers’ pay progression will be linked to performance based on annual appraisals • the abolition of mandatory pay points within the pay scales for classroom teachers to give schools greater freedom on how much teachers are paid. They would remain in place for reference only in the main pay scale to guide career expectations for new teachers entering the profession.
(ii) You will also need to make an assessment of the additional incremental costs your school will incur.
The current pay scales are shown here. For the purposes of setting a budget for 2016/17 we have included projection for September 2016. This includes a 1% increase on all salary points from September 2016 with two exceptions - a 2% increase to the maximum of the main pay range and no increase to the maxima of the eight head teacher pay group ranges. These projection rates are based on the September 2015 pay award.
(iii) The employer’s superannuation contributions rate for 2016/17 is 16.48% for teaching staff and 22% for non-teaching staff.
From April 2016 the existing state pensions and additional state pension will be replaced by the new state pension. The introduction of the new state pension will prevent employees/employers from contracting out and thus receiving the national insurance rebate. As a result the employer NI rate for 2016/17 is 13.8% for all earnings over the secondary threshold (10.40% 2015/16 if opted into pension). For more information please follow the link below:
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https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/375703/new-state-pension-employers-overview.pdf
In 2015/16 the contracting out rebate between the lower earnings limit and the upper accrual point (£8,112 and £40,040 respectively) was 3.4% of earnings between the two thresholds.
(iv) Please note that Heads, Deputy Heads and Assistant Heads, are paid on a spot salary and do not receive an increment automatically.
C. You can obtain the latest employers’ contribution rates for N.I and Superannu-ation by referring to your payroll provider’s reports, which identifies these on costs for each employee. You may have some members of staff who have chosen to “opt out” of the superannuation scheme, which would reduce your total employers’ contribution.
A worked example of how to estimate the cost of a teacher can be found here.
Spine for the leadership group in band A (Excl on-costs) – (Currently covering inner London)
Spine Point September 2015 Projected September 2016 (+1%)
£pa £paL1 45,891 46,350L2 46,861 47,330L3 47,853 48,332L4 48,861 49,350L5 49,901 50,400L6 50,966 51,476L7 52,145 52,666L8 53,177 53,709L9 54,318 54,861L10 55,527 56,082L11 56,776 57,344L12 57,921 58,500L13 59,186 59,778L14 60,479 61,084L15 61,798 62,416L16 63,253 63,886L17 64,539 65,184L18 65,324 65,977L18* 65,978 66,638L19 67,432 68,106L20 68,923 69,612L21 69,750 70,448L21* 70,448 71,152
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Spine Point September 2015 Projected September 2016 (+1%)
L22 72,016 72,736L23 73,613 74,349L24 74,518 75,263L24* 75,264 76,017L25 76,949 77,718L26 78,672 79,459L27 79,642 80,438L27* 80,439 81,243L28 82,256 83,079L29 84,115 84,956L30 86,025 86,885L31 87,101 87,972L31* 87,973 88,853L32 89,974 90,874L33 92,030 92,950L34 94,125 95,066L35 95,330 96,283L35* 96,284 97,247L36 98,484 99,469L37 100,757 101,765L38 103,063 104,094L39 104,353 105,397L39* 105,397 106,451L40 107,851 108,930L41 110,365 111,469L42 112,940 114,069L43 114,437 115,581
NOTES: 1 - scale point to be used only by schools in Group 1 where it is the maximum value of the head teacher group range for the school 2-8 - scale point to be used only by schools in Groups 2 to 8 respectively where it is the maximum value of the head teacher group range for the school * - scale points to be used unless the above applies
Ranges for Head Teachers in band A – (Currently covering inner London)
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GroupRange of Spine Points
Salary Range Sept 2015
Projected Sept 2016*
£pa £pa1 L6 - L18 50,966 – 65,324 51,476 – 65,3242 L8 - L21 53.177 – 69,750 53,709 – 69,7503 L11 - L24 56.776 – 74,518 57,344 – 74,5184 L14 - L27 60.479 – 79,642 61,084 - 79,6425 L18 - L31 65.324 – 87,101 65.977 - 87,1016 L21 - L35 69.750 – 95,330 70.448 - 95,3307 L24 - L39 74.518 – 104,353 75.263 - 104,3538 L28 - L43 82.256 – 114,437 83.079 - 114,437
*The projection of the maximum of the main pay range for each group has not been increase as per 2015/16 treatment of the maxima.
Scale for qualified teachers in band A – (Currently covering inner London)
Scale Point September 2015Projected September 2016 (+1%)
Main pay scale £pa £paMinimum 27,819 28,097Maximum 37,862 38,619*Upper pay scaleMinimum 42,756 43,184Maximum 46,365 46,829
*This projection is based on a 2% increase as this was the percentage increase between Sep-14 and Sep-15.
Additional payments for Classroom Teachers
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Unqualified Teachers
Sep-15
Projected September 2016 (+1%)
£pa £paMinimum 20,496 20,701Maximum 29,970 30,270
Leading Practitioners
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Sep-15 Projected September 2016 (+1%)
£pa £paTeaching and LearningResponsibility Payment (TLR 3)Minimum 517 522Maximum 2,577 2,603
Teaching and LearningResponsibility Payment (TLR 2)Minimum 2,613 2,639Maximum 6,386 6,450
Teaching and LearningResponsibility Payment (TLR 1)Minimum 7,546 7,621Maximum 12,770 12,898
Special Educational NeedsAllowance (Minimum) 2,064 2,085
Sep-15
Projected September 2016 (+1%)
£pa £paMinimum 45,891 46,350Maximum 65,978 66,638
For qualified teachers who are employed in posts that the relevant body has determined have the primary purpose of modelling and leading improvement of teaching skills.
5.1 Foreign Language Assistants
Paid on Spinal Point 1 of an Unqualified Teachers Please see above for current pay scale (Full time =18 hours)
Estimate for Teachers’ salaries – example of calculations
i. Input the name, scale, proportion of full-time in lines 1-3.ii. On line 4 input the salary of the individual at April. On line 5 input the new
projected salary at September 2016 plus any increment due (for line 5 and 6 please input the full time salary for the scale point even if the individual is employed on a part time basis).
iii. The additional allowances such as London Weighting should be inputted on lines 6 & 7.
iv. If the teacher is in the superannuation scheme then please select ‘Yes’ from the dropdown list on line 8.
v. The total estimate for the year is found on line 9.
Below there is an embedded spreadsheet, to activate the SS double click on it. You will then be able to input the information from (i-v) in the blue cells. The grey cells are formula driven so you do not need to update these cells. For more information on using embedded spreadsheets please use the following link:
https://support.office.com/en-us/article/Link-or-embed-an-Excel-worksheet-41bf021e-ba7c-44ef-9914-0d7e88062257
In the embedded spreadsheet there are also drop down menus for you to make selections, where there is a ‘Please select’ in a row this indicates you are to make a selection from the drop down menu.
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Line Teaching Salary Estimate1 Name A2 Scale M5
3 Number of half hour sessions 25Full Time Part Time
Annual Salary £4 (A) Apr-15 37,862 0 17,210 5 (B) Sep-16 38,619 0 17,554
Time Period Apr-Aug Sept-Mar Total£
Annual Salary (A) - 7,171 - 7,171 (B) - - 10,240 10,240
6 London Weighting (£) - - - - 7 Other (e.g. SPA) (£) - - - -
Prime Cost - 7,171 10,240 17,411 Add Employer Contributions Rates (%)
No8 Superannuation 16.4% - - - -
National Insurance 13.8% - 523 760 1,283 Total Employer Contributions - 523 760 1,283
9 Total Cost - 7,694 11,000 18,694 (Carried to Summary)
Employee is in superannuation scheme? (Please select)
6. NON-TEACHING STAFF
6.1In estimating your school’s non-teachers’ salaries costs for the coming financial year, you would normally need to take into account future increases arising from pay awards and increments, which are both payable from 1st April. at the point of writing these notes it has yet to be confirmed as to whether there will be any pay awards in 2016/17 therefore the 2015/16 pay scales (with the single NI rate) are shown here. In addition, please take into account additional incremental costs.
For those who buy in to Ealing payroll for more information regarding non-teaching payroll and grading’s please contact:
Payroll
Itrent Support13
HR Services
Estimate for Non Teachers’ salaries – example of calculations
i. Input the name and grade on lines 1 and 2. Enter hours per week and weeks per year on line 3. For full time members of staff this will be 35 per week and 52 weeks per year.
ii. On lines 4 enter the individual’s spinal point.iii. Input any allowances the employee may have on lines 6-9.iv. If the teacher is in the superannuation scheme, then please select ‘Yes’ from
the dropdown list on line 10.v. The total estimate for the year is found on line 11.
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line Non-Teaching Salary estimateAnnual Salary
1 Name2 Job Title3 Hrs/Wk 32.5 Wks/Yr 48.2
Hrs/PA 1,567 Proportion of FTE 0.86
4 Spinal Point 25 5 Scale Pay (£) 22,206
Annual Salary (£) 19,113 Allowances £London Weighting 1,567
6 Qualification Allowance - Ealing Allowance -
7 Language Allowance - 8 First Aid Allowance - 9 Other -
Total Allowances 1,567 Other £ Total Prime Cost 22,248 Add Employers contribution Rate
10 Yes Superannuation 22% 4,895 National insurance 13.8% 1,951
11 Total Cost 29,093 Carried to summary
Employee is in superannuation scheme? (Please select)
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6.2Listed below is general information you might find useful in compiling non-teaching estimates:
a. Annual Hours - The FTE paid hours is based on 1,820 hours (i.e. 35 hrs x 52 weeks).
b. Term Time
(i) For school administrators, clerical, general assistants and laboratory technicians working term-time only (i.e. 40 weeks), the number of weeks applied in calculating their annual salary is determined by the length of service and consequent holiday entitlement as follows:
Up to 5 years service 47.0 weeksAfter 5 years service 47.6 weeksAfter 10 years service 48.2 weeks
Thus for an employee with less than 5 years service working 20 hours per week, term-time only, The calculation would be as follows:
(Basic Salary + Allowances) x 20 hours p/w x 47.0 weeks 35 hours p/w x 52 weeks
(ii) For Nursery Nurses, Welfare Assistants, Senior SMSA’s and SMSA’s
working term-time only (i.e. 39 weeks), the number of weeks applied in calculating their annual salary is determined by the length of service and consequent holiday entitlement as follows:
Up to 5 years service 46 weeks After 5 years service 46.6 weeks and
10 years service 47.2 weeks
Thus for Welfare assistant with less than 5 years service, is calculated by multiplying the basic salary plus allowances by their contracted hours per week, times 52 weeks and dividing by 35 hours times 52 weeks.The calculation would be as follows:
(Basic Salary + Allowances) x 32.5 hours p/w x 46 weeks 35 hours p/w x 52 weeks
6.3New Gradings for the purpose of determining whether an employee will be entitled to an increment on 1st April, you should note the following Scale ranges:
(a) Nursery Nurses – Grade 6 - Scale Point 26 to 28(b) Welfare Assistants, LSA & Teaching Asst – Grade 5 - Scale Point 22 to 25(c) Caretaker – Grade 5/6 - Scale Point 22 to 28(d) Asst. Caretaker – Grade 4 - Scale Point 18 to 21
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(e) Senior SMSA’s – Grade 3 –Scale Point 14 to 17(f) SMSA’s – Grade 2 –Scale Point 10 to 13
6.4Caretakers’ Overtime
Overtime hours are paid at the following rates:(a) Monday - Saturday (up to 12 midnight) - overtime rate x 1.5.(b) Monday - Saturday (after midnight) - overtime rate x 2.(c) Sundays - overtime x 2.(d) Bank Holidays - hours worked x basic rate and overtime rate at plain time +
time off in lieu.
6.5Other
(a) Caretakers – Council Tax (Band D) was £1,367 for 2015-16. At the point of writing this note the notion of freezing council tax for 2016/17 is currently under consideration by cabinet.
(b) First Aid Allowance: £162 p.a. (c) Qualification Allowance (Laboratory Technicians): £345 p.a. (d) Language Allowance: All language allowances are paid on a claim basis with
claims being submitted to Mark Nelson, Head of School HR Consultancy, 5th Floor SW, Perceval House ([email protected]).
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EALING PAY SCALE VALUES WITH ON COSTS
Spinal Salary London Ealing Salary Annual Salary
Overtime Rate
Grade Column Exc. LW Weight Supp Inc LW inclusive
EMPLOYER'S PENSION CONTS.
NI CONTS. OUT
Total Employee Costs
* Where highlighte
d - use Planned OT Rates(£) (£) (£) (£) (£) (£) (£) (£)
1 7 14,499 1,821 282 16,320 16,602 3,652 1,172 21,426 81 8 14,601 1,821 282 16,422 16,704 3,675 1,186 21,565 81 9 14,754 1,821 282 16,575 16,857 3,709 1,207 21,772 81 10 15,012 1,821 282 16,833 17,115 3,765 1,242 22,123 81 11 15,192 1,821 282 17,013 17,295 3,805 1,267 22,367 82 10 15,012 1,821 282 16,833 17,115 3,765 1,242 22,123 82 11 15,192 1,821 282 17,013 17,295 3,805 1,267 22,367 82 12 15,513 1,821 282 17,334 17,616 3,876 1,312 22,803 92 13 15,927 1,821 282 17,748 18,030 3,967 1,369 23,365 93 14 16,224 1,821 282 18,045 18,327 4,032 1,410 23,769 93 15 16,560 1,821 282 18,381 18,663 4,106 1,456 24,225 93 16 16,962 1,821 282 18,783 19,065 4,194 1,512 24,771 93 17 17,361 1,821 282 19,182 19,464 4,282 1,567 25,313 104 18 17,703 1,821 141 19,524 19,665 4,326 1,594 25,586 104 19 18,372 1,821 141 20,193 20,334 4,473 1,687 26,494 104 20 19,035 1,821 141 20,856 20,997 4,619 1,778 27,394 104 21 19,731 1,821 141 21,552 21,693 4,772 1,874 28,340 115 22 20,241 1,821 141 22,062 22,203 4,885 1,945 29,032 115 23 20,838 1,821 141 22,659 22,800 5,016 2,027 29,843 115 24 21,513 1,821 141 23,334 23,475 5,165 2,120 30,760 125 25 22,206 1,821 141 24,027 24,168 5,317 2,216 31,701 126 26 22,923 1,821 141 24,744 24,885 5,475 2,315 32,674 136 27 23,685 1,821 141 25,506 25,647 5,642 2,420 33,709 13
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EALING PAY SCALE VALUES WITH ON COSTS
Spinal Salary London Ealing Salary Annual Salary
Overtime Rate
Grade Column Exc. LW Weight Supp Inc LW inclusive
EMPLOYER'S PENSION CONTS.
NI CONTS. OUT
Total Employee Costs
* Where highlighte
d - use Planned OT Rates(£) (£) (£) (£) (£) (£) (£) (£)
6 28 24,456 1,821 141 26,277 26,418 5,812 2,526 34,756 137 29 25,431 1,821 141 27,252 27,393 6,026 2,661 36,080 147 30 26,283 1,821 141 28,104 28,245 6,214 2,778 37,237 147 31 27,114 1,821 141 28,935 29,076 6,397 2,893 38,366 158 32 27,906 1,821 141 29,727 29,868 6,571 3,002 39,441 158 33 28,734 1,821 141 30,555 30,696 6,753 3,117 40,566 168 34 29,547 1,821 141 31,368 31,509 6,932 3,229 41,670 169 34 29,547 1,821 141 31,368 31,509 6,932 3,229 41,670 169 35 30,165 1,821 141 31,986 32,127 7,068 3,314 42,509 179 36 30,963 1,821 141 32,784 32,925 7,244 3,424 43,593 17
10 37 31,839 1,821 141 33,660 33,801 7,436 3,545 44,782 1810 38 32,769 1,821 141 34,590 34,731 7,641 3,673 46,045 1810 39 33,834 1,821 141 35,655 35,796 7,875 3,820 47,492 1910 40 34,737 1,821 141 36,558 36,699 8,074 3,945 48,718 1911 41 35,655 1,821 141 37,476 37,617 8,276 4,072 49,964 2011 42 36,555 1,821 141 38,376 38,517 8,474 4,196 51,187 2011 43 37,476 1,821 141 39,297 39,438 8,676 4,323 52,437 2112 44 38,397 1,821 141 40,218 40,359 8,879 4,450 53,688 2112 45 39,252 1,821 141 41,073 41,214 9,067 4,568 54,849 2212 46 40,209 1,821 141 42,030 42,171 9,278 4,700 56,149 2213 47 41,130 1,821 141 42,951 43,092 9,480 4,827 57,399 2313 48 42,048 1,821 141 43,869 44,010 9,682 4,954 58,646 2313 49 42,945 1,821 141 44,766 44,907 9,880 5,078 59,864 2314 50 43,869 1,821 141 45,690 45,831 10,083 5,205 61,119 2414 51 44,787 1,821 141 46,608 46,749 10,285 5,332 62,366 24
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EALING PAY SCALE VALUES WITH ON COSTS
Spinal Salary London Ealing Salary Annual Salary
Overtime Rate
Grade Column Exc. LW Weight Supp Inc LW inclusive
EMPLOYER'S PENSION CONTS.
NI CONTS. OUT
Total Employee Costs
* Where highlighte
d - use Planned OT Rates(£) (£) (£) (£) (£) (£) (£) (£)
14 52 45,714 1,821 141 47,535 47,676 10,489 5,460 63,625 2415 53 46,656 1,821 141 48,477 48,618 10,696 5,590 64,904 2415 54 47,631 1,821 141 49,452 49,593 10,910 5,724 66,228 2415 55 48,630 1,821 141 50,451 50,592 11,130 5,862 67,584 2415 56 49,620 1,821 141 51,441 51,582 11,348 5,999 68,929 2416 57 50,604 1,821 141 52,425 52,566 11,565 6,135 70,265 2816 58 51,585 1,821 141 53,406 53,547 11,780 6,270 71,597 2816 59 52,581 1,821 141 54,402 54,543 11,999 6,407 72,950 2816 60 53,562 1,821 141 55,383 55,524 12,215 6,543 74,282 2817 61 54,546 1,821 141 56,367 56,508 12,432 6,679 75,618 2817 62 55,542 1,821 141 57,363 57,504 12,651 6,816 76,971 2817 63 56,529 1,821 141 58,350 58,491 12,868 6,952 78,311 2817 64 57,510 1,821 141 59,331 59,472 13,084 7,088 79,644 2818 65 58,503 1,821 141 60,324 60,465 13,302 7,225 80,992 2818 66 59,769 1,821 141 61,590 61,731 13,581 7,399 82,711 2818 67 61,056 1,821 141 62,877 63,018 13,864 7,577 84,459 2818 68 62,370 1,821 141 64,191 64,332 14,153 7,758 86,243 28
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7. PREMISES RUNNING EXPENSES – ESTIMATE
7.1 Gas/Fuel/Electricity
NOTE: This estimated consumption can be calculated either by reference to projected meter readings OR previous year(s) actual(s). In either case account will need to be taken of future price increases, adjustments made to reflect consumption by caretakers, and shared site usage in order to get the total estimated charge for the year.
For calculations with reference to projected meter readings of previous year(s) actual(s) please complete the following table.
Line Utilities EstimateStanding Charges (£)Estimated Consumption
1 UnitsRate per unit (£)
Sub Total 0
0
-
Estimated consumption by caretakers (units)Add estimated price increases/(decreases) (%)Total estimated charge for School(s)
NOTE: When two or more schools share the same site and there is only one meter, the school in which the meter is located should propose the total estimate and notify the other school(s) on site of the amounts attributable to them together with details of calculation. It is therefore necessary to make adjustment for shared sites. Please complete the following table for shared sites costs:
Apportionment of utilities costs between shared sites
13,000
School Name % of TotalSch 1 900 35.29% 4,588 Sch 2 800 31.37% 4,078 Sch 3 850 33.33% 4,333
Total estimated charge for School(s) (£) Places/
Census Pupil No's (Jan)
Amount attributable to each School
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7.2 Water Rates
This estimate can be calculated either by reference to (A) rateable value OR (B) metered charge In either case account will need to be taken of future price increases and adjustments made to reflect consumption by caretakers and shared site usage.
In order to estimate the total estimate for the year using either of the methods mentioned above please fill in one of the following tables:
Estimation of water ratesBased On Rateable Value (A)Standing charge (£)Rateable value (£)Water rate (£)Estimated increase in poundage(%) 0Estimate for the year (£) -
Based on metered charge (B)Standing Charge (£)Estimated Consumption (Units)Rate per unit (£)Sub total - Add estimated increase in unit price (%) 0.00%Estimate for the year (£) -
7.3 Premises - Running Expenses – Estimate
(a) RATES are funded on the latest information provided by Business Rates Section. Where a school is re-assessed during the year no additional funding will be available from the contingency. However, the difference may be adjusted retrospectively for the previous year in the following year’s formula subject to affordability.
(b) INSURANCE Premises, Contents and Third Party – information will be provided by the Council’s Insurance Section, this information will be available in May/June 2016, Schools will be invoiced for insurance charges. If you buy insurance services from Ealing please contact: [email protected].
(c) CLEANING the estimated cost of the cleaning expenditure can be ascertained either by: -
(i) Under contract – obtaining the expected charge from the contractor or
(ii) By taking the current actual charge and adding the appropriate inflation rate.
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8. PREMISES - REPAIR AND MAINTENANCE - ESTIMATE
Schools are responsible for the structural and day to day repair and maintenance of their premises. Therefore, Schools are advised to budget for planned and potential reactive maintenance. The estimated sums should be entered against the appropriate headings below:
Repair and Maintenance EstimateTypeInternal Decoration £
Sub Total -
£Repair and Maintenance of Buildings
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9. TRANSPORT - ESTIMATE
Please fill in the following table to get an estimate for total transport costs across car allowances, direct transport costs and pupil transport:
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Car Allowances estimate
Teachers Name (£)
Estimated Mileage for the year
Rate per mile
10. SUPPLIES AND SERVICES - ESTIMATE
Please fill in the following table to get an estimate:
Supplies and Services estimateType £Licences - Non-ComputerExamination & Audit FeesBank ChargesRefreshments - Adult MealsClothing & UniformsLaundryTelephoneMaterials – Cleaning/First AidEquipment/Materials- EducationEquipment/Materials- AdminMinor Equipment (Non-It)Text & Library BooksFurnitureMajor Equipment - PurchaseTravel & SubsistenceMiscellaneous(E.G.Visits,School Fund)SecurityConsultantsCrb ChecksPhotocopiersPostageStationery & Consumable EquipmentPrintingTotal Supplies And Services -
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11. CONTRACTUAL SERVICES – ESTIMATE
Please fill in the following table to get an estimate:
Contractual Services estimateType £School MealsPayment To Other EstablishmentsBursarial ServicesLink CoursesSchool Library ServicePayroll/Hr ServicesTechnical FeesPersonnel Service
Insurance - Long Term Sick/Maternity
Integration ProgrammeSchool EffictivenessServices For ChildrenOther
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12. INCOME FORECASTING
The Schools block funding for each school primary and high school for pupils in Reception to Year 11 as well as the High Needs place factor funding for places the Authority will fund at special schools and Additionally Resourced Provisions (ARPs)/Units will be funded through budget share and cash advance. These will be fixed at the start of the year and will not change. Some of the estimates for income are either yet to be determined by the Education Funding Agency (EFA) or may vary during the year due to changes in pupils attending a school. This section includes information on how schools may make their own estimates for grant income.
From 2016/17 all schools funding outside of the Schools block funding (Reception to Year 11) as well as the High Needs place factor funding for places will be received by schools as grant income therefore schools will need to load budget and produce forecasts for this income including:
A. Pupil Premium Grant B. Early Years Pupil Premium Grant C. Early Years Single Funding Formula D. Universal Free School Meals E. Sports Premium Grant F. Year 7 Catch Up Grant G. EFA Funding – Sixth Form Funding H. EFA Funding – Sixth Free School Meals I. Growth Fund J. SEN support fund K. High Needs Top Up
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A) Pupil Premium Grant
i) For information please refer to:
https://www.gov.uk/government/publications/pupil-premium-conditions-of-grant-2016-to-2017/pupil-premium-2016-to-2017-conditions-of-grant
ii) Please fill in the following table:
Disadvataged Pupils
1,320 -
935 -
1,900 -
1,900 -
Sub Total - Disadvantaged Pupils - - Serviced Children
300 - Total - -
Pupil Premium Per Pupil£m
No. of Pupils
Total PPG Entitlement
Pupils in year groups reception to year 6 recorded as Ever 6 FSM*Pupils in years 7 to 11 recorded as Ever 6 FSMLooked-after children (LAC) as defined in the Children Act 1989Children who have ceased to be looked after by a local authority
Pupils in year groups reception to year 11 recorded as Ever 6 Service Child or in receipt of a child pension from the Ministry of Defence
* The pupil premium for 2016 to 2017 will include pupils recorded in the January 2016 school census who are known to have been eligible for free school meals (FSM) since May 2010, as well as those first known to be eligible at January 2016.
iii) Schools have access to a searchable pupil premium database which you can access via secure access:
https://sa.education.gov.uk/idp/Authn/UserPassword
This allows you to enter a list of UPNs and find out if they were eligible for the pupil premium in 2015/16 and the reason for eligibility (ie whether they were eligible for the deprivation element or eligible for another reason (LAC, adopted from care, service child). For primary schools this will give a reasonably good estimate of your pupil premium but in the case of high schools the dataset may over-state the number of
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eligible pupils as some pupils may have been “Ever 6” for a number of years in their previous schools.
As the LAC element is now ever LAC and 6 year FSM6 period would cover eligibility at any stage since reception, a child who was eligible in 2015/16 should also be eligible in 2016/17.
You could use the searchable database to search your latest Y1 to Y11 pupil list and find out which children will be eligible – this will tell you both about those who were in your school in Jan 2015 and any new arrivals that came from another school.
The searchable database will not include your reception children or any new arrivals from overseas since Jan 2015 so you would need to then check whether they have been flagged on SIMS as eligible for FSM in the period between joining your school and January 2016 to know which ones will attract pupil premium funding. Similarly if you know that any of the children are LAC.
B) Early Years Pupil Premium
i) From January 2016, the DfE will use the school census and early years census to collect information on:
i. how many eligible children in your area are taking up their entitlement to EYPP
ii. The eligibility criteria these children meet
The DfE will use this data to calculate how much funding we give each local authority in future financial years.
In 2016/17 Ealing will fund all eligible early years’ providers in your area at the national rate of 53p per hour per eligible pupil. This equates to £302.10 per child who takes up the full 570 hours in 2016/17.
ii) For more information on Early years pupil premium please refer to:
https://www.gov.uk/guidance/early-years-pupil-premium-guide-for-local-authorities
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C) Early Years Single Funding Formula
All children in England and Wales are entitled to 15 hours of free nursery education per week, 38 weeks a year from the term after their third birthday until they reach statutory school age.
Statutory guidance states that the formula should be constructed of either a single base rate for all providers or a number of base rates differentiated by type of provider according to unavoidable cost differences. The formula must include a deprivation supplement for three and four year olds, but is not required to do so for two year olds.
Base Rate 5.88 3.265Workforce Development- Qts 0.7 0.7Total Funding Formula Rate 6.58 3.97Hrs per week 15 15
Nursery SchoolPupil Numbers No. of weeks Funding (£)
Summer Count 100 12 118,440 Starters after Summer Count 10 6 3,569 Autumn Count 80 14 66,612 Starter after Autumn Count 20 7 8,327 Spring Count 90 12 64,233 Starters after Spring Count 15 6 5,353 Sub Total 266,533
Rate (£) Total (£)Deprivation factor* 12 120 1,440 Premises Allocation** 90 180 16,160 Total EYSFF Funding 284,132
Maintained nursery schools (£)
Maintained nursery classes (£)
Maintained Nursery School or Class (Please select)
No. of elligible pupils
* In addition to the above hourly rates there is also an additional allocation of £120 per annum for deprivation funding. This funding is allocated based on the 25% most deprived postcodes of the children attending provision as at the previous year’s January census.
**A premises allocation is also allocated, based on a standard rate of £180 (£0.315x38 weeksx15 hours) per child. The number of eligible pupils is based on the average number of children in the Summer, Autumn and Spring counts.
The contact for this service is Sandeep Sahota [email protected]
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D) Universal Infant Free Schools Meals (UIFSM)
i) For guidance UIFSM please see below for further information:
https://www.gov.uk/guidance/universal-infant-free-school-meals-guide-for-schools-and-local-authorities
ii) Please fill in the following table:
Primary School
55Funding rate (£) 2.3Days in the academic Yr 192Total Funding (£) 24,288
Forecast of No. of Yr1 & Yr 2 pupils
E) Sports Premium Grant
i) For more information on the sports premium grant please find guidance on 2015/16 funding criteria/rates below:
https://www.gov.uk/guidance/pe-and-sport-premium-for-primary-schools#funding-for-2015-to-2016
ii) Please fill in the below table with the number of eligible pupils for the sports premium grant:
Total funding (£) -
No. of Eligible Pupils
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F) Year 7 Literacy and Numeracy Catch-Up
i) For more information on the Year 7 literacy and catch-up grant please find guidance on 2015/16 funding criteria/rates below:
https://www.gov.uk/guidance/year-7-literacy-and-numeracy-catch-up-premium-guide-for-schools
ii) Please fill in the below table with the number of eligible pupils for the Year 7 Literacy and Numeracy Catch-Up grant:
Funding rate - based on 2015/16 rate (£) 500Total funding -
No. of Yr 7 pupils who did not achieve at least level 4 in reading or maths at the end of KS2
G) EFA Funding – Sixth Form Funding
i) If your school provides sixth form services, please see below for further information:
https://www.gov.uk/guidance/16-to-19-funding-how-it-works
ii) The following diagram gives an overview of the EFA funding formula:
iii) Each
of the components is explained on the above website. iv) In order to make an estimation of EFA sixth form funding for your school please
fill in the following table, the table contains each component in the diagram above.
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ExampleSixth FormStudent Numbers 450National Funding Rate £ Student Numbers5 4,000 454a 3,000 2934b3 2,700 682 3,133 231 4,000 21
0Retention Factor % Retention Rate 0.9Retention Factor 95%Programme weight cost Student NumbersBase 1 315Medium 1.2 68High 1.3 45Specialist 1.6 22.5Disadvatage funding £ Block 1 150,000 Block 2 95,000 Area cost allowance 12.00%Total programme funding 1,898,493
Check (Ensure the student numbers in each category sum to total student numbers)
https://www.gov.uk/guidance/16-to-19-funding-how-it-works
The above table shows the funding rates for 2015/16 academic year, for the 2016/17 Financial year the funding will comprise of 4/12’s (01-April to 31-July) of the 2015/16 funding rates and 8/12’s (01-August to 31-March) of the 2016/17 funding rates. At the point of writing these notes the 2016/17 EFA funding letter has yet to be produced, although provisional guidance on 2016/17 rates can be found below:
https://www.gov.uk/guidance/16-to-19-education-funding-allocations
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H) EFA Funding Sixth Form – Free Meals
i) If your school provides free sixth form meals, please see below for further information:
https://www.gov.uk/guidance/16-to-18-education-free-meals
ii) Please fill in the following table:
Free meals estimateSixth FormStudent Numbers 3,000
2.00%Funding rate (£) 2.41 Days in the academic Yr 192 Total Funding (£) 27,763
Elligible student (Based on 2015/16 student eligibility) %
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I) Growth Fund and new schools
The regulations require new schools to be funded through the formula for forecast pupil numbers that will join a school in the September of each financial year. The proposed rules of the growth fund are:
Primary Schools
i. £60,000 per additional 30 places (pro-rated) for Reception increases agreed by the LA for the September intake (for infant and primary schools) and Year 3 (Junior Schools); and
ii. Where building works are required and agreed by the LA costing in excess of £2m, £15,000 a year for two financial years, the timing of the release Gof funding will be following the approval of statutory proposals or the increase in the school’s planned admission number where statutory proposals are not required. Funding may be released earlier at the discretion of the LA.
High Schools
i. £75,000 per 30 additional places for planned expansion in places agreed by the LA, pro-rated
ii. Where building works are required and agreed by the LA costing in excess of £2m, £15,000 a year for two financial years, the timing of the release of funding is following the approval of statutory proposals or the increase in the school’s planned admission number where statutory proposals are not required. Funding may be released earlier at the discretion of the LA.
In both sectors, in exceptional cases, for example where additional furniture, learning resources or support staff costs are required which cannot be charged to capital, a case may be made to the LA for additional revenue funding up to a maximum of £15,000 one-off payment. Diseconomy funding for new maintained schools will be provided on the same basis as the DfE fund free schools and academies.
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J) SEN Support fund
The SEN support fund will be retained for 2016/17, as discussed at the October meeting of the Forum. It is proposed to review the fund’s rules for 2017-18. The rules are:
Funding will be provided from the High Needs block to support schools with a disproportionately high proportion of children with statements of SEN. A school will be eligible for support if:
i. the number of statements SEN on the October Schools Census is greater than 1.5% for primary schools and 2.0% for high schools of its school roll (Year R to Year 11) OR
ii. the total cost of the first £6,000 of each statement exceeds 21% for a primary school and 24% for a high school of its notional SEN Budget
Funding is determined by whichever option provides the highest level of support. The total funding will be capped to no more that the allocation for 2015-16. The data used to calculate allocations is that recorded by the SEN Service.
For example, School X is a primary school:
Option 1School X has 400 pupils and 3% have SEN statements in a year, i.e. 12 pupils. Support is calculated as follows: 400 x (3% - 1.5%) = 6 pupils x £6,000 = £36,000.
Option 2School X has a notional SEN Budget of £180,000 and a total £6K of £72,000 (12 x £6,000) which is 40% of its notional SEN Budget. Support is calculated as follows:£180,000 x (40% - 21%) = £34,200.
School receives support of £36,000 as option 1 provides more support than option 2.
The overall SEN support fund is capped to a maximum across all schools of £0.583m. the final fund allocation is notified in February preceding the financial year
Below is the link for 2016/17 allocations (appendix 6):
http://ealing.cmis.uk.com/ealing/Meetings/tabid/70/ctl/ViewMeetingPublic/mid/397/Meeting/1255/Committee/23/Default.aspx
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K) High Needs Top Up
Top Up Calculator Guide
1Always ensure that the correct financial year is inputted into the sheet, located top left.
2The total spend and FTE for the entire table are situated on the top middle of the sheet.
3 Use the legend to check what type of cell needs information added to it.
4Some columns auto-generate results, you can see the formulas but cannot edit them.
5
If a cell displays #Value, then you will need to ensure that you have input all relevant data correctly into the corresponding boxes, and that data is in the format required.
6For the pro-rata sum to work, you need to have filled in the full attendance of the child/young person and a cost
7 You can add any comments you like in the comments box at the end of the table.8 FTE = Full Time Equivalent
NOTE: For more guidance on the high needs top up please contact: [email protected]
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Top Up CalculatorLegend
Financial Year Totals Cell Type FormatInput
Start Date End Date Pro Rata Total £3,9604/1/2016 3/31/2017 FTE Total 0.33 Comments
Base Information Attendance Financial Calculations
PID Surname Forename DoB Age FTE Comments
9/20/2001 21.67 4/1/2016 7/31/2016 0.33 17.29 £12,000 £3,960
- - - - - - - - - - - - - - - -
Automatic Calculation
Funding Local Authority
Start Date dd/mm/yyyy
End Datedd/mm/yyyy
Weeks in Placement
Top up value Per Year
Pro-Rata Amount
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